SCHEME

OF

ENTREPRENEURSHIP DEVELOPMENT CELL

(EDC)

GUIDELINES AND FORMAT

All India Council for Technical Education

IG Sports Complex, IP Estate
New Delhi- 110 002
 INDEX
S. No. Contents Page
1. Preamble & Introduction 1
2. General Information 10
3. Procedure for Application 11
4. Guidelines for Operation of EDC Cells 12
5. Format for Title Cover (Annexure -II ) 14
6. Format for Summary Sheet (Annexure - III ) 15
7. Format for Profile of the Institution (Annexure -IV) 17
8. Endorsement from the Head of the Institution (Annexure -V) 21
9. Terms and Conditions (Annexure - VI) 22
10. Format for Annual Progress Report (Annexure – VII) 25
11. Format for Utilization Certificate (Annexure – VIII) 26
12. Format for Audited Utilization Certificate (Annexure – IX) 27
13. Format for General Finance Rules (Annexure – X) 28
14. Progress Report of EDC Cell 29
15. Guidelines for conduct, content, faculty requirements and 30
duration of EAPs, EDPs, FDPs and OLPEs.

2
 PREAMBLE

All India Council for Technical Education (AICTE) was established by an Act of
Parliament in 1987 with a view to promote proper planning and co-coordinated
development of technical education system throughout the country. AICTE helps
promotion of qualitative improvements in technical education in relation to the
planned quantitative growth and regulates proper maintenance of norms and
standards and matters connected therewith. The technical education covers
programmes of education, research and training in Engineering & Technology,
Architecture, Town Planning, Management, Pharmacy, Applied Arts and Crafts and
other related areas.

As a part of its functions, AICTE provides financial assistance to promote research

and development in technical institutions and to enhance industry Institute
Interaction under various schemes like Industry Institute Partnership Cell (IIPC),
Entrepreneurship Development Cell (EDC), National Facilities in Engineering and
Technology with Industrial Collaboration (NAFETIC) and Nationally Coordinated
Projects (NCP) in the technical disciplines through the Bureau of 'Research &
Institutional Development'. To ensure effective implementation of these
programmes, the Council has set up a high powered Board of Industry Institute
Interaction (BOIII) comprising of eminent scientists, engineers, academicians,
industrialists and technologists. This booklet gives Guidelines for applying under the
Scheme of EDC.

INTRODUCTION

In India a large number of technical institutions and institutions of higher learning have
emerged since Independence as a result of systematic and conscious intervention of
the Government. Many of these are comparable to the best institutions in the world.
These institutions are churning out large number of trained manpower, thus fulfilling the
need of the industry, R&D institutions and other sectors of economy. In the wake of
economic liberalization during the 1990s, significant number of institutions of higher
learning have also been promoted by the private sector. In order to make optimal use
of facilities, expertise and know-how available in these institutions for the benefit of the
society, it is necessary that appropriate links are established between them and the
industry. In addition, young technocrats are also looking out for opportunities to exploit
their full potential by setting up their own ventures thus becoming "job generators"
rather than "job seekers". This necessitates systemic interventions and new
instruments, which could facilitate the development and growth of new ventures by
technologies. In this context, some of the mechanisms which have become popular the
world over include Science, Parks, Technology Parks, Technology Business Incubators,
Techno polis, School of Small Business Development, Innovation Centers, etc.

1
The post independence era required rapid industrialization and self-reliance and the
small scale sector played a vital role in shaping the destiny of Indian economy.
It emerged as a vibrant and dynamic sector since independence.
This was made possible with the support of government both in terms of finance as well
as policies and programmes. The Govt. of India has been constantly encouraging the
development of small scale industries by providing a wide range of policy measures,
concessions, exemptions and incentives that enable them to withstand competition from
large-scale manufacturers. In fact, it is one of the success stories of modern India.
Today, the sector accounts for about 95% of the industrial units and contributes about
40% of value addition in the manufacturing sector and 33% of national exports. There
are about 28 Lakhs units spread all over the country, which provide employment to 160
Lakh people. The indirect employment created through forward and backward linkages
is also equally important. The sector now produces over 7500 items. Industrial clusters
such as foundry in Agra, hand tools in Jalandhar, lock industry in Aligarh, brassware in
Muradabad, hosiery in Tripur and Kanpur, Sports goods in Jallandhar, sewing machine
components in Ludhiana, pottery in Khurja, etc have emerged as new economic
temples of India.

The new education policy of 1986 has emphasized the need for vocationalisation of
technical education at various levels. Thus, it is necessary to develop mechanisms so
that academic institutions could focus their attention on entrepreneurship & Self-
employment in addition to their present mandate of churning out trained manpower.
Adequate infrastructure is available at most of the academic institutions for promoting
Entrepreneurship. What is required is to fill the gaps in the form of trained faculty and
focused programmes to inculcate entrepreneurial spirit amongst the Science and
Technology (S&T) persons.

The academic institutions, which are leaders in developing human resources, with some
modulation and change in focus, could then churn techno entrepreneurs on a
continuous basis, which would accelerate the process of economic development and
growth. Academic institutions must undertake this role and blend their technical inputs
with entrepreneurial and managerial skills in their academic programmes and train ST
person for entrepreneurial challenges.

If India were to assume leadership in industrial production of even a few items of

sophisticated nature in the 21st century, it will be essential that a considerable cross
section of S&T community (scientists, technologists, engineers) choose
Entrepreneurship as their vocation rather than merely assuming supervisory/managerial
positions in various enterprises. By opting Entrepreneurship as their careers, these
persons would be able to influence decisions with regard to products and processes of
their ventures. Thus, they would be able to participate directly in the economic
development of the country. Hence the need to promote Entrepreneurship, technology
and management students.

2
The All India Council for Technical Education has set up the BOIII which has been trying
to set up institutional mechanisms which could act as support system for technocrat
entrepreneurs. The scheme for establishment of Entrepreneurship Development Cells
(EDCs) in academic institutions was one such initiative taken by BOIII. Already EDCs
have been established in 104 academic institutions. It is now felt to look at the concept
of EDCs afresh so that these could meet the challenges posted by the current era of
economic liberalization and globalization. Thus, the new/revised guidelines have been
evolved.

