Direct Purchase, Match Invoice to PO or Receipt:

Action Actual Entry Encumbrance Source Mode of Transfer

Entry
Enter a Purchase Request N/A Dr. Expense – PR Purchasing Program - Create Journals
- Approve
Enter a Purchase Order - N/A Dr. Expense – PO Purchasing Program - Create Journals
Approve
Cr. Expense – PR
Receipt of Material N/A N/A N/A N/A
Period End Dr. Expense Cr. Expense – PO Purchasing Receipt Accruals – Period
End
Cr. Invoice AP
Accrual
Next Period Dr. Invoice AP Dr. Expense – PO Manual – GL Manual Entry - reversal in
Accrual GL

Cr. Expense
Enter Invoice and match Dr. Expense   Payables Payables Transfer to GL
to PO/Receipt
Cr. Payables
    Cr. Expense - PO Purchasing Program - Create Journals
    Dr. Expense – Payables Program - Create Journals
Invoice
    Cr. Expense – Payables Payables Transfer to GL
Invoice
Pay the Invoice Dr. Payables N/A Payables Payables Transfer to GL

Cr. Bank

Purchase of Inventory Item, Match Invoice to PO or Receipt:

Action Actual Entry Encumbrance Entry Source Mode of Transfer

Action Actual Entry Encumbrance Entry Source Mode of Transfer
Enter a Purchase N/A Dr. Material – PR Purchasing Program - Create
Request - Journals
Approve
Enter a Purchase N/A Dr. Material – PO Purchasing Program - Create
Order - Approve Journals
Cr. Material – PR
Receipt of Dr. Inventory Receipt N/A Purchasing Upon Saving Receipt
Material
Cr. Inventory AP
accrual
 Action Actual Entry Encumbrance Entry Source Mode of Transfer
Inspection N/A N/A N/A N/A
Deliver to Store Dr. Material Cr. Material – PO Inventory Inventory Transfer to
GL
Cr. Inventory Receipt
Enter Invoice and Dr. Inventory AP N/A Payables Payables Transfer to
match to accrual GL
PO/receipt
Cr. Payables
Pay the Invoice Dr. Payables N/A Payables Payables Transfer to
GL
Cr. Bank

[Go to the List Of Encumbrance Transactions]

Issue of Inventory item:

Action Actual Entry Encumbrance Entry Source Mode of Transfer

Action Actual Entry Encumbrance Entry Source Mode of Transfer
Enter Internal N/A Dr. Expense – PR Purchasing Program - Create
Request Journals
Internal Order Dr. Expense Cr. Expense - PR Inventory Inventory Transfer to
Issue GL
Cr. Material

Internal Requisition between Orgs from P01 to P02 – Ownership upon receipt:

Action Actual Entry Encumbrance Entry Source Mode of Transfer

Action Actual Entry Encumbrance Entry Source Mode of Transfer
Enter Internal N/A Dr. Material – PR (P02) Purchasing Program - Create
Request Journals
Shipping P01 Dr. Intransit Inventory N/A Inventory Inventory Transfer to
GL
Cr. Material (P01)
Receipt P02 Dr. Material (P02) Cr. Material  - PR (P02)    

Cr. Intransit Inventory

Dr. Intercompany Receivables

(P01)

Cr. Intercompany Payables (P02)

 Blanket Purchase Agreement (11.5.9):

Action Actual Entry Encumbrance Entry Source Mode of Transfer

Action Actual Entry Encumbrance Entry Source Mode of Transfer
Enter and approve blanket N/A N/A    
purchase agreement
Create and reserve and   Dr. Expense –PO 250   Program - Create
approve release Journals

Contract Purchase Agreement:

Action Actual Entry Encumbrance Entry Source Mode of Transfer

Action Actual Entry Encumbrance Entry Source Mode of Transfer
Enter and approve contract N/A N/A    
purchase agreement
Create a standard PO N/A Dr. Expense -PO   Program - Create
referencing the contract Journals
purchase agreement at line
level, reserve and approve

[Go to the List Of Encumbrance Transactions]

Planned Purchase Order:

Action Actual Entry Encumbrance Entry Source Mode of Transfer

Action Actual Entry Encumbrance Entry Source Mode of Transfer
Enter and approve planned N/A Dr. Expense –PO 10.00   Program - Create
purchase order i.e. amount Journals
10.00 AED
Create and approve a N/A Dr. Expense – PO 2.00   Program - Create
scheduled release 2.00 AED Journals
Cr. Expense – PO 2.00

