THE CONSTITUTION

OF

AFRICAN AGENCY FOR

INTEGRATED DEVELOPMENT
(AAID)

P.O. Box 815, Fort Portal,

Uganda
Tel. +256772443965
e.mail. African.agency@yahoo.com
Background of the organization

African Agency for Integrated Development (AAID) was established to vigorously stimulate
local community for social progress and economic development. It’s a national NGO.

Article 1

I. Name and Location

The name of the organization shall be called African Agency for Integrated
Development abbreviated as (AAID). It shall have its head quarters in Kamplala
central region starting with 2013 that’s when it is expected have acquired its own
home in Kampala city. For the beginning its will have its headquarters in Fort Portal
western region / Rwenzori region and operate in nationally in Uganda. It will open its
regional offices where necessary.

II. Nature

It shall be a voluntary non partisan, non Government organization which will

encourage professionals, qualified persons to provide services to the needy
community on voluntary or low cost and promote development through advocacy,
Lobbying, implementing development programmes.

III. Mission

To strengthen the marginalized and needy among the community to come up with
sustainable, low cost and gender responsive solution to their problems.

IV. Vision
Effectively transformed living conditions of Ugandan community through
information dissemination and implemented long term sustainable programmes.

ARTICLE 2

OBJECTIVES
• Raise community awareness on primary health and STDs/AIDS and other sexually
transmitted diseases.
• Promote poverty eradication strategies through water supply, sanitation,
Modernization of Agriculture and skills development.
• Promote social and economic welfare of the community i.e promotion of tourism in
Uganda.
• Enhance proper community management of natural resources with emphasis on
increased women participation and sustainable development.
• Advocate for human rights for the vulnerable with emphasis on children, disabled and
women.
• Carry out activities of climate change
• To make any other appropriate measure to further the above objectives.
ARTICLE 3:

MEMBERSHIP

i. Any person/s my a member provided that he/she subscribes to the objectives

of the Organization and satisfies such a qualification for membership as
determined from time to time.
ii. Any body intending to become a member will address the application to the
chairperson for consideration. The applicant shall get a response after the
consultation has been made with the executive committee.
iii. The number of membership shall be limited to 20.
iv. The founder shall be life member if she or her abides by the rules and
regulations of the Organization.
v. The next of kin takes over membership of the deceased founder member.

Types of membership: there shall be two types of membership.

1. Ordinary membership: These shall be required to pay a fee determined

by the general council meeting on annual basis.
2. Life membership: On payment of an agreed amount, some members
shall become life members. On special case the founder shall automatically be
a life member even when there is no payment made.

Subscription:

i. Every member shall pay a membership fee and annual subscription (in
case of ordinary member) according to the rates fixed from time to time.
ii. Any member who fails to pay his/ her subscription for a year shall
cease to be a member.
iii. Those members who wish to become life members in addition to the
founder shall pay one million and the annual subscription fee for all members
shall be 150,000/= Uganda shillings.

Rights of members
Members shall have a right to:-

i. Any member shall be voted to any office of the organization.

ii. Access to the organization records so long as one week is given with clear
reasons discussed with all other members.
iii. Any benefit the organization may offer.
iv. Receiving scholarships on behalf of children be exceptionally bright but cannot get
help from their parents.
v. After accumulating cash, the organization shall help its members in their time of
needs say in case of a member loses a dependant or him/herself falling sick, getting
accident or any other kind of help necessary.
 Resignation/ Ceasation of Membership:
i. Any member of the Organization who may wish to live the organization may do so
by notifying the chairperson in writing. Consent of resignation shall not be
required.
ii. Expulsion: The executive committee by majority of 2/3 may suspend or expel any
member who contravenes the provisions of this institution or behaves in a way
prejudicial to the best interest of the organization.
iii. Any members who absent him/herself for annual/ committee meetings for two times
without notifying the executive will cease being a member.
iv. If a member dies or being certifically.
v. Causing financial loss to the organization
- Upon cessation of membership, without breaching the provision of this
constitution, that members shall be required to hand over all the organizations
property in his or her possession and also paying all debts he/she owes to the
organization and thereafter such a member shall be paid his/ her dues immediately
or as soon as funds are a vailable.

ARTICLE 4:

Governing Body:
i. The supreme governing body of the organization shall be the general council
made up of all the members.
ii. The council shall select from its members honorary officers of the
organization consisting of the chairperson, vice chair person, treasurer,
secretary, Programme co-coordinator and two committee members.
iii. The executive committee may co-opt other people not more than four who
have skills or knowledge to assist the committee. These shall have no right to
vote.
iv. Tenure of office: The executive tenure of office shall be 6 years

Mandate of Executive Committee:

i. To review the progress of the organization

ii. To consider how to further the aims of the organization
iii. To negotiate on behalf of the organization
iv. Recruit senior most employees of the organization.
v. To determine the eligibility for membership of the organization
vi. To review and adopt the annual work plan and budget.

Removal or Resignation of the Executive Committee

i. A member of the executive may be removed with reasonable cause by majority of the
voting members of the general council meeting.
ii. Resignation: Any member may resign any time by giving the chairperson notice. The
resignation will take effect upon receipt of the resignation letter.
iii. Vacancies occur for any reason may be fulfilled by members through the same
method of electing the executive.

