You might be thinking to yourself, what more is there learn from Electronic
Data Interchange (EDI) in 2007. Don’t we know everything there is about
this several decades old technology? Due to the wealth of historical informa-
tion regarding EDI, it can now be studied for factors that lead to successful
EDI partnerships and for factors that hindered the formation of these part-
nerships. An understanding of these factors can assist in the formation of
future Electronic Commerce (e-commerce) partnerships. We now have the
benefit of “hindsight” in forming new Business-to-business (B2B) e-com-
merce partnerships, which are critical in today’s business environment.
Interorganizational Systems (IOS) are being used to form partnerships that
allow companies to concentrate on their core competencies, while relying
on their partners for support activities. Several research papers and forecasts
show that e-commerce is still growing. Businessline (Anonymous, 2007a)
published a report forecasting that online revenues for Indiamart.com will
increase from Rs 9 billion in 2004–2005 to Rs 53 billion by 2007–2008 and
cross Rs 125 billion by 2009–2010. In the B2B trade publishing industry,
Address correspondence to
Abraham Asher, Information Outlook (Anonymous, 2006) reports that a forecast by Outsell
California State University, Inc. predicts a modest 5.9% compound annual growth rate from 2006 to
Long Beach,
2009. In it’s 2007 E-Stats, the U.S. Census Bureau reported that the total value
Long Beach, CA 90840-8506, USA.
E-mail:aasher@csulb.edu of U.S. shipments, sales, or revenues increased by 8.1% in 2005 and that 92%
373
of all e-commerce was B2B (Anonymous, 2007b). only 2% of the remaining 6 million businesses in the
Canada’s Business and Consumer Site estimated that U.S. have done so (Densmore, 1998; Rogers, 1995).
total B2B online trading in the U.S. will increase Furthermore, large companies have had difficulties
from approximately $1.6 trillion in 2002 to $7.2 tril- motivating their partners to adopt EDI, and on aver-
lion in 2006 (strategis.gc.ca, 2003). An EC World age have only been able to motivate 20% of their
survey of 151 companies, randomly selected from partners to implement EDI (Chwelos, Benbasat, &
EC World subscribers, shows that despite the drag- Dexter, 2001). Given that EDI has been and will
ging economy in 2001, 90% of companies planed to likely continue to be a major part of e-commerce, it
sustain or increase their e-commerce or e-business is important to understand why its adoption is not
investments where only 9% intend to scale back e- as high as initially anticipated. Is EDI more widely
business spending at all, and if so, only at a moder- adopted now due to the web-based technologies?
ate rate (McKendrik, 2001). Given the importance What are the reasons for the low adoption rate?
of B2B e-commerce, it is critical to form successful Most IOS studies to date have focused on one
e-business partnerships. of the partners in the partnership. For example, in
EDI is one of the earliest types of B2B e-commerce studies regarding outsourcing, surveys have been
technologies. Proponents of EDI claim that as B2B sent to firms for their perceptions of the relation-
e-commerce grows, EDI will expand. The 2007 U.S. ship (Grover, Cheon, & Teng, 1996; Nam, Rajagopa-
Census Bureau reports that B2B e-commerce relies lan, Rao, & Chaudhury, 1996). In the case of EDI,
overwhelmingly on proprietary EDI system (Anon- adoption and implementation questions have been
ymous, 2007b). In 2002, Giga Information Group, directed at firms that have been requested to adopt
Inc. predicted that EDI revenues for software and EDI (Banerjee & Sriram, 1995; Chwelos et al., 2001;
services will grow from $1.8 billion in 2001 to $2.1 Hart & Saunders, 1998; Iacovou, Benbasat, & Dex-
billion by 2006 (Vollmer, 2002). Forrester Research ter, 1995; Suzuki & Williams, 1998; Williams, Magee,
reported that many-to-many EDI networks remain & Suzuki, 1998). However, because a partnership
the largest electronic channel for B2B orders and is formed, the perspective of both partners should
sales (Bartels, 2003). In recent years, critics of EDI be sought. In order to develop a B2B e-commerce
proclaimed its demise with the emergence of web- implementation framework, this study interviewed
based e-commerce. Computerworld reports that after both partners forming an EDI partnership.