Status of EDC

The EDC should function as a separate entity within the Parent Institution. It should
function as a Central Facility of the entire institution and not as a facility for a particular
Department of the parent institution.

The EDC should enjoy independent administrative and financial status for ensuring
effective and speedy implementation of various programmes and activities of the
Cell/Center.

It should have effective linkages with various Departments, Centers and other facilities
of the institute to bring about entrepreneurial culture for optimal utilisation of the
expertise, resources and know-how available. It should network with other agencies
involved in entrepreneurship development.

Funding mechanism and financial guidelines

The AICTE would provide financial assistance to the selected institution for meeting the
recurring expenditure (Manpower Cost, Travel, Administrative Overheads and
Contingencies etc.) of the EDC for up to a maximum of five full operational years.
However, the financial assistance from AICTE would be available in the project mode
on a year-to-year basis, based on successful implementation of the EDC Project as
assessed by expert committee duly constituted by AICTE. AICTE would also provide
limited one time financial assistance, up to a maximum of Rs.4.00 lakhs, required for
the purchase of Desktop PC with Internet facility, fax/ modem, back-up, audio visual
aids, library books, journals etc. (as non-recurring expenditure)

The parent institution should provide adequate building space for setting up of EDC and
also usage of other facilities like office equipment, furniture, classrooms for training,
conference room, library, workshop, laboratories etc to the EDC for its activities.

3
Advisory Board

For effective implementation of the programmes and setting up of the EDC an Advisory
Board would be constituted by the Parent Institution immediately after the sanction of
the Cell/Center by the AICTE. The advisory board will lay down policy guidelines, fixing
up of physical and financial targets, suggesting measures for raising funds, effective
utilisation of facilities and expertise available in the parent institute and sourcing of
expertise and facilities from other institutions in the region. The Advisory Board should
meet at least twice a year.

The Advisory Board should have the following composition:

1. Head of the Parent Institution -Chairman

2. Two senior faculty members of the institution.
3. Representative of Directorate of Industries/General Manager of DIC
4. Representative of SIDBI and NABARD
5. Representative of Lead Bank
6. Two members from Industry Associations/Entrepreneurs
7. Two representatives from reputed R&D institutions of the region.
8. Chief Coordinator of the Center / cell -Convener

Manpower for the EDC

For the cell to function smoothly and to meet its objectives effectively, it is essential that
the Cell must have adequate manpower so as to become a catalyst of change. EDC
thus must have some Core Staff. The Core Staff should include a Chief Coordinator
from the host institutions at a honorarium not exceeding Rs. 3000/- month. In case more
than one faculty member is involved in the project, then the same amount of Rs. 3000/-
may be distributed equally amongst these. The Chief Coordinator (and coordinator) will
be assisted by a Project Assistant and one Office Assistant, both must be computer
literate. The appointments in EDC would be on contractual basis on a renumeration of
Rs. 5000/- and Rs. 3000/- respectively. The requirements for the staff is given in
Annexure - I. The appointments of Project Assistant and Office Assistant in EDC would
be on contractual basis on a fixed salary. The contract would be renewed every year
subject to satisfactory performance. For additional assistance, the Host Institution may
identify some persons from its existing staff having relevant experience.

The recurring grant to be provided by AICTE, after assessing the viability of the
Cell/Center, would not exceed Rs.4.00 lakhs per annum (Rs.1.56 lakhs for Manpower
and balance for Admn. Overheads, Travel, Miscellaneous & Contingencies etc.)
However, the one time non-recurring grant, as referred in earlier paragraphs, would be
provided by AICTE in addition to the recurring grant. If the recurring grant awarded by
AICTE is less than Rs. 2.50 lakhs per annum, the contract staff can be reduced suitably
to conduct the activities successfully.

4
The qualifications and eligibility criteria etc. for selection of candidates for the Project
Staff and the prerequisites for selection would be worked out by host institution and
enclosed with the initial proposal. However, the manpower for the Cell/Center would be
selected by a duly constituted committee. The committee for recruitment should consist
of the following:

1. Head of the Parent Institution - Chairman

2. An expert in Entrepreneurship Development
3. Another expert- a well known entrepreneur/banker
4. Registrar of the host institute or representative

Evaluation, Performance guidelines and reporting

The EDC would prepare an Action Plan for each financial year and fix physical and
financial targets to be achieved during the year. These plans and targets should be
duly approved by the Advisory Board of the Cell/ Center. The Action Plan and Targets
should be finalized by 30th April of the financial year. The Action Plan along with the
financial requirements for the year should be submitted to AICTE by 15th May for timely
release of funds.

The institution will also submit a report on the progress made in the previous financial
year to the AICTE latest by 30th April of the following year in the format given in
Annexure - VII.

Utilization Certificate and Statement of Audited Expenditure

The Cell/Center will submit Utilisation Certificate and Statement of Audited Expenditure
annually in the prescribed proforma of AICTE and also a list of assets created to AICTE.
Similar requirements should also be met in case of funds raised from other
sources/sponsors.

Process for submission of application for setting up of an EDC.

The institution, which fulfills the above criteria, may submit the proposal to the AICTE in
the prescribed proforma. The proposal must include a Certificate to be signed by the
Head of the Institution. The proposal received will be scrutinized to ensure the
fulfillment of the prescribed criteria. Subsequently, the proposal will be considered by
the National Expert Advisory Committee of the scheme. If required, the institution
concerned may be asked to make a presentation before the committee.