ARTICLE 5:
MEETINGS

i. The general Council shall meet once a year

 ii. Notice of meeting: Every member entitled to attend and shall receive at least a 14
days notice before the meeting specifying the place, date, hour and agenda.
iii. The chairperson in his absence the vice- chairperson shall preside over the
meetings. If the two are absent, members shall elect one of its members.
iv. Every member shall have one vote secret ballot
v. Quorum: the quorum of the general Council shall be 40%, however if on the 1/3
call the above is not received the chairperson shall have powers to conduct the
meeting.

Executive Committee meeting:

i. These shall be held at least four times a year.

ii. At such any meeting in the majority of the voting members shall constitute a quorum
to transact business
iii. In the absence of the chairperson and vice, the members shall elect one of its members
to chair for the meeting.
iv. Any question arising out of the meeting of the executive shall be determined by a
majority vote of eligible members. In the case of tie in vote, the chairperson presiding shall
have in addition to his deliberative vote, have a casting vote.

ARTICLE 6:

FINANCES

i. Books of Accounts: The organization shall keep proper books of accounts with
respect to all sums of money received and spent.
ii. Audit: After each financial year, an audit of the books and records shall be made by a
firm of individuals appointed by the executive committee.
iii. Account: The account of the organization shall be presented to the general assembly.
This shall include:

a. Statements dealing with funds, assets and liabilities of the organization at the
preceding year.
b. The account shall be approved and adopted at the annual meeting and signed by the
chairperson and treasurer of the organization.
c. The financial year: The financial year of the organization shall end on 31st December,
of each calendar year.

REVENUE SOURCES:
Revenue sources shall include:
i. Membership fee and subscription
ii. Donations
iii. Fundraising
iv. Loans and grants
v. Contributions from well-wishers
vi. Investments
Purpose/ Use of revenue or funds
-Office rent
-Purchase of Land
-Investment
-Acquisition/purchase of equipment and other assets
-Wages, Salaries and allowances
-Taxes
-Loans to members
-Preliminary costs i.e registration, consultancy etc
-Charity to churches, mosques, schools, community development groups or organizations
-Conduct Seminars and conferences of development issues
-Medical Aid

Fundraising:
a) Funds of the organization shall be banked within 24 hours after being receipted
unless if it has been got over the weekend.
b) Cheques withdrawing the money shall be signed by principle signatory,
chairperson and treasurer.

ARTICLE 7
THE PROGRAMME COMMITTEE:
i- The General council and its meeting shall elect five members and the chairperson
of the Programme committee.
ii- The Programme committee shall coordinate, initiate and monitor the programmes
of the organization , receive reports on programmes, submit findings , suggestions
and proposals to the executive committee
iii- The chairperson shall convine and chairs such meetings and in his absence
members shall elect on e of the members to exercise the function of the
chairperson.
iv- The chairperson of the Programme committee shall be a member of the executive
committee.
v- The committee may co-opt not more than two persons because of their knowledge
and skills to serve the committee without right to vote.
vi- The term of office of the committee shall be the same as that of the executive.

ARTICLE 8:
THE EXECUTIVE DIRECTOR:

i. There shall be the office of executive who shall be the chief executive officer of the
organization.
ii. The executive director shall be appointed by the executive committee.
iii. The executive director shall be responsible to the executive committee for the day to
day control and administration of the work of the organization.
iv. The executive director may designate any senior employee to the organization to
perform his / her function if she/he is absent.
v. The executive director in consultation with senior members of staff appoints from
time to time junior employees of the organization as the executive committee may
determine.
vi. The executive director shall be part of the board at the same time he will be allowed
to stand to be elected on any post of the board.

ARTICLE 9
DISSOLUTION:
- Notice of dissolution shall be given fourteen (14) days before the actual date of
dissolution in a general meeting.
- Quorum of dissolution shall be a half of the members present in a general meeting
- Upon dissolution debts due to the group shall first be collected and the group shall first
sell its property if any then pay all its creditors.
 - The cash realized from the sale shall be transferred to another NGO with similar
objectives.

ARTICLE 10:
AMENDMENTS:
This constitution shall be subjected to:
i. Amendments
ii. Re- drafting
iii. Inclusion of new section or chapters

All this shall be done by the founder members. This shall be done when half of the members
agree to move a motion.
ARTICLE 12:

MEETINGS:
i. The supreme authority shall be vested in the Annual General Meetings at which every
member has a right to attend and vote on all questions.
ii. Quorum to all meetings shall be exercised a half of all members are present.
iii. Only fully paid up members shall have the power to vote.
iv. Elections of office bearers to serve until the next AGM shall take place every one
year.
v. Annual general meeting s shall consider and approve estimates of income and
expenditure for the ensuing financial year.
vi. Shall receive reports and decide upon other matters as may be necessary, for the
conduct of the organization.
vii. AGM shall consider and decide the maximum liability of the organization
viii. Shall consider and confirm the minutes of the last annual general meeting after
amendments if found necessary.
ix. Give direction to the committee where necessary
x. Transact any business