all these years and predictions that XML (extensible
mark-up language, a document-tagged language that
can be used to send documents using Internet tech- RESEARCH OPPORTUNITY
nologies) would destroy EDI, EDI is still alive and
well (Silwa, 2004; Sliwa, 2000). With large corpora- An opportunity existed to study the EDI imple-
tions, the old tried-and-true EDI initiatives still rule. mentation projects of several divisions of a world-
Computerworld interviewed users attending a Data wide aerospace company. This research studied four
Interchange Standards Association conference who of these divisions, all based in the United States.
stated that not only is EDI alive and well within their EDI implementation is broad; some areas to which
companies, but also that its usage actually contin- EDI can be applied include Finance, Materials and
ues to grow—because they are either expanding the Management, Transportation, Purchasing, Distribu-
number of EDI trading partners, increasing the types tion and Warehousing, Insurance, and Government.
of transactions, or bringing smaller suppliers into the When organizations begin to utilize EDI, the first
fold through web-based forms. Despite negative out- transactions are usually for either Procurement or
looks and forecasts, it appears that EDI is expanding Sales Invoices (Hart & Saunders, 1998; Premkumar,
and adapting to utilize the web-based technologies Ramamurthy, & Nilakanta, 1994). The EDI imple-
and it is still an important part of the B2B market. mentation projects in this study were for automat-
Not all the statistics regarding EDI report a success ing the manual/paper-based procurement processes
story. Some studies show that EDI implementation (purchase orders, change notices, and acknowledge-
has not been as extensive as anticipated. Whereas ments). Since this study’s goal was to develop a B2B
95% of Fortune 1000 firms have implemented EDI, e-commerce implementation framework, the focus
A. Asher 374
on the initial stages of EDI implementation was known as non-adopters. Numerous studies have
appropriate. The framework developed was based been performed to determine which factors influ-
on EDI procurement transactions in a manufactur- ence suppliers to adopt EDI. Factors influencing
ing industry and caution must be used in extend- adoption include compatibility, relative advantage,
ing the results to other industries, such as sales and perceived relative advantage, and cost reduction
service. (Cragg & King, 1993; Premkumar et al., 1994; Tor-
natzky & Klein, 1982). Factors inhibiting adoption
include complexity, implementation cost, need to
EDI BACKGROUND change internal systems, lack of technological skills,
and lack of system integration (Pfeiffer, 1992; Saun-
Traditional EDI ders & Clark, 1992). Iacovou et al. (Iacovou, Izak,
& Dexter, 1995) researched adoption in small busi-
Swatman and Swatman (1992) define EDI as co- nesses and found that organizational readiness,
operative interorganizational systems (IOS) that external pressure to adopt, and perceived benefits
allow trading partners to exchange structured busi- were significant factors that influenced adoption.
ness information electronically between separate Social pressures, such as differences in cultural
computer applications. EDI has been around since assumptions, nature of business transactions, impor-
the 1970’s and numerous studies have shown its tance of market institution, organizational size,
advantages and disadvantages. Among the benefits organizational structure, industry competitiveness,
of EDI are to reduce cost, reduce paperwork, faster demand uncertainty, power, and trust have been
turnaround, improve control of inventories/suppli- shown to have and affect on adoption and diffusion
ers, improve customer relationship and customer (Barrett, 1999; Hart & Saunders, 1998; Jai-Yeol, Srid-
service, and a potential strategic advantage (Carter har, & Frederick, 2005; Williams, 1994).
& Fredenall, 1990; Emmelhainz, 1988; Grover, 1993;
Jai-Yeol, Narasimhan, & Riggins, 2005; Subramani,
2004; Teo, Wei, & Benbasat, 2003). Although many The Internet and EDI
benefits can be gained by adopting EDI, there are
also difficulties, which include high implementa- As the Internet expanded, many predicted the
tion costs, high data transmission costs, difficulty in demise of traditional EDI. However, EDI has evolved
keeping up with standards, difficulty in establishing to use the web-based technology and has expanded.
an audit trail, rigid message formats, and the need One main advantage that the web provides is that
for a technologically skilled staff (Cragg & King, trading partners do not have to rely on the VAN for
1993; Pfeiffer, 1992; Saunders & Clark, 1992; Swat- data transmission, thus saving on transmission costs.
man & Swatman, 1991). Some of the recurring costs However, the partners need to take care of the ser-
associated with traditional EDI are due to the usage vices provided by the VAN. Some of the services
of the Value Added Network (VAN). Among the ser- that the VAN provided are security, standards trans-
vices provided by the VAN are fast and secure mes- lation, and fast and reliable transmission (Downing,
sage transmission between trading partners, but it 2002; Kay, 2004; Witte, Grunhagen, & Clarke, 2003).