5
Project Management for EDC

The project will operate in the following phases:

Phase I up to 1 year
Phase II 1-3 years
Phase III between 3-5 years of operation

Phase I
♦ Expression of interest for setting up of Cell/Center to AICTE by Head of the
Host Institution.
♦ Initiating activities of the Cell/Centre
♦ Orientation of Heads of related Departments, Centers and facilities.
♦ Appointment of the Core Staff
♦ Identification of faculty, staff to be associated with the Cell
♦ Sensitization of students and faculty of Host Institute and other institutes in
the region by conduct of Awareness Camps, Lectures, Seminars and
workshop
♦ Interaction with Industry/Association
♦ Mobilization of resources
♦ Constitution of Advisory Board
♦ First meeting of the Advisory Board

Phase II

♦ Conduct of Training programmes

♦ Linkages with agencies of the support system
♦ Conduct of Market Survey for identifying opportunities
♦ Proposal for Research
♦ Consultancy
♦ Develop trained persons in other areas of Entrepreneurship
♦ Introduction of Courses in Entrepreneurship

Phase III

♦ Consolidation of Phase I and II

♦ Growth and Sustainability

6
 Annexure - I

Guidelines for Framing Recruitment rules for selection of core staff for Center for
Entrepreneurship Development

1. Project Assistant (Max. Remuneration Rs.5,000/- per month)

1) Essential requirements:
a. At least a graduate in engineering/technology or a Postgraduate in any
branch of Science, Economics or Business Administration.
b. At least 10 years experience in industries/industries promotion or
Entrepreneurship development of which minimum 5 years should be in a
responsible (Supervisory/Managerial) capacity.
2) Desirable :
a. Post graduate in Management or engineering
b. Experience in industrial project planning and execution.
c. Teaching experience in Entrepreneurship

2. Office Assistant (Max. Remuneration Rs.3,000/- per month)

1) Essential requirements:
a. A degree/ diploma holder with good working knowledge of computers
b. At least one year experience as Office Assistant.

3. Helper: (Max. Remuneration Rs.2,000/- per month

1) Essential requirements:
a. Matriculation.

4. Remuneration

S. No. Designation Nature Amount

(Rs.)
1. Chief Coordinator Regular Staff 1500.00/-
(Not below the rank of Reader)
2. Coordinator Regular Staff 1500.00/-
(Not below the rank Lecturer (Sr. Scale)
3. Project Assistant Contract 5000.00/-
4. Office Assistant Contract 3000.00/-
5. Helper Contract 2000.00/-
Grand Total Rs. 13,000.00/-

Annual Manpower Costs: Rs. 13,000 per month x 12 months = Rs. 1,56,000/-

7
 ENTREPRENEURSHIP DEVELOPMENT CELL

This Scheme is launched with a view to encourage students in AICTE approved

polytechnics and degree technical institutions to consider self employment as a career
option, provide training in Entreprenueurship through modular courses and increase the
relevance of Management particularly in the non-corporate and under managed sectors.

OBJECTIVES OF THE SCHEME:

1. To create an environment for self-employment and entrepreneurship

development through formal and non-formal programmes.

2. To introduce the concept of entrepreneurship in curricula at diploma and degree

levels.

3. To develop management personnel at appropriate levels for the non-corporate

and unorganized sectors like education, rural development, small-scale industry
etc.

4. To utilize the infrastructure facilities and technically trained manpower for the
development of non-corporate and unorganized sectors.

5. To promote employment opportunities.

SUGGESTED ACTIVITIES OF THE CENTRE

The Centre is expected to promote Entrepreneurship related activities such as: -

1. To conduct Entrepreneurship Awareness/ Development Programmes on full

time/part-time basis for final year students, alumni, educated unemployed and
working professionals.
2. To conduct special courses for fresh diploma and degree studies from various
disciplines for establishing an enterprise & its management.
3. To support skill development activities particularly catering to specific areas of
requirement in that region.
4. To provide a platform to take-up 'Entreprenueurship' as an alternative career.
5. To identify and provide solution for the problems of small business management &
entrepreneurs.
6. To provide training & retraining of entrepreneurs through variety of programmes.
7. To support continuing education needs of personnel in areas of technology and
management.

8
 Minimum set of activities to be performed by the EDC in the first year

S. No. Activity Target /

year
1. Entrepreneurship Awareness Programme (EAP) - (3 days 01
each) - batch size up to 80 participants
2. EDC Core Faculty to undergo training in Entrepreneurship once
(FDP) at EDI, Ahmedabad, etc
3. Expert Talks (ETs) (Honorarium @ Rs. 1000/- +T.A.); eg., 10
(Bankers, Successful Entrepreneurs, etc.)
4. Skill Development Programmes (SDP) *- batch size up to 30 02

Minimum set of activities to be performed by the EDC from second year

onwards

S. No. Activity Target /

year
1. Entrepreneurship Awareness Programmes (EAPs) - (3 days 01
each) - batch size up to 80 participants
2. Entrepreneurs Development Programme (EDPs) 01
(6-8 weeks) - batch size up to 30 participants
3. Expert Talks (ETs) (Honorarium @ Rs. 1000/- +T.A.); eg: 10
(Bankers, Successful Entrepreneurs, etc.)
4. Skill Development Programmes (SDPs) *- batch size up to 30 02

* Examples of SDPs -
Hard Skills: Mobile phone repair, PCB manufacturing, Maintenance and servicing of
household appliances, mushroom cultivation, bio-fertilizers, etc.
Soft Skills: motivation, personality development, creativity, etc.

Guidelines for the conduct, content, faculty requirements and duration of EAPs, EDPs,
FDPs etc. is available on pages 30 to 35 of this booklet.

9
 GENERAL INFORMATION

AICTE invites project proposals under the EDC scheme from polytechnics and technical
institutions approved by AICTE. Proposals from Technical Institutions
(Govt., Govt. Aided, Self-Financing Accredited) Technical Universities, Technical
Departments of Universities that are approved by AICTE will be considered.

Under this scheme AICTE provides grant-in-aid to establish nodal centres and annual
maintenance expenses for running the centres at Polytechnics and degree level
Institutions. The nodal centre should achieve self-sustaining status in 3-5 years time.
The Council will not provide any financial support after its incubation period of 3-5 years.
It is expected that nodal center should generate funds through various activities such as
by conducting awareness / training workshops etc. The resources so generated can be
utilized for maintenance of the centre. It would be the total responsibility of the
institution to continue the EDC programme after the financial assistance is stopped by
AICTE.

The technical institutions/ technical department of universities seeking financial

assistance for establishment of EDC centre are expected to have adequate space for
locating the centres, facilities in the office, experience of interaction with industries /
Government agencies, qualified and dedicated faculty and library with good collection
of journals, availability of well equipped workshop and laboratory facilities including
precision measurement, quality control and standards. The nearby industries for which
organization/ institutes are expected to work may also share resources for the purpose
of establishment of such centers.