[Go to the List Of Encumbrance Transactions]

Partial Auto Create:

 Action Actual Encumbrance Entry Source Mode of Transfer
Entry
Action Actual Encumbrance Entry Source Mode of Transfer
Entry
Enter a Purchase Request N/A Dr. Expense – PR 1500 Purchasing Program - Create
amount 1500 Journals
Enter a Purchase Order N/A Dr. Expense – PO 1000 Purchasing Program - Create
Amount 1000 – Reserve and Journals
Approve Cr. Expense – PR  1000

[Go to the List Of Encumbrance Transactions]

Cancellation of a Purchase Requisition:

Tools > Control Actions

Action Actual Encumbrance Entry Source Mode of Transfer

Entry
Action Actual Encumbrance Entry Source Mode of Transfer
Entry
Enter a Purchase Request – N/A Dr. Expense – PR 150 Purchasing Program - Create
Amount 150 AED Journals
Cancel Purchase Request – N/A Dr. Expense – PR -150 Purchasing Program - Create
Amount 150 AED Journals

[Go to the List Of Encumbrance Transactions]

Final Closing of a Purchase Requisition:

Tools > Control Actions

Action Actual Encumbrance Entry Source Mode of Transfer

Entry
Action Actual Encumbrance Entry Source Mode of Transfer
Entry
Enter a Purchase Request – N/A Dr. Expense – PR 150 Purchasing Program - Create
Amount 150 AED Journals
Final Close Purchase N/A Cr. Expense – PR 150 Purchasing Program - Create
Request – Amount 150 Journals
AED
 [Go to the List Of Encumbrance Transactions]

Returning a Purchase Requisition to the Preparer:

Action Actual Encumbrance Entry Source Mode of Transfer

Entry
Action Actual Encumbrance Entry Source Mode of Transfer
Entry
Enter a Purchase Request – N/A Dr. Expense – PR 150 Purchasing Program - Create
Amount 150 AED Journals
Return Purchase Request to N/A Cr. Expense – PR 150 Purchasing Program - Create
preparer – Amount 150 Journals
AED

[Go to the List Of Encumbrance Transactions]

Cancellation of a Purchase Order:

Action Actual Encumbrance Entry Source Mode of Transfer

Entry
Action Actual Encumbrance Entry Source Mode of Transfer
Entry
Enter a Purchase Request – N/A Dr. Expense – PR 150 Purchasing Program - Create
Amount 150 AED Journals
Enter a Purchase Order N/A Dr. Expense – PO Purchasing Program - Create
Journals
Cr. Expense – PR
Cancel Purchase Order – N/A Dr. Expense – PO -150 Purchasing Program - Create
Amount 150 AED Journals
Cr. Expense – PR -150

[Go to the List Of Encumbrance Transactions]

Cancellation of a Blanket Agreement Release:

Action Actual Encumbrance Entry Source Mode of Transfer

Entry
Action Actual Entry Encumbrance Entry Source Mode of Transfer
 Action Actual Encumbrance Entry Source Mode of Transfer
Entry
Enter and approve blanket N/A N/A    
purchase agreement
Create and reserve and   Dr. Expense –PO 250   Program - Create
approve release Amount 250 Journals
Cancel release   Dr. Expense –PO -250   Program - Create
Journals

Closing of a Purchase Order:

Action Actual Encumbrance Entry Source Mode of Transfer

Entry
Action Actual Encumbrance Entry Source Mode of Transfer
Entry
Enter a Purchase Request – N/A Dr. Expense – PR 150 Purchasing Program - Create
Amount 150 AED Journals
Enter a Purchase Order N/A Dr. Expense – PO Purchasing Program - Create
Journals
Cr. Expense – PR
Close Purchase Order – N/A N/A    
Amount 150 AED
 

Final Closing of a Purchase Order:

Action Actual Encumbrance Entry Source Mode of Transfer

Entry
Action Actual Encumbrance Entry Source Mode of Transfer
Entry
Enter a Purchase Request – N/A Dr. Expense – PR 150 Purchasing Program - Create
Amount 150 AED Journals
Enter a Purchase Order N/A Dr. Expense – PO Purchasing Program - Create
Journals
Cr. Expense – PR
Final Close Purchase Order N/A Cr. Expense – PO 150 Purchasing Program - Create
– Amount 150 AED Journals