charges per the number of characters sent. To address security and transmission performance
EDI partnerships have typically been initiated by issues some companies have adopted the new AS2
large companies requesting their partners to adopt protocol (EDI Integration Applicability Statement 2)
an e-business solution. So, the large companies are which uses certificate-based encryption and data
known as initiators. In this study, the four divisions compression (Scheier, 2003).
of the large aerospace company are referred to as Williams and Frolick (2001) studied the evolution
the initiators. The initiators’ goal is to persuade their of EDI at FedEx. One of the findings in the case
suppliers to adopt the e-business technology. If they was that the key to being able to pursue trading
are successful in forming a partnership with a sup- partners effectively is flexibility based on the part-
plier, the supplier is known as an adopter. Those ners’ capabilities. FedEx has the ability to perform
suppliers who refuse to form the partnership are traditional-based EDI with those partners that have
METHDOLOGY
EDI Summary
This study was exploratory, in that the goal was
The literature showed that there are many factors to develop a framework for e-business implementa-
involved in the formation of successful EDI partner- tions. In order to understand the process by which
ships. As the technology evolves, there are opportu- the partnerships were formed, open-ended inter-
nities to form e-business partnerships that may have views were conducted with both partners, archival
been too costly in the past. Depending on the types data was collected, and the data was analyzed.
of relationships and capabilities of the partners, vari- A grounded theory research methodology was
ous types of e-business relationships may be formed. used with the goal of producing an explanation of
The B2B e-commerce framework developed in this what led to a successful EDI implementation and
study took these factors into consideration. what prevented the formation of a successful partner-
ship. From this, a B2B e-commerce implementation
framework was developed. Grounded theory “is an
RESEARCH QUESTIONS inductive, theory discovery methodology that allows
the researcher to develop a theoretical account of
In order to develop a B2B e-commerce imple- the general features of a topic while simultaneously
mentation framework, the process for forming the grounding the account in empirical observation or
Sources of Information
A. Asher 376
TABLE 2 Research Questions and Sources of Information focus of this research. The four divisions will be
referred to as 1, 2, 3, and 4. Divisions 1, 2, and 3
Total have similar business facilities. That is, all three have
Role Div 1 Div 2 Div 3 Div 4 (w/dups)
production facilities for a few product lines with
Management 01 11 21 28 12 fairly known production rates and schedules. Divi-
02 12 22 29 sion 4 was originally built as a research and devel-
03 13 opment facility. This division also has a production
04 14
facility; however, production rates are low and vary
Analysts/Programmers 051 15 23 30 17
061 16 24 31
by product and volume. By the nature of being part
07 17 383 32 of an aerospace company, all of the divisions pro-
332 18 332 duce a low volume of end products when compared
051 to other industries, such as automotive, consumer
061 electronics, clothing, and so on.
Procurement Agents 08 19 25 34 12 Initiators’ key personnel were identified by exam-
09 20 26 35
ining archival data for participants involved in the
10 27 36
37 implementation of EDI at each division. E-mails
Total 11 10 8 12 41 were sent to these employees informing them of
(Including 3 duplicates. the purpose of the study and requesting either a
See notes 1 & 2) face-to-face or telephone interview. When possible,
Notes: 1: Initially worked at Division 1 and then moved to Division 4;
a face-to-face interview was preferred. Interview
2: Initially worked at Division 4, then provided consulting services times ranged from approximately 30 to 60 minutes.
to Division 1; and 3: Initially worked at a division not included in Additionally, names of other key personnel were
this study. Division 3 had a similar process as the division that this
participant came from. requested for further interviews.
