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SAP BusinessObjects Financial Consolidation Web User Guide
■ SAP BusinessObjects Financial Consolidation 7.5
2010-10-15
Copyright © 2010 SAP AG. All rights reserved.SAP, R/3, SAP NetWeaver, Duet, PartnerEdge, ByDesign, SAP
Business ByDesign, and other SAP products and services mentioned herein as well as their respective
logos are trademarks or registered trademarks of SAP AG in Germany and other countries. Business
Objects and the Business Objects logo, BusinessObjects, Crystal Reports, Crystal Decisions, Web
Intelligence, Xcelsius, and other Business Objects products and services mentioned herein as well
as their respective logos are trademarks or registered trademarks of Business Objects S.A. in the
United States and in other countries. Business Objects is an SAP company.All other product and
service names mentioned are the trademarks of their respective companies. Data contained in this
document serves informational purposes only. National product specifications may vary.These materials
are subject to change without notice. These materials are provided by SAP AG and its affiliated
companies ("SAP Group") for informational purposes only, without representation or warranty of any
kind, and SAP Group shall not be liable for errors or omissions with respect to the materials. The
only warranties for SAP Group products and services are those that are set forth in the express
warranty statements accompanying such products and services, if any. Nothing herein should be
construed as constituting an additional warranty.
2010-10-15
Contents
Chapter 1 General user functions..........................................................................................................13

1.1 To log on or off BusinessObjects Financial Consolidation.......................................................13
1.2 To browse through a list of objects........................................................................................13
1.3 To sort objects in ascending or descending order..................................................................13
1.4 To search for an object in a list...............................................................................................14
1.5 To search for an object by reporting ID or reporting unit.........................................................14
1.6 Defining user preferences......................................................................................................14
1.6.1 Selecting the languages to be displayed.................................................................................15
1.6.2 To change your password......................................................................................................16
1.6.3 To define the number of items displayed in a list available via the homepage..........................16
1.6.4 To define the number of items displayed in the lists of values.................................................16
1.6.5 To select the application banner size......................................................................................17
1.6.6 To maximize the size of the schedule window.........................................................................17
1.6.7 To modify the cell properties display......................................................................................17
1.6.8 To modify the option for opening schedules in Excel..............................................................17
1.6.9 The address book..................................................................................................................18
Chapter 2 The Financial Consolidation dashboard................................................................................21

2.1 Navigating in the dashboards.................................................................................................21
2.2 To access the Financial Consolidation dashboard...................................................................22
2.3 Consolidations in the Financial Consolidation dashboard........................................................22
2.3.1 The drill order in the consolidations dashboard.......................................................................23
2.3.2 The Consolidation list in the consolidations dashboard...........................................................24
2.3.3 The Consolidation Overview in the consolidations dashboard.................................................24
2.3.4 The Error Type in the consolidation and package dashboards.................................................26
2.3.5 The Error Analysis in the consolidation and package dashboards...........................................27
2.3.6 The Control Errors in the consolidation and package dashboards...........................................27
2.4 Manual Journal Entries in the Financial Consolidation dashboard............................................28
2.5 Packages in the Financial Consolidation dashboard................................................................29
2.6 To print a dashboard..............................................................................................................29
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Chapter 3 Reports..................................................................................................................................31
3.1 To navigate in books and folders............................................................................................31
3.2 To focus on a book or folder..................................................................................................31
3.3 To open a report....................................................................................................................31
3.4 To activate a report viewpoint................................................................................................32
3.5 Excel Web Schedule reports..................................................................................................33
3.5.1 To deactivate the EWS report analysis option........................................................................33
3.6 To select dimension values for a report..................................................................................34
3.7 To select a sheet...................................................................................................................34
3.8 To display cell properties........................................................................................................35
3.9 To reinitialize a report.............................................................................................................35
3.10 To change the report or data entry schedule display...............................................................35
3.11 To copy data to Excel.............................................................................................................36
3.12 To format print settings and print to PDF................................................................................36
3.13 To format print settings for several reports............................................................................37
3.14 To print several reports..........................................................................................................37
3.15 To send reports or data entry schedules in PDF format by email............................................38
3.16 To display favorite reports......................................................................................................39
3.17 To add a report to the list of favorites.....................................................................................39
3.18 To remove a report from the list of favorites...........................................................................39
Chapter 4 Frequently asked questions - Data retrieval..........................................................................41

4.1 What is the difference between listing reports individually and listing reports by folder?.........41
4.2 What is the difference between a book and a folder?.............................................................41
4.3 Hierarchies in report schedules .............................................................................................41
4.3.1 To select a hierarchy..............................................................................................................42
4.4 What option should you select when opening a report?..........................................................44
4.5 What do the symbols in report cells mean?............................................................................44
4.6 Why does the Send by email link not appear in the report window?........................................45
4.7 What is a viewpoint? .............................................................................................................45
4.8 How do I know if a report is in my favorites?..........................................................................46
Chapter 5 Viewpoints............................................................................................................................47
5.1 Viewpoints.............................................................................................................................47
5.1.1 To open a viewpoint...............................................................................................................47
5.1.2 To create a viewpoint.............................................................................................................47
5.1.3 To duplicate a viewpoint.........................................................................................................48
5.1.4 To delete a viewpoint.............................................................................................................49
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Chapter 6 Packages...............................................................................................................................51
6.1 Accessing a package.............................................................................................................51
6.1.1 To open a package.................................................................................................................51
6.1.2 To select the reporting IDs for the multi-package action display.............................................52
6.1.3 To consult the properties of the package...............................................................................52
6.1.4 To add or change comments..................................................................................................53
6.2 Importing and exporting data in packages...............................................................................53
6.2.1 To import data from a file into one or more packages.............................................................53
6.2.2 To import data from one package into another.......................................................................54
6.2.3 To import data from a table into one or more packages..........................................................55
6.2.4 To export data to a file...........................................................................................................56
6.3 SAP BusinessObjects Financial Information Management in SAP BusinessObjects Financial
Consolidation ........................................................................................................................57
6.3.1 To launch SAP BusinessObjects Financial Information Management in SAP BusinessObjects
Financial Consolidation for packages......................................................................................58
6.4 Resetting the package to zero................................................................................................58
6.4.1 To reset a package to zero.....................................................................................................58
6.4.2 To reset several packages to zero..........................................................................................59
6.5 Running calculations for preloading data.................................................................................59
6.5.1 To run calculations for preloading data...................................................................................59
6.6 Data entry schedules.............................................................................................................59
6.6.1 To open a data entry schedule...............................................................................................60
6.6.2 To select dimension values for a data entry schedule.............................................................60
6.6.3 To select a sheet for a data entry schedule............................................................................61
6.6.4 To insert a sheet into a data entry schedule...........................................................................61
6.6.5 To display the last schedules opened.....................................................................................62
6.6.6 To display cell properties........................................................................................................62
6.6.7 To refresh a schedule.............................................................................................................63
6.6.8 Configuring the data entry schedule display...........................................................................63
6.6.9 Entering data..........................................................................................................................65
6.6.10 Printing the data entry schedule.............................................................................................67
6.6.11 Excel Web data entry schedules.............................................................................................69
6.6.12 Drilling to origin in an SAP BusinessObjects Financial Information Management package.......80
6.7 Managing access to the package...........................................................................................81
6.7.1 To check the list of users.......................................................................................................81
6.7.2 To unlock a package..............................................................................................................82
6.7.3 To protect a package.............................................................................................................83
6.7.4 To unprotect a package..........................................................................................................83
6.7.5 To submit a package..............................................................................................................84
6.7.6 To reject a package................................................................................................................84
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6.8 Running controls on the data entered.....................................................................................85

6.8.1 Running controls on the package ..........................................................................................85
6.8.2 Running package rules...........................................................................................................86
6.8.3 Validating the package...........................................................................................................86
6.9 Publishing the package to the central site...............................................................................87
6.9.1 To publish a package..............................................................................................................87
6.9.2 To publish several packages...................................................................................................88
6.10 Using file attachments............................................................................................................88
6.10.1 To insert a file attachment......................................................................................................88
6.10.2 To open a file attachment.......................................................................................................89
6.10.3 To download a file attachment................................................................................................89
6.11 Working with ledgers.............................................................................................................90
6.11.1 To open a package ledger......................................................................................................90
6.11.2 To open a package journal entry.............................................................................................90
6.11.3 To consult automatic package journal entries.........................................................................91
6.11.4 To create a package journal entry...........................................................................................91
6.11.5 To enter a package journal entry header.................................................................................91
6.11.6 To save a package journal entry.............................................................................................92
6.11.7 To add a description to a package journal entry......................................................................92
6.11.8 To add a comment to a package journal entry........................................................................92
6.11.9 To insert reference rows in a package journal entry................................................................93
6.11.10 To insert line item detail in a package journal entry.................................................................93
6.11.11 To delete a row in a package journal entry..............................................................................93
6.11.12 Reversing a central or package journal entry..........................................................................93
6.11.13 To delete a package journal entry...........................................................................................95
6.11.14 To format print settings and print to PDF................................................................................95
6.11.15 To print several package journal entries..................................................................................96
6.11.16 To run a control on a package journal entry............................................................................96
6.12 Integrating the package on the central site.............................................................................97
6.12.1 To integrate packages to the central site................................................................................97
6.13 Printing the package...............................................................................................................97
6.13.1 To print objects from one or more packages..........................................................................98
Chapter 7 Frequently asked questions - Data entry..............................................................................99

7.1 Packages...............................................................................................................................99
7.1.1 What are the different types of package status? ...................................................................99
7.1.2 Why are there no packages shown in the list of packages?..................................................100
7.1.3 Why do some tabs not appear in the application?.................................................................100
7.1.4 Why do the controls always keep the To be run status?.......................................................100
7.1.5 What is the difference between locking and protecting a package's contents?.....................101
7.1.6 What is the difference between running controls on a package and validating it?..................101
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7.1.7 What is the difference between a comment and a Group message?....................................101

7.1.8 What is the difference between single-user and multi-user mode?........................................102
7.1.9 What is the difference between publishing a package in advance and publishing it by special
permission?..........................................................................................................................102
7.1.10 How should the import file be organized? ............................................................................102
7.1.11 What are the main reasons for imported data being rejected? .............................................104
7.1.12 Central manual journal entry vs package manual journal entry..............................................105
7.1.13 What is a journal entry header?............................................................................................106
7.1.14 What are the journal entry row statuses?.............................................................................106
7.1.15 What are breakdown analyses?............................................................................................107
7.1.16 What is flow balance?..........................................................................................................107
7.1.17 Reference row vs breakdown row........................................................................................108
7.1.18 Manual journal entries vs automatic journal entries...............................................................108
7.2 Financial Consolidation data entry schedules........................................................................108
7.2.1 Display data entry instructions in a schedule........................................................................108
7.2.2 What option should you select when opening a schedule?...................................................109
7.2.3 What do the symbols in the data entry schedules mean?.....................................................109
7.2.4 Why does the Send by email link not appear in the schedule window?.................................110
7.2.5 Hierarchies in report schedules ...........................................................................................110
7.3 Excel Web data entry schedules...........................................................................................113
7.3.1 Opening Excel Web Schedules............................................................................................113
7.3.2 Using Financial Consolidation Excel Link and Excel Web Schedules at the same time..........116
7.3.3 Working with Excel Web Schedule workbooks.....................................................................116
7.3.4 Working with cells in Excel Web Schedules..........................................................................122
Chapter 8 Manual journal entries on the central site..........................................................................137

8.1 To open a central journal entry ledger...................................................................................137
8.2 To open a central journal entry.............................................................................................137
8.3 Creating journal entries on the central site...........................................................................138
8.3.1 To create a journal entry on the central site..........................................................................138
8.3.2 To enter a central journal entry header.................................................................................138
8.3.3 To save a journal entry to the central site.............................................................................139
8.3.4 To add a description to a central journal entry......................................................................139
8.3.5 To add a comment to a central journal entry.........................................................................139
8.3.6 To insert reference rows in a central journal entry................................................................140
8.3.7 To insert line item detail in a central journal entry..................................................................140
8.3.8 To delete a row in a central journal entry..............................................................................140
8.4 Checking journal entries on the central site..........................................................................141
8.4.1 To run a control on a central journal entry.............................................................................141
8.4.2 To consult the controls of a central journal entry..................................................................141
8.5 Posting a journal entry to the central site..............................................................................141
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8.5.1 To post a journal entry to the central site.............................................................................142

8.5.2 To unpost a journal entry from the central site......................................................................142
8.6 Changing journal entries on the central site..........................................................................142
8.6.1 To update the central journal entry header............................................................................143
8.6.2 To protect a journal entry.....................................................................................................143
8.6.3 To unprotect a journal entry on the central site.....................................................................143
8.6.4 Protecting central manual journal entry ledgers....................................................................144
8.7 Managing journal entries on the central site.........................................................................145
8.7.1 Reversing a central or package journal entry........................................................................145
8.7.2 Deleting journal entries from the central site........................................................................146
8.7.3 Printing central journal entries..............................................................................................147
8.8 Using file attachments with central journal entries................................................................148
8.8.1 To insert a file attachment in a central journal entry..............................................................148
8.8.2 To open a file attachment in a central journal entry...............................................................148
8.8.3 To download a file attachment..............................................................................................149
Chapter 9 Portfolios.............................................................................................................................151
9.1 To consult the characteristics of a portfolio..........................................................................151
9.2 To consult the properties of capital and investment rows.....................................................151
Chapter 10 Scopes................................................................................................................................153
10.1 Statutory scopes..................................................................................................................153
10.1.1 To consult the reporting units in a statutory scope...............................................................153
10.1.2 To display the investments of a portfolio..............................................................................153
10.2 Reporting scopes.................................................................................................................154
10.2.1 To create a reporting scope.................................................................................................154
10.2.2 To create a scope code........................................................................................................154
10.2.3 To open a reporting scope...................................................................................................155
10.2.4 To add a reporting unit to the scope.....................................................................................155
10.2.5 To add a list of reporting units to the scope..........................................................................156
10.2.6 To delete a reporting unit in a reporting scope......................................................................157
10.2.7 To add comments to a reporting scope................................................................................157
10.2.8 To duplicate a reporting scope.............................................................................................158
10.2.9 To delete a reporting scope..................................................................................................158
Chapter 11 Conversion rates.................................................................................................................159

11.1 To create a conversion rate table.........................................................................................159
11.2 To edit the rates in a conversion rate table...........................................................................159
11.3 To freeze or unfreeze panes in a conversion rate table schedule..........................................160
11.4 To insert a row in a conversion rate table schedule..............................................................160
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11.5 To insert a column in a conversion rate table schedule.........................................................160

11.6 To delete a row in a conversion rate table schedule.............................................................161
11.7 To delete a column in a conversion rate table schedule........................................................161
11.8 To define the print settings for a conversion rate table schedule..........................................161
11.9 To print a conversion rate table............................................................................................161
11.10 To refresh a schedule...........................................................................................................161
11.11 To add comments to a conversion rate table........................................................................162
11.12 To delete a conversion rate table.........................................................................................162
11.13 To copy conversion rates to an Excel file..............................................................................162
Chapter 12 Tax rates..............................................................................................................................163

12.1 To create a tax rate table......................................................................................................163
12.2 To edit rates in a tax rate table.............................................................................................163
12.3 To freeze or unfreeze panes for a tax rate table...................................................................164
12.4 To insert a row in a tax rate table schedule ..........................................................................164
12.5 To insert a column in a tax rate table schedule ....................................................................164
12.6 To delete a row in a tax rate table schedule .........................................................................165
12.7 To delete a column in a tax rate table schedule ...................................................................165
12.8 To define the print settings for a tax rate table schedule.......................................................165
12.9 To print a tax rate table schedule..........................................................................................165
12.10 To refresh a tax rate table schedule.....................................................................................165
12.11 To add comments to a tax rate table....................................................................................166
12.12 To delete a tax rate table......................................................................................................166
12.13 To copy rates to an Excel file................................................................................................166
Chapter 13 Consolidation definitions....................................................................................................167

13.1 To open a consolidation definition........................................................................................167
13.2 To create a consolidation definition......................................................................................167
13.3 To change a consolidation definition.....................................................................................168
13.4 To select opening balance data............................................................................................168
13.5 To clear opening balance data..............................................................................................169
13.6 To change comments in a consolidation definition................................................................169
13.7 To duplicate a consolidation definition..................................................................................169
13.8 To delete one or more consolidation definitions....................................................................170
13.9 Running a consolidation definition........................................................................................170
13.9.1 To run a consolidation definition...........................................................................................171
13.10 Protecting a consolidation definition.....................................................................................171
13.10.1 To protect a consolidation definition.....................................................................................172
13.10.2 To unlock a consolidation definition......................................................................................172
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Chapter 14 Reconciliations....................................................................................................................173
14.1 To open a reconciliation definition........................................................................................173
14.2 To create a reconciliation definition......................................................................................173
14.3 To change a reconciliation definition.....................................................................................174
14.4 To consult the associated consolidation...............................................................................174
14.5 To change comments in reconciliation definitions.................................................................175
14.6 To duplicate a reconciliation definition..................................................................................175
14.7 To run a reconciliation definition...........................................................................................176
14.8 To protect a reconciliation definition.....................................................................................176
14.8.1 To unprotect a reconciliation definition.................................................................................176
14.9 To delete reconciliation definitions........................................................................................176
Chapter 15 Data Link definitions...........................................................................................................179

15.1 Managing Data Link definitions.............................................................................................179
15.1.1 To create a Data Link definition............................................................................................179
15.1.2 To open a Data Link definition..............................................................................................180
15.1.3 To duplicate a Data Link definition........................................................................................180
15.1.4 To delete a Data Link definition............................................................................................180
15.2 Managing information on the Data Link definition.................................................................181
15.2.1 To translate descriptions of the Data Link definition.............................................................181
15.2.2 To enter comments for a Data Link definition.......................................................................181
15.2.3 To consult information on the security of the Data Link definition.........................................181
15.3 Source template files...........................................................................................................181
15.3.1 To define a source template file............................................................................................182
15.3.2 To define a source template table........................................................................................182
15.4 Source dimensions..............................................................................................................183
15.4.1 To add a source dimension...................................................................................................183
15.4.2 To change a source dimension.............................................................................................183
15.4.3 To delete a source dimension...............................................................................................183
15.5 Cross-reference mappings...................................................................................................184
15.5.1 To create a cross-reference mapping...................................................................................184
15.5.2 To open a cross-reference mapping.....................................................................................184
15.5.3 To copy a cross-reference mapping to Excel........................................................................185
15.5.4 To paste a cross-reference mapping from Excel...................................................................185
15.5.5 To configure double quote marks to be added automatically to data being pasted from Excel.185
15.5.6 To delete a cross-reference mapping...................................................................................185
15.6 Cross-reference mapping rules............................................................................................186
15.6.1 To create a cross-reference mapping rule............................................................................186
15.6.2 To insert a cross-reference mapping rule..............................................................................186
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15.6.3 To delete a cross-reference mapping rule.............................................................................187

15.6.4 Cross-reference mapping rule hierarchies............................................................................187
15.7 Production rows...................................................................................................................187
15.7.1 To insert a production row....................................................................................................188
15.7.2 To delete a production row...................................................................................................188
15.8 Data Link processing............................................................................................................188
15.8.1 To run a Data Link processing..............................................................................................188
15.8.2 To consult Data Link run logs...............................................................................................189
15.8.3 To consult the Data Link production log...............................................................................190
Chapter 16 Logs....................................................................................................................................191
16.1 To consult the list of logs.....................................................................................................191
16.2 To consult a log....................................................................................................................191
16.3 To export a log.....................................................................................................................191
16.4 To delete a log.....................................................................................................................192
Chapter 17 ComplianceLink..................................................................................................................193
17.1 Consulting ComplianceLink documents in standard data entry schedules.............................193
17.1.1 To display contextual link indicators for ComplianceLink documents....................................193
17.1.2 To consult a ComplianceLink document from a specific cell.................................................194
17.1.3 To consult a ComplianceLink document using the ComplianceLink button............................194
17.2 To consult a ComplianceLink document in an EWS..............................................................194
Chapter 18 Glossary..............................................................................................................................197
Chapter 19 Frequently asked questions - Central site operation..........................................................201

19.1 Manual journal entries..........................................................................................................201
19.1.1 Central manual journal entry vs package manual journal entry..............................................201
19.1.2 What are the manual journal entry statuses?........................................................................201
19.1.3 What is a journal entry header?............................................................................................202
19.1.4 What happens when a journal entry header is changed?.......................................................203
19.1.5 What are the journal entry row statuses?.............................................................................204
19.1.6 What are breakdown analyses?............................................................................................204
19.1.7 What is flow balance?..........................................................................................................205
19.1.8 Reference row vs breakdown row........................................................................................205
19.2 Scopes................................................................................................................................205
19.2.1 What is the difference between a reporting scope and a statutory scope? ..........................206
19.2.2 Financial interest, ownership interest and the consolidation rate...........................................206
19.2.3 What is the difference between the initial and revised values?..............................................206
19.2.4 What is forced control?........................................................................................................207
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19.2.5 What is the difference between a scope occurrence, a scope code, and a scope?...............207
19.2.6 What is a scope status?.......................................................................................................207
19.3 Portfolios.............................................................................................................................208
19.3.1 What is the difference between a capital row and an investment row? ................................208
19.3.2 What is the difference between the initial and revised values?..............................................208
19.3.3 What is forced control?........................................................................................................209
19.4 Conversion rates..................................................................................................................209
19.4.1 Calculating conversion rates................................................................................................209
19.4.2 Data entry indicators in conversion rate tables.....................................................................210
19.5 Tax rates..............................................................................................................................210
19.5.1 Data entry indicators in tax rate tables.................................................................................211
19.6 Data Link definitions.............................................................................................................211
19.6.1 Data transfer process..........................................................................................................211
19.6.2 Cross-reference mapping versus cross-reference mapping rule...........................................212
19.6.3 File with separators versus fixed length file..........................................................................212
19.6.4 Filter versus production in Data Link definitions....................................................................213
19.6.5 Syntax used in Data Link definition filters.............................................................................213
19.7 Log......................................................................................................................................214
19.7.1 Log status............................................................................................................................214
19.7.2 What does <old object> mean in a list of logs?....................................................................215
Chapter 20 Monitoring your license agreement....................................................................................217
Appendix A More Information.................................................................................................................219
Index 221
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General user functions
1.1 To log on or off BusinessObjects Financial Consolidation
1. To log in to BusinessObjects Financial Consolidation, enter the URL of the site in a Web browser.
The "Log on" page appears.
2. Select the application language.
3. Enter your user name.
4. Enter your password.
5. Click Log on.
The home page appears.
To exit BusinessObjects Financial Consolidation, click Exit Financial Consolidation.
1.2 To browse through a list of objects
When a list exceeds the display limit, by default 25 objects, it is displayed in several pages.
•
To go to the next page, click .
•
To return to the previous page, click .
•
To go to the last page, click .
•
To return to the first page, click .
1.3 To sort objects in ascending or descending order
To sort a list of objects by ascending or descending order:

• Click the icon to sort the contents of a column in ascending order.
• Click the icon to sort the contents of a column in descending order.
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1.4 To search for an object in a list
1. In the Search field, select the criterion you want to use from the dropdown list.
2. Depending on the criterion selected, select another criterion from the second dropdown list or enter
the text you want to search for in the text box.
Note:
Enter your text in lower or upper case.
• If your first search criterion is a description, the text you enter is contained in the description of
the items you find.
• If you use other search criteria, the text you enter appears at the start of the items you find.
For example, if you want to search for a portfolio whose description contains the letter B, select
Description from the dropdown list. In the text field on the right, enter B. If you want to search for
a portfolio whose code starts with B, select Code from the dropdown list. In the text field on the right,
enter B.
3. Click Search.
1.5 To search for an object by reporting ID or reporting unit
1.
In the Filter by reporting ID or Filter by reporting unit field of a list, click the button.
The "List of values" dialog box appears.
2. Activate the boxes corresponding to the reporting IDs or units you want to select.
3. Click Validate.
Only the objects that belong to the reporting IDs or units selected are displayed in the list.
Tip:
In the list of objects page, you can delete the reporting IDs or units selected by clicking Empty.
1.6 Defining user preferences
In Preferences, you can:

• select the languages displayed.
• change your password.
• define the number of items displayed per page in the lists available via the homepage.
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• define the number of items displayed per page in the other lists.
• maximize the size of the schedule windows.
• select the size of the application banner that appears at the top of the screen.
• activate and deactivate the cell properties in a schedule.
• enable and disable the option for opening schedules in Excel.
• manage the address book for sending email reports and data entry schedules.
1.6.1 Selecting the languages to be displayed
You can set the following display languages:

• Application language, the language in which the interface appears, for example menus, commands,
and buttons.
• Working language, the language in which all translatable text and descriptions appear.
• Substitution language, the language in which descriptions that have not been translated in the
selected working language are displayed. This is optional.
1.6.1.1 To select the application language
1. In the Financial Consolidation toobar, click Preferences.

2. in the General page, select a language from the Application language list.
3. Click Apply.
1.6.1.2 To select the working language

2. in the General page, select a language from the Working language list.
3. Click Apply.
1.6.1.3 To select the substitution language

2. in the General page, select a language from the Substitution language list.
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3. Click Apply.
1.6.2 To change your password

2. in the General page, enter your old password.
3. Enter your new password.
4. Confirm your new password.
5. Click Apply.
1.6.3 To define the number of items displayed in a list available via the homepage
This setting affects lists of packages and lists of reports.

2. On the Lists page, in the Lists accessible from the Home Page field, select the option you require
or enter a number if it does not appear in the list of options.
Note:
The higher the number entered, the longer the page takes to be displayed.
3. Click Apply.
1.6.4 To define the number of items displayed in the lists of values
This setting affects lists of reporting IDs, reporting units, and categories.
2. In the Lists page, in the Lists of values field, select the option you require or enter a number if it
does not appear in the list of options.
Note:
The higher the number entered, the longer the page takes to appear.
3. Click Apply.
16 2010-10-15
1.6.5 To select the application banner size

2. In the Display page, select a banner type.
Note:
If you select Small banner, which shows the banner in 65 pixels, the banner icons are hidden.
3. Click Apply.
1.6.6 To maximize the size of the schedule window

2. In the Display page, in the "Open schedules" section, activate Maximize the schedule window
when opening.
3. Click Apply.
1.6.7 To modify the cell properties display

2. In the Display page, in the "Information on data" section, activate or deactivate Show information
on the data in the schedules.
3. Click Apply.
1.6.8 To modify the option for opening schedules in Excel
If the administrator does not activate the planning features, the schedules open by default in Excel, but
you do not have access to the specific planning functionality.
2. In the Display page, under "Open schedules", activate or deactivate the available options:
• Disable Excel Web Schedules for data entry
• Disable Excel Web Schedules for analysis
17 2010-10-15
3. Click Apply.
Related Topics
• Excel Web Schedule reports
• To deactivate the EWS report analysis option
1.6.9 The address book
To be able to send reports and data entry schedules by email, save the names and email addresses
of the sender and recipients in the address book.
Note:
If the Administrator has not configured the Mail System (POP3/STMP) transfer vector in the Windows
version of Financial Consolidation, in General Options > Transfer, the Address Book link will not
appear in the Web version of Financial Consolidation in Preferences > Address Book.
Related Topics
• Why does the Send by email link not appear in the schedule window?
• To send reports or data entry schedules in PDF format by email
• Why does the Send by email link not appear in the report window?
1.6.9.1 To add a sender to the address book

2. In the Address Book page, in the "Sender's address" section, enter the full name and email address
of the sender.
3. Click Apply.
The "Add recipient" and "List of recipients" sections appear under the "Sender's address" section.
1.6.9.2 To change the sender in the address book

2. In the Address Book page, in the "Sender's address" section, click the Change link.
3. Enter your changes in the Full name and Email address fields.
18 2010-10-15
4. Click Apply.
1.6.9.3 To add a recipient to the address book

2. In the Address Book page, in the "Add recipient" section, enter the full name and email address of
the recipient.
Tip:
If you make a mistake when entering data, click Cancel. The text entered in the Full name and
Email address fields are deleted.
3. Click Apply.
The recipient you created appears in the "List of recipients".
1.6.9.4 To delete recipients from the address book

2. In the Address Book page, in the "List of recipients" section, activate the boxes corresponding to
the recipients you want to delete.
3. Click Delete.
1.6.9.5 To change a recipient in the address book

2. In the Address Book page, in the "List of recipients" section, click the Change link corresponding
to the recipient you want to change.
3. In the "Change recipient" section, enter your changes in the Full name and Email address fields.
4. Click Apply.
19 2010-10-15
20 2010-10-15
The Financial Consolidation dashboard
The Financial Consolidation dashboard offers an overview of ongoing consolidations, and an access
point to drill-down and investigate the consolidation status and errors.
The consolidation control status covers all units, and offers the following information:
• Global discrepancy
• Percentage of failure, based on the number of failed Reporting Units
• Number of failures with a significant difference
• The biggest difference, for numerical control
The drill-down analysis allows:
• Analysis of where (Reporting Unit) versus when (Package, Manual Journal Entries, and Period)
• Control formula details
• Understanding of the value of control members in package controls
The dashboard points of entry are:
• Consolidations
Drill on a consolidation to access the Reporting Unit or linked controls.