The Council will provide financial support for office accessories and other equipment
required to establish the nodal centre. The grant-in-aid is given under the following
headings:

a) Non-recurring grant-in-aid for fitting, furnishing and for the purchase of

important equipment like Desktop PC with internet facility, Fax/Modem, back-up,
Multimedia/O.H.P, equipment, audio-visual aids, library books, journals, LCD
Projector etc. This grant is given initially once only for setting up the centre,
subject to a maximum limit of Rs. Four lakhs.
b) Recurring grant-in-aid is given for honorarium to supporting staff, working
expenses, traveling allowances, contingencies, printing & stationery and other
organizational expenses etc. subject to a maximum limit of Rs. Four lakhs.
The recurring grant for subsequent years will be decided by the Council based
on the performance of the centers as reviewed by duly constituted expert
committees.
c) The center should achieve self-sustaining status with in 3-5 years time
and the activities should be merged with the parent institution.

10
 PROCEDURE FOR APPLICATION

1 1. The University/ Institute may nominate a permanent staff member as

Chief Coordinator preferably not below the rank of Reader to coordinate the
activities of the cell and also nominate a Coordinator not below the rank of Lecturer
(optional).

2. Proposals under EDC scheme may be submitted in the prescribed proforma to the
Administration Bureau of AICTE through the executive head of the Institute /
University duly certifying that the Institution /department will discharge all its
obligations.

3. In case of proposals from departments of self-financing Institutions,

only those accredited by AICTE shall be considered. However, this condition
does not apply to the five-year-old Institutions located in the regions of Jammu
& Kashmir and North Eastern States.

4. Applications should be addressed to:

The Adviser,
RID Bureau - All India Council for Technical Education,
NBCC Place, 4th Floor East Wing, Pragati Vihar,
Bhisham Pitamaha Marg
New Delhi-110 003

5. Last Date for receiving the project proposal(s) in AICTE, New Delhi is
30 September 2005.

11
 GUIDELINES FOR OPERATION OF EDC CELLS

1. Only full time regular faculty should be appointed as Chief Coordinator/

Coordinator of IIPC and EDC Cells.
2. A separate bank account should be maintained for the project in the name of the
institution and the same may be informed to the Council immediately.
3. State/Central Government procedures should be adopted for procuring
equipment/services. Equipment/services recommended by the council alone
should be procured. Equipment purchased should be engraved/super scribed
with AICTE Project Number.
4. A stock register of equipments should be maintained for purchases made out of
the project grant for likely verification by AICTE appointed experts at any time.
List of assets procured from funds provided by AICTE should be submitted to the
Council every year.
5. It must be ensured that projects are completed within the specified period of time.
Extension of time duration, if required, may be asked in advance.
6. Progress reports should be submitted regularly to AICTE at an interval of six
months. One detailed Progress Report with audited statement of accounts is
expected each year for the project to be considered for continuation. The format
for this report is provided in Annexure - VII. In particular, item no.8 of Annexure
VII should be sufficiently detailed to facilitate evaluation of the project activities.
7. Provisional audit certificates should be submitted annually. The Final audited UC
should be submitted immediately after the completion of the project.
8. Receipt of an AICTE project on a nationally competitive basis is itself a credit to
the Institution. There is provision for honorarium to Chief Coordinator and
coordinator(optional) of the IIPC and EDC Cells not exceeding a max. of
Rs. 3000/- in total. (Rs. 3000x1 or Rs. 1500x2)
9. Project Staff and Secretarial Assistance can be availed but not exceeding
Rupees Thirteen Thousands only per month in total, if required, which is to be
debited to the Recurring Component of the grant. AICTE will not accept any
responsibility of the project staff and secretarial help. It is the responsibility of the
EDC Cell recipient technical institute.
10. As per approved State/Central Government rules, travel by the entitled
conveyance is permitted for coordinating the cell activities.
11. Postage, Telephone charges, Printing, Stationary and Contingency charges
employed for running the Cell are admissible under the recurring grant.
12. AICTE should be informed of any interest that may accrue on AICTE grants.
This amount can be considered as part of the project grant.
13. Every year a minimum prescribed set of activities should be performed by
the EDC, as indicated in page 9 of the booklet. Mere conduct of activities is not
sufficient to ensure disbursement of recurring grants from the second year

12
 onwards. The annual monitoring exercise done by the Council to evaluate
successful operation of the Cells will be based on output parameters such as
the number of Entrepreneurs generated by the Cell every year. In the first
year of operation, at least five (5) entrepreneurs should be generated. From the
second year onwards, at least 15 entrepreneurs should be generated per year.

14. The Skill Development Programmes run under the aegis of the EDC Cell of the
institute are non-formal programmes and do not carry any AICTE approval.
Hence the host institute, while advertising for such programmes or while issuing
participation certificates to the participants at the end of the
Programme/Workshop, shall not carry any logo/emblem of AICTE/GOI. Any
violation will lead to termination of the violating cell.

15. Additional funds should be generated from the cell activities of at least 25% of
the recurring grant released by the Council.

16. A minimum of 50% of funds generated from the cell activity may be ploughed
back into the institutional fund for development.

17. Renewal of a project is entirely subject to monitoring of its progress by an

Expert Committee, following which its future is decided. The Chief
Coordinator or Coordinator has to attend all monitoring meetings.

18. The funds awarded after Monitoring of the Project (from second year of the
project onwards) are meant exclusively for recurring expenses. No part of this
money may be used for non-recurring expenditure such as purchase of fixed
assets. If the recurring grant awarded by AICTE is less than Rs. 2.50 lakhs per
annum, the contract staff can be reduced suitably to conduct the activities
successfully.

19. Items and activities not admissible under the schemes include:
• Purchase of Palmtop Computers.
• Construction of entire or part of building.
• Purchase of Godrej chairs or other expensive furniture.
• Purchase of Air Conditioners and vehicles.