A total of 38 key personnel participated in the
data” (Martin & Turner, 1986). Grounded theory study. Participants were coded with a two digit iden-
approaches are becoming increasingly common tification code (01, 02, … , 38). Table 2 shows the
in the IS research literature because the method is key personnel that participated in the study at each
extremely useful in developing context-based, pro- division by their functional role.
cess-oriented descriptions and explanations of the
phenomenon (Myers, 1997). So, grounded theory
methodology was appropriate for this study. Suppliers’ Points of Contact
A. Asher 378
Managers, Systems Analysts, Programmers, and Pro- The primary criterion was high volume of trans-
curement Agents. The results indicate that the initia- actions. Typically, partners with high volume of
tors’ primary objective in pursuing EDI partnerships transactions also represented the high total dol-
was to become more efficient. Initiator’s stated that lars spent with a supplier, and low dollars per
EDI would help them “streamline” their processes transaction. Transactions with a low dollar value
in order to reduce cost. Note that reduce cycle time, generally indicate that the transaction is simple.
eliminate/reduce paper, and reduce errors in manual High dollar transactions require additional signatures
processes all have a direct impact on cost reduc- and are processed through a more complex cycle.
tion. Although the secondary reasons of integration, Additionally, since a lot of business was conducted
industry standard, and ensure delivery also assist in with these selected suppliers, they represented the
reducing cost, these factors relate more to effective- partners with which there was a close relationship.
ness rather than efficiency. There may be cases where you have partners with
low volume of transactions, but with high dollars:
these partners also represent a close relationship.
Suppliers’ Feedback However, due to the low volume of transactions, an
e-business partnership was not pursued.
The feedback from the suppliers was that they Once EDI was established with a high transaction
formed the partnerships because the customer volume supplier, the benefits of B2B e-commerce
demanded it. They felt that they needed to comply (reduction of cycle time, cost, and paper-based pro-
with the demands of the initiators since the aerospace cess) are gained for a large portion of the business.
division was a large customer and failure to comply This logic was used in preparing business cases to
would risk losing future business. Additionally, the approve the EDI implementation initiatives. Archival
entire industry was automating manual processes and data for these divisions revealed that on average, 200
utilizing e-commerce; so, they would have to do the suppliers accounted for approximately 75 to 80% of
same or risk not being able to participate or compete. the volume of transactions. Figure 1 illustrates this,
Of the 76 distinct suppliers interviewed, 67 stated that showing a typical cumulative volume of transactions
they had already implemented EDI with another cus- by supplier chart for one of the divisions for the first
tomer. So, they already had the existing infrastructure three quarters of 2001.
and skills to comply with the customer’s demand. Some of the participants’ comments in describing
Some suppliers also stated that the implementation the partner identification process were as follows:
of EDI promised to reduce cycle time, provide for inte-
gration to their internal systems, and reduce errors. ⦁ “Get the biggest bang for the buck.”
⦁ “Get the low hanging fruit.”
⦁ “Apply the 80/20 rule.”
How Were the E-Business
Partnerships Pursued?
Initiators’ Implementation Process
Information as to how the e-business partnerships
were pursued came from the initiators’ open-ended The processes used at the each of the aerospace
interview questions. This section reports on how divisions are summarized in this section. The EDI
the initiators identified potential e-business partners, implementation processes for divisions 1, 2, & 4
how the adoption took place, and the confirmation were similar; whereas division 3 decided to utilize
of the process with the suppliers. an outsource partner to assist them in the formation
of the EDI partnerships.
E-Business Partner Identification Divisions 1, 2, & 4 The first step in the process was
to communicate the objective to form e-business
All four divisions used similar criteria to identify partnerships to their suppliers. These divisions held
potential partners for the IOS e-business partnership. occasional (typically bi-annual) supplier conferences
Cummulative Percent
70%
60%
40%
30%
20%
10%
0%
0 50 100 150 200 250 300 350 400 450 500
Number of Suppliers
with their close partners. At these conferences, the in the future. However, they did not threaten the
initiative to form B2B e-commerce partnerships was suppliers with loss of business or attempt to force
communicated. A general process of the steps taken them into the partnership.
to form the EDI partnerships is shown in Figure 2.
A description of the general process follows. STEP 4—Trading Partner Agreement If a supplier
agreed to form the relationship, a Trading Partner
STEP 1—Partner Identification Potential e-business Agreement (TPA) was sent to the supplier. This
partners were identified as previously described. agreement stated that the supplier wanted to form
the EDI e-commerce relationship and would be
STEP 2—Letter to Supplier/Gather Information receiving transactions electronically.