• Manual Journal Entries
Access the Manual Journal Entry ledger.

• Packages
Access package list details that have the same status or the package controls.
Note: When a dashboard is opened, it is automatically refreshed. To manually refresh a dashboard,

click Refresh.
2.1 Navigating in the dashboards
The dashboard offers easy navigation through breadcrumbs displayed across the top of the dashboard
that dynamically show the path you have taken to arrive at the page and allow you to quickly jump return
to a previous location.
21 2010-10-15
For as long as you are in a Financial Consolidation session working in dashboards, the last location
you are in for any given dashboard home component is remembered.
Note:
Each time you click any item in the chain of links, the dashboard that appears is refreshed. To manually
refresh a dashboard, click Refresh. However, if you move back forward in the breadcrumbs, the context
is preserved.
2.2 To access the Financial Consolidation dashboard
1. In Financial Consolidation on the home page, click Dashboard under "Define and run consolidations
and reconciliations".
Note:
If the administrator has disabled your access to dashboards, the Dashboard link is unavailable.
2. Select a reporting ID.

Note:
If you do not select a reporting ID, or select more than one reporting ID, an error message appears.
If you are already in a dashboard and change from one reporting ID to another, the dashboard is
automatically reset with the data for the reporting ID you just chose.
Tip:
You can also access the consolidation dashboard by clicking Dashboard for the consolidation in
the "List of consolidations definitions" page.
Related Topics
• Navigating in the dashboards
2.3 Consolidations in the Financial Consolidation dashboard
The Consolidations stacked bar chart in the Financial Consolidation dashboard displays consolidations
in the following status categories:
Status Description
The number of consolidations that have no data and have not

Empty
been processed.
The number of incomplete consolidations containing at least one

Failed
error.
22 2010-10-15
Status Description
The number of complete consolidations with new data available

Successful not up to date from either a package or a journal entry. These consolidations
need to be reprocessed.
The number of consolidations that are complete and contain no

Successful - up to date
new data.
Protected The number of complete protected consolidations.
2.3.1 The drill order in the consolidations dashboard
From the Consolidations stacked bar chart, click a bar to drill down on the status categories if data is
available.
The drill order in Consolidations is as follows:
Drill item Description
"Home" shows the Consolidations and their statuses at the

Home highest level. When you click a status, the Consolidation List
appears.
The "Consolidation list" shows all of the consolidations contribut-

ing to the Consolidations status by package status. When you
Consolidation list
click the bar of a consolidation, the Consolidation Overview ap-
pears.
The "Consolidation Overview" shows the status, processing infor-

Consolidation Overview mation, and package statuses for one consolidation. When you
click a package bar, the Error Type appears.
The "Error Type" shows the consolidation controls and provides

Error Type links to errors and warnings. When you click a warning or error
link, the Error Analysis appears.
The "Error Analysis" lists the problems by reporting unit and

control for the top fifteen reporting units and controls containing
Error Analysis
errors. When you click an error or warning bar, the Control Errors
appears.
Control Errors The "Control Errors" lists all of the errors for a control.
23 2010-10-15
Related Topics
• To run a consolidation from within a Financial Consolidation dashboard
• To view the additional information on a consolidation in a Financial Consolidation dashboard
• The Consolidation list in the consolidations dashboard
• The Consolidation Overview in the consolidations dashboard
• The Error Type in the consolidation and package dashboards
• The Control Errors in the consolidation and package dashboards
• The Error Analysis in the consolidation and package dashboards
2.3.2 The Consolidation list in the consolidations dashboard
The "Consolidation list" shows all of the consolidations contributing to the Consolidations status by
package status.
The package status categories include:
• "Empty", for packages not yet used.

• "In progress", for packages with controls to be run.
• "In progress - in error", for packages on which the controls were run and errors were encountered.
• "In progress - successful", for packages on which the controls were run and no errors were
encountered.
• "Valid"
• "Published"
• "Integrated"
When you click the bar of a consolidation, the "Consolidation Overview" appears.
Related Topics
2.3.3 The Consolidation Overview in the consolidations dashboard
When you click the bar of a consolidation, the "Consolidation Overview" appears.
24 2010-10-15
By default the consolidation you clicked in the Consolidation list appear, but you can select another
consolidation from the list at the top of the overview page and click Go to see its data instead.
The status indicated is generated from the homepage.
The following processing information appears:

• The last processing date, with a link to the associated logs in the "Log" view.
• The number of packages integrated and journal entries posted since the last processing, and links
to the associated packages in the "Package Manager" view and the associated journal entries in
the "Manual Journal Entries" view.
• The next scheduled processing, if one exists.
Buttons are available for processing, or running, a consolidation, either full or incremental.
The package status categories in the stacked bar chart include:

• "Empty", for packages not yet used.
• "In Progress", for packages with controls to be run.
• "In progress - errors", for packages on which the controls were run and errors were encountered.
• "In progress - successful", for packages on which the controls were run and no errors were
encountered.
• "Valid"
• "Published"
• "Integrated"
• "Newly integrated", for packages that have been integrated since the last processing of the
consolidation.
The View errors for all packages link, when clicked, opens a list of all of the package errors, regardless
of the status.
When you click a package bar, the "Error Type" appears.
Related Topics
• To run a consolidation from within a Financial Consolidation dashboard
• To view the additional information on a consolidation in a Financial Consolidation dashboard
2.3.3.1 To run a consolidation from within a Financial Consolidation dashboard
1. In the home dashboard, click Consolidations.
25 2010-10-15
2. In the "Consolidation List", click the bar of the consolidation you want to consolidate.
3. In the "Consolidation Overview", click one of the following:
• To run an incremental consolidation, click Run Incremental Consolidation.
• To run a full consolidation, click Run Full Consolidation.
4. Click Yes to start processing the consolidation.
2.3.3.2 To view the additional information on a consolidation in a Financial

Consolidation dashboard
1. In the home dashboard, click Consolidations.

2. In the "Consolidation List", click the bar of the consolidation you want to consolidate.
3. In the "Consolidation Overview", click one of the following:
• To view the associated log folder, click View the Log. The Log view appears.
• To view the associated packages, click View the Package Manager. The Package Manager
view appears.
• To view the associated manual journal entries, click View the Manual Journal Entries. The
Manual Journal Entries view appears.
4. To return to the "Consolidation Overview":
• In the Windows version of Financial Consolidation, click Home.
• In the Web version of Financial Consolidation, click Return to the homepage > Dashboard.
2.3.4 The Error Type in the consolidation and package dashboards
The "Error Type" shows the controls that indicate the dimensions and package status.
A control level slider allows you to change the level of controls accounted for in the analysis. If there
are several control levels, the slider is set to the highest level by default. If you modify the slider by
moving it left or right, the error and warning numbers change to reflect the numbers in the level you set.
You can click links to analysis on:

• "Blocking Errors"
• " Non-Blocking Errors"
• " Total Errors", which includes errors that are non-blocking or blocking
• "Warnings"
• " Total Errors & Warnings", which includes all errors and warnings
The number of controls that were successful and executed appears at the bottom of the analysis.
When you click a warning or error link, the "Error Analysis" appears.
26 2010-10-15
Related Topics
2.3.5 The Error Analysis in the consolidation and package dashboards
The "Error Analysis" shows the number of errors and warnings per control and reporting unit. The Y
axis displays the reporting unit and control codes. When you move the mouse over a graph bar, a tooltip
shows the extra-long description of the control or reporting unit and the number of errors or warnings.
The stack bar charts show up to the top fifteen error objects selected in "Error Type" by:
• reporting unit
• controls
When you click an error or warning bar, the "Control Errors" appears.
Related Topics
2.3.6 The Control Errors in the consolidation and package dashboards
The "Control Errors" lists all of the errors for a control.
The list of control errors offers the following columns:

• Status
• Control name
• Control description
• Level
• Delta
• Data ID
• Tolerance
• Expression, which is the formula of the control
27 2010-10-15
Related Topics
2.3.6.1 To export Control Errors in consolidation and package dashboards
1. Open a Control Error report.

2. Click Export.
Note:
Control Errors can only be exported in CSV format.
3. In the "Export results" dialog box, select a column separator.

4. Type the file name.
5. Click Export.
Related Topics
2.4 Manual Journal Entries in the Financial Consolidation dashboard
The Manual Journal Entries stacked bar chart in the Financial Consolidation dashboard displays manual
journal entries in the following status categories:
Status Description
Draft The number of manual journal entries not posted yet.
Posted The number of manual journal entries posted.
Protected The number of manual journal entries protected.
When you click a Manual Journal Entries stacked bar chart, one of the following happens:
• If you are in the Windows version of Financial Consolidation, the "Manual Journal Entries" view
appears to the applicable manual journal entries.
28 2010-10-15
If you are in the Web version of Financial Consolidation, the "Manual journal entry ledgers" page appears.
2.5 Packages in the Financial Consolidation dashboard
The Packages stacked bar chart in the Financial Consolidation dashboard displays packages in the
following status categories:
Status Description
Empty The number of packages that have no data and have not been processed.
The number of packages that contain some data, but have not been vali-
In progress
dated successfully.
Valid The number of packages that have been validated.
Published The number of packages that have been published.
Integrated The number of packages that have been integrated.
From the Packages stacked bar chart, click a bar to drill down on the status categories if data is available.
Related Topics
2.6 To print a dashboard
1. In a dashboard, do one of the following:

• Click Print.
• Right-click the dashboard and select Print from the contextual menu.
The Print dialog box appears.
2. Configure the print options and click Print.
29 2010-10-15
30 2010-10-15
Reports
Reports
3.1 To navigate in books and folders
1. On the home page, click List reports by folder.

The Reports tab and the List reports by folder page appear.
2. In the list of folders, click to display the books or reports assigned to the folder selected.
Tip:
You can also add reports to or remove reports from your favorites.
3.2 To focus on a book or folder
A focus enables you to select a folder or book to view what it contains.

1. On the home page, click List reports by folder.
The Reports tab and the List reports by folder page appear.
2. In the Focus column, click the icon to focus on the book or folder of your choice.
The book or folder selected appears at the top of the list.
This list corresponds to the books or reports contained in the book or folder selected.
Note:
To cancel the focus function, click the icon next to the book or folder at the top of the list.
3.3 To open a report
1. On the home page, click List all reports.

The Reports tab and the List all reports page appear.
31 2010-10-15
Reports
Tip:
You can also open a report from the List reports by folder page.
2.
In the Filter by category field, click the button to select one or more categories.
3. In the list, click the code or description of the report you want to open.
Note:
You can use the Search function to filter the list of reports displayed.
• If the data source to be used has not been entered, the "Select data type" dialog box appears.
Select a data source and click Continue.

• If some of the “dimension” values were not set when the schedule was designed, the "Select
dimension values" dialog box appears.
Select the variables to be used for running the report and the viewpoint if necessary. Click
Continue.
Tip:
You can also create a viewpoint in this dialog box by saving the values that you have selected.
• If the report contains several sheets, select the sheet you want to open.
The report opens in a new window.
Related Topics
• To select dimension values for a report
• To select a sheet
• What option should you select when opening a report?
• What is a viewpoint?
3.4 To activate a report viewpoint
Viewpoints enable you to load pre-selected data into a report.
Note:
The viewpoint can be activated before you open the report when you are selecting dimension values.
Alternatively it can be activated once the report is open.
Tip:
You can also perform this action from the List reports by folder page.
2.
In the Viewpoint applied to all reports field, click .
32 2010-10-15
Reports

3. Select the viewpoint that you want to apply to the report.
4. Click Validate.
Related Topics
• To create a viewpoint
• What is a viewpoint?
3.5 Excel Web Schedule reports
By default you can work with Excel Web Schedule (EWS) reports, using the Excel menus.
However, if you prefer to work with these reports as a standard Financial Consolidation report, you
need to activate the Disable Excel Web Schedules for analysis option in Preferences, which is deactivated
by default.
Related Topics
• Excel Web data entry schedules
3.5.1 To deactivate the EWS report analysis option
Note:
By default, the Disable Excel Web Schedules for analysis option is deactivated, so that you can work
with EWS reports.
1. In Preferences > Display, activate Disable Excel Web Schedules for analysis.
2. Click Apply.
The following functions are not available in EWS reports:
• Formulas, including spread calculations
• Rows, spreadsheets, or columns additions
• The EWS-specific menu
• EWS cell information, including the row or column insertion icons
33 2010-10-15
Reports
3.6 To select dimension values for a report
If a dimension value was not set when the report was designed, then when you open the report the
"Select dimension values" dialog box appears.
1. In the "Select dimension values" dialog box, select the appropriate selection method to be applied
to the dimensions.
2.
Click the button to select the dimension values to be taken into account.
Note:
The number of values to be taken into account depends on the selection method defined for each
dimension.
3. Click Continue.
The report appears.
Tip:
You can change the values selected once the report is open by clicking Reinitialize.
Related Topics
• To reinitialize a report
• To open a report
3.7 To select a sheet
If the report was designed to display more than one sheet, the "Select Sheet" dialog box appears when
you open the report.
1. In the "Select Sheet" dialog box, select the sheet you want to display.
2. Click Continue.
The report opens, displaying the sheet selected.
Tip:
You can navigate between different sheets in the report using the tabs or the and buttons.
Related Topics
• To reinitialize a report
34 2010-10-15
Reports
3.8 To display cell properties
• In a report, click the arrow on the left-hand side of the cell whose properties you want to display.
The "Information on data" dialog box appears. The dimensions and selection methods used in the cell
will be displayed.
Note:
You only have access to this function if you activated Show information on the data in the schedule
in the Preferences > Display.
3.9 To reinitialize a report
You can run a report again by selecting new dimension values or a new sheet if possible.
1. In a report, click Reinitialize.
The "Select dimension values" dialog box opens.
2. Select the appropriate selection method to be applied to the dimensions.
3.
Use the button to select the dimension values to be taken into account.
Note:
dimension.
4. Click Continue.
The report appears with the new methods and values selected.
Related Topics
3.10 To change the report or data entry schedule display
35 2010-10-15
Reports
Note:
You cannot change the size of the cells in a report or data entry schedule. However, if the Variable
length option is activated when the schedule is designed, the size of the cells are adjusted automatically
to ensure that the text in the cells is properly displayed when the schedule is printed.
At the top of the report, the following report display options are available:
Display option Description
Activate Freeze panes to freeze the title rows and columns in the
current report or data entry schedule.
Freeze panes
Deactivate Freeze panes to unfreeze the title rows and columns
in the current report or data entry schedule.
Activate Display header to display the header of the current report

Display the header
or data entry schedule.
Activate Display footer to display the footer of the current report

Display the footer
Select the zoom factor to be applied to the current report or data

Zoom
entry schedule from the Zoom list.
Select an operator, enter the coefficient, and click Apply.

Multiply by
The Multiply by option is useful, for example, if you want to display
Divide by
amounts in the thousands of Euros.
3.11 To copy data to Excel
1. In the report, click Copy data.

A confirmation message appears.
2. Open an Excel file and paste the data in the cells.
3.12 To format print settings and print to PDF
36 2010-10-15
Reports
1. At the top of the report, journal entries, or data entry schedule, click Print setup.
The "Configure print settings" dialog box appears.
Note:
If Print setup does not appear, the Administrator has not installed ActivePDF. You can still print the
page via the browser, however, any items that scroll off the page, will not appear in the printed page.
2. In the Page setup tab, enter the page settings.

3. In the Items to print tab, select the indicators that you want to include when you print the report,
manual journal entries and controls, or data entry schedule, or the sheets that you want to include
when you print a multi-sheet schedule.
4. In the Output format tab, select the number of PDF files that you want to generate.
5. Click Print.
Note:
The print settings defined are used the next time a report, journal entries, or data entry schedule is
printed.
3.13 To format print settings for several reports

Tip:
2. Activate the boxes next to the reports that you want to print.
3. Click Configure print settings.
5. In the Items to print tab, select the indicators that you want to include when you print the report or
the sheets that you want to include when you print a multi-sheet schedule.
7. Click Print.
Note:
The print settings defined are used the next time a report is printed.
3.14 To print several reports
37 2010-10-15
Reports
If you want to print only one report, in the report click Print.
1. To print several reports at one time, on the home page click List all reports.
Tip:
2. Activate the boxes next to the reports that you want to print.
3. Click Print.
Note:
Depending on how the reports were designed, you will have to select a data source, dimension
values or a sheet.
3.15 To send reports or data entry schedules in PDF format by email
1. In the report or data entry schedule, click Send by email.

The "Send a schedule by email" dialog box appears.
Note:
If this link is not displayed, check that the following conditions are valid:
• The Administrator has installed and activated ActivePDF.
• In the Windows version of Financial Consolidation, the Administrator has configured the Mail
System (POP3/STMP) transfer vector in General Options > Transfer.
• The sender address is configured in Preferences > Address Book.
2.
In the List of recipients field, enter the addresses of the recipients or click to select an address
from your address book.
Note:
The addresses in the address book are defined in the preferences.
3. In the Message field, enter the message you want to send in the email.
4. Click Send schedule.
A message appears to inform you that the report or data entry schedule has been sent.
5. Click Close to return to the report or data entry schedule.
Related Topics
• The address book
38 2010-10-15
Reports
3.16 To display favorite reports

The Reports tab and the List all reports page will appear. Favorite reports are identified by the
word Yes in the Favorites column.
2. Activate Only show favorite schedules.

3. Click Apply.
A list of your favorite reports appears in the "Result" section.
Tip:
You can also display all of your favorite schedules in the My favorites tab.
3.17 To add a report to the list of favorites

Tip:
You can also perform this action from the List reports by folder page, by expanding an item in the
list.
2. In the list of reports, activate the boxes next to the reports that you want to add to the list of favorites.
3. Click Add to favorites.
A confirmation message appears and Yes appears in the Favorites column.
Related Topics
• To display favorite reports
3.18 To remove a report from the list of favorites
1. On the home page, click the List all reports link.

39 2010-10-15
Reports
Tip:
You can also perform this action from the List reports by folder page, by expanding an item in the
list.
2. In the list of reports, activate the boxes next to the reports you want to remove from the favorites.
3. Click Remove from favorites.
Yes disappears from the Favorites column.
Related Topics
• To display favorite reports
40 2010-10-15
Frequently asked questions - Data retrieval
4.1 What is the difference between listing reports individually and listing reports
by folder?
The List all reports page displays the reports that are available in the database.
The List by folder page displays the reports in a tree structure. These reports are stored in folders and
books. You can expand or collapse the tree structure to make it easier to navigate in a particular folder.
You can also focus on a folder or book in this page.
Related Topics
• To focus on a book or folder
• To navigate in books and folders
4.2 What is the difference between a book and a folder?
A folder contains books, which contain reports.

You can access the report books and folders in the List by folder page.
Related Topics
• To navigate in books and folders
4.3 Hierarchies in report schedules
A hierarchy is a group of dimension members organized in a manner determining the relationship

between members.
41 2010-10-15
Based on the access limits set, you can initialize the following hierarchies for the Reporting Unit and
Original Reporting Unit dimensions:
• Dimension Builder hierarchies
Dimension Builder hierarchies can only retrieve eliminations according to the full contribution to
group.
• Scope hierarchies
For hierarchies based on Account dimensions, when the schedule is run, the hierarchy retrieved is the
one used in the consolidation whose schedule displays the data.
The hierarchies used for all other dimensions are hierarchies defined in the structure based on
characteristics.
Note:
When you have a block that is initialized with a multi-period, the report may not work with multi-hierarchy
consolidations.
The effect of selecting a Scope hierarchy

When leveraging scope hierarchies, reports can retrieve rollup calculations.
Scope hierar- Rollup based on Original Report- Rollup based on Reporting

Initialized on
chy ing Unit dimension Unit dimension
Full contribution Eliminations are posted to the Eliminations are posted to

Original Report- to Group direct parent the direct parent
ing Unit dimen-
sion Contribution by Eliminations are posted to the Eliminations are posted to
level first common parent the first common parent

Reporting Unit to Group direct parent the direct parent
dimension Contribution by Eliminations are posted to the Eliminations are posted to
4.3.1 To select a hierarchy
1. In the "Set Hierarchy for dimension" dialog box, select a hierarchy from the Hierarchy to be applied
when schedule is run list.
2. Select a starting point from which data will be retrieved.
The starting point is the highest level node in the hierarchy.
• If you selected a Dimension Builder hierarchy, then you can only choose a starting point from
within that hierarchy.
42 2010-10-15
• If you selected an account or scope hierarchy, then the starting point hierarchy you select is used
for reference purposes only, as the application cannot detect at this point which scope hierarchy
will eventually be applied.
Note:
When the report is run using a shared starting point, you cannot select a starting point in this dialog
box.
3. Select an elimination retrieval method.

Use the Retrieve eliminations option to post eliminations to either a direct or common parent. From
the list, select how eliminations will be displayed when the schedule is run.
Select one of the following:

• Full contribution to Group, which retrieves the flat-list of amounts from a consolidation in a
hierarchy. Elimination rows do not appear and elimination calculations are integrated into the
reporting unit amounts.
• Contribution by Level, which retrieves the elimination of internal transactions between reporting
units from the same hierarchy level for each reporting unit in the scope. An elimination row
appears for each hierarchy node.
Note:
• Elimination rows can be retrieved only if a reporting unit rollup rule is included in the
consolidation.
• This mode is not compatible with a Dimension Builder type hierarchy.
• The Contribution by level and Reference Hierarchy modes are not compatible.
Note:
If a Dimension Builder hierarchy was set or if you selected an account hierarchy, the Retrieve
eliminations option is unavailable.
4. Select a multi-hierarchy retrieval mode.

Use the Retrieve multi-hierarchy option to use different hierarchical scopes for each period. Only
one hierarchy can be retrieved when the schedule is run. If several hierarchies were used by several
consolidations, you should choose the hierarchy to be retrieved.

• Merged Hierarchy, so that the hierarchies are merged into one hierarchy.
• Reference Hierarchy, so that the first hierarchy of the report found by the application is displayed.
If a Dimension Builder hierarchy was set, the Retrieve multi-hierarchy option is unavailable.
5. Choose a hierarchy selection mode.

The following selection modes are available:
• By hierarchy level, to select the beginning and ending hierarchy levels for which data is retrieved.
• By hierarchy link, to automatically select items based on the link with the selected starting point.
You can, for example, select all children for a starting point. You can also select a starting point
and all descendants.
43 2010-10-15
Note:
Contribution to parent eliminations is available when you select Contribution by level for
eliminations. If you select Contribution to parent eliminations, the item and its parents'
eliminations are selected and data is filtered using a Report Unit.
6. Use the View hierarchy option to specify whether the parent node is displayed before or after the
details of each level.
Note:
The options selected in the "Set Hierarchy for dimension" dialog box appear by default in the "Variables
Wizard" the next time you run the schedule.
4.4 What option should you select when opening a report?
When you open a report for the first time, a dialog box appears asking if you want to view the schedule
in full-screen mode.
• If you do not want to open this report in full-screen mode, click No.
This dialog box will appear each time you open a report for the first time.
• If you want to open this report in full-screen mode only, click Yes, this one only.
This dialog box will no longer appear when you open a report.
• If you want to open all of the reports in full-screen mode only, click Yes, all of them.
This dialog box will no longer appear when you open a report.
Tip:
You can select full-screen mode as the default option for all of the reports by activating Maximize the
schedule window when opening when defining your preferences.
4.5 What do the symbols in report cells mean?
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The and symbols can appear in a report cell.
The symbol means that there is a comment linked to the cell.
The symbol is a link indicator that appears when there is another schedule linked to the schedule
open.
You have the option of printing these symbols when you configure the report print settings.
4.6 Why does the Send by email link not appear in the report window?
You can send a report by email when it is open in a window.

If the Send by email link does not appear in the window, check the following:
• the SMTP server settings must be defined in the Windows version of Financial Consolidation at
Tools > General Options > Transfer. You must enter an IP address or the name of an email server
in the Transfer vectors box.
• the sender's address must be saved in the Financial Consolidation preferences.
Related Topics
• To send reports or data entry schedules in PDF format by email
4.7 What is a viewpoint?
A viewpoint helps you to open a schedule or report by preselecting data like dimension values or
selection methods. Depending on how the viewpoint was designed, you may have to set some values
when you open a report.
Example:
You want to analyze the data for the CONSO category, data entry period 99.12, scope Group01 for
two variants: Final and Estimated. You must therefore create a viewpoint to set the category, data
entry period, and scope. When you open an analysis schedule using this viewpoint, you will only have
to select the variant.
Related Topics
• To activate a report viewpoint
• To create a viewpoint
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4.8 How do I know if a report is in my favorites?
When you add a report to your favorites, Yes appears in the Favorites column in the list of reports
available.
When you open a report, you can look at the Is part of the favorites option to see if the report has
been added to your favorites or not.
You can access all of your favorite reports by clicking the My favorites tab.
Related Topics
• To remove a report from the list of favorites
• To add a report to the list of favorites
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Viewpoints
5.1 Viewpoints
Use viewpoints to open a schedule or report that contains preselected data, for example dimension
values or selection methods.
Example:
You want to analyze the data for the CONSO category, data entry period 99.12, scope Group01 for
two variants: Final and Estimated. You must therefore create a viewpoint to set the category, data
entry period and scope. When you open an analysis schedule using this viewpoint, you will only have
to select the variant.
Related Topics
• To activate a report viewpoint
5.1.1 To open a viewpoint
1. On the home page, click Viewpoints.

The My viewpoints tab and the List of viewpoints page appear.
Tip:
You can also access the list of viewpoints from the report list by clicking the My viewpoints tab.
2. Click the code or description of a viewpoint.

The viewpoint opens.
5.1.2 To create a viewpoint
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Viewpoints

Tip:
You can also access the list of viewpoints from the report list by clicking the My viewpoints tab.
2. Click New viewpoint.

The "Edit viewpoint" page appears. The view defaults to the General page.
3. Enter a code and long description.

4. Click Save.
The "Edit viewpoint" page refreshes to display the code for your new viewpoint.
5. Under "List of viewpoint dimensions", click Add dimension.
The "Add dimension" dialog box appears, displaying the data sources you can use.
6. Click Show to display the dimensions of the selected data source.
7. Select the dimension you want.
8. Click Validate.
The "Dimension" dialog box appears.
9.
Click to select dimension values.
10. Use the dropdown lists to select the selection method and the grouping mode.
Note:
If you do not define parameters for the fields, you will have to set their values when you run the
schedule.
11. Click Validate.

The dimension you selected appear in the "List of viewpoint dimensions" area.
12. Click Save.
13. If required, specify the settings in the Translate and Security pages.
5.1.3 To duplicate a viewpoint

Tip:
You can also access the list of viewpoints from the report list, by clicking the My viewpoints tab.
2. Open a viewpoint you want to duplicate.
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3. Click Save As.

The "Save As" dialog box appears.
4. Enter the code and long description of the new viewpoint.
5. Click Validate.
5.1.4 To delete a viewpoint

Tip:
You can also access the list of viewpoints from the report list, by clicking the My viewpoints tab.
2. Activate the box next to the viewpoints you want to delete.

