Muscogee County School District

Procedures for Determination of Grade Placement

The Muscogee County School District’s (MCSD) procedures for determination of grade
placement of students transferring from non-accredited private schools/home school
programs and for validating credit for courses failed in a MCSD middle school are listed
below. The procedures are aligned with the Georgia Department of Education
requirements and MCSD Board Policy.

Dual Enrollment: Students currently enrolled in a middle school in MCSD and plan to
complete a course from an approved accredited private or home school program must
comply with the procedures listed below to receive validation for the course. See Board
Policy JBC (4) 160-5-1-.15 for a list of approved accrediting agencies.
1. Obtain written permission from the school’s guidance counselor before
registering for the course. Course validation will only be given to courses failed in
a MCSD middle school.
2. Submit an official transcript from the school/program and documentation that the
school/program is accredited.

Dual Enrollment: Students currently enrolled in a middle school in MCSD and complete
a course from a non-accredited private or home school program must comply with the
procedures listed below to receive validation for the course.
1. Obtain written permission from the school’s guidance counselor before
registering for the course. Course validation will only be given to courses failed in
a MCSD middle school.
2. Submit an official transcript.
3. The student must pass a course placement test approved by the Department of
Research, Accountability, and Assessment. The placement test will be
administered at the assigned middle school. The grade on the placement test will
be the grade for the course. Parents may contact the school to schedule a testing
time.

Transfer Students: Students transferring from an approved accredited private or home

school program and entering grades K – 9 will be assigned a grade placement in
accordance with the procedures listed below. See Board Policy JBC (4) 160-1-.15 for a
list of approved accrediting agencies.
1. Submit an official transcript from the school/program and documentation that the
school/program is accredited.
2. Students transferring from a home school program must register with Student
Services and schedule a conference with the Chief Academic Officer before
enrolling in a school.
3. Students enrolling in the 4th, 6th, or 9th grade, must pass a placement test. Students
will be assigned to the preceding grade pending successful completion of the

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 placement test. The Department of Research, Accountability, and Assessment will
approve a placement test.
4. Students enrolling in the 3rd, 4th, or 8th grade after the administration of the CRCT
must pass the summer administration of the CRCT to be eligible for promotion to
the next grade.
5. Students between the ages of 5 through 8 will be placed in their age appropriate
grade regardless of their grade placement in the private or home school program.
After the first grading period, parents may request that the school’s Promotion
and Retention Committee review the student’s grade placement. If the Committee
recommends a change in grade placement, the Director of Elementary Education
must approve the recommendation.
6. All other students will be placed in the grade assigned by the private school
program.

Transfer Students: Students transferring from a non-accredited private or home school

program will be assigned a grade placement in accordance with the procedures listed
below.
1. Students transferring from a home school program must register with Student
Services.
2. Students transferring from a home school program must submit a portfolio for
each course completed to the Chief Academic Officer. The portfolio must contain
the following kinds of information: (a) Outline of major concepts studied (b)
Titles of textbooks (c) Writing samples (d) Unit tests (e) Standardized test results.
3. Students between the ages of 5 through 8 will be placed in their age appropriate
grade regardless of the course work completed in the home school program. After
the first grading period, parents may request that the school’s Promotion and
Retention Committee review the student’s grade placement. If the Committee
recommends a change in grade placement, the Director of Elementary Education
must approve the recommendation.
4. The Chief Academic Officer will use the portfolio to determine probationary
placement in an appropriate grade for students entering grades 5, 7, and 8. If the
student does not perform satisfactorily during the first grading period, the
Promotion and Retention Committee will recommend grade placement. The
Director of Elementary Education or the Director of Secondary Education must
approve the Committee’s recommendation.
5. Students enrolling in the 4th, 6th, or 9th grade must pass a placement test. Students
will be assigned to the preceding grade pending successful completion of the
placement test. The Department of Research, Accountability, and Assessment will
approve a placement test.
6. Students enrolling in the 3rd, 5th, or 6th grade after the administration of the CRCT
must pass the summer administration of the CRCT to be eligible for promotion to
the next grade.
7. Students entering high school and seeking Carnegie credit must pass the End of
Course Test (EOCT) or a teacher-prepared final exam. If the student passes the

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EOCT or teacher-prepared final exam, credit will be awarded for the course. The
grades on the EOCT or final exam will the grade for the class.

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