Suppliers were sent a letter informing them that
the specific division was interested in forming an STEP 5—Information Technology Contact An Infor-
EDI partnership. The letter stated that EDI was the mation Technology representative then contacted
method by which the division intended to conduct the supplier to work out the technical details of the
business in the future and encouraged the supplier implementation. An EDI implementation guide was
to form a partnership. Included with the letter was sent to the supplier outlining the data mappings for
a survey to gather supplier information. Suppliers the EDI transaction sets. EDI implementation infor-
were asked whether they were already in an e-busi- mation was also provided on a web page.
ness relationship (if so, which type of EDI transac-
tions?) or had the infrastructure to form e-business STEP 6—Test/Parallel Implementation Period Test
partnerships. transactions with a combination of scenarios were
sent to the supplier. After successful transmission
STEP 3—Not Interested—Supplier Management of the documents, a “paper parallel” period began.
Contact If a supplier did not want to form the During this time, the supplier received the transac-
e‑business partnership, a Supplier Management rep- tion electronically and via mail. This period had no
resentative would make a follow-up call to encourage predetermined time span, but typically lasted 30 to
the supplier to adopt EDI. The callers reiterated that 60 days. This provided enough time for the partners
they expected all business to be done electronically to gain confidence in the e-business process.
A. Asher 380
⦁ “The problem with standards is that everybody
STEP 1
ID Suppliers has their own standard.”
⦁ “Standards can be interpreted differently by dif-
ferent people.”
STEP 2
Supplier Letter Additionally, not all procurement systems are the
same. For example, some allow multiple scheduled
delivery dates on a single line item of the order.
Others require two specific line items. In the data
Interested
in mapping phase of the implementation, these types
YES NO
EDI of technical issues need to be resolved.
Note that although division 4 used the same pro-
cess as divisions 1 & 2, they were more selective in
STEP 4 STEP 3 the partner identification step. In addition to identi-
TPA SM Contact
fying suppliers with high volume transactions; ini-
YES tially, they only pursued partnerships with suppliers
who already had existing EDI partnerships. In gen-
STEP 5
IT Contact
eral, this was not an issue. Recall that 67 of the 76
Interested
in distinct suppliers interviewed already had an exist-
EDI ing EDI partnership.
STEP 6
Test / Parallel Division 3 Division 3 formed its first EDI e-com-
Implementation
merce partnership in September 1997: it was the lat-
est of the four divisions in this study (Division 1’s
first partnership was in October 1995, division 2’s
STEP 7
Production was in March 1993, and divisions 4’s was in March
NO
1996). Division 3 initially intended on using the
same process as described previously, but to also
END
take advantage of new technological advancements:
web-based-EDI and XML standards. They wanted
FIGURE 2 General E-Business Partnership Process.
to form some kind of B2B e-commerce partnership
STEP 7—Production Once confident in the e-busi- with all their suppliers as opposed to only the high
ness process, paper copies were no longer sent. volume suppliers.
Transactions were sent through EDI in production. Division 3 soon realized that they did not have the
As can be seen, the process to form the e-busi- technical resources required to form successful B2B
ness partnership can be time consuming. For suppli- e-commerce partnerships. So, they decided to out-
ers that have never implemented EDI, the technical source this activity. Comparing division 3’s process
phase could be very difficult. Even for those suppli- to the one discussed previously, division 3 still iden-
ers that have other EDI relationships, data mappings tified the potential e-business partners, sent them
have to be configured to receive orders from the spe- letters, and obtained the TPA. After the TPA was
cific division. Although there are EDI standards, there obtained, the supplier information was forwarded
are different versions of the standard. The following to the outsource provider. Figure 3 illustrates this
comments about standards from interviewed partici- process.
pants help explain why standards did not resolve the With the assistance of the outsource provider,
data mapping requirement with new partners: division 3 formed two types of IOS e-business part-
nerships: (1) machine-to-machine e-business part-
⦁ “A standard without a methodology or an agreed nerships (EDI) and (2) non-machine-to-machine
convention for its implementation is nothing but e-business partnership (providing the data for suppli-
organized chaos.” ers to pull in PDF or XML format). Division 3 formed
A. Asher 382
related to diffusion of the technology and need to be single process. This would allow them to conduct
addresses after the initial adoption. e-business transactions with all the divisions with
Finally, some participants’ criticism was that a a single set-up.
paper-based process still existed. Since B2B e-com-
merce relationships were not formed with all the ⦁ Flexibility
partners, the costs associated with a manual system Suppliers stated that they dealt with many buy-
for printing, mailing, and processing orders were ers. They would like to have options in the types
still incurred.