3. Click Delete.
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Packages
Packages
6.1 Accessing a package
6.1.1 To open a package
1. On the home page, click Open data entry package.

The Packages tab and the List of packages page appear.
Tip:
• You can also perform this action on the Multi-package actions page.
• Use the Filter by reporting ID field to filter the packages displayed by reporting ID.
2. In the list of packages, click the category, data entry period, or reporting unit of the package you
want to open.
The package opens. The list of schedules contained in the package is displayed in the All schedules
page of the Schedules tab.
Note:
• If a Home Schedule has been specified for the package, it appears when you open the package.
• If a change to the category scenario is detected when the package is opened, a message appears
to confirm that the data was updated.
• The To find out more dialog box appears automatically when you open a package for the first time.
If you do not want to see this dialog box again, activate Do not show this window again when
opening this package.
Related Topics
• Why are there no packages shown in the list of packages?
• What are the different types of package status?
• To open a data entry schedule
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6.1.2 To select the reporting IDs for the multi-package action display
1. On the home page, click Multi-package actions.

The Packages tab and the Multi-package actions page appear.
Tip:
If you are already on the Packages tab, you can click Multi-package actions.
2.
Click next to the Filter by reporting ID box.
3. Select the desired reporting IDs and click Validate.
Both the List of packages page and the Multi-package actions page change to reflect the selection.
6.1.3 To consult the properties of the package
1. On the home page, click Open data entry package.

The Packages tab and the List of packages page appear.
Tip:
You can also perform this action on the Multi-package actions page.
2. In the "Information" column of a package, click To find out more.

The "To find out more dialog box" appears.
It displays:
• the long description of the reporting unit
• the user who locked/unlocked the package and on what date
• the Group message for the package
• comments on the package
• file attachments
• the date the package was last saved
• information on the publication of the package
• the users and their workflow hierarchy level, as well as the user who submitted the package
Tip:
This dialog box appears automatically when you open a package. If you do not want to see this dialog
box again, activate Do not show this window again when opening this package.
Related Topics
• To open a package
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6.1.4 To add or change comments
The icon appears in the "Information" column in the list of packages when you can link a comment
to a package.
1. Open the package in which you want to edit comments.
2. Click the Other actions tab.
3. In the Comment page, click Change.
The "Edit comment" dialog box appears.
4. Enter your comments in the text box.
5. Click Validate.
The icon indicates that a comment has already been added to the package.
Related Topics
• What is the difference between a comment and a Group message?
6.2 Importing and exporting data in packages
You can import data into one or more packages from:

• files
• packages
• tables
Note:
Only non-calculated data which is valid vis-à-vis the category scenario and data entry restrictions can
be imported.
You can export data from a package to a file in TXT or CSV format.
6.2.1 To import data from a file into one or more packages
You can import into one or more packages the following types of files:
• Files with separators, created by, for example, Business Objects applications or Microsoft Excel.
Each field is separated by a character like a comma or a tab.
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• Fixed length files with data organized in columns whose length is fixed.
1. Do one of the following:
• To import data from a file into one package, open the package, and in the Schedules tab click
Package import.
• To import data from a file into several packages, in the home page click Open data entry package,
then in the Packages tab, click Multi-package import.
2. From the Source type list, select File.
3. Click Go.
4. In the Select file to be imported field, select the file containing the data you want to import by
clicking Browse.
5. In the "Type of source data" section, define:
• The character type used to delimit the columns and/or text in the selected import file.
• The file row from which the data import should start.
6. In Import amounts, define:
• if the imported data should be added to the existing data or replace it.
• if amounts in the package should be deleted before the import.
• if zero balances should be imported.
7. In Import comments, define whether comments should be erased before the import begins.
8. In the "After the import" section, define:
• if a file containing the rejected data should be generated after the import.
• if rules should be run at the end of the import.
• If you are importing data from a file into one package, click Import.
• If you are importing data from a file into several packages, click Next. In the "Package selection"
page, activate the boxes indicating the packages into which you want to import data. Click Import.
The "Import result" page appears. The amount of data imported and any errors generated are listed on
this page.
Tip:
Click Show details on the rejected data to show the reasons for which this data was not imported in
a new window. You can also save the results of the import by clicking Save reject file.
Related Topics
• How should the import file be organized?
• To export data to a file
• What are the main reasons for imported data being rejected?
6.2.2 To import data from one package into another
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1. Open the package into which you want to import data into.
2. On the Schedules tab, click Package import.
3. From the Source type list, select Package.
4. Click Go.
5. In the "Search for source package" section, select the Category, Data entry period and Reporting
unit corresponding to the package that you want to import using the buttons.
The name of the package appears in the Package field.
Note:
If the name of the package does not appear, check that the category, data entry period and reporting
unit entered correspond to an existing package.
6. If the target category scenario or source contains multiple periods, you need to identify the source
period codes in the the "Period association" table so that they correspond with the target periods.
9. In the "After the import" section, specify the processes that must be run once the import is complete.
10. Click Import.
The "Import result" page appears.
The amount of data imported and any errors generated are listed on this page.
Tip:
a new window.
Related Topics
6.2.3 To import data from a table into one or more packages
When you import the data contained in a table into a package, only the data sources defined on the
application server is accessed.
• To import data from a file into one package, open the package, and in the Schedules tab click
Package import.
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• To import data from a file into several packages, in the home page click Open data entry package,
then in the Packages tab, click Multi-package import.
2. From the Source type list, select Table.
3. Click Go.
4. From the Select data source list, select the data source.
Note:
The data sources in this list correspond to the sources defined on the application server.
5. Click Go.
The "Connection" dialog box appears.
6. Enter your user name and password to connect to the selected data source.
7. From the Select table list, select the data table.
Tip:
Click Refresh to display a preview of the contents of the table to be imported.

10. In the "After the import" section, define:
• if a file containing the rejected data should be generated after the import.
• if rules should be run at the end of the import.
• If you are importing data from a file into one package, click Import.
• If you are importing data from a file into several packages, click Next. In the "Package selection"
page, activate the boxes indicating the packages into which you want to import data. Click Import.
The "Import result" page appears.
The amount of data imported and any errors generated are listed on this page.
Tip:
a new window. You can also save the results of the import by clicking Save reject file.
Related Topics
6.2.4 To export data to a file
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1. Open the package that contains the data that you want to export.
2. On the Schedules tab, click Package export.
3. From the File type list, select the format of the export file.
4. In the Choose header dimensions to be exported section, select the header dimensions you want
to export.
5. In the Restrict source columns section, select the type of package data you want to export.
6. In the Export description section, select the export options.
7. Click Export.
The export results are displayed.
8. To save the file, click Download the export file.
6.3 SAP BusinessObjects Financial Information Management in SAP BusinessObjects

Financial Consolidation
The access of SAP BusinessObjects Financial Information Management from SAP BusinessObjects
Financial Consolidation allows you to:
• launch SAP BusinessObjects Financial Information Management in the Package Manager and Log
views of the Windows version of Financial Consolidation, and the home page of the Web version of
SAP BusinessObjects Financial Consolidation.
• import package data from SAP BusinessObjects Financial Information Management into SAP
BusinessObjects Financial Consolidation.
• drill from a cell in a Financial Consolidation package schedule to source data in SAP BusinessObjects
Financial Information Management.
To have access, you need the following:

• SAP BusinessObjects Financial Information Management enabled by the Administrator in the General
options.
• A valid CMS session token.
• In the case of a package, to view the schedule in data entry mode.
Related Topics
• To launch SAP BusinessObjects Financial Information Management in SAP BusinessObjects Financial
Consolidation for packages
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6.3.1 To launch SAP BusinessObjects Financial Information Management in SAP

BusinessObjects Financial Consolidation for packages
• Do one of the following:

• If you are in the Windows version of SAP BusinessObjects Financial Consolidation, open the
Package Manager view, and click Actions > Financial Information Management .
Note:
You can also launch SAP BusinessObjects Financial Information Management in the Package
Manager Data Import Wizard.
• If you are in the home page of the Web version of SAP BusinessObjects Financial Consolidation,
click Connect to Financial Information Management.
SAP BusinessObjects Financial Information Management opens in a separate page.
6.4 Resetting the package to zero
When you reset a package, all of its data, like amounts, comments and journal entries, are deleted. If
there is “opening balance” data, it is reloaded and the calculations for preloading data are rerun.
6.4.1 To reset a package to zero
1. Open the package that you want to reset to zero.

Note:
You cannot reset published packages to zero.
2. Click the Other actions tab and then click Process data.
3. In the "Reset package to zero" section, click Reset package to zero.
4. Click Yes.
Related Topics
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6.4.2 To reset several packages to zero
1. On the home page, click Multi-package actions.

Tip:
If you are already on the Packages tab, click Multi-package actions.
2. In the list of packages, check the boxes corresponding to the packages you want to reset.
3. Select Reset to zero from the action list.
4. Click Go.
6.5 Running calculations for preloading data
Preloading calculations are defined at the setup site. They are used to initialize some of the data when
the package is opened.
6.5.1 To run calculations for preloading data
Preload calculations are used to initialize some of the data when the package is opened. The calculations
are defined at the setup site.
1. Open the package for which you want to run calculations for preloading data.
2. Click the Other actions tab.
3. In the Process data page, in the "Run preloading calculations" section, click Run calculations for
preloading data.
Related Topics
6.6 Data entry schedules
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6.6.1 To open a data entry schedule
1. Open the package in which you want to enter data.

2. On the Schedules tab, in the All schedules page, click the code or description of the data entry
schedule you want to open.
Note:
You can use the search feature to filter the list of data entry schedules displayed.
• If the dimension values were not set when the schedule was designed, the "Select dimension
values" dialog box appears.
Select the variables to be used when running the data entry schedule and then click Continue.
• If the schedule contains several sheets, select the schedule sheet you want to open.
Related Topics
• To select dimension values for a data entry schedule
• To select a sheet for a data entry schedule
• What option should you select when opening a schedule?
• What do the symbols in the data entry schedules mean?
6.6.2 To select dimension values for a data entry schedule
If dimension values were not set when the schedule was designed, the "Select dimension values" dialog
box appears when you open the schedule.
1. In the "Select dimension values" dialog box, select a selection method to be applied to the dimensions.
2.
Click to select the dimension values to be taken into account.
Note:
dimension.
3. Click Continue.
The data entry schedule appears.
Tip:
You can change the selected values in the data entry schedule by clicking Reinitialize or in the EWS
by clicking Change the initialization.
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Related Topics
• Hierarchies in report schedules
• To select a hierarchy
• To reinitialize a data entry schedule
6.6.3 To select a sheet for a data entry schedule
If the schedule was designed to display several sheets, the "Sheet selection" dialog box appears when
the data entry schedule opens.
1. In the "Sheet selection" dialog box, select the sheet you want to display.
Note:
You can also insert a sheet using this dialog box.
2. Click Continue.
The data entry schedule opens in the sheet that you have selected.
Tip:
You can navigate between the different sheets making up the schedule by clicking the tabs which bear
the name of each sheet. The and buttons enable you to display the tabs which come before
and after the current one.
Related Topics
• To insert a sheet into a data entry schedule
• To reinitialize a data entry schedule
6.6.4 To insert a sheet into a data entry schedule
If the schedule is designed to display several sheets, the "Sheet selection" dialog box appears when
the data entry schedule opens.
1. In the "Sheet selection" dialog box, click New Sheet.
The "Insert sheets in the schedule" dialog box appears.
2.
Click to select dimension values to use for data entry in the new sheet.
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3. Activate the boxes corresponding to the values to be selected, then click Validate.
The new sheet is added to the "Sheet selection" dialog box.
Tip:
• You can also insert a sheet when the data entry schedule is open by clicking [Number of sheets]
are available.
• You can navigate between the different sheets making up the schedule by clicking the tabs which
bear the name of each sheet. The and buttons enable you to display the tabs which come
before and after the current one.
Related Topics
6.6.5 To display the last schedules opened
1. In the data entry schedule, click Last schedules opened.

The "Last schedules opened" dialog box appears.
2. Activate the schedule that you want to open.
3. Click Validate.
The schedule appears.
Note:
In multi-sheet schedules, the schedule opens to the last sheet selected the last time the schedule was
run.
Tip:
You can also access the last schedules opened by clicking the last schedules opened link on the All
schedules page.
Related Topics
6.6.6 To display cell properties
Note:
You will only have access to this function if you selected it in your preferences.
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• In the data entry schedule, click the blue arrow on the left-hand side of the cell whose properties
you want to display.
The "Information on data" dialog box appears. The dimensions and selection methods used in the cell
are displayed.
6.6.7 To refresh a schedule
Refreshing a schedule, allows you to perform calculations on the amounts entered without saving the
changes in the package.
1. In a schedule, make edits to the amounts.
2. Click Refresh.
The amounts entered in the schedule are calculated.
6.6.8 Configuring the data entry schedule display
6.6.8.1 To change the audit ID applied to the current package
You make changes to packages in which schedule adjustments are authorized.

1. In a package, next to the Data entry audit ID at the top of the page, click Change.
The "Data entry audit ID" dialog box appears.
2. Select a selection method and a list of values.
3. Click Validate.
6.6.8.2 To change the report or data entry schedule display
Note:
You cannot change the size of the cells in a report or data entry schedule. However, if the Variable
length option is activated when the schedule is designed, the size of the cells are adjusted automatically
to ensure that the text in the cells is properly displayed when the schedule is printed.
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At the top of the report, the following report display options are available:
Display option Description
Activate Freeze panes to freeze the title rows and columns in the
current report or data entry schedule.
Freeze panes
Deactivate Freeze panes to unfreeze the title rows and columns
in the current report or data entry schedule.
Activate Display header to display the header of the current report

Display the header
Activate Display footer to display the footer of the current report

Display the footer
Select the zoom factor to be applied to the current report or data

Zoom
entry schedule from the Zoom list.
Select an operator, enter the coefficient, and click Apply.

Multiply by
The Multiply by option is useful, for example, if you want to display
Divide by
amounts in the thousands of Euros.
6.6.8.3 To insert a column in a data entry schedule
1. In a data entry schedule, click the icon located at the top of the column.
2.
In the "Insert columns in schedule" dialog box, click next to a dimension name to select a value.
3. In the "List of values" dialog box, select dimension values, then click Validate.
The dimension values selected are displayed in the "Insert columns in schedule" dialog box.
4. Repeat steps 2 and 3 until all dimensions have a specified value.
Once all dimensions have a specified value, the "Insert columns in schedule" dialog box closes and
the column is added to the schedule.
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6.6.8.4 To delete a column into a data entry schedule
• In a data entry schedule, click the icon located to the left of the column.
6.6.8.5 To insert a row into a schedule
1. In a schedule, click the icon located to the left of the row.

2.
In the "Insert rows in schedule" dialog box, click next to a dimension name to select a value.
3. In the "List of values" dialog box, select dimension values, then click Validate.
The dimension values selected are displayed in the "Insert rows in schedule" dialog box.
4. Repeat steps 2 and 3 until all dimensions have a specified value.
Once all dimensions have a specified value, the "Insert rows in schedule" dialog box closes and the
row is added to the schedule.
Note:
• These actions are only possible if they are authorized by the schedule design.
• In an EWS, these actions are not available if your workbook has been disconnected from
BusinessObjects Financial Consolidation.
6.6.8.6 To delete a row in a data entry schedule
• In a data entry schedule, click the icon located to the left of the row.
6.6.9 Entering data
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6.6.9.1 To consult the instructions for data entry
The instructions for data entry are specific to each schedule. They are created on the central site when
the schedule is designed.
• In the data entry schedule, click Instructions for data entry.
The "Instructions for data entry" dialog box appears.
Tip:
You can print the data entry instructions via this dialog box.
6.6.9.2 To enter comments in a cell
1. In the data entry schedule, click the red triangle icon in the cell in which you want to enter a
comment.
The "Comment" dialog box appears.
2. Enter the comment.
3. Click Validate.
Related Topics
• What do the symbols in the data entry schedules mean?
6.6.9.3 To copy data to Excel
1. In a data entry schedule, click Copy data.

2. Open an Excel file and paste the data.
6.6.9.4 To reinitialize a data entry schedule
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You can rerun a data entry schedule by selecting new dimension values or a new sheet if the schedule
contains several sheets.
1. In the data entry schedule, click Reinitialize.
3.
Note:
dimension.
4. Click Continue.
The data entry schedule appear with the new methods and values selected.
Related Topics
• To select dimension values for a data entry schedule
• To select a sheet for a data entry schedule
6.6.10 Printing the data entry schedule
6.6.10.1 To format print settings and print to PDF
Note:

5. Click Print.
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Note:
printed.
6.6.10.2 To define the print settings for several data entry schedules
1. Open the package, then click the Print tab.

2. Activate the boxes next to the data entry schedules that you want to print.
Tip:
To print all of the schedules contained in the package, click Select All.

5. In the Items to print tab, select the indicators that you want to include when you print the schedule
or the sheets that you want to include when you print a multi-sheet schedule.
Tip:
• If you do not want to print schedules not containing any data, select Print only if there is data.
• If you want to print schedules using the same variables to be set as the last time you printed,
select Use the last values selected.
7. Click Print.
6.6.10.3 To print several data entry schedules in a package
1. Open a package, then click the Print tab.

2. Activate the boxes next to the data entry schedules that you want to print.
3. Click Print.
Note:
Depending on how the report was designed, you will have to select a data source, dimension values
or a sheet.
The Print dialog box appears. It shows the operation of printing the schedule in .pdf format.
You can now print this schedule.
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6.6.10.4 To send reports or data entry schedules in PDF format by email
1. In the report or data entry schedule, click Send by email.

The "Send a schedule by email" dialog box appears.
Note:
If this link is not displayed, check that the following conditions are valid:
• The Administrator has installed and activated ActivePDF.
• In the Windows version of Financial Consolidation, the Administrator has configured the Mail
System (POP3/STMP) transfer vector in General Options > Transfer.
• The sender address is configured in Preferences > Address Book.
2.
In the List of recipients field, enter the addresses of the recipients or click to select an address
from your address book.
Note:
The addresses in the address book are defined in the preferences.
3. In the Message field, enter the message you want to send in the email.
4. Click Send schedule.
A message appears to inform you that the report or data entry schedule has been sent.
5. Click Close to return to the report or data entry schedule.
Related Topics
6.6.11 Excel Web data entry schedules
Excel Web (EWS) schedules are data entry schedules that use an Excel interface. You still select
dimension values, enter comments, email, and print an EWS using the same steps as those for the
Financial Consolidation data entry schedule.
By default, you can total amounts in an EWS using a spread formula. For example, if you need totals
that are not produced by simple sub-totals, you can add rows to the EWS and use Excel spread-type
formulas. These rows are not included in the spread calculations, unlike the Financial Consolidation
schedule rows.
If authorized by your administrator, you can enter data in an EWS.
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• If the administrator activates the planning features, the schedules will open in Excel and you will
have access to the specific planning functionality.
• If the administrator does not activate the planning features, the schedules will open by default in
Excel but you will not have access to the specific planning functionality. Users will however have
the option of opening the schedules in Excel.
Note:
• Some standard Excel features are not available or have been adapted so that EWS schedules can
be used.
• The administrator authorizes use of EWS and the planning features in the BusinessObjects Financial
Consolidation Dimension Builder view. To find out more, see the BusinessObjects Financial
Consolidation documentation.
• In data entry schedules containing hierarchies, you cannot enter data or add rows to hierarchies.
Related Topics
• To modify the option for opening schedules in Excel
• Specific information regarding Excel functionality
• Excel Web Schedule reports
6.6.11.1 Opening an Excel Web Schedule for the first time
The first time you open an EWS schedule, one or more dialog boxes appear, depending on the Excel
version installed on your workstation.
Use these dialog boxes to enable the macros required to work in EWS.
Related Topics
• What do I do if a message appears when I open an Excel Web Schedule?
6.6.11.1.1 To enable macros in Excel XP or Excel 2003

1. In the "Security Warning" dialog box, activate Always trust macros from this source.
2. Click Enable macros.
The next time you open the schedule in EWS, this dialog box do not appear.
Note:
If the "Security Warning" dialog box does not appear the first time you open an EWS schedule, open
Excel, and select Tools > Macro > Security. In the Trusted Sources tab, check that Always trust
Visual Basic Project option has been activated.
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6.6.11.1.2 To enable macros in Excel 2007

When you open the schedule, the "Microsoft Excel" dialog box appears, informing you that the schedule
contains macros and asking you if you want to enable them.
1. In the "Microsoft Excel" dialog box, click Yes.
The "Security Warning" dialog box appears.
2. Activate Do not show this message again.
3. To enable the macros, click Yes.
The "Planning" (The certificate was successfully added to the trusted sources)
dialog box opens.
4. Click OK.
Another "Planning" (The workbook... has been added and installed as an add-in)
dialog box appears.
5. Click OK.
The next time you open the schedule in EWS, these dialog boxes do not appear.
6.6.11.2 Managing Excel Web Schedules and entering data
6.6.11.2.1 To display or hide cell properties

• In the EWS schedule, select Finance EWS > Cell information.
The "Cell information" dialog box will appear/disappear. When another cell is selected, the information
in the dialog box is refreshed immediately.
Note:
This dialog box appears by default when the schedule is opened.
6.6.11.2.2 Copying and pasting data in an Excel Web Schedule

If you already have data at your disposal, you can copy it into your EWS schedule.
Data is copied in the same way as in Excel. However, locked cells in the data entry schedule are taken
into account when the data is copied.
Related Topics
• Data entry cells vs protected cells
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6.6.11.2.3 Using an existing Excel workbook to enter data in an EWS schedule

You can create links between your BusinessObjects Financial Consolidation schedule and an Excel
workbook containing data.
Tip:
If you need a small amount of data for the purposes of data entry, you can also create a sheet in your
EWS workbook for this data, and then link the created sheet to a BusinessObjects Financial Consolidation
schedule contained in a different sheet.
Note:
• You must first open the workbook that you want to link to the schedule.
• You cannot insert a link in a EWS schedule cell by entering = and clicking a standard Excel cell, nor
by performing an ExcelEdit > Paste Special operation. We recommend that you either enter the
link directly using the syntax above or that you copy an existing link formula from one cell to another.
• If you copy a formula to several cells, the links cannot contain “$” characters if they are to be
automatically added by Excel.
• If you change the data contained in the standard Excel workbook, none of your changes are integrated
in BusinessObjects Financial Consolidation until you open your EWS schedule and resave your
package.
Link syntax
Links use the following syntax:
='[workbook location][[file name]][sheet name]'![cell reference]
Example:
='C:\Data\Budget\[Workbook1.xls]Budget'!C3
Related Topics
• Why does #REF appear in a cell linked to another workbook?
• What is local modeling?
6.6.11.2.4 To link comments to a cell

1. In the cell's contextual menu, select Insert comment.
The icon will appear in the top right-hand corner of the cell. A box for entering your comment will
also appear.
2. Enter the comment.
3. Click another cell.
Note:
• To change the comment entered, select Insert comment from the cell's contextual menu.
• The comments linked to the cells in the standard Excel workbooks will not appear in BusinessObjects
Financial Consolidation.
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• If you cannot link a comment to a cell, Prohibit comments will appear in the information box
below the cell in question.
• Comments which have been added to a given cell can be copied and pasted to different cells.
However, if the pasted area overlaps with the copied area, the comment will not be copied.
6.6.11.2.5 To delete a comment from a cell

• In the cell's contextual menu, select Delete comment.
The icon will be removed from the cell.
6.6.11.2.6 To reinitialize an Excel Web Schedule

1. In the EWS schedule, click Reinitialize.
3.
Note:
dimension.
4. Click Continue.
The schedule is displayed with the new methods and/or values selected.
6.6.11.2.7 To refresh an Excel Web Schedule

• In the EWS schedule, click Refresh.
The amounts entered in the schedule are calculated.
6.6.11.3 Saving your data
6.6.11.3.1 To save a schedule in the database

• In the EWS schedule, click Save package.
Wen you save the current package, the data is integrated in the database.
Note:
• Once it has been saved in BusinessObjects Financial Consolidation, you will find your schedule,
even if you open the package on another workstation that has Excel installed.
• Your local modeling enhancements are stored in the database but other users do not have access
to them.
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• When you save the package containing the EWS schedule, both BusinessObjects Financial
Consolidation and EWS schedules are merged.
6.6.11.3.2 Saving an Excel Web Schedule on your workstation

You can save a schedule without saving it in the database. It will be saved on your workstation in the
folder selected.
6.6.11.3.3 To save an Excel Web Schedule on your workstation

You can save a schedule without saving it in the database. It is saved on your workstation in the folder
selected.
• In the EWS schedule, select Finance EWS > Work offline.
Note:
You can also use the Save function in Excel (File > Save As).
6.6.11.4 Defining the print settings and printing the EWS schedule
6.6.11.4.1 Unfreezing and freezing the panes of an Excel Web Schedule

You can freeze or unfreeze the panes of the current schedule.
Freezing panes
Click Freeze panes to freeze the title rows and columns in the current schedule.
Unfreezing panes
Click Unfreeze panes to unfreeze the title rows and columns in the current schedule.
6.6.11.4.2 To define the print settings for an Ecel Web Schedule

1. In the EWS schedule, click Print setup.
The standard Excel "Page setup" dialog box appears.
2. In the different settings, define the required settings for the page setup.
3. Click OK.
6.6.11.4.3 To print an Excel Web Schedule

• In the EWS schedule, click Print.
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6.6.11.5 Local modeling
Local modeling rows, like breakdown rows, extra Excel sheets, and Excel formulas, belong to the user
who created them.
Related Topics
• Working offline from BusinessObjects Financial Consolidation
6.6.11.5.1 Analyzing an amount using local data: Local modeling

If the amount requested in the BusinessObjects Financial Consolidation schedule is too general, you
can add line item detail to your local schedule. This will enable you to analyze your figures in more
detail.
Note:
Other viewers will not be able to view your local modeling enhancements.
Related Topics
• Using an existing Excel workbook to enter data in an EWS schedule
To insert line item detail

1. In the EWS schedule, select the total row.
2. Select Finance EWS > Local modeling > Insert line item detail.
The "Insert line item detail" dialog box appears.
3. Select Before or After as required.
A new row appears.
Note:
It is never preceded by a .
4. Enter the required text.

Tip:
To insert another line item detail, click the line item detail description, then press Enter on your keyboard.
Another row will be automatically inserted.
To calculate a ratio
1. In the EWS schedule, select Insert > Rows.
An Excel row is inserted.
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2. Repeat step 1 as many times as you need to insert a row.

Note:
These rows will not be included in spread calculations (unlike BusinessObjects Financial Consolidation
schedule rows).
3. Create your formulas in the BusinessObjects Financial Consolidation row.
6.6.11.5.2 Hiding and displaying local modeling in an EWS

if you want to see how the BusinessObjects Financial Consolidation schedule appears to other users,
you can hide parts of the local modeling, like line item details shown in rows, and columns. All of the
items added to the BusinessObjects Financial Consolidation schedule are hidden.
You can display them again if required.
To hide local modeling in an EWS

• In the EWS schedule, select Finance EWS > Hide local modeling.
To display local modeling in an EWS

• In the EWS schedule, select Finance EWS > Display local modeling.
6.6.11.5.3 Deleting local modeling enhancements

You can delete the local modeling objects created, including: line item details, tabs, etc.
To delete the local modeling

Caution:
Once an object has been deleted, it cannot be restored.
1. In the EWS schedule, select Finance EWS > Local modeling > Remove local modeling.
A confirmation message will appear.
2. Click on Yes.
6.6.11.6 Defining other calculations
6.6.11.6.1 To add a variance formula

1. In the EWS schedule, select Insert > Columns.
An Excel column is added.
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Note:
This column will not be included in spread calculations, unlike BusinessObjects Financial Consolidation
schedule columns.
2. Create your formulas in the cells in the new column.

Note:
Check that the cells have the Number format.
6.6.11.7 To save a schedule on your workstation
• Select Finance EWS > Work offline.