13
 ANNEXURE – II

(FORMAT)
for Internal Office Code No.
TITLE COVER

TITLE OF THE PROJECT

(1)

SCHEME
(2)

NAME OF THE CHIEF COORDINATOR

(3)

NAME OF THE INSTITUTION AND ADDRESS INSTITUTE TYPE

Name UD/ Govt. PGA SF
Address DU (Accredited
City Pin code by AICTE)
STD code
Telephone No.
Fax No.
E-mail

14
 ANNEXURE – III

(FORMAT)
for Internal Office Code No.
SUMMARY SHEET

1. Scheme (EDC)

2. (a) Name of the Chief Coordinator (CC)

(b) Any entrepreneurship training undergone by the Chief Coordinator

(c) Level of Institute & type

(i.e. UG/Diploma, Pharmacy/MBA/Engg etc.)

3. Status of AICTE approval (Yes/No)

4. Status of AICTE Accreditation (Yes/No)

5. Name of Institute

6. Address of the Institute

City

State

Pin code

STD code

Phone No. Fax No. e-mail/ website

7. Type of Institute (Please -tick)

University Department Govt. College

Private (Govt. Aided) Self-Financing

Accredited by AICTE
Deemed to be University

8. Year of Establishment of the Institute

Is the Institute approved by AICTE (Yes/No)
(File No.& Date of AICTE Approval)

15
9. Objectives of proposed EDC (a)
(b)
(c)
(d)

10. Activities envisaged (a)

(b)
(c)
(d)

11. Proposed Cost

(A) Non-Recurring (Equipment)

S. Name of Equipment/ Make and Proposed Cost Date Cost

No Facilities to be Model of the in Lakhs Recommended
procured equipment

(B) Recurring

S. Detail Total Proposed Cost in Lakhs

No

12. Status of ongoing Entrepreneurship Development activities (if any)

S. Year Title Funding - Amount Status:

No agency Sanctioned Ongoing/
. - Year of Completed
sanction

16
 ANNEXURE – IV

Internal Office Code No.

(FORMAT)
for
PROFILE OF THE INSTITUTION

1. Name of the Institution with full address

including Phone, Fax, E-mail, STD No., Internet Address

2. Name of the Head of the Institution

3. Whether the Institute is approved by AICTE Yes No

File No. and Date of Approval

4. Type of Institution (Please √ )

i. University / Deemed to be University

ii. Govt. Institution

iii. Private-Govt.-aided

iv. Self – financing - Accredited by AICTE

v. Self- financing- Not accredited by AICTE

5 Information about faculty members. Indicate if any faculty member possesses

experience or training in entrepreneurship (Specifically Chief Coordinator)

S. Name Designation Highest Specialization No. of Pay-

No. and date of Academic years of scale
joining Degree experience

17
6. Courses available in the Institute

Level Course/ Whether the programme is File No. and date

Programme approved by AICTE of approval
Diploma
UG
PG
M.Phil
Doctoral
Post doctoral

7. Major facilities available in the Institution (Please)

i. Library networking ii. E-mail/Internet

iii Consultancy Cell iv Placement cell

8. Infrastructural facilities available in the institution:

I Auditorium
II Laboratories (Dept. Wise)
III Library
IV Conference Hall

9. List of collaborative Programmes run by the Institute/ University, if any,

(National/ International)

S.No. Programme Title of the Project Instt./University Status of

completion

10 Achievement in Academic / R&D/ Consultancy service etc, and funds generated

in last three years.

S.No Consultancy, Name of Amount Date of Date of

Training,Testing, Industry/ starting completion
R&D Projects Agency

18
11. Name and address of Industries where possible interaction (R&D/ sponsored
project /Consultancy/ Related services) in the specific areas can be developed.

S. No. Name and add. of Industries Areas Type of Interaction

12. Details of Entrepreneurship/IIPC Projects sanctioned by AICTE during last five

years.
S. No. Name of Scheme Year of Grant sanctioned
Programme Sanction

13. Placement record of institution during the last 3 years, discipline wise.

14. Grant generated during last 3 years through collaboration / Industry- Institute
Interaction.

S. No. Industry / Amount Date of starting Date of

Agency completion

15. (A) Objective of Cell

(a)
(b)
(c)
(d)
(B) Activities undertaken/ In progress
(a)
(b)
(c)
(d)
(C) Activities Proposed
(a)
(b)
(c)

19
(d)

20
16. BUDGET ESTIMATE

a. Non-Recurring (Equipment)

S. Name of Equipment/ Make and Model of Proposed Cost Cost

No Facilities to be the equipment in Lakhs Recommended
procured

b. Recurring

Sl. Proposed Cost in Lakhs Cost Recommended

No

Total Proposed Cost in Lakhs Cost Recommended

Total (a+b)

17. Any other information to support the proposal:

18. Period for which AICTE support would be required to establish the Center.

Signature of the Chief Coordinator Head of the Institution

(Signature & Seal)

21
 Annexure -V

Internal Office Code No.

ENDORSEMENT FROM THE HEAD OF INSTITUTION

1. It is certified that the Institution will assume full responsibilities for fruitful
completion of the project submitted by Professor/Reader
__________________as Chief Coordinator under EDC programmes of
AICTE.

2. The Institute will provide all the basic facilities available in the Institution to
ensure implementation of the programme and will undertake the financial and
management responsibilities of the programme.

3. This is to certify that the information provided in the project proposal is true to
the best of my knowledge and belief.

4. The Institute agrees to abide by the terms and conditions as laid down by
AICTE from time to time, given in ANNEXURE - VI

Place:

Date:

Head of the Institution

(Signature & Seal)

Note: The endorsement should be signed by Registrar for University; Director for
Institutions and Principal for College.

22
 ANNEXTURE-VI

ALL INDIA COUNCIL FOR TECHNICAL EDUCATION

NEW DELHI

TERMS & CONDITIONS

For Implementing the Programme sanctioned under Entrepreneurship and

Development Cell (EDC)

1. Each Programme sanctioned by AICTE is assigned a specific File No.

All Correspondence addressed to AICTE regarding the programme must
invariably quote this number along with the year in which the programme was
sanctioned and should be addressed to the concerned Bureau Officer.

2. The chief coordinator/ University/ Institute should inform the council of their
consent to implement the programme as approved, by way of Acceptance Letter.
If the Acceptance Letter is not received by the AICTE within one month of issue
of letter, it may be presumed that Chief Coordinator/ University/ Institution is not
interested to take up the programme, and the approval of the programme shall
stand withdrawn.