of e-business technologies utilized. For example,
they would like to form true EDI partnerships
Suppliers’ Perception with some buyers, but not with others (due to
the cost of EDI set-up). From some buyers that
Suppliers’ feedback regarding the success of the required electronic transmission of orders, they
EDI implementation was also generally favorable. would rather receive the order by e-mail or some
The primary reason for success was given as reduced other electronic means.
cycle time. Suppliers were asked about the types of options
Suppliers’ criticism was generally not due to the
they preferred. They stated that it depended on the
implementation process used by the initiators, but
more general as to the difficulties of forming numer- buyers they deal with regards to the following:
ous B2B e-commerce relationships with many cus- − Number of transactions
tomers. Some of these included: − Complexity of transactions
A. Asher 384
A business relationship can be seen as a business The case study performed at the four divisions
contract for an exchange (e.g., exchange money for highlighted that the two major issues in developing
goods or services). The contract could be to man- EDI partnerships with their suppliers were (1) The
age transactions or to manage relations (Macneil, costs associated with forming the relationships were
1978). Managing transactions is based on discrete, too high for low volume suppliers; and (2) Some data
short-term exchanges. Managing relations is based transmission requirements were too complex. Note
on multiple exchanges that are expected to continue that the suppliers also had the same concerns in
over long periods of time. In the case of EDI, the forming partnerships with numerous buyers. From
relationship is entered between the initiator and the initiators’ perspective these two issues hindered
adopter for current and future transactions. Thus, a automation and the potential benefits of e-business
partnership must be formed and not strictly a mar- were not realized. Based on the case study and the
ket exchange type of relationship. Macneil showed literature review (literature on EDI and partnerships)
how the law evolved to support various types of the following framework has been developed to
exchange relationships: Classical, Neoclassical, guide large companies in the formation of success-
and Relational. Classical contracts are for discrete ful B2B e-commerce partnerships (see Figure 5). The
exchanges (e.g., to purchase a personal computer or framework addresses the two major issues that were
a software program). Neoclassical contracts are for responsible for the low adoption of EDI: Transaction
longer-term contracts that require greater flexibility Volume (low vs. high) and Transaction Type (simple
(e.g., turnkey software that requires conformance to vs. complex).
industry standards) The framework shows that the type IOS e-busi-
Williamson (1979, 1985) used Macneil’s catego- ness partnership to pursue depends on the business
ries to develop a Least-Cost Exchange-Relationships volume with the supplier and the complexity of the
Framework based on frequency of exchanges and transaction. The four alternative e-business solutions
asset specificity (see Figure 4). Frequency refers to are as follows:
how often transactions occur. Asset specificity refers
to specialized utilization of the asset and how appli- 1. Machine-to-Machine E-Commerce
cable it is to other utilizations. If the asset is unique This is true machine-to-machine e-business. Note
to a particular firm, it is asset specific. Williamson’s that this includes both traditional and Internet-
framework is based on transaction cost economics. based EDI.
2. E-Business Pull
This is where documents are placed on a server
ASSET SPECIFICITY for a supplier to access. Documents should be
available to the supplier in a format that is capable
NO YES of automated entry into the supplier’s order entry
system (e.g., XML). A supplier may access the doc-
OCCASIONAL
LOW HIGH
SIMPLE
E-Business Pull Machine-To-Machine
TRANSACTION TYPE
E-Commerce
Machine-To-Machine
E-Business Pull
E-Commerce
COMPLEX
+
+
Manual E-Transmission or
Partner Access - Extranet / Push
Partner Access - Extranet / Push
− Username – Name used to log on to an initia- systems without human intervention, but a draw-
tor’s server ing needs to be reviewed by a human. In cases
− Password – Password used to log on to an ini- requiring complex data elements, there are not
tiator’s server (for security, do not leave pass- any standard machine-to-machine transactions
word displayed in plain text) sets for the transmission. So, the initiators need
− Format of the document to be retrieved (XML, to provide an electronic method for the suppliers
PDF, TXT, etc.) to access these data elements. The following are
− Download Location (directory to place down- potential solutions:
loaded files) − Extranet/Supplier Portal
− Schedule – How often to run the program This solution allows the suppliers to connect to
Note that this strategy suggests pulling the data an initiator’s networks in order to access spe-
versus pushing. This is recommended in order cific documents. A list of complex data elements
to help establish a closed loop system. If the required, if any, can be associated with each
data is pulled, a record of the transaction can be transaction sent from an initiator to a supplier.
