MARKETING INFORMATION / COLLECTION SYSTEM

PASSWORD AND DATA CONFIDENTIALITY POLICY AND AGREEMENT

Name of User: ______________________________________ Position: _________________________________________

Project/Office: _____________________________________ User Category: ____________________________________

User Name: ________________________________________ Password: _______________________________________

The user identified above by name, position, project, user category and username, is a legitimate employee of The New APEC Development
Corporation / Cumberland Development Corporation / Amanaland Development Corporation, hereby agrees as follows:

1. Confidentiality of Passwords. All System users are provided with an individual account, with a username, a password, and user
category to use system and access information necessary for the completion of their job responsibilities. It is vital that all the users must
follow the procedures outlined below:

a. All transactions, processed by a User Name, are responsibility of the user to whom the User Name and
Password was assigned. The User Name and Password must remain confidential at all times and must not be
shared to anyone.
b. Your password provides access to use the Marketing Information / Collection System and right to use any
information stored or produced by the system. To reduce the risk of leaked passwords make sure before you
log into the system that no one is on surveillance on what you are typing; do not post password reminders
near your work station; do not share your password to anyone.
c. It is your responsibility to inform the system administrator and your supervisors to change your password
immediately if you believe that your account has been compromised, or someone already knows your
password.
d. The system is equipped with security features that limit users depending on their User Category; you are
prohibited in accessing any data or information in any other means unless you have been authorized to do so.
Any access obtained without authorization is considered unauthorized access.
e. In order to prevent misuse, all users must log off or close the system when leaving their workstations.
f. Days before employee movement, users must inform the Information Technology department to process
any password or User Category changes.

2. Confidentiality of Data. Each employee granted access to data and hard copy information of Marketing Information /
Collection System holds the position of trust and must preserve the security and confidentiality of all the information that the system may
produce or store. Any individual with authorized access to the company’s Marketing Information / Collection System, records or files is
given access to use the information solely for the business of The New APEC Development Corporation, Cumberland Development
Corporation and Amanaland Development Corporation, and must not disclose this information outside of the company except for approved
company’s business requirements approved and signed by the Management, with reverence to the company’s information, system users
must:

a. Access the system and information solely to perform his/her job responsibilities.
b. Not seek personal benefit or allow others to benefit personally from any data or information of the system.
c. Not make any unauthorized use of the system or any information generated by the system.
d. Not Enter, Edit, Delete or add any data outside of the scope of their job responsibilities.
e. Not encode or cause to be encoded in any record or report, a false, inaccurate or misleading entry.
f. Not allow others to encode data in their behalf.

It is every User’s responsibility to secure their passwords, any unreported password leaks or misuse that may compromise an account will
be considered account holders accountability.

It is every user’s duty to report immediately to his/her supervisor any violation of this policy or any other action which violates the
confidentiality of data.

Anyone who will violate any of the policy stated in this form is subject to disciplinary or legal actions, depending on the significance of the
offense.

AGREEMENT AND POLICY ACCEPTANCE

Upon signing this form, I hereby understand all the policies stated in this form and I am liable for any misuse of my account as a
user of Marketing Information / Collection System.

_________________________________________________
Signature over Printed Name

Date:

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