Solutions Ratings Matrix

Vendor Invoice Processing

Cost Data Integrity Project

Step 1 - Establish Criteria for Rating Your Solutions Step 2 - Describe each rating from lowest to highest for e
1 = Lowest 2 = Somewhat Low
1.1 Easy to Implement Very difficult to implement across Difficult, some projects may
projects comply with the change

1.2 Easy to Maintain Very high support levels needed A permanent level of suppo
to implement needed to implement

1.3 Significant Impact No significant impact on Modest impact on improving

improving the process process

1.4 Minimal Cost and Time Very high costs and time are Additional costs and time w
involved required

1.5 Senior Management Support Management does not support Limited support for this solu
this solution

1.6 Solution can be Automated Solution must be done manually Solution might be automate
very costly

1.7

1.8

Step 3 - Describe each solution and assign a rating as defined in Steps 1 & 2

Criteria Criteria Criteria Criteria

1.1 1.2 1.3 1.4
3.1 Projects reconcile costs to the General Ledger 3 3 5 3
3.2 Projects receive copies of vendor invoices 5 4 3 4
3.3 Someone is trained / assigned to enter invoices 5 5 2 5
3.4
3.5

Step 4 - If you want to weight the criteria so that some criteria are more heavily considered than others, then assign w

Criteria Criteria Criteria Criteria

1.1 1.2 1.3 1.4
Weight
WeightAssigned
Assigned>> 100% 50% 75% 50%
3.1 Projects reconcile costs to the General Ledger 3 1.5 3.75 1.5
3.2 Projects receive copies of vendor invoices 5 2 2.25 2
3.3 Someone is trained / assigned to enter invoices 5 2.5 1.5 2.5
 3.4 0 0 0 0 0
3.5 0 0 0 0 0

Step 5 - Place each solution into the following Cost Benefit Matrix to quickly assess its return

Cost = All resources to implement, such

as funding, personnel, equipment, tiime, etc.
Solution 3.1

Low < - - Benefits - - > High

Benefit = Both tangible and intangible benefits
such as fewer errors, reduces time, improves
customer satisfaction, lowers costs, etc.
Solution 3.2

Solution 3.3

High < - - - - - - - - Costs - - - - - - - - - - > Low

Least Attractive
rom lowest to highest for each of the criteria in Step 1
2 = Somewhat Low 3 = Moderate 4 = Somewhat High 5 = Highest
Difficult, some projects may not Somewhat difficult, but all Within one year, all projects Extremely easy, projects should
comply with the change projects comply over time should easily comply comply quickly

A permanent level of support is Some continuing support will be Only modest levels of support Very little if any support is
needed to implement needed to implement are needed to implement needed to implement

Modest impact on improving the Some gains will be realized Very solid improvements Complete turnaround of the
process process

Additional costs and time will be Some modest costs and time are Relatively low costs and time are No measurable costs or time are
required needed involved required

Limited support for this solution Support exists, but some are Good buy-in from management Full and complete support from
doubtful on this solution management

Solution might be automated, but Solution can be automated, but Automated solutions exist, some Fully automated solutions are
very costly requires change changes are needed available

Criteria Criteria Criteria Criteria TOTAL

1.5 1.6 1.7 1.8 RATING
5 3 22
5 2 23
5 1 23
0
0

than others, then assign weights and recalculate the ratings

Criteria Criteria Criteria Criteria TOTAL

1.5 1.6 1.7 1.8 WGHT
100% 75% RATING
5 2.25 0 0 17
5 1.5 0 0 17.75
5 0.75 0 0 17.25
 0 0 0 0 0
0 0 0 0 0

Most Attractive

olution 3.1

Solution 3.2

Solution 3.3

- - - - - - - - > Low
 5 = Highest
easy, projects should
uickly

if any support is
implement

turnaround of the

urable costs or time are

omplete support from

ent

mated solutions are

 Solutions Ratings Matrix
Timesheet Processing
Cost Data Integrity Project

Step 1 - Establish Criteria for Rating Your Solutions Step 2 - Describe each rating from lowest to highest for e
1 = Lowest 2 = Somewhat Low
1.1 Easy to Implement Very difficult to implement across Difficult, some projects may
projects comply with the change

1.2 Easy to Maintain Very high support levels needed A permanent level of suppo
to implement needed to implement

1.3 Significant Impact No significant impact on Modest impact on improving

improving the process process

1.4 Minimal Cost and Time Very high costs and time are Additional costs and time w
involved required

1.5 Senior Management Support Management does not support Limited support for this solu
this solution

1.6 Solution can be Automated Solution must be done manually Solution might be automate
very costly

1.7

1.8

Step 3 - Describe each solution and assign a rating as defined in Steps 1 & 2

Criteria Criteria Criteria Criteria

1.1 1.2 1.3 1.4
3.1 Managers must approve timesheets 5 4 5 4
3.2 Email notifications when timesheets not entered 2 5 5 4
3.3 Mandatory timesheet training 5 5 2 5
3.4
3.5

Step 4 - If you want to weight the criteria so that some criteria are more heavily considered than others, then assign w

Criteria Criteria Criteria Criteria

1.1 1.2 1.3 1.4
Weight
WeightAssigned
Assigned>> 100% 50% 75% 50%
3.1 Managers must approve timesheets 5 2 3.75 2
3.2 Email notifications when timesheets not entered 2 2.5 3.75 2
3.3 Mandatory timesheet training 5 2.5 1.5 2.5
 3.4 0 0 0 0 0
3.5 0 0 0 0 0

Step 5 - Place each solution into the following Cost Benefit Matrix to quickly assess its return

Cost = All resources to implement, such

as funding, personnel, equipment, tiime, etc.

Low < - - Benefits - - > High

Benefit = Both tangible and intangible benefits
such as fewer errors, reduces time, improves Solution 3.1
customer satisfaction, lowers costs, etc.
Solution 3.2
Solution 3.3

High < - - - - - - - - Costs - - - - - - - - - - > Low

Least Attractive
rom lowest to highest for each of the criteria in Step 1
2 = Somewhat Low 3 = Moderate 4 = Somewhat High 5 = Highest
Difficult, some projects may not Somewhat difficult, but all Within one year, all projects Extremely easy, projects should
comply with the change projects comply over time should easily comply comply quickly

A permanent level of support is Some continuing support will be Only modest levels of support Very little if any support is
needed to implement needed to implement are needed to implement needed to implement

Modest impact on improving the Some gains will be realized Very solid improvements Complete turnaround of the
process process

Additional costs and time will be Some modest costs and time are Relatively low costs and time are No measurable costs or time are
required needed involved required

Limited support for this solution Support exists, but some are Good buy-in from management Full and complete support from
doubtful on this solution management

Solution might be automated, but Solution can be automated, but Automated solutions exist, some Fully automated solutions are
very costly requires change changes are needed available

Criteria Criteria Criteria Criteria TOTAL

1.5 1.6 1.7 1.8 RATING
4 2 24
5 4 25
4 3 24
0
0

than others, then assign weights and recalculate the ratings

Criteria Criteria Criteria Criteria TOTAL

1.5 1.6 1.7 1.8 WGHT
100% 75% RATING
4 1.5 0 0 18.25
5 3 0 0 18.25
4 2.25 0 0 17.75
 0 0 0 0 0
0 0 0 0 0

Most Attractive

olution 3.1
Solution 3.2
Solution 3.3

- - - - - - - - > Low
 5 = Highest
easy, projects should
uickly

if any support is
implement

turnaround of the

urable costs or time are

omplete support from

ent

mated solutions are