3. The date of receipt of the Bank Draft of the first installment of the grant-in-aid by
the Institution shall be taken as the date of commencement of the programme.
The Institutions/ Coordinator should intimate this date immediately to AICTE.
The approved duration of the programme is reckoned from this date.

4. A separate Bank Account shall be opened in a Nationalized Bank in the joint

name of the Chief Coordinator of the programme and the institutional head or its
nominee.

5. The grant-in-aid will be utilized strictly for the specific programme and should be
exclusively spent on the programme and within the time frame as specified in the
sanction letter. Re-appropriation of funds from one stipulated head to another
head is not permitted without prior approval of council.

6. If the University/ Institution is unable to start the programme within six months of
the receipt of the grant-in-aid, the approval shall ipso facto lapse.

7. Any expenditure incurred prior to the issuance of the approval letter and after the
expiry of tenure of the programme is not allowed for any adjustment in the grant-
in-aid.

23
8. Interest earned on the programme fund, if any, shall be treated as a part of the
sanctioned grant-in-aid and shall be used to procure equipment or for other
purposes of the programme approved by the Council.

9. The grant-in-aid released under these programmes cannot be spent on creating

infra-structural facilities such as construction of roads and building, purchase of
vehicles, air-conditioning.

10. AICTE reserves the right to terminate the project at any stage if it is convinced
that the grant-in-aid has not been properly utilized and/or sufficient progress is
not achieved towards the purpose for which the grant -in-aid was sanctioned.

11. The assets acquired out of the grant-in-aid shall be the property of the Institute.
No assets acquired out of the grant-in-aid shall be disposed off without the
permission of the Council.

12. The council shall not provide any maintenance grant-in-aid after the expiry of the
incubation period for the programme.

13. The Comptroller and Auditor General of India and/or AICTE or its authorized
representative shall have the right to access the books and accounts of the
Institute in respect of the grant received from AICTE. The Institute must,
therefore, maintain separate records of expenditure and audited accounts of the
project.

14. The Grantee Institution shall observe all financial norms and guidelines as
prescribed by the AICTE/GOI from time to time.

15. The technical Institution/ technical departments of the University should form an
Annual Performance Committee to review and monitor the performance of the
IIP Cell / EDC in respect of various benefits to be accrued of the same.
The composition of the committee should be as follows:

A Director / Principal / Dean of the Institute / College / University

- (Chairman of the Committee).

B Dean (Research/ Planning) - (Member)

C Head of three Departments (by rotation) - (Member)

D Three to five representatives from different industries of the region

- (Member)

E Chief Coordinator - (Convenor / Secretary)

Minutes of the meeting should be sent to the AICTE.

24
16. The Chief Coordinator must submit Annual Progress Report in the prescribed
format, which is given at Annexure - VII every year indicating the progress of the
cell and the status of the grant-in-aid utilized. If it is found that the grant-in-aid
released is not utilized for the purposes for which it was intended for and the
progress of the programmes is not satisfactory, the programmes may be closed
down. Action may be taken to seek refund of grant released. Further extension
of financial support from AICTE shall be based on the progress of the cell and
effective utilization of the earlier grant-in-aid provided.

17. The Chief Coordinator must take steps to ensure that the audited Utilization
Certificate and statement of accounts for the grant-in-aid are submitted by the
Institute/University department as stated below:

A The statement of expenditure and Utilization Certificate should be certified

by the Accounts Officer and countersigned by Finance Officer, Registrar/
administrator of the University/ Institute and submitted to AICTE WITHIN ONE
MONTH OF COMPLETION OF FINANCIAL YEAR.

B An audited statement of expenditure and U.C. duly certified by the

statutory audit authority of the Institution should also be sent in due course.

18. AICTE shall review the progress of the cells from time to time. The Chief
Coordinator will be invited to present the progress of the cells before the experts
in the Monitoring Committees to ascertain the progress of the cell and guide the
Chief Coordinator in implementing the programme. The recommendations of the
Committee may be conveyed to the Chief Coordinator / Institution / University for
implementation. AICTE may also constitute a Monitoring Committee to visit the
Institution to review the progress of the programme and to verify proper utilization
of grant-in-aid.

19. The Chief Coordinator will be appointed by the Head of the Institute. If the
Chief Coordinator leaves the institution, retires, or goes on long leave, the
institute will appoint another Chief Coordinator to the programme, under
intimation to the council immediately.

20. As per govt. of India’s Decision (7) (b) under Rule 149 (3) assets created
procured out of the project grant should be submitted to the funding agency.
The assets thus created/procured out of the grant-in-aid should be maintained
and submitted to AICTE, as per the format as given in Annexure X, along with
the progress report.

25
 ANNEXURE-VII

FORMAT
FOR
Annual Progress Report for AICTE funded project under EDC

File No. : ------------------------------------------------------------

(As mentioned in sanction letter)

Date of Sanction :-----------------------------------------------------------------

1. Chief Coordinator :
(Name & address)
2. Programme Title :
3. Date of commencement of the Programme:
4. Grant-in-aid sanctioned by AICTE :
5. Grant released by AICTE :
6. Details of Expenditure :

A. NON-RECURRING
S. List of List of Major No. of Date of Expenditure
No approved equipment Specification Units purchase
Equipment procured of equipment
procured

B. Recurring (Service charges etc.)

S. Particulars of Period Expenditure

No activities
Office Hospitality Publication Traveling
exp. /printing exp.

Total

Gross Total (A & B)

7. Whether there is any deviation from the purpose for which Grant was released.
If so, details of amount to be given :

8. Give details of the activities carried out during the year, as per the self progress
report format mentioned on page no 32.

26
 ANNEXURE -VIII

FORMAT
FOR
Utilization Certificate

Sanction Letter No. Date:

NON-RECURRING

S. List of List of Date of Grant Grant-in- Unspent

No approved equipment purchase Sanctioned aid Balance
equipment procurd Utilised
(Itemwise)

RECURRING

S. Activities undertaken Period Amount Amount Unspent

No Sanctioned Utilised Balance
(Itemwise)

Certified that the grant has been utilized for the purpose for which it was sanctioned in
accordance with the “Terms and Conditions” attached to the grant. If, as a result of
check or audit objection some irregularity is noticed at a later stage, action will be taken
to refund, adjust or regularize the amount objected to.

-------------------------------------- ------------------------------------
Finance Officer Registrar /Principal/ Director
(Signature & Seal) (Signature & Seal)

Date: Name and Address of the

University/ Institution

Note: The Registrar/ Finance Officer in the case of Universities, Principals in the case
of Colleges and Executive Heads of other Institutions will sign The Utilization
Certificate (UC). The internal auditors may countersign the Provisional UC
wherever the system of the internal audit exists. In case of the Self Financing/
Private Institutions, UC has to be signed by a Chartered Accountant.

*This is to be submitted for every financial year along with the detailed
expenditure statement.

27
 ANNEXURE –IX

FORMAT
FOR
AUDITED UTILISATION CERTIFICATE

Certified that out of Rs.__________________________ of Grant- in – aid sanctioned

during the year _________________________________________ vide letter No.
________________Rs.___________________________________________________
has been utilized for the purpose of _________________________ for which it was
sanctioned and the balance of Rs. ___________________________ remaining
unutilized at the end of the year has been surrendered to All India Council for
Technical Education(vide Cheque / Draft No.
_______________________________________ dated ________________________)

/ will be adjusted towards the Grant – in – aid payable during the next year
i.e, ____________________as per the details attached.

Certified that the grant has been utilized as per laid down terms and condition for which
it was sanctioned.

________________ _______________________
Finance Officer Registrar/ Principal/ Director
(Signature & Seal) (Signature & Seal)

Date:

______________________
Chartered Accountant
(Signature &Seal)

28
 ANNEXURE –X

FORMAT FOR GENERAL FINANCIAL RULES

(GFR- 19)
Assets acquired wholly or substantially out of Government grants

Register maintained by grantee institution

Block Account maintained by sanctioning Authorities
Name of Sanctioning Authority
1. Serial No. :

2. Name of Grantee Institution :

3. No. and date of sanction :

4. Amount of the Sanctioned grant :

5. Brief purpose of the grant :

6. Whether any condition regarding the

Right of ownership of Government
in the property or other assets
acquired out of the grant was
incorporated in the grant sanction:

7. Particulars of assets actually created

or acquired :

8. Value of the Assets as on :

9. Purpose for which utilized at present:

10. Encumbered or not :

11. Reasons if encumbered :

12. Disposed of or not :

13. Reasons and authority, if any,

for disposal :

14. Amount realized on disposal

15. Remarks

29
 PROGRESS REPORT OF EDC CELL
(To be submitted at the end of each Financial Year of its operation)

Name of the Entrepreneurship Development Cell

A. Entrepreneurship Awareness Camps

 No. of programmes conducted

 No. of students / persons exposed
to the concept of EAC

B. Core Faculty Training at EDI, etc.

C. Entrepreneurship Development Programme

 No. of programmes conducted

 No. of persons trained
 No. of Units / Enterprises set up
 % age of success
 Persons employed
 Capital mobilized (in Rs. lakhs)

D. Expert Talks

 No. of programmes conducted

 No. of persons trained

E. Skill Development Progammes

 No. of programmes conducted

 No. of persons trained

F. Any other information

Signature of Chief Coordinator

30
GUIDELINES FOR CONDUCT, CONTENT, FACULTY REQUIREMENTS
AND DURATION OF EAPs, EDPs, FDPs & OLPEs.

ENTREPRENEURSHIP AWARENESS PROGRAMME (EAP):

With a view to expose students as well as faculty of academic institutions, offering
degree/diploma courses in Technical Disciplines, to entrepreneurship as an alternative
career, Entrepreneurship Awareness Programmes (EAPs) are conducted by Nodal
Agencies in each State/Union Territory of the country. The implementing agency is
usually either an educational institution or a professional body specializing in
entrepreneurship development.
Each Camp, of 3 days duration, is conducted in the premises of an academic institution
and aims at creating awareness among students about various facets of
entrepreneurship while highlighting the merits of pursuing such a career option. In each
EAP, about 80 students are exposed to different aspects of entrepreneurship, including
opportunity guidance, services offered by agencies of support system etc. A visit to the
industries located in the region is also encouraged to bring the students in direct touch
with practicing entrepreneurs.

GUIDELINES FOR CONDUCTING ENTREPRENEURSHIP AWARENESS CAMPS

(EAPs) IN EDUCATIONAL INSTITUTIONS
Programme Objective:
To create awareness among faculty and students of Engineering and Science courses
about various facets of entrepreneurship as an alternative career option as also to
highlight the merits of pursuing such an option.

Target Group:
Science and Technology graduates/Diploma holders or those who are doing their final
year diploma/degree in engineering/technology/science.
Venue: Within the premises of an academic institution.
Duration: Three days.
Faculty: Experts are mostly drawn from local or nearby institutions including practicing
entrepreneurs with educational background in Science and Technology.
In each EAP, on an average 80 students are exposed to different aspects of
entrepreneurship including government policies and incentives. A Visit to the industries
located in the region is also arranged to bring the students in direct touch with practicing
entrepreneurs.