Note:
You can also use the Save function in Excel (File > Save As).
6.6.11.8 Working offline from BusinessObjects Financial Consolidation
You do not need to be connected to BusinessObjects Financial Consolidation to work on your schedule.
Even when you work offline you still have access to specific EWS schedule functionality.
Note:
There are two restrictions:
• You cannot add rows or columns specific to BusinessObjects Financial Consolidation when working
offline.
• Similarly, you cannot update calculations performed by BusinessObjects Financial Consolidation.
You cannot access the Update button.
Tip:
• When working in a team, this function enables users to exchange workbooks.
• This function also enables you to copy local modeling performed on one category to another.
6.6.11.8.1 To save a workbook on your workstation

• Select Finance EWS > Work offline > Create offline workbook.
Note:
You can also save your workbook using the standard Excel Save function.
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6.6.11.8.2 To reconnect your workbook to BusinessObjects Financial Consolidation

1. Once you are reconnected to BusinessObjects Financial Consolidation, open your package then
your workbook.
2. Once the workbook is open, select Finance EWS > Work offline > Reconnect offline workbook.
3. Follow the instructions that appear on your screen.
6.6.11.9 Resolving data conflicts
If changes have been made to your package outside your locally enhanced workbook, there may be a
difference between:
• an amount stored in BusinessObjects Financial Consolidation.
• the locally enhanced total in the EWS schedule.
This leads to conflicting data being produced. This conflict can be dealt with in the EWS schedules.
This difference is highlighted on screen as follows:

• In the schedule's cells, the amount where a difference has been found appears against a red
background.
• In the cell's properties box, the difference is indicated by a warning sign. The application will propose
various solutions depending on the actual problem.
Example of when differences are found:
• An amount in BusinessObjects Financial Consolidation is calculated using an Excel formula, for
example a formula referenced to other Excel cells. The Excel formula is looked upon as a local
modeling enhancement.
Note:
Formulas such as =5+2 are not looked upon as local modeling enhancements. Consequently, this does
not lead to a difference being generated.
Example: Data conflict

A supervisor is responsible for overseeing the data entry performed by three other users. He/she can
change the amounts entered by the other three if it is judged necessary. One of the users called Jim
has entered a line item detail locally, which the supervisor cannot see. The total, which the supervisor
can see, is 10 000. The supervisor does not think the total entered is correct and changes it to 12 000,
and asks Jim to make changes to his schedule. Jim opens his schedule. He looks at the amounts
entered locally and the new total entered by the supervisor. The total of the line item detail (3 000
+ 7 000) does not correspond to the new total. There is therefore a difference between the amount
stored in BusinessObjects Financial Consolidation and the amount stored locally.
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Example: Solving the problem

The cell's properties box indicates that The amount is different from the line item
detail total. It proposes the following solutions:
• Driver not currently applied. Apply driver. This enables you to keep the previous amount and
to reanalyze the data accordingly.
• Amount = XXX. Spread this amount. This will lead to the existing amounts being spread on a
pro-rata basis.
• Line item detail total = YYY. Use this total. This enables the user to keep the total that he/she
calculated.
• Variance = ZZZ. Manually change line item detail. This message suggests that the user should
enter the line item detail again.
6.6.11.10 Specific information regarding Excel functionality
Some standard Excel features are not available or have been adapted so that EWS schedules can be
used. For more information on these functions, refer to the Frequently asked questions - Data retrieval
section in the Web version of the Financial Consolidation documentation.
Restricted functions
• Drag and drop
• Undo or redo
• Cutting or pasting cells
• Pasting a comment in a cell
• Paste special
• Inserting and deleting a range of cells
• Sorting elements
• Locking cells and totals for spreads
• Spread calculations
• Schedule colors
• Editing a chart
• Entering a formula referenced to another workbook
• Status bars
• Cells containing spread formulas
• Copying or pasting from one sheet to another
• Headers and footers
• Local modeling and merge reports
• Working on more than one sheet at a time
• Hypertext links
• Outlines
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• Split
Unavailable functions
• Adding a user macro
• Creating workbooks
• Repeat clear
• Copying cell formats
• PivotTable reports
Technical restrictions
• Deleting a sheet from a workbook
• Working with rows or columns in a schedule
• Opening an EWS schedule that contains local modeling
• Clipboards
Available functions not managed

• Adding a Macro MS Excel4 sheet type
• Defining a spread total calculated from line item details on another sheet
• Customizing toolbars
• Duplicating an Excel sheet
Related Topics
6.6.12 Drilling to origin in an SAP BusinessObjects Financial Information Management

package
When you are viewing the data of an SAP BusinessObjects Financial Information Management package
in SAP BusinessObjects Financial Consolidation, you can drill to the original data in SAP BusinessObjects
Financial Information Management using the Drill to origin option.
To have access, you need the right to drill to origin enabled for your user profile by the Adminsitrator.
Note:
The option is also available for SAP BusinessObjects Financial Consolidation Excel Web Schedules.
Related Topics
• SAP BusinessObjects Financial Information Management in SAP BusinessObjects Financial
Consolidation
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6.6.12.1 To drill to origin in an SAP BusinessObjects Financial Information

Management package
1. Open a package schedule in SAP BusinessObjects Financial Consolidation.

2. Right-click a cell and select Drill to origin.
A read-only dialog box listing the parameters that will be passed to SAP BusinessObjects Financial
Information Management appears.
3. Click Continue to send the information to SAP BusinessObjects Financial Information Management.
SAP BusinessObjects Financial Information Management opens in a separate window.
Note:
If you click Cancel, the dialog box closes and SAP BusinessObjects Financial Information
Management does not open.
6.7 Managing access to the package
6.7.1 To check the list of users
In multi-user mode, you can view the list of users who opened the package.
Tip:
You use this function when you want to inform users that you need to open the package in exclusive
mode.
• Click .
The "Activity in package" dialog box appears, displaying the list of users who opened the package.
Related Topics
• What is the difference between single-user and multi-user mode?
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6.7.2 To unlock a package
The package is automatically locked during package publication.
If you want to make changes to the data in the package, you must first unlock it.
Locked packages are identified by the icon in the Status column.

1. Open the package that you want to unlock, then click the Other actions tab.
2. On the "Process data" page, click Unlock.
The "Unlocking [Package]" dialog box appears.
Tip:
To keep the same lock the next time this dialog box is opened, activate Keep this lock until the
next time the package is unlocked.
3. Select and copy the lock generated.

4. Send this lock to the publication site.
You receive the key corresponding to the lock sent.
5. Paste this key in the relevant field in the "Unlocking [Package]" dialog box.
6. Click Unlock package.
Note:
You can consult on who locked/unlocked the package, and when, by clicking the To find out more
link in the "Information" column.
6.7.2.1 To unlock several packages
1. On the home page, click the Multi-package actions link.

Tip:
If you are already on the Packages tab, you can click the Multi-package actions page.
2. Select Unlock from the list.

3. Click Go.
The "Unlocking [Package]" dialog box appears.
Tip:
To keep the same lock the next time this dialog box is opened, activate Keep this lock until the
next time the package is unlocked.
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4. Select and copy the lock generated.

5. Send this lock to the publication site.
You receive the key corresponding to the lock sent.
6. Paste this key in the relevant field in the "Unlocking [Package]" dialog box.
7. Click Unlock package.
6.7.3 To protect a package
1. Open the package that you want to protect, then click the Other actions tab.
2. On the Process data page, in the "Package protection" section, click Protect package.
Note:
No changes can be made to a protected package, regardless of its status.
A confirmation message appears. Protected packages are identified by the icon in the Status
column.
6.7.3.1 To protect several packages

Tip:
2. On the page, check the boxes for the packages to be protected.

3. Select Protect from the list.
4. Click Go.
The icon appears in the Status column of the selected packages.
6.7.4 To unprotect a package
1. Open the package that you want to unprotect, then click the Other actions tab.
2. On the Process data page, in the Unprotect package section, click Unprotect package.
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A confirmation message appears. Protected packages are identified by the icon in the Status
column.
6.7.4.1 To unprotect several packages

Tip:
2. Check the boxes for the packages to be unprotected.

3. Select Unprotect from the list.
4. Click Go.
The icon disappears from the Status column of the selected packages.
6.7.5 To submit a package
When a package is submitted, it is made available to users from a higher hierarchy level, who can then
make changes to it.
1. Open the package that you want to submit, then click the Publication tab.
2. In the "Submit package" section, click Submit package.
Information on the submission of the package appears.
6.7.6 To reject a package
In the workflow process, when a package is rejected, it is made available to users from a lower hierarchy
level, who must then make changes to it.
1. Open the package that you want to reject, then click the Publication tab.
2. In the "Reject package" section, click Reject package.
If the package has not been saved, a message appears.
3. Click Yes.
The "Reject for" dialog box appears.
4. Select the level that should make changes to the package.
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5. Click Validate.
Information on the rejection of the package appears.
6.8 Running controls on the data entered
6.8.1 Running controls on the package
By running controls, you check that the data entered is valid and that it meets the requirements set.
The controls can be run in the package or a data entry schedule.
Note:
• The controls are run automatically each time the package is opened or saved.
• If you do not have the access rights for analyzing amounts for certain dimensions, you cannot run
the controls on the package. The status of the controls remains To be run.
Related Topics
• What is the difference between running controls on a package and validating it?
6.8.1.1 To run controls on a package
1. Open the package in which you want to run controls, then click the Controls tab.
2. If several controls levels have been defined, select the control level you want to reach using the
Level to be complied with list.
Tip:
To display specific control results, activate the boxes corresponding to the control results you want
to display and click Apply.
3. Click Run controls.

The control results are displayed.
Note:
• If errors are detected by the controls, you can find out more details by clicking Show details.
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• You can also print these results by clicking Print controls. Package controls can also be printed at
the same time as other objects in the package.
Tip:
You can also run controls on a package when a schedule is open by clicking Run controls. If you do
select this option, detailed information about the controls and results appears in a page in the background
but you can still enter amounts in the schedule.
Related Topics
• Printing the package
6.8.2 Running package rules
When package rules are run, adjustments to the data can be made by generating automatic journal
entries. You can consult these journal entries in the automatic journal entry ledger.
Related Topics
• Validating the package
6.8.2.1 To run package rules
1. Open the package in which you want to run package rules, then click the Other actions tab.
2. On the Process data page, in the "Run package rules" section, click Run package rules.
A message appears, informing you that the package will be automatically saved once this is done.
3. Click Yes.
6.8.3 Validating the package
When you validate a package, controls and package rules are run.
Related Topics
• What is the difference between running controls on a package and validating it?
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• Publishing the package to the central site
6.8.3.1 To validate a package
1. Open the package that you want to validate, then click the Publication tab.
2. In the "Validate package" section, click Validate package.
The status of the package appears.
6.9 Publishing the package to the central site
When a package is published, its data is validated and made available to the publication site.
Note:
• Only validated packages can be published. When you publish a package, controls and package
rules are run.
• If several packages are published at the same time, they are published in standard mode. Only the
packages for which advance publication is authorized are published in advance mode.
• You can enter a comment on the publication of the package. You can view this comment in the
Package Amount Trace editor if the Package Amount Trace function is enabled.
Related Topics
• What is the difference between publishing a package in advance and publishing it by special
permission?
• Integrating the package on the central site
6.9.1 To publish a package
1. Open the package that you want to publish, then click the Publication tab.
2. In the "Package publication" section, click Publish package.
Note:
The publication process may vary depending on the characteristics of the package, for example
validity or deadline.
Information on the publication of the package is displayed in the "Package publication" section.
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6.9.2 To publish several packages

Tip:
2. Check the boxes for the packages to be integrated.

3. Select Publish from the list.
4. Click Go.
The publication result appears in the "Publication report" page, listing the published packages and any
generated errors.
6.10 Using file attachments
6.10.1 To insert a file attachment
1. Open the package in which you want to insert an attachment.

2. Click the Other actions tab, then click the Attachments page.
3. Click Browse.
The "Choose file " dialog box appears.
4. Select the file you want to attach.
You can attach a file in PDF, XLS or DOC format to a package. Depending on the size of the file,
this may take several minutes.
5. Click Open.
The name of the file appears in the File field.
6. Click Insert attachment.
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The name, size, and type of the file attached appear in the list. Packages with file attachments are
identified by the icon in the list of packages.
6.10.2 To open a file attachment
1. Open the package that contains the file that you want to open.
3. Click the file attachment you want to open.
The "File Download" dialog box appears.
4. Select the Open option.
5. Click OK.
The file opens in a new window. Packages with file attachments are identified by the icon in the
Information column of the list of packages.
Tip:
You can also open an attachment using the list of packages. In the "Information" column, click To find
out more, then Consult attachments.
6.10.3 To download a file attachment
1. Open the package that contains the file that you want to download.
3. Click the file attachment you want to download.
4. Select the Save option.
5. Click OK.
6. Enter a file name and click Save.
Packages with file attachments are identified by the icon in the list of packages.
Tip:
You can also select Save target as from the contextual menu of the file that you want to download.
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6.11 Working with ledgers
6.11.1 To open a package ledger
A ledger groups together the manual journal entries by function or reporting unit. It is defined by an
environment, group of Audit IDs, and one or more categories.
1. Open the package that contains the manual journal entry ledger that you want to open, then click
the Ledgers tab.
2. In the list of manual journal entry ledgers, click the category, data entry period, or code of the ledger
you want to open.
Tip:
Use the Search function to filter the list of ledgers displayed.
The list of journal entries in the ledger appears.
Related Topics
• To open a package journal entry
6.11.2 To open a package journal entry
1. Open the manual journal entry ledger which contains the journal entry that you want to open.
2. In the list of journal entries in the ledger, click the number, audit ID, or period of the journal entry
that you want to open.
Tip:
Use the Search function to filter the list of journal entries displayed.
The manual journal entry appears.
Related Topics
• To open a package ledger
• To create a package journal entry
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6.11.3 To consult automatic package journal entries
Automatic journal entries represent the journal entries which are produced by package rules and the
adjustment opening balances.
1. Open the package that contains the automatic journal entry ledger that you want to open, then click
the Ledgers tab.
2. In the list of automatic journal entry ledgers, click the ledger that you want to open.
A list of the automatic journal entries in the package appears.
3. Click on the number, reporting unit, audit ID, or period of the journal entry that you want to open.
The automatic journal entry appears.
6.11.4 To create a package journal entry
You can post manual journal entries in addition to data already in the package. Double-sided entries
are posted in debit and credit columns. The audit ID enables us to find out why it was posted.
1. Open the ledger in which you want to create a journal entry, then click New journal entry.
The "Manual journal entry" window appears.
2. Enter the header dimensions if necessary.
3. Enter an account, flow and amount then click Refresh.
Once the journal entry is validated, you can save and close it.
Related Topics
• To save a package journal entry
6.11.5 To enter a package journal entry header
You must enter a package journal entry header for the entry to be considered as valid. The journal entry
header enables you define the general properties of the journal entry, such as its audit ID.
• In the Header dimensions box of the journal entry to be posted, enter or change the options.
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Note:
Some header dimensions are grayed out and not available for data entry, depending on the
configuration.
Once you have entered the header options, you can post the journal entry.
Related Topics
• What is a journal entry header?
6.11.6 To save a package journal entry
1. In the package journal entry, enter:

a. the compulsory header fields
b. the accounts, flows and amounts
Note:
A journal entry can only be saved if the Debit/Credit totals and the flows balance.
A local manual journal entry is valid when:
• the compulsory header fields have been entered.
• the controls have been validated (Debit/Credit control, controls to check that the flows balance
and category scenario controls).
2. Click Save.
6.11.7 To add a description to a package journal entry
1. Open the journal entry into which you want to add a description.
2. Enter the description in the "Description" column.
3. Click Save.
6.11.8 To add a comment to a package journal entry
1. Open the journal entry to which you want to add a comment.

2. Enter your comments in the "Comments" box.
3. Click Save.
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6.11.9 To insert reference rows in a package journal entry
1. Open the journal entry to which you want to add extra reference rows.
2. Click Add row.
3. Post your amounts in the row then save or refresh the journal entry.
6.11.10 To insert line item detail in a package journal entry
1. Open the journal entry to which you want to add extra line item detail rows.
2. Click the icon in the Detail column of the reference row.
3. In the "Detail of the journal entry row" page, click Add row.
6.11.11 To delete a row in a package journal entry
1. Open the journal entry containing the row you want to delete.
2. Select the row to be deleted then click Delete.
Note:
• Calculated rows cannot be deleted. You must first delete the rows that were used to produce the
calculated row before you can delete the calculated row itself.
• For line item detail rows:
• if the line item detail row is carried over to the reference row, the reference row can only be
deleted once you have deleted all of the line item detail rows.
• if there is no carry over, you can directly delete the reference row.
6.11.12 Reversing a central or package journal entry
Reversal enables you to cancel a journal entry by posting a contra journal entry with the same amount.
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Packages
In the category scenario, you can specify that manual journal entries must be reversed to prevent
manual journal entries from being deleted or changed.
Note:
When reversing journal entries, file attachments associated with the reversed journal entry will not be
associated with the reversing journal entry.
The reversal of manual journal entries is authorized in the following cases:
• The journal entry is not in read-only.
• The user possesses all operating rights on the journal entry to be reversed.
• The journal entry you want to reverse has not already been reversed.
• The journal entry is not protected.
When you reverse a journal entry, a contra entry is generated.
The following rules apply to reversed journal entries:

• A journal entry can only be reversed once.
• Controls will not be run on this journal entry.
Note:
In the list of journal entries in the ledger, you can reverse several journal entries in one operation in the
Desktop.
When you reverse a manual journal entry, the application offers to make a copy of it. You can:
• Cancel a journal entry by creating a contra entry.
• Create a manual journal entry which is a duplicate of the original, and which you can change as
required. The duplication enables you to retrieve, for example, the amount you want to change
without having to enter the journal entry header and body again.
In the case of a package journal entry

In the case of a package journal entry, you can change a reversed or reversing journal entry only if a
new category scenario is applied.
Reversed and reversing journal entries cannot be deleted if the reversal is required. If this is not the
case, then you can delete both journal entries at the same time. Regardless of whether or not the
reversal is required, once the new category scenario is distributed and if the two types of journal entries
are now invalid, the application will ask if you want to delete them.
Note:
In the case of a package journal entry, a manual journal entry can only be reversed if it has been saved
at least once.
In the case of a central journal entry

Duplication is possible only if you reverse a central manual journal entry using the manual journal entry
editor.
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Packages
6.11.12.1 To reverse a package journal entry
1. Open the ledger containing the journal entry you want to reverse.
The list of journal entries appears.
2. Select the journal entry you want to reverse and click Reverse.
3. Click OK to confirm.
6.11.13 To delete a package journal entry
1. Open the ledger containing the journal entry you want to delete.
2. Select the journal entry you want to delete and click Delete.
You can delete a journal entry if:
• You have the necessary access rights.
• The category scenario authorizes deletion without posting a reversing entry.
• The journal entry is not in read-only mode.
3. Click OK.
4. Save the package.
6.11.14 To format print settings and print to PDF
Note:
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Packages
5. Click Print.
Note:
printed.
6.11.15 To print several package journal entries
1. Open the ledger containing the journal entry you want to delete.
2. Check the boxes corresponding to the journal entries you want to print.
3. Click Print.
6.11.16 To run a control on a package journal entry
By running controls, you check the validity of the data and that it meets the requirements set.
1. Open the journal entry on which you want to run a control.
The "Journal entry controls" window opens.
3. Select the control result you would like to obtain and click Apply.
6.11.16.1 To consult the package journal entry controls
1. Open the journal entry whose controls you want to consult.

2. Click View controls.
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Packages
6.12 Integrating the package on the central site
This operation enables you to integrate package data in preconsolidated data, which can only be carried
out at central site.
Note:
Only published packages can be integrated.
Related Topics
6.12.1 To integrate packages to the central site

Tip:
2. Check the boxes for the packages to be integrated.

3. Select Integrate from the list.
4. Click Go.
The Integrated status appears in the Status column of the selected packages.
6.13 Printing the package
You can print the following objects from one or more packages in a given page:
• Data entry schedules in packages
• Package controls
• Package ledgers, manual journal entries and manual journal entry controls
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Packages
6.13.1 To print objects from one or more packages

Tip:
2. Check the boxes next to the packages whose objects you want to print.
3. Select Print from the list.
4. Click Go.
The Selection tab displays the list of packages you selected.

6. In the Items to print tab, select the items that you want to include when you print the schedules.
Tip:
• If you do not want to print schedules not containing any data, select Print only if there is data.
• If you want to print schedules using the same variables to be set as the last time you printed,
select Use the last values selected.
8. Click Print.
You can now print the schedules.
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Frequently asked questions - Data entry
7.1 Packages
7.1.1 What are the different types of package status?
The status indicates at which stage of the data entry process a given package might be found.
The different types of status are:
Status Description
Empty The package has been created but does not contain any data.
Valid The package has satisfied the criteria for being valid: the local
manual journal entries are valid, the package rules have been run
and the required control level has been reached.
Package data entry has begun.
The package has been locked after publication. The package must
be unlocked before changes can be made to the data.
The package is protected. The package must be unprotected before

changes can be made to the data.
Published The package has been published. Data is made available to the
central site.
Integrated The package has been integrated. Data from the package is inte-
grated in the data to be consolidated.
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7.1.2 Why are there no packages shown in the list of packages?
By default, no package is shown in the list of packages. You must select one or more reporting IDs to
display the corresponding packages.
Related Topics
7.1.3 Why do some tabs not appear in the application?
Depending on the access rights with which you have been assigned, some actions might not be
authorized.
In addition, if some actions have not been customized, the corresponding tabs will not appear.
Example:
If you do not have the Publish a package functional right, the Publication tab will not appear in the
application.
Example:
If no set of controls was assigned to the package, the Controls tab will not appear in the application.
7.1.4 Why do the controls always keep the To be run status?
If you do not have the access rights for analyzing amounts for certain dimensions, you cannot run
controls on the package.
Note:
These access rights are defined in the access definitions and data access groups defined in the Users
view of the Windows version of Financial Consolidation.
The status of the controls will remain To be run.
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Related Topics
• Running controls on the package
7.1.5 What is the difference between locking and protecting a package's contents?
The central site defines whether or not a given package will be locked. If required by central site, the
package is locked on publication and can only be unlocked if central site provides its authorization.
On the other hand, any Financial Consolidation user with the corresponding access rights can protect
a package.
In both cases, no changes can be made to the package.
Related Topics
• To protect a package
• To unprotect a package
• To unlock a package
7.1.6 What is the difference between running controls on a package and validating
it?
Controls check the validity of the data entered. They are organized into levels and are run in a specific
order.
When you validate a package, both controls and package rules are run.
Related Topics
• Running controls on the package
• Validating the package
7.1.7 What is the difference between a comment and a Group message?
Any user can enter comments for a given package.
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The Group message is a text defined for a given reporting ID. This message will automatically be linked
to all of the reporting sets based on the reporting ID and to all of the packages generated by these
reporting sets.
Note:
You can consult the comment or group message from the list of packages. In the "Information" column,
click To find out more.
Related Topics
• To add or change comments
7.1.8 What is the difference between single-user and multi-user mode?
Multi-user mode means that several users can open a given package at the same time. However, to
perform certain actions such as resetting, protecting, submitting, rejecting, publishing, and integrating
a package or importing data, only one user can be connected to the package.
Single-user mode means that only one user can open a given package. The same package can only
be opened by another user in read-only mode.
7.1.9 What is the difference between publishing a package in advance and publishing
it by special permission?
Advance publication is used to publish a package before the deadline is reached.
Publishing a package by special permission is used to publish a package that is not valid after the
deadline has been reached. It is also used to publish a package that is not valid and for which advance
publication is not authorized.
Related Topics
7.1.10 How should the import file be organized?
The different import files can be:

• Files with separators
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These are files that have been created by Business Objects applications or Microsoft Excel, for
example.
Each field is separated by a character, for example a comma or tab.

• Fixed length files
The data in these files is organized in columns whose length is fixed.
The import file can contain:

• Zero or a number of row headers to be ignored during the data import.
• A first row describing the column headers in the import file and the list of dimensions to be imported.
• The rows containing the data to be imported.
Example: Import file
Compulsory and optional dimensions

This section describes the compulsory and optional dimensions for the different types of data import.
Note:
If one of the compulsory dimensions is missing from the header of the import file, then the data import
will fail.
• The following dimensions must be entered when importing single packages
• Account (code: AC)
• Flow (code: FL)
• The following dimensions must be entered when importing multiple packages
• Account (code: AC)
• Flow (code: FL)
• Category (code: CA)
• Data Entry Period (code: DP)
• Reporting Unit (code: RU)
• The following dimensions must be present in the import file structure, but do not necessarily need
to contain data
• Audit ID (code: AU)
• Period (code: PE)
• Currency (code: CU)
• Optional dimensions
• Original Reporting Unit (code: ORU)
• Partner 1 (code: PA)
• Partner 2 (code: SH)
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• Technical Origin (code: TO)

• Geographical Origin (code: GO)
• Ledger (code: LE)
• Journal Entry Number (code: NU)
• User-defined dimensions
Assigning a default value

Regardless of whether you are importing data into multi-packages or into one package only, a default
value will be assigned if one of the compulsory dimension rows does not contain any values:
Dimension row Default value assigned
Audit ID Original package audit ID (S level).

Currency Package data entry currency defined in the RU Organizer view.
Period (single-period category sce- Period defined for this category scenario.
nario)
Period (multi-period category scenario) First period defined for this category scenario.
Column headers
The column headers contain the dimension code for the rows of data in the import file:
• If the rows of data contain alphanumeric codes, the dimension must be identified by a D_dimension
code in the column header.
• If the rows of data contain numerical data, the dimension must be identified by a ZD_dimension
code in the column header.
The amount column name must be P_AMOUNT and the comment column must be P_COMMENT.
Note:
• The prefix D stands for Dimension and P stands for Property.
• Both D and P must be in the upper case. The dimension values must also be in the upper case so
that the rows will not be rejected. Dimension codes can be in the lower case.
Related Topics
• Importing and exporting data in packages
7.1.11 What are the main reasons for imported data being rejected?
When some data items are rejected during the import, you can consult them by clicking Show details
on the rejected data.
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The main reasons for data items being rejected are as follows:
Message Meaning
Invalid data -
Comment prohibited by the catego- The category scenario does not allow comments to be
ry scenario imported
Data not defined in the category The category scenario does not allow this data to be im-
scenario ported
Read-only data Read-only flows and periods cannot be used for data im-
ports
Calculated data The data cannot be imported because it was produced
using a formula
The [CODE] does not exist for The code does not exist in the structure
the dimension [DIM]
The ID [ID] does not exist for The numeric ID does not exist in the database
the dimension [DIM]
The [CODE] for the dimension There are several codes for the same dimension
[DIM] is not unique
The journal entry data has not It is not possible to import data taken from journal entries
been imported into the package
The audit ID is not authorized If packages are locked except for adjustments: the audit
ID is not authorized in the package
You can consult details on the rejected data in a dedicated file if the Generate file containing the
rejected data box was activated when the import was customized.
Related Topics
• How should the import file be organized?
• Importing and exporting data in packages
7.1.12 Central manual journal entry vs package manual journal entry
There are two types of manual journal entry:

• Central manual journal entries.
These journal entries are posted in the Manual journal entry view. All audit IDs are authorized
except original package audit IDs.
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• Manual package journal entries.
These journal entries are posted in the Package Manager view. Only local adjustment audit IDs
are authorized.
Related Topics
7.1.13 What is a journal entry header?
A journal entry header enables you to define the general properties of the journal entry, like the reporting
unit to which the journal entry is assigned, the audit ID, period, and currency.
The following information can be entered or consulted in the header:

• Reporting unit, which can only be consulted.
• Audit ID, which can only be entered if the ledger authorizes several audit IDs. Otherwise, the audit
ID is automatically filled in.
• Period, which can only be entered if the category scenario contains multiple periods. Otherwise, the
period is automatically filled in.
• Journal entry currency, which can only be consulted.
7.1.14 What are the journal entry row statuses?
Rows can have different statuses:
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Row status Status indicator
No icon
Valid row
A row is valid if it is complete and consistent with

the category scenario
Single-sided journal entry row Single-sided journal entry rows are displayed in
blue italic font. This setting can be customized in
the category scenario.
Calculated row
These rows are generated automatically. They

cannot be deleted or changed
The row already exists
Prohibited or invalid row
Incomplete row
7.1.15 What are breakdown analyses?
In category scenarios, when amounts need to be broken down, you assign the appropriate analysis
dimensions to the relevant indicators, for example authorized {Account, Flow} pairs.
The table below outlines the icons shown in the columns and the information that they represent:
Presence of a breakdown analysis Icon
A breakdown can be entered
Breakdown rows are entered
7.1.16 What is flow balance?
When manual journal entries are posted, some flows are customized so that the Debit/Credit balance
is required i.e. the credit and debit amounts entered in these flow must be the same.
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Flow balance control column Icon
The flow entered must be balanced.
The flow is balanced.
The flow should be balanced but is not.
7.1.17 Reference row vs breakdown row
A reference row enables you to select the indicators, for example {Account/Flow} pairs, to which the
reference row refers, and to enter the corresponding amounts.
A breakdown row enables you to enter detailed information for some reference row indicators when
dimensional analyses have been customized.
Example: Sales broken down by partner

When a journal entry is posted to a sales amount, you must also enter the breakdown rows for the
partner analysis.
7.1.18 Manual journal entries vs automatic journal entries
The journal entries which are produced by package rules and the adjustment opening balances are
grouped together into automatic journal entry ledgers. You cannot make changes to automatic package
journal entries, but you can consult and print them.
7.2 Financial Consolidation data entry schedules
7.2.1 Display data entry instructions in a schedule
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When you create a data entry schedule, you can include instructions on entering data which are specific
to the schedule. You should be able to view these instructions in the different languages in Financial
Consolidation, depending on the configuration selected by your group.
Note:
Your group may not use this feature. If this is the case, the Guide tab will not appear.
7.2.2 What option should you select when opening a schedule?
When you open a data entry schedule for the first time, the following dialog box appears:
• If you do not want to open this schedule in full-screen mode, click No.
This dialog box appears each time you open a schedule for the first time.
• If you want to open this schedule in full-screen mode only, click Yes, this one only.
This dialog box will no longer appear when you open a schedule.
• If you want to open all of the schedules in full-screen mode only, click Yes, all of them.
This dialog box will no longer appear when you open a schedule.
Tip:
You can select full-screen mode as the default option for all of the schedules by activating Maximize
the schedule window when opening in your preferences.
7.2.3 What do the symbols in the data entry schedules mean?
In a data entry schedule cell:
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• The symbol indicates that the data can be entered in the schedule cell.
• The symbol means that a comment is linked or can be linked to the cell.
Click this symbol to consult or enter a comment.