recorded. In a push situation, there are numerous This list can be used to automate the process of
problems that can occur causing the transmission providing a supplier access to the complex data
to fail (e.g., network at receiving end is down, e- element. One method is for an initiator to copy
mail accounts change, servers are down, etc.). If a each data element in the list to a specific area
push strategy was utilized, an acknowledgement that the supplier has access to via the portal.
of receipt would be necessary. Another method is to provide the supplier with
3. Partner Access - Extranet/Push links to the documents in the list via the portal.
Some suppliers may have requirements for com- − Push
plex data, such as drawings, quality specifica- With this solution, rather than the suppliers
tions, or computer-aided design models. These accessing the documents via the portal, the
complex data elements can be received by the documents are sent to the suppliers (e.g. FTP
suppliers’ servers, but they typically can not be or e-mail). Note that some of these documents
processed by the suppliers’ servers. For exam- may be large and if e-mail is used it will need to
ple, an EDI order transaction can be processed accommodate for this. As previously discussed,
to automatically create an order on the suppliers’ a pull methodology is recommended in order
A. Asher 386
to establish a closed loop system. The push is the initiator to eliminate the paper-based system, the
shown here as a potential alternative. data needs to be provided to the supplier electroni-
If the initiators’ system accommodates both of cally. If the paper-based system remains, it interferes
these solutions, a method to determine which with the machine-to-machine e-commerce solution,
technology to use is necessary. A suppliers’ data- as there is a potential to send duplicate data to the
base containing their preferences can be used. partner (electronically and manually). In addition,
The database will be queried to determine how a some of the costs and delays of the paper based sys-
supplier prefers the complex data elements and in tem remain. A pull methodology is recommended in
the case of a push, what technology to use, and order to establish a closed loop system.
the destination location. Even in low volume situations, the suppliers
4. Manual E-Transmission should have an opportunity to automate the process
This is a manual method of transmitting complex of receiving the order. For example, they should not
data elements, such as FTP or e-mail. be required to use a web browser to connect to a
site and download their orders. During the interview
process, several suppliers stated that they conduct
High-volume/Simple transaction business with numerous companies who require
them to manually log in to different sites using differ-
The finding for high volume simple transactions is ent user ids, different passwords, etc., and download
not new. Large companies have already been form- documents. This is a very time consuming process.
ing true machine-to-machine e-commerce solutions It is the responsibility of the aerospace division to
with these types of suppliers and the framework provide a method to automate the process. How-
confirms this practice. Recall that suppliers with ever, the decision to automate and responsibility of
high volume represent a potential to save a lot of automation resides with the supplier.
time and money and reduce errors by automating
manual intervention. Typically, these suppliers are
Low-volume/Complex transaction
not mere vendors and represent partners with which
there are close relationships (close relationships with
low volume suppliers could also exist when the total In low volume high complexity situations, the
value of the transactions is high). So, automation of framework suggests to provide the complex data
the information exchange is beneficial to both part- through either “Partner Access—Extranet/Pull” or a
ners and the framework suggests that it is necessary manual e-transmission solution. A decision has to
to integrate and diffuse as much as possible. be made if the requirement for the complex data
with the specific supplier will be a one-time or an
on-going requirement. If it is a one-time require-
High-volume/Complex transaction ment, then manual e-transmission of the docu-
ment is appropriate. Otherwise, a “Partner access
As discussed above, due to having a high volume – Extranet/Push” account should be created and an
of transactions, a true machine-to-machine partner- evaluation of forming a B2B e-commerce partner-
ship should be pursued. Complex data elements ship should be performed.
have been difficult to automate by an e-commerce
solution. The framework suggests using the “Partner
Access—Extranet/Push” option. Framework Discussion/Update
The recommended solutions in the framework are
Low-volume/Simple transaction based on current technology and EDI/XML standards.
As enhancements in e-business Internet solutions
Due to the low volume, both the initiators and develop and standards evolve, potential e-business
potential partners have resisted forming an auto- solutions and the criteria for using each will change.
mated e-commerce solution. However, in order for The theme of the framework is that partnerships are
A. Asher 388
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BIOGRAPHY
141–157. Abraham Asher is an Assistant Professor in Information
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Systems at the College of Business Administration at Cali-
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Myers, M. D. (1997). Qualitative Research in Information Systems. Man fornia State University, Long Beach. He earned a Ph.D.
agement Information Systems Quarterly, 21 (2), 241–242. in information systems from the Claremont Graduate
A. Asher 390