31
 SUGGESTED SCHEDULE FOR ENTREPRENEURSHIP PROGRAMME

Day Morning Session Afternoon Session

Session I Session II Session III Session IV
1st Inauguration- Camp Historical B Identification of Mechanism of product
Objective, background-Indian opportunities for selection and
Entrepreneurship (general values entrepreneurs technology-assistance
concepts only) vis-a-vis from R&D Labs and
Entrepreneur ship R others on choice of
and the present technology etc
scenario

2nd How to start a SSI unit
(General concept about
the Govt. formalities, rules
& regulation, location, and
different aspect of an
industrial venture.)
Tech. & Financial aspects of Support and financial
commercial SSI unit including assistance from Govt.
Aspects of SSI unit A salient features of a agencies, banks,
( General concept project report financial institutions,
only) SFCs and others-
securities demanded
by FIs/banks etc

3rd Creativity and business- Communication Lectures by Discussion with

the man behind the venture skills ( interacting practicing participants for their
–the behavioural scientist’s with people) for entrepreneur's reactions about the
approach better results success stories- Camp.( Including
common problems factory visit)
faced by
entrepreneurs

ENTREPRENEURSHIP DEVELOPMENT PROGRAMME (EDP)

32
An Entrepreneurship Development Programme (EDP), of 6-8 weeks duration, aims at
training the Technical discipline graduates and diploma holders in the essentials of
conceiving, planning, initiating and launching an economic activity or an enterprise
successfully.
The programme content includes class room training on essentials of entrepreneurship
survey of the prevalent socio - economic scenario, identification of business
opportunities, role and function as well as schemes of assistance offered by various
constituents of the support system, preparation of a technically feasible and
economically viable project report, Achievement Motivation Training and also the
nuances of management of an enterprise. Sessions on technology and finance are also
arranged, depending upon the nature of project selected.

Special EDPs are being conducted with more emphasis on linkages with R&D
institutions to take up projects based on indigenous technologies and services, in the
area of high technology, such as Leather, Plastics, Bio-Medical Equipment, High Speed
Data Communication and other emerging areas of technology.
For example, a programme has been undertaken in collaboration with the Institute of
Plasma Research, Ahmedabad, for setting up plasma technology-based enterprises.

The Programme and training is in technology-related aspects. All EDPs are conducted
by specialized institutions.

FACULTY DEVELOPMENT PROGRAMME (FDP)

33
A Faculty Development Programme (FDP) is designed to train and develop
professionals in entrepreneurship development so that they can act as resource
persons in guiding and motivating young S&T persons to take up entrepreneurship as
their career. Through each FDP, 15-20 faculty members of degree institutions,
Polytechnics and Entrepreneurship Development Organizations are trained for a
duration of 2-3 weeks.

The FDPs provide inputs on process and practice of entrepreneurship development,

communication and inter-personal skills, creativity, problem solving, achievement
motivation training, inputs on resource and knowledge industries. The training
methodology includes case studies, group discussion, games and simulation exercise,
field visits and class room lectures.

GUIDELINES FOR CONDUCTING FACULTY DEVELOPMENT PROGRAMME (FDP)

Programme Objective
Faculty Development Programme (FDP) aims at equipping teachers with skills and
knowledge that are essential for inculcating entrepreneurial values in students and
guiding and monitoring their progress towards entrepreneurial career.
Who can conduct?
Institutes / organizations engaged in entrepreneurship training having vast experience in
the field of entrepreneurship development. The organization should have in-house
training experts for conducting FDPs.
Target Group
Teachers of Science & Technology Colleges/Institutions, Persons from the organization
engaged in entrepreneurship development.
Duration
2 weeks (preferably residential programme).

SUGGESTED SCHEDULE FOR FACULTY DEVELOPMENT PROGRAMME (FDP)

34
Day Morning Session Afternoon Session
Session I Session II Session III Session IV

1st Registration Inauguration Programme Objective & Historical Background – Indian

Orientation Values vis-a-vis entrepreneurship &
the present scenario

2nd Why Entrepreneurship: Ist Session to be continued…. L EDPs-methodologies & IIIrd session to be continued…
Entrepreneurship– Concept strategies-promotional
work & developmental
inputs

3rd EDPs in India- role of DST (NSTEDB) Profile of an entrepreneur U How to Identify and Select Individual Counseling Techniques
and other promotional institutions Potential Entrepreneurs:
various tool and
techniques

4th Business Environment Scanning Market survey: tools and techniques N Project Identification & IInd session to be continued….
opportunity guidance

5th How to start a SSI unit (general Agencies involved in promoting & C Role of Supporting Role of Financial Institutions
concept about the govt. formalities, assisting SSI units Agencies– DIC, SIDC, Banks / SFC etc- A panel
rules & regulations etc.) etc- A panel discussion discussion

6th Achievement Motivation Training Ist session to be continued…. H Ist session to be Ist session to be continued….
(AMT) : how to develop achievement continued….
motivation

7th Technical aspects of SSI unit Environmental/Pollution control and B Technology assistance Promotion & Support to Technology
Energy saving / Non-conventional from R&D labs & other Development Schemes of DST &
energy sources aspects institutions other agencies including Venture
Capital Fun

8th Financial aspects of SSI units: Project Financial Aspects of SSI Unit- R Marketing management & IIIrd session to be continued…
cost, Source of finance, Cost of financial projections, BEP, working marketing support
production & Profitability capital assessment etc available to SSI units

9th How to prepare a Business Plan Ist session to be continued… E Problem solving & Problems & Issues in the
(Project Report) decision making management of SSI units

10th Factory Visit Factory Visit A Factory Visit Factory Visit

11th Communication skills- interacting with Managerial Aspects (Including How to make proposal for Interface with successful
people for better results Labour Legislation Commercial Acts K EACs and EDPs and how entrepreneur & success stories
etc) to organising an EAC,
EDP

12th Action Plan and Feed Back Valedictory

OPEN LEARNING PROGRAMME IN ENTREPRENEURSHIP (OLPE)

The Open Learning Programme in Entrepreneurship (OLPE) for S&T persons has been
initiated with the help of the Entrepreneurship Development Institute of India (EDII),
Ahmedabad, to spread the message of entrepreneurship at a faster rate and to cover a
large number of beneficiaries in a shorter time.

35
This is a programme in the distance education mode, under which potential
entrepreneurs are provided not only with study material but also guidance by resource
persons during the contact sessions in different parts of the country.
Instruction modules have been prepared on different aspects of entrepreneurship
including information support systems, business opportunity identification, market
assessment, entrepreneurial motivation, business plan preparation and small business
management. The resource persons trained through the FDP and also other
professionals associated with reputed training institutions are commissioned to organize
contact programmes and extend follow-up support to entrepreneurs.
The duration of the course is eleven months. The programme facilitates learning at the
pace and place of the participants.This is a roll on programme with new recruitment
once in every three months. The programme has been launched in the states of Gujrat,
Karnataka, and Maharashtra. More states are to be covered shortly. The programme is
likely to be conducted in the local regional languages also.

36