• The symbol means that there is another schedule linked to the schedule open. This is a link
indicator.
Click this symbol to open the linked schedule.
Tip:
You can navigate between schedules using the and buttons.
7.2.4 Why does the Send by email link not appear in the schedule window?
You can send a data entry schedule by email when the schedule is open in a window.
If the Send by email link does not appear in the window, check the following:
• the SMTP server settings must be defined in the Windows version of BusinessObjects Financial
Consolidation (Tools > General Options > Transfer). Enter an IP address or the name of an email
server in the Transfer vectors box.
• the sender's address must be saved in the BusinessObjects Financial Consolidation preferences.
Related Topics
7.2.5 Hierarchies in report schedules
A hierarchy is a group of dimension members organized in a manner determining the relationship

between members.
Based on the access limits set, you can initialize the following hierarchies for the Reporting Unit and
Original Reporting Unit dimensions:
• Dimension Builder hierarchies
Dimension Builder hierarchies can only retrieve eliminations according to the full contribution to
group.
• Scope hierarchies
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For hierarchies based on Account dimensions, when the schedule is run, the hierarchy retrieved is the
one used in the consolidation whose schedule displays the data.
The hierarchies used for all other dimensions are hierarchies defined in the structure based on
characteristics.
Note:
When you have a block that is initialized with a multi-period, the report may not work with multi-hierarchy
consolidations.
The effect of selecting a Scope hierarchy

When leveraging scope hierarchies, reports can retrieve rollup calculations.
Scope hierar- Rollup based on Original Report- Rollup based on Reporting

Initialized on
chy ing Unit dimension Unit dimension

Original Report- to Group direct parent the direct parent
ing Unit dimen-
sion Contribution by Eliminations are posted to the Eliminations are posted to

Reporting Unit to Group direct parent the direct parent
dimension Contribution by Eliminations are posted to the Eliminations are posted to
7.2.5.1 To select a hierarchy
1. In the "Set Hierarchy for dimension" dialog box, select a hierarchy from the Hierarchy to be applied
when schedule is run list.
2. Select a starting point from which data will be retrieved.
The starting point is the highest level node in the hierarchy.
• If you selected a Dimension Builder hierarchy, then you can only choose a starting point from
within that hierarchy.
• If you selected an account or scope hierarchy, then the starting point hierarchy you select is used
for reference purposes only, as the application cannot detect at this point which scope hierarchy
will eventually be applied.
Note:
When the report is run using a shared starting point, you cannot select a starting point in this dialog
box.
3. Select an elimination retrieval method.
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Use the Retrieve eliminations option to post eliminations to either a direct or common parent. From
the list, select how eliminations will be displayed when the schedule is run.

• Full contribution to Group, which retrieves the flat-list of amounts from a consolidation in a
hierarchy. Elimination rows do not appear and elimination calculations are integrated into the
reporting unit amounts.
• Contribution by Level, which retrieves the elimination of internal transactions between reporting
units from the same hierarchy level for each reporting unit in the scope. An elimination row
appears for each hierarchy node.
Note:
• Elimination rows can be retrieved only if a reporting unit rollup rule is included in the
consolidation.
• This mode is not compatible with a Dimension Builder type hierarchy.
• The Contribution by level and Reference Hierarchy modes are not compatible.
Note:
If a Dimension Builder hierarchy was set or if you selected an account hierarchy, the Retrieve
eliminations option is unavailable.
4. Select a multi-hierarchy retrieval mode.

Use the Retrieve multi-hierarchy option to use different hierarchical scopes for each period. Only
one hierarchy can be retrieved when the schedule is run. If several hierarchies were used by several
consolidations, you should choose the hierarchy to be retrieved.

• Merged Hierarchy, so that the hierarchies are merged into one hierarchy.
• Reference Hierarchy, so that the first hierarchy of the report found by the application is displayed.
If a Dimension Builder hierarchy was set, the Retrieve multi-hierarchy option is unavailable.
5. Choose a hierarchy selection mode.

The following selection modes are available:
• By hierarchy level, to select the beginning and ending hierarchy levels for which data is retrieved.
• By hierarchy link, to automatically select items based on the link with the selected starting point.
You can, for example, select all children for a starting point. You can also select a starting point
and all descendants.
Note:
Contribution to parent eliminations is available when you select Contribution by level for
eliminations. If you select Contribution to parent eliminations, the item and its parents'
eliminations are selected and data is filtered using a Report Unit.
6. Use the View hierarchy option to specify whether the parent node is displayed before or after the
details of each level.
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Note:
The options selected in the "Set Hierarchy for dimension" dialog box appear by default in the "Variables
Wizard" the next time you run the schedule.
7.3 Excel Web data entry schedules
7.3.1 Opening Excel Web Schedules
7.3.1.1 How can I tell if I can open an Excel Web Schedule?
• In the "Information" column of the package whose properties you want to view, click To find out
more.
The "To find out more" dialog box appears.
Look under "General information" to see whether or not the package can be opened in
BusinessObjects Financial Consolidation Excel Web Schedules.
Tip:
This dialog box appears automatically when you open a package. If you do not want to see this dialog
box again, activate Don't show this window again when opening this package.
Related Topics
• How can I make sure my schedule will open in Excel Web Schedules?
7.3.1.2 Where is the Excel Web Schedules folder located?
The first time you open an EWS schedule, the EWS folder is created on your workstation in the folder
indicated by the TEMP environment variable.
This folder contains the CtPlConfig.ini file.
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7.3.1.2.1 To find out where the EWS folder is stored

1. In your workstation contextual menu in the Windows Desktop, select Properties.
The "System Properties" dialog box appears.
2. Select the Advanced tab.
3. Click Environment Variables.
The "Environment Variables" dialog box appears.
4. Under User Variables, check the folder selected for the TEMP variable.
This is the folder where the EWS folder is stored.
7.3.1.3 How can I make sure my schedule will open in Excel Web Schedules?
The database administrator specifies:

• the categories managed in BusinessObjects Financial Consolidation Excel Web Schedules. This
means that the packages and related schedules for the specified categories can be opened.
• the users who can use EWS schedules.
7.3.1.4 What do I do if a message appears when I open an Excel Web Schedule?
One of the following messages can appears when you open a schedule:
• Some files can damage your computer. If the information on the file below
seems suspect, do not open or save this file.
• This message can appear because Excel is unavailable.
• Macros may contain viruses. It is always safe to disable macros. However,
if they come from a trusted source, disabling them will prevent you from
accessing all of the functionality.
The message appears when the workbook has lost its signature.
Related Topics
• Opening an Excel Web Schedule for the first time
7.3.1.4.1 To stop the Download file message from appearing when Excel is open
1. In the "Download File" dialog box, click Cancel.
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2. In the Financial Consolidation page, click Close.

3. Carry out the necessary actions in Excel.
For example: close a dialog box; exit a selected cell.
4. Open your EWS schedule again.
7.3.1.4.2 To stop the Download file message from appearing when Excel is not open
1. In the "Download File" dialog box, click Cancel.
2. In the Financial Consolidation page, click Close.
3. Open Windows Explorer.
4. Select Tools > Folder Options.
The "Folder Options" dialog box appears.
5. Select the File Types tab.
6. Under Registered file types, select Microsoft Excel Worksheet.
7. Click Advanced.
The "Edit File Type" dialog box appears.
8. Deactivate Confirm open after download.
Note:
The Open each folder in the same window option must be activated.
9. Click OK.
10. In the "Folder Options" dialog box, click OK.
7.3.1.4.3 To stop the message about enabling macros from appearing

1. Click Enable macros.
If you have added local modeling enhancements to this workbook and you want to keep them, follow
the instructions below.
2. Save your workbook.
You now have a local copy which contains the enhancements you have added.
3. Delete the enhancements you have made from your EWS workbook.
4. Close your EWS workbook.
5. Open your EWS workbook.
6. Open your local copy.
7. Copy your data to the EWS workbook.
Note:
Do not copy the sheets.
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7.3.2 Using Financial Consolidation Excel Link and Excel Web Schedules at the same
time
Note:
Excel Link macros cannot be used in EWS.
If you want to open a schedule in Excel Link but an EWS schedule is already open, you must first run
another instance of Excel.
7.3.2.1 To run another instance of Excel
1. Check that your Excel Web Schedule is already open.

2. Select Start > Programs > Microsoft Excel.
Excel opens.
3. Select File > Open then proceed as normal to open the required schedule.
Note:
You must first open Excel, then the schedule. Do not use any other procedure to open the schedule.
7.3.3 Working with Excel Web Schedule workbooks
7.3.3.1 Creating workbooks in Excel Web Schedule
You cannot use the File > New command to create a new workbook in an Excel Web Schedule.
Solution
Open Excel to create a workbook.
Related Topics
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7.3.3.2 Headers and footers in Excel Web Schedules
If headers and footers have been defined in the Financial Consolidation schedule, they appear in the
EWS schedule.
Note:
• In Excel, the width of headers and footers is limited to 255 characters. If headers and footers include
more than 255 characters in Financial Consolidation, they are truncated in the EWS schedule.
• The contents of the headers and footers are generated by Financial Consolidation and are not based
on Excel field codes.
You can, however, design the headers and footers to suit your requirements in the EWS schedule using
standard Excel functions. If you do so, they are used to replace the headers and footers in the schedule.
Related Topics
7.3.3.3 Customizing the toolbar in an Excel Web Schedule workbook
You cannot customize the toolbar in an EWS workbook.
Solution
Before you open a schedule in EWS, customize the toolbars in Excel. You can then access them in the
web schedule.
Note:
You cannot customize toolbars specific to EWS schedules whose names start with Finance.
7.3.3.4 Number of columns and rows exceeds the maximum in Excel
The number of columns is restricted to 255. If the schedule exceeds this number, the following situations
can occur:
• Schedule without local modeling
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All of the columns come from the Financial Consolidation schedule. When you open the schedule,
a message appears, indicating that the number of columns exceeds the maximum in Excel. The
schedule will therefore be displayed in HTML format.
• Schedule with local modeling
The Excel limit of 255 is exceeded when the Financial Consolidation columns are added to the local
modeling columns. A message appears, telling you that the limit has been exceeded and that the
schedule will be opened in Excel Web Schedules without the local modeling enhancements.
Note:
The first column is used to insert row icons.
The number of rows is restricted to 65,536. If your schedule contains more than 65,536, the following
scenarios are possible:
• Schedule without local modeling
All of the rows come from the Financial Consolidation schedule. When you open the schedule, a
message appears, indicating that the number of rows exceeds the maximum in Excel. The schedule
will therefore be displayed in HTML format.
• Schedule with local modeling
The Excel limit of 65,536 is exceeded when the Financial Consolidation rows are added to the local
modeling rows. A message appears telling you that the limit has been exceeded and that the schedule
will be opened in Excel Web Schedules without the local modeling enhancements.
Related Topics
7.3.3.5 Adding a Macro MS Excel4 sheet type
Note:
You must not add a “Macro MS Excel4” sheet type.
If you do, the workbook signature will become invalid.
If you accidentally create a sheet, a warning message will appear every time you open a schedule,
even if you delete the sheet, telling you that the workbook's integrity is no longer guaranteed.
Solution
1. Select Finance EWS > Local modeling > Remove local modeling.
2. Save, then close the schedule.
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7.3.3.6 Adding a user macro in an Excel Web Schedule workbook
You cannot create user macros in an EWS workbook.
Solution
Create your user macros in the CtPlanning.xla workbook, which is in the EWS folder or workbook
containing additional macros.
Note:
• The Excel Web Schedules module must be closed.
• You can delete the macros:
• when you delete the CtPlanning.xla folder.
• when you open a new version of Excel Web Schedules. The workbook will automatically be
replaced with another.
Related Topics
• Where is the Excel Web Schedules folder located?
7.3.3.7 Deleting a sheet from an Excel Web Schedule workbook
When you delete a sheet, its contents are also deleted and it is no longer displayed on screen. We
recommend that you recycle the sheets created, rather than delete them. This will ensure that the size
of the workbook is optimal.
Caution:
Only the sheets containing local modeling added by the user can be deleted. The sheets containing a
Financial Consolidation schedule must not be deleted manually or using a VB macro.
7.3.3.8 Editing an existing chart in an Excel Web Schedule
You cannot edit a chart created in the EWS sheet that contains the Financial Consolidation schedule
using the Chart Wizard button.
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Solution
Use the contextual menus to change the chart.
Create a chart in the sheet.
Create the chart in another sheet in the workbook (local modeling sheet).
7.3.3.9 Status bar in an Excel Web Schedule workbook
You cannot display the status bar in an EWS workbook unless the workbook containing the schedule
is not connected to Financial Consolidation.
The View > Status bar command is not activated.
Related Topics
• Working offline from BusinessObjects Financial Consolidation
7.3.3.10 Duplicating an Excel Web Schedule worksheet
You must not duplicate a workbook sheet using the CTRL + drag and drop the sheet method.
Note:
This action is not supported by the application.
Related Topics
• Why can't I open an Excel Web Schedule that contains local modeling?
7.3.3.11 Working on several Excel Web Schedule worksheets at the same time
You should not carry out an operation on several sheets if one of them contains the Financial
Consolidation schedule.
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Note:
If local enhancements have been added to sheets and a SPREAD-type formula is included in the range
of cells to be changed, there is a risk that the formula might be deleted.
Related Topics
• Excel Web Schedule cells containing spread formulas
7.3.3.12 Hypertext links in Excel Web Schedules
You cannot add a hypertext link using the Insert > Hypertext link command.
You can, however, always enter one manually.
7.3.3.13 Outlines in Excel Web Schedules
You can create an outline using the standard Data > Group and Outline command.
The outline information is, however, not saved.
7.3.3.14 Splitting a window in an Excel Web Schedule
You can split a window using the standard Window > Split command.
The split, however, will not be saved.
7.3.3.15 Goal seek and Solver in Excel Web Schedules
The Goal seek and Solver functions in Excel, which you can access via the Tools menu, only work if
the cells to be changed do not contain Excel or EWS formulas.
Related Topics
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7.3.4 Working with cells in Excel Web Schedules
7.3.4.1 What is local modeling?
Local modeling refers to enhancements made to the Financial Consolidation schedule. These include:
• line item detail rows
• formulas specific to Excel
• graphs specific to Excel
• workbook tabs
• rows and columns specific to Excel
If you have figures that you have not been asked to provide but that you find useful, you can add line
item detail to your schedule. This enhancement will enable you to analyze your figures in more detail.
Note:
The enhancements made at local site level for the purposes of creating a local planning model will not
be retrieved at central site.
Local modeling can only be viewed by the user who made the enhancements at local level. The
enhancements are only valid for the schedule that they were made in.
However, if local modeling was performed for October 2003, it will automatically be carried forward to
November 2003. This will only be possible if the schedule has the same configuration and the category
does not change.
Related Topics
• Who can access the local modeling enhancements I make?
• Why do my local modeling enhancements no longer appear in the Financial Consolidation schedule?
7.3.4.1.1 Why can't I open an Excel Web Schedule that contains local modeling?
If you cannot open a schedule that contains local modeling, your workbook might be corrupted.
To open a corrupted schedule

Caution:
Your local modeling enhancements will be lost.
1. In the module's folder, open the CtPlConfig.ini file.
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2. In the [UserOption] part of the file, enter LoadBlankWorkbookEnabled=TRUE.

3. Save and close the file.
4. Open the package containing the corrupted schedule.
5. Open a schedule that is not corrupted.
6. Open the corrupted schedule.
The schedule opens but the local modeling enhancements are not displayed.
7. In order to ensure that you can to open the schedule again, select Finance EWS > Local modeling
> Remove local modeling.
8. Save the package.
9. Close the package.
10. Open the CtPlConfig.ini file again.
11. Replace TRUE with FALSE.
12. Save and close the file.
Related Topics
7.3.4.1.2 Who can access the local modeling enhancements I make?

For security and confidentiality reasons, only the user who made the local modeling enhancements can
view them.
The only way to view the enhancements is to connect using the same login and password as the user
who created them.
Related Topics
7.3.4.1.3 Local modeling and merge reports

When an EWS schedule is open, the Financial Consolidation schedule and local modeling enhancements
are “merged”.
For example, you have made local modeling enhancements, adding line item details in order to analyze
product sales by salesperson. However, your administrator has deleted some of these products from
the Financial Consolidation schedule.
Following on from the example above, you save the package.
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As a result:
• A second sheet entitled "Previous Version" is added to the workbook. It displays the schedule in its
previous state and highlights the deleted rows using red arrows.
• A local Excel file is automatically created in the EWS folder. It contains a merge report and displays
how the schedule appeared before the rows were deleted. This file has the title [numeric
ID]_R.xls.
The copy of the schedule that can be used to generate a new merge report (if necessary) is also saved
in a local Excel file called [numerical ID]_C.xls. If this file is deleted, the application will not be
able to generate a merge report the next time you open the schedule. A message will tell the user that
the local modeling has been lost.
Note:
The merge report and the [numerical ID]_C.xls type copy file do not contain Excel formulas.
Therefore, if you want to retrieve your local modeling enhancements using the copy/paste function, the
Excel formulas that you had defined in the initial schedule will not be included.
Related Topics
Rows and columns which reference the same item

You cannot make a distinction between two rows or columns which reference the same item. As a
result, the local enhancements are assigned to the first item found when the schedules are merged.
Example:
Sales figures are spread by country. The user then adds the Sales figures at a different part of the
schedule, and spreads them by product this time. When the schedules are merged, the line item
details will only be taken into account for the second set of Sales figures added, not the first.
7.3.4.1.4 Why can't I find my local modeling?

Check the following points:
• Is the correct version of Excel installed on your workstation?
• Have you used the correct login?
• Have you opened the correct package and schedule?
• Is the sheet where you defined your local modeling open?
Related Topics
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• Number of columns and rows exceeds the maximum in Excel

7.3.4.1.5 Why do my local modeling enhancements no longer appear in the Financial Consolidation
schedule?
If a Financial Consolidation schedule changes a lot from one month to the next, all of the local modeling
for the previous month is stored in a read-only tab.
Related Topics
7.3.4.2 What do the symbols in the Excel Web report cells mean?
The , , and symbols can appear in an EWS data entry schedule cell.
• The symbol indicates that the data can be entered in the schedule cell.
• The symbol means that a comment is linked or can be linked to the cell.
Click this symbol to consult or enter a comment.

• The symbol means that there is another schedule linked to the schedule open. This is a link
indicator.
Click this symbol to open the linked schedule.
Tip:
You can navigate between the schedules using the and buttons.
Related Topics
• To link comments to a cell
7.3.4.3 Data entry cells vs protected cells
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Cells in which you can enter data have a icon in them. As their name suggests, you are free to enter
data in these cells. You can also create Excel formulas in these cells if they do not contain some already.
Note:
The cells containing line item detail added by the user will not have an icon next to them, even if they
are available for entering data.
Protected cells are listed in the cell's information dialog box. You cannot change these cells. You cannot
enter data in them or link comments to them. You can only consult them in read-only mode.
The protection cannot be removed from these cells.
Tip:
You should use a different style for line item detail cells in order to make it easier to tell them apart from
Financial Consolidation cells.
Related Topics
• Protected cells vs locked cells
7.3.4.4 Protected cells vs locked cells
Protected cells are listed in the cell's information dialog box. You cannot change these cells. You cannot
enter data in them or link comments to them. You can only consult them in read-only mode.
The protection cannot be removed from these cells.
Locked cells are listed in the cell's information dialog box. Locking a cell enables you to ensure that the
amount contained in the locked cell will not be changed when it is included in a spread calculation.
You can however change an amount in a locked cell by entering another amount in the cell.
Note:
If you have added a sheet to the workbook, you can use the lock sheet and lock cells function. This will
help you to avoid making accidental changes to the sheet.
Example:
The total in cell C3 is 200. The breakdown of this total is 100 in cells C1 and C2 respectively. Lock
cell C1. Change the total from 200 to 250. C2 changes to 150 but the amount in cell C1 remains
unchanged, i.e. it stays at 100.
Related Topics
• Data entry cells vs protected cells
• Why can I not change a cell's contents?
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7.3.4.5 Why can I not change a cell's contents?
The contents of certain cells cannot be modified.
Type of cell Possible action
Schedule header (row or column) None

All data entry cells Enter data
Data entry cells that do not contain any formulas generated by Fi-
Enter data
nancial Consolidation
Enter formulas
Cell linked to a schedule Click the cell to open the linked

schedule
Non data entry cell, no formula generated by Financial Consolida- Click Update schedule
tion, no linked schedule
Related Topics
• Why can't I enter a total?
7.3.4.6 How can I enter data in a cell without deleting the spread formula?
You can enter amounts in cells that contain spread formulas. The formula will not be deleted.
Note:
In the formula bar, you can change a SPREAD formula you created.
To ensure that amounts in this cell are no longer spread, you must:
1. Delete the formula.
2. Click another cell.
3. Click the first cell again.
4. Enter the required contents.
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7.3.4.7 Drag and drop in Excel Web Schedule
You cannot create cells using the drag and drop function.
In order to ensure that your Financial Consolidation schedule is protected, the drag and drop function
is deactivated in the sheet containing the Financial Consolidation schedule.
Example:
You cannot create cells running from 1 to 5 using the drag and drop function.
Solution
In the sheet containing the schedule:
1. Select the area in which you would like to create formulas.
2. In the selected cell, enter your formula.
3. Press CTRL + Enter.
The formulas will be generated for the whole area selected.
Note:
In a sheet containing local modeling, perform a drag and drop, then paste the amounts in the Financial
Consolidation schedule using the copy/paste function, or by selecting Edit > Recopy > Series.
Related Topics
7.3.4.8 Undo or Redo in Excel Web Schedule cells
You can undo or redo the last action performed, but you cannot undo or redo any actions performed
before the last one. You therefore cannot undo two actions in a row.
Specific cases
• When you delete a row containing cells included in Excel formulas, the deletion is only partial. For
example, delete a row containing cells included in an Excel formula. The Redo function reinserts
the row but the cells are no longer taken into account the next time the Excel formula is run.
• The Undo and Redo actions are not available for inserting Financial Consolidation rows and columns,
or for updating the package.
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Related Topics
7.3.4.9 Cutting cells in Excel Web Schedule
The Cut function is not available in Financial Consolidation cells.
7.3.4.10 Pasting cells in Excel Web Schedule
When you use the Paste function on a range of cells in Financial Consolidation, only the formula, value
and comments will be pasted. The layout is not taken into account.
7.3.4.11 Pasting a comment to an Excel Web Schedule cell
Comments which have been added to a given cell can be copied and pasted to different cells.
However, if the pasted area overlaps with the copied area, the comment will not be copied.
Related Topics
7.3.4.12 Paste special in Excel Web Schedules
You can use this function:

• in the sheet containing the Financial Consolidation schedule, but only in the cells that do not belong
to the Financial Consolidation schedule
• in local modeling sheets
Related Topics
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7.3.4.13 Storing copied data on the clipboard
You cannot store data on the Microsoft Office clipboard when you are copying and pasting between a
Financial Consolidation schedule and an EWS. This is also true if you are working in the opposite
direction.
Related Topics
7.3.4.14 Repeat Clear in Excel Web Schedules
The Edit > Repeat Clear and Ctrl + Y are not available for the cells belonging to the Financial
Consolidation schedule.
7.3.4.15 Copying the format of an Excel Web Schedule cell
If the sheet containing the Financial Consolidation schedule is protected, the button enabling you to
apply the layout to other cells is deactivated.
Related Topics
7.3.4.16 Inserting and deleting a range of cells
You cannot insert or delete cells in Financial Consolidation schedules.
In order to protect the layout of the EWS schedule and ensure that the data is reliable and consistent
with Financial Consolidation, you cannot:
• add a range of cells.
• delete a range of cells.
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7.3.4.17 Sorting line items in Excel Web Schedules
In order to protect the layout of the EWS schedule and ensure that the data is reliable and consistent
with Financial Consolidation, you cannot sort the line items.
Related Topics
7.3.4.18 Why does #REF appear in a cell linked to another workbook?
Possible reason
You linked the cells to another workbook:
• without first opening the workbook.
• by entering = in the relevant cell then selecting the cells in the other workbook.
Solution
Open the relevant workbook.
Enter the formula in the relevant cell. For example: 'C:\Data\Budget\[Workbook1.xls]Bud

get'!C3
Related Topics
7.3.4.19 Why are the schedule colors different in Financial Consolidation and
Exel Web Schedules?
If a Financial Consolidation schedule contains colors that are not included in the standard Excel chart,
the closest alternative will be applied.
Note:
The Excel chart contains 40 standard colors.
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7.3.4.20 Copying cells from one sheet to another in an Excel Web Schedule
worksheet
You can only copy cells between two Excel sheets, irrespective of whether or not they are in the same
workbook.
Related Topics
7.3.4.21 Formulas in Excel Web Schedule cells
7.3.4.21.1 Why is a calculated amount not updated?

Totals are normally calculated when line item details are entered in a schedule.
• If the line item details are entered in a different schedule, like a linked schedule, the total is still
updated as a result of the detail entered in the linked schedule. If a cell is linked to another schedule,
the icon appears next to it.
• Certain other amounts are not updated automatically. To ensure that all of the amounts have been
calculated, click Update schedule.
Related Topics
• How can I check that all amounts have been correctly calculated?
7.3.4.21.2 How can I check that all amounts have been correctly calculated?
Since certain amounts are not necessarily calculated, we recommend that you force them to be
calculated. In so doing, you can be sure that all of the amounts displayed are correct. To ensure that
all of the amounts have been calculated, click Update schedule.
Related Topics
• Why is a calculated amount not updated?
7.3.4.21.3 Why can't I enter a total?

You can enter certain totals. For this to be possible, all of the amounts that make up the total must fulfill
the following conditions:
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• They must feature in the same schedule.

