KIAMBU TOWN LINK

CABS
CONSTITUTION:

PREAMBLE:
The aim of Town link Cab Organization is to create a conducive working environment
for the betterment of every member and as a way of offering quality services to our
esteemed customers.

1) ORGANIZATIONAL’S TITLE:

KIAMBU TOWN LINK CABS

2) MISSION AND VISION:

Establishing a leading cabs services in Kenya by offering quality services to our

customers

3) OBJECTIVES:

To grow to new heights in other developments fields and establish a networked mode
of transport

4) MEMBERSHIP:

To be entitled for membership one has to fully pay fee and abide to the organization’s
rules and regulations and fully commit himself by being a good team player

5) QUALIFICATIONS OF BEING A MEMBER

(a) One must register

(b) Be active in the running of the organization
(c) Must comply with all rules and regulations
(d) Must be ready to cooperate

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 6) MEMBERSHIP FEE

(a) To join the organization as a new member a total sum of Kshs 30,000/=
(Thirty thousands shillings only) is payable to the office

(b) When an established member who has been a driver is blessed enough to
buy his own car he will be entitled to pay Kshs 10,000/= ( Kenya shillings
ten thousands only)

7) MONTHLY CONRIBUTION

Every member is entitled to contribute Kshs 500 for running and betterment of the
organization.

8) FUNDS
The funds collected should be used for the purpose the members deem fit i.e. buy
property(s) like land, cars etc

9) BANKING

For security purposes the funds collected should be kept in the organizational bank
account at National Bank.

10) SIGNATORIES

Bank signatories are supposed to be three (3) and mainly the office bearers Chairman,
Secretary and Treasurer are mandatory signatories.
One member is elected to be a signatory whereby he acts on behalf of the absentia of
the mandatory signatories.

11) CEASATION OF MEMBERSHIP:

A member can cease the organization due to the following factors:

(a) Death- Next of kin takes over

(b) Expulsion/suspension because of:

(i) Failure to uphold the rules and regulations

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 (ii) Leaking out the organizational information to non- members
(iii) Indiscipline to fellow members and customers
(iv) If reported of any wrongdoing to customer

(c) Resignation
(i) If a member wishes to resign he should write a resignation
letter one month prior
(ii) One will be entitled to any refunds

12) OFFICE BEARERS:

The office bearers will be constituted by under mentioned stakeholders:

(a) Chairman 1
(b) Vice chairman 1
(c) Secretary 1
(d) Assistant secretary 1
(e) Treasurer 1
(f) Coordinator 1

The selected office bearer should serve the organization for a least a period of one year.

13) RESPONSIBILITIES OF OFFICE BEARERS

(a) Chairman

He is the team leader of the organization.

His duties include:

(i) Presiding over meetings

(ii) Has powers to hire and fire
(iii) Entitled to call general and special meetings
(iv) He is a mandatory bank signatory

(b) Vice Chairman

He is entitled to perform above mentioned duties in the absentia of the

chairman.

(c) Secretary

He is obligated in carrying out the following duties in the office:

(i) Taking minutes during meeting
(ii) Issue meeting notices
(iii) Keeping records

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 (iv) Brief members of the committee
(v) Be a bank signatory

(d) Assistant Secretary

He is entitled to perform above mentioned duties in the absentia of the
Secretary.

(e) Treasurer

The duties of a treasurer are:

(i) Receiving money

(ii) Disbursing money
(iii) Issue receipts of the received and disbursed monies
(iv) Preserve vouchers
(v) Keep and update the accounts
(vi) He is a mandatory bank signatory

(f) Co-ordinator

The duties of a coordinator are:

(i) Coordinating all the activities inside and outside the office
(ii) He is the overseer of the organization
(iii) Coordinate with the disciplinary committee in solving
disputes
(iv) He has power to sideline an indiscipline member during
meetings
(v) Ensure that every member enjoys the hospitality of the
organization
(vi) Create a harmonious relation and understanding among the
members

14) GENERAL MEETINGS

Annual General Meetings and Special General Meetings

(a) Annual General Meetings can be called between months of October to

December

(b) Special General Meetings can be called when need arises and should be
given two weeks notice

15) AMMENDMENT OF THE CONSTITUTION

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The constitution should be amended when the issue is debated upon and approved by ¾
(three quarters) of the members i.e. 75%

16) INSPECTION OF THE ACCOUNTS

Inspection of accounts should be done by four independent members who are office
bearers inclusive of the treasurer.

17) DISCPLINARY COMMITTEE

This constitutes a panel of four members who are responsible of disciplining errant
members

18) DISPOSAL OF RESIDUE ASSETS ON WINDING UP OR DISSOLUTION

Assets or any monies belonging to the organization should be shared equitably by all.

19) REPORT ON FINANCE

The treasurer together with the inspectors of account should give quarterly reports on the
development of the organization.

20) WELFARE
The treasurer deem fit to have social gatherings/activities and giving support to the
members in need as a way of promising cohesiveness. This is inclusive of among things
like:

a) Holding annual get together where we eat drink together

b) When a member dies or is bereaved by a close family
member i.e. a wife, child. Children, mother, father, every member should
contribute Kshs 200 and should give freely either a car or one self.
c) Wedding- member should go freely on empty stomach to
eat and celebrate. A fee of Kshs 100 should be contributed by every member.
d) Sickness –members are entitled to freely contribute Kshs
300 to one who is hospitalized.
e) The organizations will be lending a maximum of Kshs
10,000- to those members who have served for a time and are in dire need if

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 their cars have broken down or had an accident and they should remit their log
books to the office as security.
f) Recreation
(ii) Explore the world
(iii) Go for hiking
(iv) Organize matches- football, volleyball etc

21) THE OFFICE

Names of Office bearers

(a) Chairman ___________________________________

(b) Vice chairman ___________________________________

(c) Secretary ___________________________________

(d) Assistant secretary ___________________________________

(e) Treasurer ___________________________________

(f) Coordinator ___________________________________

22) DISCIPLINARY COMMITTEE

1.
2.
3.
4.

23) INSPECTION OF ACCOUNT

1.

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 2.
3.
4.

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 KIAMBU TOWN
LINK CABS
RULES AND REGULATIONS:

1) Do not use abusive language to fellow members and customers

2) Failure to contribute the monthly contribution one should be penalized
3) Do not abuse alcohol while on duty
4) Do not solicit for customers
5) Do not collaborate with wrong doers to steal customers
6) Be ever smart and clean while on duty
7) Cars should be kept clean and tidy always
8) Use of vulgar language to either a colleague or a customer is highly prohibited
9) No backbiting or tale hearing among members
10) You are obligated to help one member whom you find broken down along the
way.
11) Every member should attend meetings unless with a valid reason, failure to
which a penalty of Kshs 100 will be penalized
12) If a member wishes to resign from the organization he has to officially write
to the office in a month prior.

I ___________________________________________________ hereby promise to

abide by the stated rules for a successful running atmosphere of the organization.

Member’s Name ________________________________________

Sign ________________________________________

ID No. _____________________________

Telephone: _____________________________

Date: _____________________________

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