• You must be able to enter them.
Note:
If the formula contains more than 1024 characters, the total is not calculated and data cannot be
entered in the cell.
Related Topics
• Why can I not change a cell's contents?
• Why does #NA appear in the total cell of a spread calculation?
• Why does #VALUE appear in the total cell of a spread calculation?
• Why does #REF appear in a cell linked to another workbook?
7.3.4.21.4 Locking cells and totals for spreads in Excel Web Schedules
Even if a total is locked, it will be changed when you enter corresponding line item detail. However, if
the spread is over two levels, it will be considered as locked if a general total is entered.
Related Topics
• Protected cells vs locked cells
7.3.4.21.5 What spread calculations can I perform?

The spread calculations are performed using a driver on one or more cells.
Some drivers are already defined in the application.
You can create other drivers that you require to perform your calculations.
Totals that can be analyzed have a icon next to them.

The Excel formula bar contains a formula starting with SPREAD.
7.3.4.21.6 Why does #NA appear in the total cell of a spread calculation?
Possible reason
When you create a formula for spreading totals using SPREAD, its target cells must be contained in the
same sheet as the cells you use to define the spread.
Solution
For your spread formula, define the range for the spread and the range that defines the weighting in
the same schedule.
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Related Topics
• Why does #VALUE appear in the total cell of a spread calculation?
7.3.4.21.7 Why does #VALUE appear in the total cell of a spread calculation?
Possible reason
The cells which make up the formula do not have the appropriate Excel format.
Solution
For each cell which makes up the formula for calculating the total, select the NumberExcel format.
Related Topics
• Why does #NA appear in the total cell of a spread calculation?
7.3.4.21.8 How can amounts differ between Financial Consolidation and Excel Web Schedules
?
If an account is configured in the Financial Consolidation Dimension Builder with x number of decimals,
this amount is less precise than the amount stored in Excel. The amount prior to the update might be
different to the amount after the update.
The spread formulas specific to EWS enable you to take the Excel format into account when performing
the calculation. When the schedule is updated, the amount will be rounded up or down as required.
Related Topics
7.3.4.21.9 Excel Web Schedule cells containing spread formulas

Cells containing spread formulas start with SPREAD.
There are three different types of cell:

• SPREADM cells, which are specific to Financial Consolidation and are generated when the schedule
is open.
• SPREADD cells, which are specific to Financial Consolidation and are generated when you create
local modeling enhancements.
• SPREAD cells, which are specific to Excel and contain standard Excel formulas.
The copy,paste, and delete functions work differently for SPREAD type formulas.
When you copy or paste a cell containing a SPREADM or SPREADD type formula, the formula is not
copied. Only the data in the cell is copied.
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When a cell containing a SPREAD-type formula is copiedor pasted, only the formula is pasted, as is
standard in Excel.
Related Topics
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Manual journal entries on the central site
8.1 To open a central journal entry ledger
A ledger groups together the manual journal entries by function, reporting unit or scope. It is defined
by an environment, group of audit IDs, and one or more categories.
1. On the home page, click the Central manual journal entries link.
The Manual journal entries tab and the Ledgers page appear.
2. In the list of ledgers, click the category, data entry period or code of the ledger you want to open.
Tip:
You can use the Search function to filter the list of ledgers displayed.
The list of journal entries in the ledger appears.
8.2 To open a central journal entry
1. Open the ledger that contains the journal entry that you want to open.
2. In the list of journal entries in the ledger, click the number, reporting unit, audit ID, or period of the
journal entry that you want to open.
Tip:
You can use the Search function to filter the list of journal entries displayed.
The manual journal entry appears.
Related Topics
• To open a central journal entry ledger
• To create a journal entry on the central site
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8.3 Creating journal entries on the central site
8.3.1 To create a journal entry on the central site
You can post manual journal entries in addition to data already in the package. Double-sided entries
are posted in debit and credit columns. The audit ID is a key piece of information about the journal entry
that enables others to find out why it was posted.
1. Open the ledger in which you want to create a journal entry.
2. Click New journal entry.
Tip:
You can use the Search function to filter the list of journal entries displayed.
The manual journal entry window appears.
3. Enter the header description and, optionally, a comment.
4. Enter an account, flow and amount, then click Refresh.
Once the journal entry is validated, you can save and close it.
Related Topics
• To save a journal entry to the central site
8.3.2 To enter a central journal entry header
You must enter a journal entry header for the entry to be valid. The header enables you to define the
general properties of an entry, for example the reporting unit to which the entry is assigned, the audit
ID, the period, the currency, and any restrictions relating to a scope, variant, consolidation currency,
or parent reporting unit that are taken into account.
• In the Header dimensions box of the journal entry to be posted, enter or change the options.
Note:
• Some header dimensions are grayed out and not available for data entry, depending on the
configuration.
• Elements in bold require at least one value, otherwise you cannot save the journal entry.
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• In some cases, the audit ID may require the journal entry currency to be identical to the
consolidation currency. If you select another journal entry currency which does not correspond
to the access restriction, then no value will appear for the consolidation currency. To correct this
error, you should select a journal entry currency corresponding to your access restriction. The
correct journal entry currency will then be loaded to the consolidation currency.
Once you have entered the header options, you can post the journal entry.
8.3.3 To save a journal entry to the central site
1. In the central manual journal entry to be posted, enter:

a. the compulsory header fields
b. the accounts, flows, and amounts
2. Click Save.
Note:
You can only save journal entries that are valid.
A central manual journal entry is valid when:
• the compulsory header fields have been entered.
• the controls have been validated (Debit/Credit control, controls to check that the flows balance
and category scenario controls).
Note:
Even though you save a journal entry, it will not be taken into account in the consolidation processing
unless it is posted.
8.3.4 To add a description to a central journal entry
1. Open the journal entry to which you want to add a description.

2. Enter the description in the Description column.
3. Click Save.
8.3.5 To add a comment to a central journal entry
1. Open the journal entry to which you want to add a comment.

2. Enter your comments in the Comment box.
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3. Click Save.
8.3.6 To insert reference rows in a central journal entry
1. Open the journal entry to which you want to add extra reference rows.
2. Click Add row.
An extra row is added.
8.3.7 To insert line item detail in a central journal entry
1. Open the journal entry to which you want to add extra line item detail rows.
2. Click the icon in the Details column of the reference row.
3. In the "Detail of the journal entry row" page, click Add row.
An extra row is added.
8.3.8 To delete a row in a central journal entry
1. Open the journal entry containing the row you want to delete.
2. Select the row to be deleted then click Delete.
The following must be taken into account when you delete rows:
• Calculated rows cannot be deleted. You must first delete the rows that were used to produce the
calculated row before you can delete the calculated row itself.
• For line item detail rows:
• If the line item detail row is carried over to the reference row, the reference row can only be
deleted once you have deleted all of the line item detail rows.
• If there is no carry over, you can directly delete the reference row.
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8.4 Checking journal entries on the central site
8.4.1 To run a control on a central journal entry
Run controls to check that the data entered is valid and meets the requirements set.
1. Open the journal entry on which you want to run a control.
8.4.2 To consult the controls of a central journal entry
1. Open the journal entry whose controls you want to consult.

2. Click View controls.
8.5 Posting a journal entry to the central site
In order to include a journal entry in a consolidation, it must be posted to the central site.
A journal entry can only be posted if it is saved and valid.
You can post journal entries as follows:

• If the journal entry has not yet been saved and you post it, it is automatically saved.
• If the journal entry has not yet been validated and you post it, controls are run to check validity. If
the journal entry is valid, it will be posted. If the journal entry is not valid, it is not posted.
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Note:
You cannot post a reversed journal entry because it is protected.
8.5.1 To post a journal entry to the central site
1. Open the ledger that contains the journal entries that you want to post.
2. In the list of journal entries in the ledger, activate the boxes corresponding to the journal entries you
want to post.
Note:
You can post several journal entries in one operation.
3. from the list, select Post, then click Go.

The Posted status appears in the Status column.
8.5.2 To unpost a journal entry from the central site
1. Open the ledger that contains the journal entries that you want to unpost.
want to unpost.
Note:
You can unpost several journal entries in one operation.
3. From the list, select Unpost, then click Go.
The icon appears in the Status column.
When you unpost a journal entry, it is removed from the consolidation processing without being deleted.
When the consolidation processing is next run, this journal entry is not included.
Note:
When you make changes to a posted journal entry, it is automatically unposted.
8.6 Changing journal entries on the central site
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8.6.1 To update the central journal entry header
If the journal entry's environment, for example the category scenario, data entry restrictions or database
structure, is changed, you need to perform an update.
1. Open the journal entry whose environment has changed.
If it is no longer in phase with the last category scenario, a message appears.
2. Click OK.
3. Make the required changes.
4. Refresh then save the journal entry.
8.6.2 To protect a journal entry
1. Open the ledger that contains the journal entries that you want to protect.
want to protect.
Note:
You can protect several journal entries in one operation.
3. From the list, select Protect and then click Go.

The Protected status appears in the Status column.
You can no longer change or delete the journal entry, however you can consult and unprotect it.
Note:
The action of protecting a journal entry is not related to the locking of a consolidation.
8.6.3 To unprotect a journal entry on the central site
1. Open the ledger that contains the journal entries that you want to unprotect.
want to unprotect.
3. From the list, select Unprotect, then click Go.
The Posted status appears in the Status column.
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8.6.4 Protecting central manual journal entry ledgers
When you protect a manual journal entry ledger, each journal entry in the ledger is protected. This
means that you cannot change any journal entry or add a journal entry to the ledger.
You can protect an empty ledger if you want to prevent users from adding journal entries to it.
Note:
Yes or No in the Protected column, in the Ledgers page, indicate the protection status.
Related Topics
• To unprotect a journal entry on the central site
8.6.4.1 To protect a central manual journal entry ledger
2. In the Ledgers page, select the ledger you want to protect.
3. Click Protect.
Yes appears in the Protected column.
8.6.4.2 To unprotect a central manual journal entry ledger
2. In the Ledgers page, select the ledger you want to unprotect.
3. Click Unprotect.
No appears in the Protected column.
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8.7 Managing journal entries on the central site
8.7.1 Reversing a central or package journal entry
Reversal enables you to cancel a journal entry by posting a contra journal entry with the same amount.
In the category scenario, you can specify that manual journal entries must be reversed to prevent
manual journal entries from being deleted or changed.
Note:
When reversing journal entries, file attachments associated with the reversed journal entry will not be
associated with the reversing journal entry.
The reversal of manual journal entries is authorized in the following cases:
• The user possesses all operating rights on the journal entry to be reversed.
• The journal entry you want to reverse has not already been reversed.
• The journal entry is not protected.
When you reverse a journal entry, a contra entry is generated.
The following rules apply to reversed journal entries:

• A journal entry can only be reversed once.
• Controls will not be run on this journal entry.
Note:
In the list of journal entries in the ledger, you can reverse several journal entries in one operation in the
Desktop.
When you reverse a manual journal entry, the application offers to make a copy of it. You can:
• Cancel a journal entry by creating a contra entry.
• Create a manual journal entry which is a duplicate of the original, and which you can change as
required. The duplication enables you to retrieve, for example, the amount you want to change
without having to enter the journal entry header and body again.
In the case of a package journal entry

In the case of a package journal entry, you can change a reversed or reversing journal entry only if a
new category scenario is applied.
Reversed and reversing journal entries cannot be deleted if the reversal is required. If this is not the
case, then you can delete both journal entries at the same time. Regardless of whether or not the
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reversal is required, once the new category scenario is distributed and if the two types of journal entries
are now invalid, the application will ask if you want to delete them.
Note:
In the case of a package journal entry, a manual journal entry can only be reversed if it has been saved
at least once.
In the case of a central journal entry

Duplication is possible only if you reverse a central manual journal entry using the manual journal entry
editor.
8.7.1.1 To reverse a central journal entry
1. Open the ledger that contains the journal entry that you want to reverse.
2. Select the journal entry you want to reverse.
3. From the list, select Reverse, then click Go.
A message appears, asking if you want to create a copy of the journal entry.
In the Reversal column:
• 1 appears for the reversing journal entry.
• 2 appears for the reversed journal entry.
Note:
When the journal entry is not reversed, a dash appears.
8.7.2 Deleting journal entries from the central site
You can delete a journal entry if:

• As a user, you are authorized to delete or change journal entries.
• The category scenario authorizes deletion without posting a reversing entry.
Related Topics
• To delete a row in a central journal entry
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8.7.2.1 To delete a journal entry from the central site
1. Open the ledger that contains the journal entry that you want to delete.
2. Select the journal entry you want to delete.
3. From the list, select Delete, then click Go.
4. Click OK.
8.7.3 Printing central journal entries
You can print one or more journal entries in PDF format.
You can print in the two following ways:

• Directly from the journal entry ledger by selecting the journal entry to be printed and clicking Print.
• By configuring the items to be printed using the Configure print settings button.
The "Configure print settings" dialog box contains two tabs:
• The Page setup tab, in which you define the print options.
• The Items to print tab, in which you select the items in the journal entry that you want to print.
8.7.3.1 To print a central journal entry
1. Open the journal entry that you want to print.

3. Define the print settings in the Page setup and Items to print tabs.
4. Click Print.
A dialog box displays the journal entry in PDF format that you can print.
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8.7.3.2 To print several central journal entries
1. Open the ledger that contains the journal entries that you want to print.
want to print.
3. From the list, select Print, then click Go.
8.8 Using file attachments with central journal entries
8.8.1 To insert a file attachment in a central journal entry
1. Open the journal entry, then click Attachments.

The "Attachments" window appears.
2. Click Browse to select the file that you want to insert.
You can attach a file in PDF, XLS, or DOC format to a journal entry.
3. Click Open.
The name of the file appears in the field.
4. Click Add attachment.
Note:
Depending on the size of the file, this may take several minutes.
The name, size, and type of the file attached appears in the list.
8.8.2 To open a file attachment in a central journal entry

2. In the "Attachments" window, select the attachment you want to open.
The attachment opens in the relevant application.
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8.8.3 To download a file attachment

2. In the "Attachments" window, click the file attachment you want to download.
3. Select the Save option.
4. Click OK.
5. Enter a file name and click Save.
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Portfolios
Portfolios
A portfolio gathers together all of the information relating to a group's capital and shareholdings. It is
used to calculate the direct shareholding, financial interest, and ownership interest rates in all of the
companies that make up the portfolio.
Note:
You can only view portfolios in consultation mode. You cannot make changes to the portfolios.
9.1 To consult the characteristics of a portfolio
1. On the home page, click the Portfolios link.

The Portfolios tab and the List of portfolios page appear.
2. In the "Action" column, click Consult for the portfolio that you want to consult.
The portfolio characteristics are displayed in the following sections:
• Definition
• Initialization
• Investments
• Comment
• Security
9.2 To consult the properties of capital and investment rows
An investment consists of capital and investment rows.
Note:
You can only view the capital and investment rows in consultation mode. You cannot make changes
to the capital and investment rows.
1. In the navigation bar of a portfolio, click Investments.
2. In the "Action" column, click Consult.
The "Edit capital stock/investment row" dialog box opens.
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Portfolios
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Scopes
Scopes
10.1 Statutory scopes
A statutory scope consists of information about the legal entities in the group, the consolidation rates
and methods to be applied, and the investments.
Related Topics
• What is the difference between a reporting scope and a statutory scope?
• To display the investments of a portfolio
10.1.1 To consult the reporting units in a statutory scope
1. On the home page, click the Scopes link.

The Scopes tab and the List of scopes page appear.
2. In the "Action" column, click Consult the reporting units for the scope that you want to consult.
10.1.2 To display the investments of a portfolio

2. In the "Action" column, click Consult the scope for the scope that you want to consult.
The scope characteristics appear.
3. In "Reporting units", click Show the investments in the portfolio.
The portfolio characteristics are displayed.
Tip:
Click Show the reporting units in the scope to return to the list of reporting units.
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Scopes
10.2 Reporting scopes
A reporting scope consists of information about the reporting units to be taken into account, including
the consolidation rates and methods to be applied.
10.2.1 To create a reporting scope

The Scopes tab and the List of scopes page will appear.
2. Click on New scope.

The "Edit scope" page appear.
3. Enter a code, period and version.
Note:
You can also create a scope code in the dialog box that appears by clicking New scope code.
4. If necessary, select the main parent reporting unit and reporting unit filter.
Note:
You must save the scope before you can define the main parent reporting unit.
5. If necessary, select an opening scope.

The opening scope is used to monitor changes that take place between the opening and the closing
scope.
6. Save the scope.
Note:
You must save the scope before you can add reporting units to it.
Related Topics
• Reporting scopes
10.2.2 To create a scope code
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Scopes
2. Click New scope.

The "Edit scope" page appears.
3.
Click next to the Code field.
4. Click New scope code.
The "Create new scope code" dialog box opens.
5. Enter a code, short and long description.
6. Click Validate.
The new scope appears in the list of scope codes available.
10.2.3 To open a reporting scope

2. In the "Action" column, click Open the scope for the scope that you want to open.
The "Edit scope" page appears.
Tip:
Use the links in the navigation bar to consult the scope properties.
Related Topics
• What is the difference between a reporting scope and a statutory scope?
10.2.4 To add a reporting unit to the scope
Once you have created the scope, you must select the reporting units to be included in it.
Note:
You must save the scope before you can add reporting units to it.
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Scopes
2. In the "Action" column, click Change the reporting units for the scope to which you want to add a
reporting unit.
3. Click Insert reporting unit.
The "Edit reporting unit row" dialog box opens.
4.
Click to select the reporting unit you want to add to the scope.
5. Select the reporting unit you want to insert and click Validate.
6. Make any necessary changes in the Revised value fields.
Tip:
If you activate Keep the revised value when inserting or initializing, a confirmation message
appears when you insert or initialize values.
7. In the "Method " section, in the Revised value field, select the consolidation method to be applied.
8. In the Scope status tab, select the status to be applied to the reporting unit for the step consolidation.
9. If required, in the Incoming/Outgoing tab, enter the intermediate rates if the reporting unit enters
or leaves the scope during the period.
Note:
If the reporting unit is acquired and leaves the group during the period, you must also fill in the
Acquiring reporting unit and Intermediate data entry period fields.
10. Click Validate.

The reporting unit you have inserted appears in the list of reporting units that belong to the scope.
Related Topics
• What is a scope status?
• Financial interest, ownership interest and the consolidation rate
10.2.5 To add a list of reporting units to the scope

2. In the "Action" column, click Change the reporting units for the scope to which you want to add a
list of reporting units.
3. Click Insert list of reporting units.
The "Insert list of reporting units" dialog box opens.
4.
Click to select the reporting units to be inserted.
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Scopes
Tip:
You can select a list of reporting units by selecting a source reporting ID for the reporting units, a
reporting unit filter, or several values.
5. Click Validate.
The reporting units selected appear in the list of reporting units that belong to the scope.
10.2.6 To delete a reporting unit in a reporting scope

2. In the "Action" column, click Change the reporting units for the scope in which you want to delete
a reporting unit.
3. Activate the boxes next to the reporting units you want to delete in the list of reporting units.
4. Click Delete.
The selected reporting units are deleted.
Related Topics
• To add a reporting unit to the scope
• To add a list of reporting units to the scope
10.2.7 To add comments to a reporting scope

2. In the "Action" column, click Open the scope for the scope in which you want to edit comments.
3. In the navigation bar, click Comment.
The "Comment" page opens.
4. Click Change.
The "Edit comment" dialog box appears.
5. Enter comments.
6. Click Validate.
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10.2.8 To duplicate a reporting scope

2. In the "Action" column, click Open the scope for the scope that you want to duplicate.
3. Click Save as.
4. Enter a code, period and version.
5. If necessary, select the main parent reporting unit and reporting unit filter.
Note:
You must save the scope before you can define the main parent reporting unit.
6. If necessary, select an opening scope.

Tip:
The opening scope is used to monitor changes that take place between the opening and closing
scopes.
7. Click Validate.
Note:
You can now change the reporting units in the scope by clicking Reporting units in the navigation bar.
Related Topics
• To add a list of reporting units to the scope
10.2.9 To delete a reporting scope

2. Activate the boxes next to the scopes you want to delete.

3. Click Delete.
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Conversion rates
Conversion rates
11.1 To create a conversion rate table
1. On the home page, click Conversion rate.

The Conversion rates tab and the List of conversion rates page appear.
2. Click New conversion rate table.

The "Edit conversion rate table" page appears.
3. In the "Definition" section, select a period and version.
Note:
Once you have saved the table, you cannot change the version or period. If you want to use other
values, create a table.
4. Select the calculation mode.

5. Click Save.
Note:
If you do not save the table, you will not be able to enter rates in it.
11.2 To edit the rates in a conversion rate table

The Conversion rates tab and the List of conversion rates page appears.
Tip:
If you already have a conversion rate table open, you can return to the list by clicking List of
conversion rates in the tab bar.
2. In the "Action" column, click Change rates.

The "Edit conversion rate table" page opens to the Conversion rate section.
3. Enter rates into the editable cells.
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Conversion rates
Cells in which you can enter data have a icon in them.

4. Click Save.
Related Topics
• Data entry indicators in conversion rate tables
11.3 To freeze or unfreeze panes in a conversion rate table schedule
In the conversion rate table:

• Click Freeze panes to freeze the title rows and columns in the current schedule.
• Click Unfreeze panes to unfreeze the title rows and columns in the current schedule.
11.4 To insert a row in a conversion rate table schedule
1. To the left of the row in the conversion rate table, click .

The "Insert rows in schedule" dialog box appears.
2. Select dimension values.
3. Click Validate.
The dimension values selected appear in the "Insert rows in schedule" dialog box.
4. Click Validate.
The row is added to the schedule.
11.5 To insert a column in a conversion rate table schedule
1. At the top of the column in the conversion rate table, click .

The "Insert columns in schedule" dialog box appears.
3. Click Validate.
The dimension values selected appear in the "Insert columns in schedule" dialog box.
4. Click Validate.
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Conversion rates
The column is added to the schedule.
11.6 To delete a row in a conversion rate table schedule
• To the left of the row in the conversion rate table, click .
11.7 To delete a column in a conversion rate table schedule
• To the left of the column in the conversion rate table, click .
11.8 To define the print settings for a conversion rate table schedule
1. In the conversion rate table, click Configure print settings.

3. In the Items to be printed tab, select the indicators that you want to include when you print the
schedule, or the sheets that you want to include when you print a multi-sheet schedule.
5. Click Print.
11.9 To print a conversion rate table
• In the conversion rate table, click Print.

The "Print" dialog box appears showing the operation of printing the schedule in PDF format.
11.10 To refresh a schedule
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Conversion rates
Refreshing a data entry schedule enables you to calculate the rates entered.
• In the conversion rate table, click Refresh.
11.11 To add comments to a conversion rate table
1. In the conversion rate table, click Comment.

2. Enter your comments.
3. Click Save, then Close.
11.12 To delete a conversion rate table

The Conversion rates tab and the List of conversion rates page appear.
Tip:
If you already have a conversion rate table open, you can return to the list by clicking List of
conversion rates.
2. Activate the box next to the table that you want to delete.
3. Click Delete.
11.13 To copy conversion rates to an Excel file
1. In the conversion rate table, click Copy data.

A message appears telling you that the rates have been placed on the clipboard.
2. Click OK.
3. Open the Excel file into which you want to paste the rates.
4. Select Edit > Paste.
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Tax rates
Tax rates
12.1 To create a tax rate table
1. On the home page, click Tax rates.

The Tax rates tab and the List of tax rates page appear.
2. Click New tax rate table.

The "Edit tax rate" page appears.
3.
Click in the "Definition" section to select a period.
Note:
Once you have saved the table, you cannot change the period. If you want to use other values,
create a table.
4. Click Save.
Note:
If you do not save the table, you will not be able to enter rates in it.
To enter tax rates into the new table, click Tax rates on the left.
12.2 To edit rates in a tax rate table

Tip:
If you already have a tax rates table open, you can return to the list by clicking List of tax rates.
2. In the "Action" column, click Change rates.

The "Edit tax rate" page appears in the Tax rates section.
3. Enter rates into the editable cells.
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Tax rates
Cells in which you can enter data have a icon in them.

4. Click Save.
12.3 To freeze or unfreeze panes for a tax rate table
In the tax rate table:

• Click Freeze panes to freeze the title rows and columns in the current schedule.
• Clear Unfreeze panes to unfreeze the title rows and columns in the current schedule.
12.4 To insert a row in a tax rate table schedule
1. To the left of the row in the tax rate table, click .

The "Insert rows in schedule" dialog box appears.
3. Click Validate.
The dimension values selected appear in the "Insert rows in schedule" dialog box.
4. Click Validate.
The row is added to the schedule.
12.5 To insert a column in a tax rate table schedule
1. At the top of the column in the tax rate table, click .

The "Insert columns in schedule" dialog box appears.
3. Click Validate.
The dimension values selected appear in the "Insert columns in schedule" dialog box.
4. Click Validate.
The column is added to the schedule.
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12.6 To delete a row in a tax rate table schedule
• To the left of the row in the tax rate table, click .
12.7 To delete a column in a tax rate table schedule
• To the left of the column in the tax rate table, click .
12.8 To define the print settings for a tax rate table schedule
1. In the tax rate table, click Configure print settings.

3. In the Items to be printed tab, select the indicators that you want to include when you print the
schedule, or the sheets that you want to include when you print a multi-sheet schedule.
5. Click Print.
12.9 To print a tax rate table schedule
• In the tax rate table, click Print.

The "Print" dialog box appears showing the operation of printing the schedule in PDF format.
12.10 To refresh a tax rate table schedule
• In the tax rate table, click Refresh.
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Tax rates
12.11 To add comments to a tax rate table
1. In the tax rate table, click Comment.

The "Comment" section appears.
2. Enter your comments.
12.12 To delete a tax rate table

Tip:
If you have a tax rates table open, you can return to the list by clicking List of tax rates in the tab
bar.
2. Activate the box next to the table that you want to delete.
3. Click Delete.
12.13 To copy rates to an Excel file
1. In the tax rates table, click Copy data.

A message appears telling you that the rates have been placed on the clipboard.
2. Click OK.
3. Open the Excel file into which you want to paste the rates.
4. Select Edit > Paste.
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Consolidation definitions
A consolidation definitions enable you to generate consolidated data using data entered in packages
and central manual journal entries.
13.1 To open a consolidation definition
1. On the home page, click Consolidation.

The Consolidation tab and the List of consolidation definitions page appear.
2. In the "Action" column, click Open the definition for the consolidation definition that you want to
open.
13.2 To create a consolidation definition

2. Click New consolidation definition.

The "Step 1 of 2: Define new consolidation" dialog box appears.
3. Select:
• The Reporting ID to define the type of data reported together with the date on which it was
entered.
Tip:
You can also select the reporting ID by specifying the category and data entry period individually.
• The Scope code to select the reporting units to be consolidated.
• The Variant to create a distinction between several consolidations which are based on the same
reporting ID, consolidation currency, and scope.
• The Currency to indicate the currency which will be used for the consolidated data.
4. Enter the Long description that you want to give the consolidation definition.
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5. Click Next.
6. Select:
• The Scope to define the reporting units that will be included in the consolidation.
Tip:
You can also select the scope by specifying the period and version individually.
• The Conversion rate to specify how the data will be converted into the consolidation currency.
Tip:
You can also select the rate by specifying the period and version individually.
• If required, the Set of rules to specify which group of rules must be used during the consolidation.
7. Click Create consolidation.

The consolidation definition opens.
13.3 To change a consolidation definition
1. Open the consolidation definition that you want to change.

2. In the "Definition" section, click Change.
The "Change the consolidation" dialog box appears.
3. Change one or more of the following settings:
Tip:
Tip:
• The Set of rules to specify which group of rules must be used during the consolidation.
4. Click Validate to apply your changes.
13.4 To select opening balance data
Opening balances enable you to fill in the opening flow of the consolidation using data taken from a
previous consolidation. For example, the closing data for year N-1 is generally used to provide opening
balances because it is the same as the opening data for year N.
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1. Open the consolidation definition for which you want to select opening balance data.
2. Click Change opening balances.
3. Select or change the source consolidation from which the data was taken.
Tip:
You can also select the consolidation by specifying the category, data entry period, scope code,
variant and consolidation currency individually.
4. Click Next.
The dialog box shows the new properties of the consolidation definition.
13.5 To clear opening balance data
1. Open the consolidation definition for which you want to clear opening balance data.
2. Click Clear opening balances.
3. Click OK to confirm that you want to clear opening balance data.
13.6 To change comments in a consolidation definition
1. Open the consolidation definition for which you want to edit comments.
2. In the "Comment" section, enter your comments in the text box.
3. Click Save to apply your changes, then Close.
13.7 To duplicate a consolidation definition
1. Open the consolidation definition you want to duplicate.

2. Click Save As.
3. Select:
• The Reporting ID to define the type of data reported together with the date on which it was
entered.
Tip:
You can also select the reporting ID by specifying the category and data entry period individually.
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• The Scope code to select the reporting units to be consolidated.

• The Variant to create a distinction between several consolidations which are based on the same
reporting ID, consolidation currency and scope.
• The Consolidation Currency, to indicate the currency which will be used for the consolidated
data.
4. Enter the Long description that you want to give the consolidation definition.
5. Click Next.
6. Select:
Tip:
Tip:
• If required, the Set of rules to specify which group of rules must be used during the consolidation.
7. Click Create consolidation.

The consolidation definition opens in a new window.
13.8 To delete one or more consolidation definitions
Note:
If you delete a consolidation definition which a reconciliation definition is based on, you will not be able
to perform reconciliations. However, the data that has already been reconciled is kept.
2. Activate the boxes beside the definitions that you want to delete.
3. Click Delete.
4. Click OK.
13.9 Running a consolidation definition
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There are two ways to process a consolidation definition:

• Full, where all of the data in the database is processed.
• Incremental, where the previous consolidation is updated. For the reporting ID, it takes into account:
• new central manual journal entries posted
• new packages integrated
• changes in package amounts integrated since the last publication
To include changes made to central manual journal entries, you should reverse and duplicate these
journal entries.
13.9.1 To run a consolidation definition

2. Select one or more definitions from the list of consolidation definitions.

3. From the list, select one of the following, and then click Go:
• Run full consolidation now
• Run incremental processing now
13.10 Protecting a consolidation definition
Protecting the data in a consolidation definition enables you to block access to certain functions.
Therefore, when the definition is protected no one can:
• make any changes
• delete anything
• process anything
Related Topics
• To unlock a consolidation definition
• To create a consolidation definition
• To change a consolidation definition
• To duplicate a consolidation definition
• To delete one or more consolidation definitions
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13.10.1 To protect a consolidation definition

2. In the "Action" column, click Lock for the consolidation definition that you want to protect.
Tip:
Protected consolidation definitions are identified by the icons in the Locked column.
13.10.2 To unlock a consolidation definition

2. In the "Action" column, click Unlock for the consolidation definition that you want to protect.
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Reconciliations
Reconciliations
Intercompany reconciliations enable you to generate reconciled amounts from converted consolidated
amounts.
14.1 To open a reconciliation definition
1. On the home page, click Reconciliations.

The Reconciliation tab and the List of reconciliation definitions page appear.
2. In the "Action" column, click Open the definition.

The "Edit the reconciliation definition" page appears.
Note:
From here, you can return to the list of definitions by closing the definition, or by clicking List of
reconciliation definitions in the tab bar.
14.2 To create a reconciliation definition

2. Click New reconciliation definition.

The "Define a new reconciliation definition" dialog box appears.
3.
Click to select:
• A source Consolidation
Tip:
variant, and consolidation currency individually.
• The Reconciliation variant enables you to differentiate between several reconciliations that are
based on the same source consolidation.
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4. Enter a Long description for the reconciliation definition.

5. Click Next.
6.
Click to select:
• the set of rules to be applied
By default, the set of rules applied is the one assigned to the source consolidation. You can,
however, select another set of rules or a specific reconciliation rule.
• the Reporting units to be processed
By default, all of the reporting units are selected. You can, however, select only the reporting
units that contain package data.
7. Click Create the reconciliation button.

The reconciliation definition appears.
14.3 To change a reconciliation definition
1. Open the reconciliation definition that you want to change.

2. Click Change.
The "Change the current reconciliation definition" dialog box appears.
3. Change one or more of the following settings:
• the reporting units to be processed
14.4 To consult the associated consolidation
1. Open the reconciliation definition.

2. Click Consult the associated consolidation.
The "Summary of the properties of the associated consolidation" dialog box appears.
3. Click Close when you are finished.
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14.5 To change comments in reconciliation definitions
1. Open the reconciliation definition for which you want to edit comments.
2. In the Comment section, click Change
3. Enter your comments in the text box.
4. Click Close to apply your changes.
14.6 To duplicate a reconciliation definition
1. Open the reconciliation definition that you want to duplicate.

2. Click Save As.
The "Define a new reconciliation definition" dialog box appears.
3.
Click to select:
• A source consolidation
Tip:
variant, and consolidation currency individually.
• The reconciliation variant enables you to differentiate between several reconciliations that are
based on the same source consolidation.
4. Enter a Long description for the reconciliation definition.

5. Click Next.
6.
Click select:
• the reporting units to be processed
7. Click Create the reconciliation.

The reconciliation definition appears.
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14.7 To run a reconciliation definition

2. Select definitions.
3. Click Run now to start processing.
14.8 To protect a reconciliation definition
Protecting the data in a reconciliation definition enables you to block access to certain functions.
Therefore, when the definition is protected, you cannot:
• make any changes
• delete or process anything
2. In the "Action" column, click Protect for the reconciliation definition that you want to protect.
Tip:
Protected reconciliation definitions are identified by the icons in the Protected column.
14.8.1 To unprotect a reconciliation definition

2. In the "Action" column, click Unprotect for the reconciliation definition that you want to unprotect.
14.9 To delete reconciliation definitions
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2. Activate the boxes beside the definitions that you want to delete.
Caution:
If you delete a reconciliation definition, all of the associated data will also be deleted.
3. Click Delete.
4. Click OK.
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Data Link definitions
A Data Link definition defines the source data and cross-reference mapping rules that will be applied.
A Data Link definition enables you to transfer data between transactional systems like accounting,
management, consolidation, or reporting systems, and the BusinessObjects reporting and consolidation
system.
15.1 Managing Data Link definitions
15.1.1 To create a Data Link definition
1. On the home page, click Data Link.

The Data Link tab and the List of Data Link definitions page appears.
2. Click New definition.

The "Edit Data Link definition" page appears in the Generalsection.
3. Enter the Code, Short description and Long description.

The new Data Link definition appears in the list.
Tip:
You can create a Data Link definition easily by duplicating an existing one.
Related Topics
• To duplicate a Data Link definition
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15.1.2 To open a Data Link definition

2. In the "Action" column, click Open for the Data Link that you want to open.
The "Edit Data Link definition" page appears.
Note:
From here, you can return to the list of definitions by either closing the current definition, or by clicking
List of Data Link definitions in the tab toolbar.
15.1.3 To duplicate a Data Link definition
1. Open the Data Link definition to be duplicated.

2. Click Save As.
3. Enter the Code, Short description and Long description.
The new Data Link definition appears in the list.
15.1.4 To delete a Data Link definition

2. Activate the boxes corresponding to the Data Link definitions you want to delete.
3. Click Delete.
4. Click OK.
The Data Link definitions are deleted.
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15.2 Managing information on the Data Link definition
15.2.1 To translate descriptions of the Data Link definition
1. Open the Data Link definition that you want to translate.

2. In the Translate section, translate the descriptions into the required languages.
3. Click Save.
15.2.2 To enter comments for a Data Link definition
1. Open the Data Link definition in which you want to enter a comment.
2. In the Comment section, enter the comment.
3. Click Close.
15.2.3 To consult information on the security of the Data Link definition
1. Open the Data Link definition that you want to consult.

2. In the Security section, view the information on security.
3. If required, select the owner group.
4. Click Save.
15.3 Source template files
When you define a template file, you define the physical format of the data to be converted. This is a
template table or file used when the Data Link definition is run.
Note:
Once a cross-reference mapping has been entered, you can no longer change to the template.
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15.3.1 To define a source template file
1. Open the Data Link for which you want to define the source template file.
2. In the Source section, select File in the Source type field.
3. Click Browse to select the source template file.
4. Click Apply.
The preview of the file appears at the bottom of the window.
5. Specify the file type.
6. Click Properties.
7. In the "Properties" dialog box:
a. Define the file settings.
b. Click Refresh to have a look at the preview.
c. Click OK.
8. In the Header section, specify the number of header rows.
9. Click Refresh to update the preview.
10. Click Save.
Related Topics
• File with separators versus fixed length file
15.3.2 To define a source template table
1. Open the Data Link for which you want to define the source template file.
2. In the Source section, select Table in the Source type field.
3. Select a data source.
4. In the "Connection" dialog box, enter your login and password and click OK.
5. In the Select table field, select the relevant table.
Tip:
To preview the Data Link definition, click Refresh.
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15.4 Source dimensions
You identify the dimensions in the source application which can be used as source dimensions when
you define the cross-reference mappings.
By default, a source dimension is created for each source column.
15.4.1 To add a source dimension
1. Open the Data Link for which you want to add a source dimension.
2. In the Dimension section, click in the source column to be used to create the source dimension.
The "Add column" dialog box appears.
3. Select and enter the column properties.
4. Click OK.
The new dimension appears at the bottom of the list of dimensions.
15.4.2 To change a source dimension
1. Open the Data Link for which you want to change a source dimension.
2. In the Dimension section, in the bottom section of the page, select the column whose properties
you want to change, then click .
The "Dimension properties" dialog box appears.
3. Change the column properties.
4. Click OK.
15.4.3 To delete a source dimension
1. Open the Data Link for which you want to delete a source dimension.
2. In the Dimension section, in the bottom section of the page, select the column you want to delete,
then click .
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15.5 Cross-reference mappings
Use cross-reference mappings to ensure that the source data is compatible with the target application.
A cross-reference mapping can be identified by its source and target dimensions.
Note:
Because the result of a cross-reference mapping can be used by subsequent cross-reference mappings,
you must ensure that the cross-reference mappings are in the correct order.
Related Topics
• Cross-reference mapping versus cross-reference mapping rule
15.5.1 To create a cross-reference mapping
1. Open the Data Link for which you want to create a cross-reference mapping.
2. In the Cross-reference mappings section, k New cross-reference mapping.
A new cross-reference mapping appears in the list.
3. In the "New cross-reference mapping" row, click Open.
4. In the "Source dim." field, double-click each source dimension that you want to include in the
cross-reference mapping.
5. In the "Target dim." field, double-click each target dimension that you want to include in the
cross-reference mapping.
6. Click Update rules.
15.5.2 To open a cross-reference mapping
1. Open the Data Link definition which contains the cross-reference mapping that you want to open.
The "Edit Data Link definition" page appears.
2. In the Cross-reference mappings section, select the cross-reference mapping you want to open.
3. Click Open.
The definition of the cross-reference mapping will appear.
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15.5.3 To copy a cross-reference mapping to Excel
1. Open the Data Link definition that contains the cross-reference mapping that you want to copy.
2. In the Cross-reference mappings section, click Open for the cross-reference mapping you want
to copy.
3. Click Copy to Excel.
4. In Excel, select Edit > Paste.
15.5.4 To paste a cross-reference mapping from Excel
1. Open the Data Link definition that you want to copy the cross-reference mapping into.
2. In the Cross-reference mappings section, click Open for the cross-reference mapping you want
to change.
3. In Excel, copy the required cells.
4. In the "Edit cross-reference mapping" dialog box, click Paste from Excel.
5. Click Update rules.
The cross-reference mapping from Excel appears.
15.5.5 To configure double quote marks to be added automatically to data being

pasted from Excel
When data from Excel is pasted into a cross-reference mapping, you must add double quote marks to
text-type dimension values.
You can ask for this to be done automatically when the data is pasted.
1. Click Preferences.
2. In the Data Link section, activate Add double quotes to a text-type production.
3. Click Apply.
15.5.6 To delete a cross-reference mapping
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Caution:
Before you delete a cross-reference mapping, check that it is not linked to any others. If it is, delete the
links to them before deleting the actual mapping.
1. Open the Data Link definition which contains the cross-reference mapping that you want to delete.
2. In the Cross-reference mappings section, in the "Action" column, click Delete.
15.6 Cross-reference mapping rules
A cross-reference mapping consists of one or more rules. A cross-reference mapping rule consists of
sub-rules and production rows.
15.6.1 To create a cross-reference mapping rule
1. Open the cross-reference mapping in which you want to create a rule.

The "Edit cross-reference mapping" dialog box appears.
2. Click Add rule.
A row is added to the cross-reference mapping.
3. Enter the filter for the relevant column in the "Source dimensions" field.
4. Enter the production for the relevant column in the "Target dimensions" field.
Note:
You can assign comments to a rule in the "Comments" field.
Related Topics
• To open a cross-reference mapping
15.6.2 To insert a cross-reference mapping rule
1. Open the cross-reference mapping in which you want to create a rule.

2. In the list of rules in the row above which you want to insert a rule, click :
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A new rule is inserted above the selected rule.
15.6.3 To delete a cross-reference mapping rule
1. Open the cross-reference mapping in which you want to delete a rule.

2. In the row of the rule that you want to delete, click .
15.6.4 Cross-reference mapping rule hierarchies
You can arrange the rules which make up the cross-reference mapping into a hierarchy. A child rule
belongs to a parent rule and is only triggered if the parent rule is tested successfully.
Child rules process a group of data that is more restricted than that processed by the parent rule. If a
value is processed by both a parent and a child rule, only the data generated by the child rule is kept.
15.6.4.1 To arrange cross-reference mapping rules into a hierarchy
1. Open the cross-reference mapping in which you want to create a hierarchy.

2. For the rule that you want to assign to a hierarchy level, click or until the rule is assigned to
the correct level.
15.7 Production rows
A production row enables you to assign several values to a target dimension using the same source
dimension values.
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15.7.1 To insert a production row
1. Open the cross-reference mapping in which you want to insert a production row.
2. Click for the rule in which you want to insert a production row.
A new production row is inserted and will use the same filter as the row before it.
Related Topics
• Filter versus production in Data Link definitions
• To open a cross-reference mapping
15.7.2 To delete a production row
1. Open the cross-reference mapping that contains the production row that you want to delete.
2. Click for the production row that you want to delete.
15.8 Data Link processing
When you run a Data Link definition, you combine a Data Link definition with the source data.
Once the Data Link definition has been run, you can consult the log and, if specified, the production
report.
15.8.1 To run a Data Link processing
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The Data Link tab and the List of Data Link definitions page appear.
2. In the "Action" column, click Run for the Data Link definition that you want to run.
The "Start task" dialog box appears.
3. Depending on the choice made to store target data, either:
• In the "Select data file" field, select the file containing the source data.
• In the "Select data source" field, select the ODBC data source and table.
Note:
The ODBC data sources displayed are located on the application server. In a multi-server
configuration, the ODBC data sources must have the same description and be located on all of the
servers.
4. Select the target format for the processed data:

• Table: the data will be stored in this table.
• File: the data will be stored in a file selected by the user.
Activate One file per package to store the data in as many files as necessary,for example a file
for each reporting set.
5. If you want to generate a production report:

• Select Generate report.
• Specify if it should contain the rejected rows.
• Specify if the report should be generated in the log or in an external file which only you can
access.
Note:
Depending on what was defined by the administrator, the In log option may be grayed out.
6. Click OK to run the task and start processing the data.

If you selected File as the target format, the "Available Files" dialog box appears.
7. Click the link to download the file on to the client workstation in a ZIP file.
15.8.2 To consult Data Link run logs
1. On the home page, click Logs.

The List of logs page appears.
2. In the Details column, click Show details for the Data Link report that you want to consult.
The details of the Data Link processing appear.
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15.8.3 To consult the Data Link production log
The production report indicates the target row generated for each source row.
1. On the home page, click Logs.
2. In the Details column, click Show details for the Data Link report that you want to consult.
The log opens.
3. In the Details column, click Show details for the row containing the production report.
The details of the Data Link processing appears.
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Logs
Logs
The log rows generated by the tasks run in the application are displayed in the list of logs.
Tip:
By default, the most recent logs appear at the start of the list.
16.1 To consult the list of logs
• On the home page, click Log.

Related Topics
• Log status
• What does <old object> mean in a list of logs?
16.2 To consult a log
1. On the home page, click Log.

2. In the "Action" column, click Show details for the log that you want to consult.
16.3 To export a log

2. In the "Action" column, click Export for the log that you want to export.
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Logs
The "Log export" dialog box appears.

3. From the "File type" list, select the format required to store the exported log.
You can export logs in several file formats:
• CSV, which uses tabs or semi-colons as separators
• XML
• HTML
Note:
If you select CSV, select the column separator.
4. In the "File name" field, enter a name for the export file.
5. Click Export.
The "Export result" dialog box appears.
6. If you want to open and/or save the export file, click Download.
Note:
If you click Close, you cannot consult the file at a later date.
7. Click Open or Save.
16.4 To delete a log

2. Activate the box next to the log that you want to delete.
3. Click Delete.
Note:
You can delete all of the logs generated by a task by deleting the actual task.
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ComplianceLink
ComplianceLink
You can now consult SAP BusinessObjects ComplianceLink documents for each amount which provide
the information required by the Sarbanes-Oxley Act.
Links are defined between SAP BusinessObjects Financial Consolidation schedules and ComplianceLink
documents.
These links are configured in the Windows version of Financial Consolidation. To find out more, see
the BusinessObjects Financial Consolidation User Guide.
In the web version of Financial Consolidation, you can consult ComplianceLink documents from a
package containing:
• A standard data entry schedule
• An EWS data entry schedule
17.1 Consulting ComplianceLink documents in standard data entry schedules
You can consult ComplianceLink documents by clicking:

• In a cell
In this case, you should first display indicators in the cells linked to ComplianceLink documents.
You can do this in Preferences.
The indicator makes it easier to open ComplianceLink documents as the information on the selected
cell is automatically displayed in the dialog box.
• On ComplianceLink, located at the top of data entry schedules
If you prefer not to display indicators in cells, you can still consult ComplianceLink documents
by clicking ComplianceLink. However, you should specify the information identifying the cell linked
to the ComplianceLink document.
17.1.1 To display contextual link indicators for ComplianceLink documents
1. Click Preferences.
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ComplianceLink
2. In the Display section under "ComplianceLink", activate Display ComplianceLink indicators.

3. Click Apply.
In each cell linked to a ComplianceLink document, the icon will appear in the schedule.
17.1.2 To consult a ComplianceLink document from a specific cell
1. In the cell corresponding to the amount for which you want to consult the ComplianceLink document,
click .
The "Access ComplianceLink documents" dialog box appears.
By default, the characteristics of the cell you selected are shown.
Note:
If you want to select another cell, you can change these settings.
2. Click Continue.
The page corresponding to the ComplianceLink document appears.
Note:
When a ComplianceLink document is opened for the first time, you need to log in.
17.1.3 To consult a ComplianceLink document using the ComplianceLink button
1. Click ComplianceLink, located at the top of the window.

2. Specify the information identifying the cell linked to the ComplianceLink document.
3. Click Continue.
The page corresponding to the ComplianceLink document will appear.
Note:
17.2 To consult a ComplianceLink document in an EWS
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ComplianceLink
1. Select the cell corresponding to the amount for which you want to consult the ComplianceLink
document.
2. Select Finance EWS > ComplianceLink.
By default, the characteristics of the cell you selected are shown.
Note:
If you want to select another cell, you can change these settings.
3. Click Continue.
The page corresponding to the ComplianceLink document appears.
Note:
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ComplianceLink
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Glossary
Glossary
address book
The address book contains the addresses of all the site's correspondents.
advanced publication
Advance publication is used to publish a package before the publication deadline is reached.
application language
The application language is the language used for interface objects like menus, commands,
and buttons.
book
Books group schedules or other books together.
category scenario
The category scenario is used to define the data collection environment. It includes
automatic consolidation and data control functions.
central manual journal entry
Central manual journal entries are book entries posted in addition to the package data.
They can be entered as debit or credit values.
characteristic
A characteristic provides extra information about the values in a reference table. It is used
to sort and select data.
consolidation
A consolidation is produced by processing data from entities belonging to a given scope
according to a set of rules. The processing generates consolidated data using the data
entered in packages and central manual journal entries.
contra entry
A contra entry is generated when a journal entry is reversed. Its value is the reverse of the
original journal entry.
control
A control is used to check if the data in packages or manual journal entries is valid.
control level
A control level is used to arrange controls so as to check the data progressively. For
example, basic accounting controls are run before Intercompany controls.
data entry environment
A data entry environment is a set of objects, actions and properties applied to a package,
such as the data entry folders, controls to be run, control level to be reached, package
rules or opening balances.
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Glossary
data link definition

A Data Link definition enables you to transfer data from transactional systems like financial
or management accounting software, consolidation, or reporting applications, to
BusinessObjects Financial Consolidation. You run a Data Link definition as a task.
dimension
A dimension is the analysis axis of a data source. Each dimension refers to a certain type
of data like an amount or an exchange rate. Values for the dimensions are taken from the
reference tables. Product dimensions are predefined dimensions that come with the product,
and user-defined dimensions are dimensions that customers can create based on their
requirements.
filter
A filter is a set of dimension values. It is made up of logical operators and criteria that group
these values.
folder
Folders group books and schedules.
integration
Integration is the action of transferring package data to preconsolidated data.
intercompany reconciliation
Intercompany reconciliation is processing that generates the differences between
Intercompany balances or operations.
journal entry number
A journal entry number is assigned to each journal entry in the order they are created in.
key
Keys are used to publish packages by special permission or unlock them. A key is a code
generated by a user who has the right to unlock a package or to publish a package by
special permission. The code is then sent to another user who does not have the same
functional profile.
ledger
Ledgers are used to organize manual journal entries by, for example, reporting unit, scope,
and function.
link
Links are used to connect cells in a schedule to one or more other schedules. The link
opens the connected schedules.
local manual journal entry
Local manual journal entries are book entries posted in the packages. They can be entered
as debit or credit values.
lock
You can protect a package in which data has been entered, controls have been run and
publication performed by locking it.
log
A log stores the report generated when a task is run.
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Glossary
opening balances
Opening balances correspond to closing amounts from the previous data entry period that
were carried forward as the opening amounts for the next data entry period. These amounts
are selected in the preconsolidated and consolidated data sources.
portfolio
A portfolio contains information on the capital and shares of statutory companies in the
group. It is used to identify investments between these companies at a given date.
protection
By protecting a package, you ensure that no changes will be made to it.
publication
Publication enables you to validate the contents of a package and assign a status to the
package. The package is then made available to the publication site.
publication by special permission
Publishing a package by special permission is used to publish a package that is not valid
after the deadline has been reached. It is also used to publish a package that is not valid
and for which advance publication is not authorized.
rate table
A rate table is a table used for entering and consulting conversion or tax rates.
rejection
In the workflow, rejecting a package makes it available to a user from a directly lower
hierarchy level who can make changes to it.
report
A report is an analysis schedule made up of cells containing data. This data may originate
from the Amounts tables or specific tables defined by a set of dimensions, for example,
conversion or tax rate.
reporting ID
A reporting ID defines the data entry environment for the reporting process and the data
entry calendar.
reversal
Reversal enables you to cancel a journal entry by posting a contra journal entry with the
same amount.
schedule
A schedule is a table made up of cells used to enter and retrieve data.
scope
A scope groups the reporting units which will be consolidated in a given consolidation
processing operation. Each reporting unit has a rate of ownership interest, financial interest,
consolidation rate and consolidation method in addition to specific properties like incoming
or outgoing reporting unit and parent company of a sub-group.
set of controls
A set of controls is made up of all of the basic controls and/or subsets of controls which
can be run on a package.
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Glossary
set of rules
A set of rules is made up of rules and subsets of rules which are arranged according to
the order in which they are run. They are run during consolidation, reconciliation,
preconsolidation, or package processing.
submission
In the workflow, submitting a package means that it is now available to a user from a directly
higher hierarchy level who can make changes to it.
substitution language
The substitution language is used to display objects whose descriptions have not been
translated into the selected working language.
workflow
The workflow is used to restrict the access users have to packages and the actions they
can perform. It also enables you to define the hierarchy level of each user accessing the
package.
working language
The working language is the language in which all of the translatable text and descriptions
appear.
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Frequently asked questions - Central site operation
19.1 Manual journal entries
19.1.1 Central manual journal entry vs package manual journal entry
There are two types of manual journal entry:

• Central manual journal entries.
These journal entries are posted in the Manual journal entry view. All audit IDs are authorized
except original package audit IDs.
• Manual package journal entries.
These journal entries are posted in the Package Manager view. Only local adjustment audit IDs
are authorized.
Related Topics
19.1.2 What are the manual journal entry statuses?
Journal entries can have one of the following statuses:

• Changed, represented by the icon
• Data is being entered in the journal entry.
• Posted
• The journal entry has been posted. These amounts are ready to be included in a consolidation.
• Protected
• The journal entry that was posted is now protected. You can no longer change or delete the journal
entry. You can consult and unprotect it.
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Related Topics
• To unprotect a journal entry on the central site
• Posting a journal entry to the central site
19.1.3 What is a journal entry header?
A journal entry header enables you to define the general properties of the journal entry, for example
the reporting unit to which the journal entry is assigned, the audit ID, period, currency and, if necessary,
any restrictions.
The following information can be entered or consulted in the header:
• Reporting unit, which can be entered if the user has the necessary access rights.
• Audit ID, which can be entered if the user has the necessary access rights and if the ledger authorizes
several audit IDs. Otherwise, the audit ID is automatically filled in.
• Period, which can be entered if the category scenario contains multiple periods. Otherwise, the
period is automatically filled in.
• Journal entry currencym which can be entered depending on the properties of the selected audit
ID.
• Reporting ID currency, which cannot be modified and always depends on the currency used by the
reporting unit.
The following items can determine how the manual journal entry is taken into account in the consolidation
process. They can also be entered or consulted in the header:
• Scope
• Variant
Note:
The possibility of entering a scope or variant depends on the audit ID properties in the Dimension
Builder view.
• Consolidation currency
Depending on the audit ID, the contents of this box can either be entered by the user or are
automatically filled in using the journal entry currency.
• Parent reporting unit
Related Topics
• To enter a central journal entry header
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19.1.4 What happens when a journal entry header is changed?
When a journal entry is opened, it is automatically updated when its data entry environment has been
changed.
After a journal entry has been changed, it must be re-checked and validated so that it can be saved. If
the journal entry becomes invalid as a result of these changes, it cannot be saved.
Note:
Only full consolidation processing will take the changes into account.
Changes to reporting units

If the reporting unit has been changed, the following settings are updated in the journal entry header:
• If the audit ID authorizes the journal entry currency to be entered, it is not changed.
• If the audit ID does not authorize the journal entry currency to be entered, it is updated automatically.
• The reporting currency is also updated on the basis of the change made to the reporting unit.
Note:
Once the journal entry has been saved, you can no longer change the reporting unit.
Changes to the audit ID

The audit IDs available for posting journal entries are the ones that are authorized in the ledger. If you
change an audit ID, this can impact the:
• Journal entry currency
If the new audit ID selected authorizes the journal entry to be posted in a different currency from the
reporting currency, the box containing the journal entry currency becomes available for data entry.
Otherwise, the journal entry currency cannot be entered.
• Scope
If the new audit ID means that a scope can or must be entered, the scope will be taken into account
when the journal entry is saved. Otherwise, the scope is not taken into account.
• Variant
If the new audit ID means that a variant can or must be entered, the variant will be taken into account
when the journal entry is saved. Otherwise, the variant is not taken into account.
• Consolidation currency
If the new audit ID is given in the consolidation currency, it will be filled in using the currency of the
selected journal entry and you will not be able to enter it.
Related Topics
• To update the central journal entry header
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19.1.5 What are the journal entry row statuses?
Rows can have different statuses:
Row status Status indicator
No icon
Valid row
A row is valid if it is complete and consistent with

the category scenario
Single-sided journal entry row Single-sided journal entry rows are displayed in
blue italic font. This setting can be customized in
the category scenario.
Calculated row
These rows are generated automatically. They

cannot be deleted or changed
The row already exists
Prohibited or invalid row
Incomplete row
19.1.6 What are breakdown analyses?
In category scenarios, when amounts need to be broken down, you assign the appropriate analysis
dimensions to the relevant indicators, for example authorized {Account, Flow} pairs.
The table below outlines the icons shown in the columns and the information that they represent:
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Presence of a breakdown analysis Icon
A breakdown can be entered
Breakdown rows are entered
19.1.7 What is flow balance?
When manual journal entries are posted, some flows are customized so that the Debit/Credit balance
is required i.e. the credit and debit amounts entered in these flow must be the same.
Flow balance control column Icon
The flow entered must be balanced.
The flow is balanced.
The flow should be balanced but is not.
19.1.8 Reference row vs breakdown row
A reference row enables you to select the indicators, for example {Account/Flow} pairs, to which the
reference row refers, and to enter the corresponding amounts.
A breakdown row enables you to enter detailed information for some reference row indicators when
dimensional analyses have been customized.
Example: Sales broken down by partner

When a journal entry is posted to a sales amount, you must also enter the breakdown rows for the
partner analysis.
19.2 Scopes
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19.2.1 What is the difference between a reporting scope and a statutory scope?
A reporting scope consists of information about the reporting units to be taken into account, including
the consolidation rates and methods to be applied. It is often used to add together accounts for a group
of reporting units in order to obtain an overall view of the results for a particular branch of activity.
A statutory scope consists of information about the legal entities in the group, the consolidation rates
and methods to be applied and the investments. This type of scope is generally used for statutory
consolidations.
Related Topics
• Statutory scopes
19.2.2 Financial interest, ownership interest and the consolidation rate
The financial interest indicates the share of capital directly or indirectly held by one company in another.
It is calculated by totaling the direct rates expressed in shares.
The ownership interest corresponds to the total of the direct rates expressed in voting rights that the
companies controlled by the holding company have in the held company.
The consolidation rate is 100% if the reporting unit is fully consolidated or equal to the ownership interest
if the reporting unit is integrated proportionately.
Related Topics
19.2.3 What is the difference between the initial and revised values?
The initial values correspond to all of the data taken from another object or the database and used in
a portfolio.
The revised values correspond to all of the data that has been entered or changed.
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19.2.4 What is forced control?
The Forced control option enables you define how company A controls company B, even if A's
ownership interest in B is lower than the control threshold.
19.2.5 What is the difference between a scope occurrence, a scope code, and a scope?
The terminology used in the Windows and web versions of Financial Consolidation is different.
Windows Web
Scope Scope code

Scope occurrence Scope
A scope code defines the calculation settings used by default in the scope occurrences.
The scope identifies the different reporting units which make up the group at a given time and for a
given version.
Related Topics
• Reporting scopes
19.2.6 What is a scope status?
When you add a reporting unit to a scope, you can define its status, for example its hierarchical position
in terms of the other reporting units during the consolidation.
The different types of status are:

• Main parent reporting unit
A main parent reporting unit is the reporting unit which all of the others are based.
• Subsidiary
A subsidiary is a reporting unit that is associated with this main parent reporting unit.
• Sub-parent
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A sub-parent is a subsidiary that is the parent of a sub-scope.

• Sub-subsidiary
A sub-subsidiary is a subsidiary in a subscope.

• Non-scope
A reporting unit has the non-scope status when it is not consolidated.
Related Topics
19.3 Portfolios
19.3.1 What is the difference between a capital row and an investment row?
A capital row indicates how many shares and voting rights make up a company's capital. It is represented
by the icon.
An investment row indicates how much capital is held by one company in another. This investment is
given in the number of shares and number of voting rights. It is represented by the icon.
Example: Capital row

The capital of company B is made up of 15,000 shares and 15,000 voting rights.
Example: Investment row

Company A holds 12,000 shares and 12,000 voting rights in company B. Company A holds 80% of
company B's capital, which represents an 80% direct shareholding rate, 80% of the financial interest
and 80% of the ownership interest.
19.3.2 What is the difference between the initial and revised values?
The initial values correspond to all of the data taken from another object or the database and used in
a portfolio.
208 2010-10-15
The revised values correspond to all of the data that has been entered or changed.
19.3.3 What is forced control?
The Forced control option enables you define how company A controls company B, even if A's
ownership interest in B is lower than the control threshold.
19.4 Conversion rates
19.4.1 Calculating conversion rates
There are two modes for calculating rates

• Multiply
Multiply is used when values are quoted using what is known as the uncertain for certain technique.
Uncertain for certain is a quotation technique that consists of expressing the value of a unit of foreign
currency in relation to a variable quantity of the national currency.
Note:
When you create a conversion rate table, Multiply is activated by default.
• Divide
Divide is used when values are quoted using what is known at the certain for uncertain technique.
Certain for uncertain is a quotation technique that consists in expressing the value of the national
currency in relation to a variable quantity of foreign currency.
Note:
In uncertain for certain, the currencies must not be entered using a conversion rate of zero.
Example:
You want to express Pounds and Euros against the Dollar. In certain for uncertain: 1 $ = 0,6 £1 $ =
0,99 €1 $ = 1 $. In uncertain for certain: 1.67 $ = 1 £1.01 $ = 1 €1 $ = 1 $
209 2010-10-15
Related Topics
• To create a conversion rate table
19.4.2 Data entry indicators in conversion rate tables
The table below shows the different data entry indicators that can appear in the data entry schedules
for the conversion rate tables.
Indicator Description Meaning
Blue plus sign located center- The amount contained in the cell is positive,
left in the cell which is in keeping with the sign given to the
cell when the schedule was designed.
Red plus sign located center- The amount contained in the cell is negative,
left in the cell whereas the sign given to the cell when the
schedule was designed was positive.
Blue minus sign located cen- The amount contained in the cell is negative,
ter-left in the cell which is in keeping with the sign given to the
Red minus sign located cen- The amount contained in the cell is positive,
ter-left in the cell whereas the sign given to the cell when the
schedule was designed was negative.
Blue arrow in the bottom The cell has been linked to one or more other
right-hand corner of the cell schedules.
Blue triangle to the left of the No sign has been given to the cell.
cell
Related Topics
• To edit the rates in a conversion rate table
19.5 Tax rates
210 2010-10-15
19.5.1 Data entry indicators in tax rate tables
The table below shows the different data entry indicators that can appear in the data entry schedules
for the tax rate tables.
Indicator Description Meaning
Blue plus sign located center- The amount contained in the cell is positive,
left in the cell which is in keeping with the sign given to the
Red plus sign located center- The amount contained in the cell is negative,
left in the cell whereas the sign given to the cell when the
schedule was designed was positive.
Blue minus sign located cen- The amount contained in the cell is negative,
ter-left in the cell which is in keeping with the sign given to the
Red minus sign located cen- The amount contained in the cell is positive,
ter-left in the cell whereas the sign given to the cell when the
schedule was designed was negative.
Blue arrow in the bottom The cell has been linked to one or more other
right-hand corner of the cell schedules.
Blue triangle to the left of the No sign has been given to the cell.
cell
Related Topics
• To edit rates in a tax rate table
19.6 Data Link definitions
19.6.1 Data transfer process
211 2010-10-15
A Data Link definition enables you to transfer data between transactional systems like accounting,
management, consolidation, or reporting systems, and the Financial Consolidation reporting/consolidation
system.
Data is transferred in five steps:

• Specify the format that the source data is stored in, whether in a database table or file.
• Select the source dimensions.
• Create the cross-reference mapping rules to be applied to the source dimensions in order to produce
the target dimensions.
• Process the data.
• Check that the data has been correctly processed by consulting the report.
Related Topics
• To define a source template table
• Source dimensions
• Cross-reference mapping rules
• Data Link processing
• To consult Data Link run logs
19.6.2 Cross-reference mapping versus cross-reference mapping rule
A cross-reference mapping must be used in order to ensure that the source data is compatible with the
target application. A cross-reference mapping can be identified by its source and target dimensions.
A cross-reference mapping consists of one or more rules. A cross-reference mapping rule in turn consists
of sub-rules and production rows.
Related Topics
• Cross-reference mappings
19.6.3 File with separators versus fixed length file
There are two types of source template files: Files with separators and fixed length files.
A file with separators can originate from other Business Objects software or from applications such as
Excel. The fields are separated by certain characters like commas or tabs.
A fixed length file contains data that is organized in columns of a specific length.
212 2010-10-15
Related Topics
• Source template files
19.6.4 Filter versus production in Data Link definitions
The filter enables you to select the source data that the cross-reference mapping rule will process. It
is defined using a syntax.
A production enables you to select data in target dimensions. It is defined using syntax, which varies
depending on the type of dimension, either text or numerical.
Related Topics
• Production rows
• Syntax used in Data Link definition filters
19.6.5 Syntax used in Data Link definition filters
Depending on the source dimension, the syntax used in the filters is as follows:
For text columns

Syntax Used to Examples
No criteria Select all values

* Select all values a* enables you to select all character strings be-
ginning with an a. *a enables you to select all
character strings which end in a.
{empty} Select all empty values
. Select any character 6. enables you to select all character strings
starting with 6 and followed by one single charac-
ter.
$ Select any alphabetic string 6$ enables you to select all character strings
starting with 6 followed by letters of the alphabet.
# Select any alphabetic character of 6# enables you to select all character strings
the 26 letters of the alphabet starting with 6 followed by a single letter of the
alphabet.
213 2010-10-15
Syntax Used to Examples
; Select the values which comply with a*;b* enables you to select all the character
one of the conditions specified strings starting with a or b.
+ Select an alphabetic character re- a+ enables you to select the character strings
peated several times made up of one or more a's. ab+1 enables you
to select the character strings starting with a,
followed by one or more b's and finishing in 1.
a(bc)+ enables you to select the string of charac-
ters starting with a and followed by one or more
bc strings.
[1..4]]1..4[ Select a numerical sequence a[1..4] enables you to select the character strings
]1..4][1..4[ starting with an a followed by a number between
1 and 4 inclusive. a]1..4[ enables you to select
the character strings starting with an a followed
by a number between 1 and 4 exclusive.
<> Select all of the values in the string <>a* enables you to select all of the strings that
do not start with an a.
For numerical columns

Syntax Used to
No criteria Select all values

=, <>, <, >, <=, >= Select the values, which comply with the comparison test used.
Related Topics
• Filter versus production in Data Link definitions
19.7 Log
19.7.1 Log status
In the Status columns, you can consult the status of a log.
There are three types of status:
214 2010-10-15
• The icon indicates that the task was completed successfully.

• The icon indicates that the task was not completed successfully due to a blocking error.
• The icon indicates that the task was completed successfully, but an error was detected.
Related Topics
• Logs
19.7.2 What does <old object> mean in a list of logs?
In the Description column of the list of logs, <old object> means that the task for which the log was
created has been deleted.
Related Topics
• Logs
215 2010-10-15
216 2010-10-15
Monitoring your license agreement
The license agreement granted to your company authorizes a certain number of users. User license
management is performed in the Windows version of Financial Consolidation.
In the Web version of Financial Consolidation, you can check if the license granted to your company
is correctly used in:
• the login screen of the Web version of Financial Consolidation
• the "About" dialog box that appears when you click the About link
217 2010-10-15
218 2010-10-15
More Information
More Information
Information Resource Location
SAP BusinessObjects product infor-

http://www.sap.com
mation
Navigate to http://help.sap.com/businessobjects and on the "SAP Busi-

nessObjects Overview" side panel click All Products.
You can access the most up-to-date documentation covering all SAP
BusinessObjects products and their deployment at the SAP Help Portal.
You can download PDF versions or installable HTML libraries.
SAP Help Portal
Certain guides are stored on the SAP Service Marketplace and are not
available from the SAP Help Portal. These guides are listed on the Help
Portal accompanied by a link to the SAP Service Marketplace. Customers
with a maintenance agreement have an authorized user ID to access
this site. To obtain an ID, contact your customer support representative.
http://service.sap.com/bosap-support > Documentation

• Installation guides: https://service.sap.com/bosap-instguides
• Release notes: http://service.sap.com/releasenotes
The SAP Service Marketplace stores certain installation guides, upgrade
and migration guides, deployment guides, release notes and Supported
SAP Service Marketplace
Platforms documents. Customers with a maintenance agreement have
an authorized user ID to access this site. Contact your customer support
representative to obtain an ID. If you are redirected to the SAP Service
Marketplace from the SAP Help Portal, use the menu in the navigation
pane on the left to locate the category containing the documentation you
want to access.
https://cw.sdn.sap.com/cw/community/docupedia
Docupedia Docupedia provides additional documentation resources, a collaborative
authoring environment, and an interactive feedback channel.
https://boc.sdn.sap.com/
Developer resources
https://www.sdn.sap.com/irj/sdn/businessobjects-sdklibrary
219 2010-10-15
More Information
Information Resource Location
SAP BusinessObjects articles on https://www.sdn.sap.com/irj/boc/businessobjects-articles

the SAP Community Network These articles were formerly known as technical papers.
https://service.sap.com/notes
Notes
These notes were formerly known as Knowledge Base articles.
Forums on the SAP Community

https://www.sdn.sap.com/irj/scn/forums
Network
http://www.sap.com/services/education
Training From traditional classroom learning to targeted e-learning seminars, we

can offer a training package to suit your learning needs and preferred
learning style.
http://service.sap.com/bosap-support
The SAP Support Portal contains information about Customer Support

Online customer support programs and services. It also has links to a wide range of technical in-
formation and downloads. Customers with a maintenance agreement
have an authorized user ID to access this site. To obtain an ID, contact
your customer support representative.
http://www.sap.com/services/bysubject/businessobjectsconsulting
Consultants can accompany you from the initial analysis stage to the
Consulting delivery of your deployment project. Expertise is available in topics such
as relational and multidimensional databases, connectivity, database
design tools, and customized embedding technology.
220 2010-10-15
Index
A cells (continued) controls (continued)
entering comments 66 running packages 85
access rights linking comments in an EWS 72 vs validating in a package 101
tab restrictions 100 modifying 127 conversion rate table schedules
address book moving in an EWS 128 formatting 161
recipients of reports and data entry report symbols 44 conversion rate tables
schedules sent by email 18 columns creating 159
application banner deleting in conversion rate tables deleting 162
selecting the size 17 161 deleting columns 161
application windows inserting in conversion rate tables deleting rows 161
size when opening 17 160 freezing panes 160
attachments comments inserting columns 160
downloading from journal entries adding to journal entry 139 inserting rows 160
149 adding to reporting scopes 157 printing 161
downloading packages 89 adding to tax rate tables 166 refreshing 162
inserting into journal entries 148 changing 53 unfreezing panes 160
inserting packages 88 changing in consolidation conversion rates
opening 89, 148 definitions 169 calculating 209
audit IDs defining 101 copying to Excel 162
changing package 63 deleting in an EWS 73 refreshing schedules 162
automatic journal entries entering in cells 66 Conversion rates
vs manual journal entries 108 in conversion rate tables 162 data entry indicators 210
journal entry adding 92 cross-reference mapping rules
linking to a cell in an EWS 72 arranging in hierarchies 187
B compliancelink creating 186
books consulting a document 194 defined 212
compared to folders 41 consulting a document from a cell deleting 187
navigating 31 194 explained 186
breakdown analysis consulting an EWS 194 hierarchies 187
defined 107, 204 consulting in data entry schedules inserting 186
breakdown rows 193 cross-reference mappings
vs reference rows 108, 205 displaying indicators 193 copying 185
in Financial Consolidation 193 creating 184
consolidation definitions defined 212
C changing 168 deleting 186
changing comments 169 explained 184
calculated amounts creating 167 opening 184
forcing 132 defined 167 pasting 185
updating 132 deleting 170 pasting to Excel 185
calculations duplicating 169
for preloading data 59 locking 172
calculations for preloading data opening 167
D
running 59 protecting 171
capital rows dashboards
running 171 accessing 22
consulting 151 unlocking 172
defined 208 analyzing errors 27
consolidation rates consolidation drill order 23
cell properties defined 206
display 17 consolidation lists 24
contra journal entries 93, 95, 145, 146 consolidation overviews 24
cells controls
data and spread formulas 127 consolidations 22
consulting journal entries 96 control errors 27
displaying properties in an EWS 71 running in packages 100
displaying the properties 35, 62 described 21
221 2010-10-15
Index
dashboards (continued) data links (continued) EWS schedules (continued)

error types 26 process 211 moving cells 128
exporting control errors 28 data rejected after import 104 opening 113, 114
manual journal entries 28 dimension values opening a corrupted schedule 122
packages 29 selecting 34, 60 option for opening 17
printing 29 outlines 121
running a consolidation 25 pasting content in cells 129
viewing consolidation information
E printing 74
26 EWS reconnecting after working offline
data copying data in 71 78
exporting to a file 57 pasting data in 71 refreshing 73
data entry EWS reports reinitializing 73
reading instructions 66 activating 33 restrictions 117
data entry instructions deactivating 33 running another instance of Excel
displaying 66 explained 33 116
data entry schedules EWS schedules saving 73, 74
amount differences 134 amount differences 134 saving on the workstation 77
cell symbols 109 calculated amounts 132 saving to workstation 74
changing the display 35, 63 cell comments 129 solver 121
color differences 131 cell linking 131 splitting the window 121
copying to Excel 66 cell modifications 127 spread calculations 133, 134
deleting columns 65 cell protection 125, 126 spread formulas 127
deleting rows 65 cell symbols 125 spread formulas in cells 134
displaying cell properties 62 cells 129 totals 132
emailing 38, 69 changing the display 74 user macros in workbooks 119
entering comments 66 clearing cells 130 while using Excel Link 116
entering instructions 108 color differences 131 workbook toolbars 117
formatting print settings 37, 67, 95 configuring print settings 74 working offline 77
inserting columns 64 consulting in compliancelink 194 working on more than one
inserting rows 65 copying cell formats 130 worksheet 120
opening 60 copying cells 132 Excel
opening for the first time 109 copying data 130 copying data from data entry
opening in Excel 69 creating an offline workbook 77 schedules 66
printing 68 creating workbooks 116 copying report data to 36
refreshing 63 data conflicts 78 Excel Link
reinitializing 67 deleting sheets in workbooks 119 and EWS 116
selecting a sheet 61 displaying the workbook status bar
selecting dimension values 60 120
sending by email, address book
F
downloading 114, 115
(recipients) 18 drilling to SAP BusinessObjects favorites
value selection methods 110 Financial Information reports 46
data link definitions Management 80, 81 files
creating 179 duplicating worksheets 120 importing into a package 53
deleting 180 editing a chart 119 files with separators
duplicating 180 folders 113 defined 212
entering comments 181 goal seek 121 filters
opening 180 headers and footers 117 defined 213
security 181 hypertext links 121 syntax 213
translating descriptions 181 inserting rows 65 financial interest
data link processing item referencing 124 defined 206
consulting in logs 189 line items 131 fixed length files
consulting production logs 190 local modeling 122, 123, 124, 125 defined 212
data link processing operations local modeling access 123 flow balances
running 188 locking data in cells 133 defined 107, 205
data links macro ms Excel4 sheet type 118 focus
defined 179 modifying cells 128, 130 defining 31
222 2010-10-15
Index
folders journal entries (continued) manual journal entries (continued)

compared to books 41 unprotecting 143 in dashboards 28
navigating 31 updating 143 modifying 203
forced control journal entry rows row status 106, 204
defined 207, 209 deleting 93, 140 status 201
vs automatic journal entries 108
vs package manual journal entries
G L 105, 201
group messages languages multi-packages
defining 101 application 15 selecting reporting IDs 52
selecting 15 multi-user mode
substitution 15 defined 102
H working 15
headers ledgers O
entering journal entries 91, 138 opening 90, 137
in manual journal entries 106 protecting 144 opening balances
hierarchical lists unprotecting 144 changing 168
focus 31 line item detail clearing 169
navigating 31 adding journal entries 93 selecting 168
hierarchies adding to journal entries 140 ownership interest
configuring in schedules 41, 42, links defined 206
110, 111 creating between standard Excel
hypertext links schedules and EWSs 72
lists
P
in EWS 121
navigating 13 package manual journal entries
lists of reporting units vs manual journal entries 105, 201
I inserting in reporting scopes 156 package rules
local modeling running 86
initial values access 123
defined 206, 208 packages
defined 122 changing audit IDs 63
investment rows deleting (EWS) 76
consulting 151 changing comments 53
displaying in an EWS 76 checking 85
defined 208 finding 124
investments comments vs group messages 101
hiding in an EWS 76 dashboard 29
displaying statutory scopes 153 in a schedule 125 downloading attachments 89
merge reports 123 drilling to SAP BusinessObjects
J log off 13 Financial Information
log on 13 Management 80, 81
journal entries logs 191 import file structure 102
adding a description 139 consulting 191 importing data 53
adding comments 92, 139 consulting the list 191 importing data from a file 53
adding descriptions 92 deleting 192 importing data from a package 55
checking 96, 141 exporting 191 importing data from a table 55
consulting controls 96, 141 opening 191 importing into a package 55
creating 91, 138 status 214 in lists 100
deleting 95, 146, 147 tasks 215 inserting file attachments 88
downloading attachments 149 integrating 97
entering headers 91, 138 launching SAP BusinessObjects
formatting print settings 37, 67, 95
M
Financial Information
opening 90, 137 macros Management 58
posting to the central site 141, 142 enabling for Excel 2007 71 locking defining 101
printing 96, 147, 148 enabling for Excel XP or 2003 70 opening 51
protecting 143 manual journal entries opening file attachments 89
reversing 93, 95, 145, 146 flow balances 107, 205 printing 97, 98
saving 92, 139 headers 202 properties 52
unposting from the central site 142 headers defined 106 protecting 83
223 2010-10-15
Index
packages (continued) reconciliation definitions (continued) reports (continued)

protecting defined 101 consulting the associated sending emails 45
publishing 87, 88, 102 consolidation 174 viewpoints 45
reading the data entry instructions creating 173 revised values
66 deleting 176 defined 206, 208
rejecting 84 duplicating 175 rows
resetting to zero 58 opening 173 deleting in conversion rate tables
running calculations for preloading protecting 176 161
data 59 running 176 in manual journal entries 106, 204
running controls 100 unprotecting 176 inserting in conversion rate tables
running rules 86 reconciliations 160
statuses 99 defined 173 local modeling 75
submitting 84 reference rows
unlocking 82 adding 93
unprotecting 83, 84 adding in central journal entry 140
S
validating 86 vs breakdown rows 108, 205 SAP BusinessObjects Financial
validating vs running controls 101 reporting IDs Information Management
page display selecting for multi-package display drilling to from a package 80, 81
customizing 14 52 in SAP BusinessObjects Financial
pages reporting scopes Consolidation 57
displaying list via the homepage 16 adding comments 157 schedules
displaying lists of values 16 creating 154 configuring hierarchies 41, 42,
password creating a code 154 110, 111
changing 16 defined 154, 206 scope codes
portfolios deleting 158 defined 207
characteristics 151 deleting reporting units 157 scope occurrences
consulting 151 duplicating 158 defined 207
consulting capital rows 151 inserting lists of reporting units 156 scopes
consulting investment rows 151 inserting reporting units 155 defined 207
preloading calculations opening 155 statuses 207
running 59 reporting units single-user mode
print settings consulting statutory scopes 153 defined 102
defining for conversion rate tables deleting in reporting scopes 157 source dimensions
161 inserting reporting scopes 155 adding 183
production statutory scopes 153 changing 183
defined 213 reports deleting 183
production rows activating viewpoints 32 explained 183
deleting 188 adding to favorites 39 source template files
explained 187 cell symbols 44 defining 182
inserting 188 changing the display 35, 63 explained 181
publishing by special permission copying to Excel 36 source template tables
defined 102 displaying favorites 39 defining 182
publishing in advance emailing 38, 69 spread calculations 133
defined 102 favorites 46 totals 133, 134
formatting print settings 37, 67, 95 spread formulas
listing by folder 41 in EWS cells 134
R listing individually 41 statutory scopes
rates opening 31 consulting reporting units 153
entering in tax rate tables 163 options when opening 44 defined 153, 206
entering rates in conversion rate printing 38 displaying investments 153
tables 159 reinitializing 35 syntax
ratios removing from favorites 39 in Data Link definition filters 213
calculating in an EWS 75 selecting a sheet 34
reconciliation definitions selecting dimension values 34
changing 174 sending by email, address book
changing comments in 175 (recipients) 18
224 2010-10-15
Index
T tax rates viewpoints (continued)

copying to Excel 166 opening 47
tables refreshing schedules 165
importing into a package 55
tax rate table schedules
W
deleting columns 165
U
weighted averages
deleting rows 165 user preferences calculating in an EWS 75
inserting columns 164 defining 14 workbooks
inserting rows 164 cell linking 131
tax rate tables deleting sheets in 119
creating 163 V displaying status bar 120
data entry indicators 211 duplicating sheets 120
deleting 166 variances
calculating in an EWS 76 user macros 119
formatting print settings 165 workflows
freezing panes 164 viewpoints
activating 32 rejecting packages 84
printing 165 submitting packages 84
refreshing 165 creating 48
defined 45 worksheets
unfreezing panes 164 working on more than one
deleting 49
duplicating 48 concurrently 120
225 2010-10-15
Index
226 2010-10-15

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SAP BusinessObjects Financial Consolidation Web User Guide

■ SAP BusinessObjects Financial Consolidation 7.5

Chapter 1 General user functions..........................................................................................................13

Chapter 2 The Financial Consolidation dashboard................................................................................21

Chapter 4 Frequently asked questions - Data retrieval..........................................................................41

6.8 Running controls on the data entered.....................................................................................85

Chapter 7 Frequently asked questions - Data entry..............................................................................99

7.1.7 What is the difference between a comment and a Group message?....................................101

Chapter 8 Manual journal entries on the central site..........................................................................137

8.5.1 To post a journal entry to the central site.............................................................................142

Chapter 11 Conversion rates.................................................................................................................159

11.5 To insert a column in a conversion rate table schedule.........................................................160

Chapter 12 Tax rates..............................................................................................................................163

Chapter 13 Consolidation definitions....................................................................................................167

Chapter 15 Data Link definitions...........................................................................................................179

15.6.3 To delete a cross-reference mapping rule.............................................................................187

Chapter 19 Frequently asked questions - Central site operation..........................................................201

Chapter 20 Monitoring your license agreement....................................................................................217

Appendix A More Information.................................................................................................................219

General user functions

1.1 To log on or off BusinessObjects Financial Consolidation

To exit BusinessObjects Financial Consolidation, click Exit Financial Consolidation.

1.2 To browse through a list of objects

1.3 To sort objects in ascending or descending order

To sort a list of objects by ascending or descending order:

1.4 To search for an object in a list

1.5 To search for an object by reporting ID or reporting unit

1.6 Defining user preferences

In Preferences, you can:

1.6.1 Selecting the languages to be displayed

You can set the following display languages:

1.6.1.1 To select the application language

1. In the Financial Consolidation toobar, click Preferences.

1.6.1.2 To select the working language

1. In the Financial Consolidation toobar, click Preferences.

1.6.1.3 To select the substitution language

1. In the Financial Consolidation toobar, click Preferences.

1.6.2 To change your password

1. In the Financial Consolidation toobar, click Preferences.

This setting affects lists of packages and lists of reports.

1.6.4 To define the number of items displayed in the lists of values

1.6.5 To select the application banner size

1. In the Financial Consolidation toobar, click Preferences.

1.6.6 To maximize the size of the schedule window

1. In the Financial Consolidation toobar, click Preferences.

1.6.7 To modify the cell properties display

1. In the Financial Consolidation toobar, click Preferences.

1.6.8 To modify the option for opening schedules in Excel

1.6.9 The address book

1.6.9.1 To add a sender to the address book

1. In the Financial Consolidation toobar, click Preferences.

1.6.9.2 To change the sender in the address book

1. In the Financial Consolidation toobar, click Preferences.

1.6.9.3 To add a recipient to the address book

1. In the Financial Consolidation toobar, click Preferences.

1.6.9.4 To delete recipients from the address book

1. In the Financial Consolidation toobar, click Preferences.

1.6.9.5 To change a recipient in the address book

1. In the Financial Consolidation toobar, click Preferences.

The Financial Consolidation dashboard

The drill-down analysis allows:

The dashboard points of entry are: