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Information Systems Management, 24:373–390, 2007

Copyright © Taylor & Francis Group, LLC


ISSN: 1058-0530 print/1934-8703 online
DOI: 10.1080/10580530701586144

Developing a B2B E-Commerce


Implementation Framework: A Study of
EDI Implementation for Procurement
Abraham Asher
Assistant Professor, California ABSTRACT  A case study was performed examining the electronic data
State University, Long Beach, interchange (EDI) implementation projects of four divisions of an aero-
Long Beach, CA, USA. space company. By interviewing both partners in the relationship, a busi-
ness-to-business (B2B) electronic commerce (e-commerce) implementation
framework was developed. The framework provides guidelines for the type
of e-business partnership to be pursued based on the volume of transac-
tions (low vs. high) and complexity of transactions (simple vs. complex).
Machine-to-machine B2B solutions should be pursued when the there is a
high transaction volume of simple transactions. In other situations, poten-
tial B2B solutions include: e-business pull, partner access-extranet/push, or
manual e-transmission.

Keywords  electronic commerce (e-commerce), electronic data interchange


(EDI), interorganizational systems (IOS), adoption of IT, partnerships

You might be thinking to yourself, what more is there learn from Electronic
Data Interchange (EDI) in 2007. Don’t we know everything there is about
this several decades old technology? Due to the wealth of historical informa-
tion regarding EDI, it can now be studied for factors that lead to successful
EDI partnerships and for factors that hindered the formation of these part-
nerships. An understanding of these factors can assist in the formation of
future Electronic Commerce (e-commerce) partnerships. We now have the
benefit of “hindsight” in forming new Business-to-business (B2B) e-com-
merce partnerships, which are critical in today’s business environment.
Interorganizational Systems (IOS) are being used to form partnerships that
allow companies to concentrate on their core competencies, while relying
on their partners for support activities. Several research papers and forecasts
show that e-commerce is still growing. Businessline (Anonymous, 2007a)
published a report forecasting that online revenues for Indiamart.com will
increase from Rs 9 billion in 2004–2005 to Rs 53 billion by 2007–2008 and
cross Rs 125 billion by 2009–2010. In the B2B trade publishing industry,
Address correspondence to
Abraham Asher, Information Outlook (Anonymous, 2006) reports that a forecast by Outsell
California State University, Inc. predicts a modest 5.9% compound annual growth rate from 2006 to
Long Beach,
2009. In it’s 2007 E-Stats, the U.S. Census Bureau reported that the total value
Long Beach, CA 90840-8506, USA.
E-mail:aasher@csulb.edu of U.S. shipments, sales, or revenues increased by 8.1% in 2005 and that 92%
373
of all e-commerce was B2B (Anonymous, 2007b). only 2% of the remaining 6 million businesses in the
Canada’s Business and Consumer Site estimated that U.S. have done so (Densmore, 1998; Rogers, 1995).
total B2B online trading in the U.S. will increase Furthermore, large companies have had difficulties
from approximately $1.6 trillion in 2002 to $7.2 tril- motivating their partners to adopt EDI, and on aver-
lion in 2006 (strategis.gc.ca, 2003). An EC World age have only been able to motivate 20% of their
survey of 151 companies, randomly selected from partners to implement EDI (Chwelos, Benbasat, &
EC World subscribers, shows that despite the drag- Dexter, 2001). Given that EDI has been and will
ging economy in 2001, 90% of companies planed to likely continue to be a major part of e-commerce, it
sustain or increase their e-commerce or e-business is important to understand why its adoption is not
investments where only 9% intend to scale back e- as high as initially anticipated. Is EDI more widely
business spending at all, and if so, only at a moder- adopted now due to the web-based technologies?
ate rate (McKendrik, 2001). Given the importance What are the reasons for the low adoption rate?
of B2B e-commerce, it is critical to form successful Most IOS studies to date have focused on one
e-business partnerships. of the partners in the partnership. For example, in
EDI is one of the earliest types of B2B e-commerce studies regarding outsourcing, surveys have been
technologies. Proponents of EDI claim that as B2B sent to firms for their perceptions of the relation-
e-commerce grows, EDI will expand. The 2007 U.S. ship (Grover, Cheon, & Teng, 1996; Nam, Rajagopa-
Census Bureau reports that B2B e-commerce relies lan, Rao, & Chaudhury, 1996). In the case of EDI,
overwhelmingly on proprietary EDI system (Anon- adoption and implementation questions have been
ymous, 2007b). In 2002, Giga Information Group, directed at firms that have been requested to adopt
Inc. predicted that EDI revenues for software and EDI (Banerjee & Sriram, 1995; Chwelos et al., 2001;
services will grow from $1.8 billion in 2001 to $2.1 Hart & Saunders, 1998; Iacovou, Benbasat, & Dex-
billion by 2006 (Vollmer, 2002). Forrester Research ter, 1995; Suzuki & Williams, 1998; Williams, Magee,
reported that many-to-many EDI networks remain & Suzuki, 1998). However, because a partnership
the largest electronic channel for B2B orders and is formed, the perspective of both partners should
sales (Bartels, 2003). In recent years, critics of EDI be sought. In order to develop a B2B e-commerce
proclaimed its demise with the emergence of web- implementation framework, this study interviewed
based e-commerce. Computerworld reports that after both partners forming an EDI partnership.
all these years and predictions that XML (extensible
mark-up language, a document-tagged language that
can be used to send documents using Internet tech- RESEARCH OPPORTUNITY
nologies) would destroy EDI, EDI is still alive and
well (Silwa, 2004; Sliwa, 2000). With large corpora- An opportunity existed to study the EDI imple-
tions, the old tried-and-true EDI initiatives still rule. mentation projects of several divisions of a world-
Computerworld interviewed users attending a Data wide aerospace company. This research studied four
Interchange Standards Association conference who of these divisions, all based in the United States.
stated that not only is EDI alive and well within their EDI implementation is broad; some areas to which
companies, but also that its usage actually contin- EDI can be applied include Finance, Materials and
ues to grow—because they are either expanding the Management, Transportation, Purchasing, Distribu-
number of EDI trading partners, increasing the types tion and Warehousing, Insurance, and Government.
of transactions, or bringing smaller suppliers into the When organizations begin to utilize EDI, the first
fold through web-based forms. Despite negative out- transactions are usually for either Procurement or
looks and forecasts, it appears that EDI is expanding Sales Invoices (Hart & Saunders, 1998; Premkumar,
and adapting to utilize the web-based technologies Ramamurthy, & Nilakanta, 1994). The EDI imple-
and it is still an important part of the B2B market. mentation projects in this study were for automat-
Not all the statistics regarding EDI report a success ing the manual/paper-based procurement processes
story. Some studies show that EDI implementation (purchase orders, change notices, and acknowledge-
has not been as extensive as anticipated. Whereas ments). Since this study’s goal was to develop a B2B
95% of Fortune 1000 firms have implemented EDI, e-commerce implementation framework, the focus

A. Asher 374
on the initial stages of EDI implementation was known as non-adopters. Numerous studies have
appropriate. The framework developed was based been performed to determine which factors influ-
on EDI procurement transactions in a manufactur- ence suppliers to adopt EDI. Factors influencing
ing industry and caution must be used in extend- adoption include compatibility, relative advantage,
ing the results to other industries, such as sales and perceived relative advantage, and cost reduction
service. (Cragg & King, 1993; Premkumar et al., 1994; Tor-
natzky & Klein, 1982). Factors inhibiting adoption
include complexity, implementation cost, need to
EDI BACKGROUND change internal systems, lack of technological skills,
and lack of system integration (Pfeiffer, 1992; Saun-
Traditional EDI ders & Clark, 1992). Iacovou et al. (Iacovou, Izak,
& Dexter, 1995) researched adoption in small busi-
Swatman and Swatman (1992) define EDI as co- nesses and found that organizational readiness,
operative interorganizational systems (IOS) that external pressure to adopt, and perceived benefits
allow trading partners to exchange structured busi- were significant factors that influenced adoption.
ness information electronically between separate Social pressures, such as differences in cultural
computer applications. EDI has been around since assumptions, nature of business transactions, impor-
the 1970’s and numerous studies have shown its tance of market institution, organizational size,
advantages and disadvantages. Among the benefits organizational structure, industry competitiveness,
of EDI are to reduce cost, reduce paperwork, faster demand uncertainty, power, and trust have been
turnaround, improve control of inventories/suppli- shown to have and affect on adoption and diffusion
ers, improve customer relationship and customer (Barrett, 1999; Hart & Saunders, 1998; Jai-Yeol, Srid-
service, and a potential strategic advantage (Carter har, & Frederick, 2005; Williams, 1994).
& Fredenall, 1990; Emmelhainz, 1988; Grover, 1993;
Jai-Yeol, Narasimhan, & Riggins, 2005; Subramani,
2004; Teo, Wei, & Benbasat, 2003). Although many The Internet and EDI
benefits can be gained by adopting EDI, there are
also difficulties, which include high implementa- As the Internet expanded, many predicted the
tion costs, high data transmission costs, difficulty in demise of traditional EDI. However, EDI has evolved
keeping up with standards, difficulty in establishing to use the web-based technology and has expanded.
an audit trail, rigid message formats, and the need One main advantage that the web provides is that
for a technologically skilled staff (Cragg & King, trading partners do not have to rely on the VAN for
1993; Pfeiffer, 1992; Saunders & Clark, 1992; Swat- data transmission, thus saving on transmission costs.
man & Swatman, 1991). Some of the recurring costs However, the partners need to take care of the ser-
associated with traditional EDI are due to the usage vices provided by the VAN. Some of the services
of the Value Added Network (VAN). Among the ser- that the VAN provided are security, standards trans-
vices provided by the VAN are fast and secure mes- lation, and fast and reliable transmission (Downing,
sage transmission between trading partners, but it 2002; Kay, 2004; Witte, Grunhagen, & Clarke, 2003).
charges per the number of characters sent. To address security and transmission performance
EDI partnerships have typically been initiated by issues some companies have adopted the new AS2
large companies requesting their partners to adopt protocol (EDI Integration Applicability Statement 2)
an e-business solution. So, the large companies are which uses certificate-based encryption and data
known as initiators. In this study, the four divisions compression (Scheier, 2003).
of the large aerospace company are referred to as Williams and Frolick (2001) studied the evolution
the initiators. The initiators’ goal is to persuade their of EDI at FedEx. One of the findings in the case
suppliers to adopt the e-business technology. If they was that the key to being able to pursue trading
are successful in forming a partnership with a sup- partners effectively is flexibility based on the part-
plier, the supplier is known as an adopter. Those ners’ capabilities. FedEx has the ability to perform
suppliers who refuse to form the partnership are traditional-based EDI with those partners that have

375 Developing a B2B E-Commerce Implementation Framework


the infrastructure (technology and skills) and it pro- e-business partnerships must be analyzed. This
vides other alternatives for their other partners (URL analysis highlights not only the actions that led to
for internet access, FTP-file transfer protocol, dial-up successful partnerships, but also the actions that
access, or other direct computer-to-computer access). inhibited the formation of the partnerships. So, it is
DeJesus (2001) performed a field report comparing necessary to understand why the partnerships were
EDI to XML and discovered that some companies pursued, how the partnerships were pursued, and
see EDI and XML coexisting indefinitely. EDI is the perceptions of the implementation from both
excellent for trading partners exchanging a high vol- partners point of view (what lead to or hindered the
ume of transactions; whereas XML may impede their formation of successful partnerships)? So, this study
connections. posed the following questions:
Downing (2002) compared the performance of
traditional EDI, web-based EDI, and companies not 1. Why were the e-business partnerships pursued?
using EDI. Downing reports that companies using 2. How were the e-business partnerships pursued?
web-based or traditional EDI experience superior 3. What were the partners’ perceptions of the
performance in internal operational efficiency as implementation?
well as overall performance, while companies using
web-based EDI experience superior performance in Table 1 below summarizes the Research Ques-
commitment between EDI partners as well as over- tions and Sources of Information.
all performance.

METHDOLOGY
EDI Summary
This study was exploratory, in that the goal was
The literature showed that there are many factors to develop a framework for e-business implementa-
involved in the formation of successful EDI partner- tions. In order to understand the process by which
ships. As the technology evolves, there are opportu- the partnerships were formed, open-ended inter-
nities to form e-business partnerships that may have views were conducted with both partners, archival
been too costly in the past. Depending on the types data was collected, and the data was analyzed.
of relationships and capabilities of the partners, vari- A grounded theory research methodology was
ous types of e-business relationships may be formed. used with the goal of producing an explanation of
The B2B e-commerce framework developed in this what led to a successful EDI implementation and
study took these factors into consideration. what prevented the formation of a successful partner-
ship. From this, a B2B e-commerce implementation
framework was developed. Grounded theory “is an
RESEARCH QUESTIONS inductive, theory discovery methodology that allows
the researcher to develop a theoretical account of
In order to develop a B2B e-commerce imple- the general features of a topic while simultaneously
mentation framework, the process for forming the grounding the account in empirical observation or

TABLE 1  Initiators’ Key Personnel

Sources of Information

Initiators’ Initiators’ Suppliers’ Point Archival


Questions Management Implementers of Contact Data

Why were the e-business partnerships pursued? X X X


How were the e-business partnerships pursued? X X X
What were the partners’ perceptions of the implementation? X X X

A. Asher 376
TABLE 2  Research Questions and Sources of Information focus of this research. The four divisions will be
referred to as 1, 2, 3, and 4. Divisions 1, 2, and 3
Total have similar business facilities. That is, all three have
Role Div 1 Div 2 Div 3 Div 4 (w/dups)
production facilities for a few product lines with
Management 01 11 21 28 12 fairly known production rates and schedules. Divi-
02 12 22 29 sion 4 was originally built as a research and devel-
03 13 opment facility. This division also has a production
04 14
facility; however, production rates are low and vary
Analysts/Programmers 051 15 23 30 17
061 16 24 31
by product and volume. By the nature of being part
07 17 383 32 of an aerospace company, all of the divisions pro-
332 18 332 duce a low volume of end products when compared
051 to other industries, such as automotive, consumer
061 electronics, clothing, and so on.
Procurement Agents 08 19 25 34 12 Initiators’ key personnel were identified by exam-
09 20 26 35
ining archival data for participants involved in the
10 27 36
37 implementation of EDI at each division. E-mails
Total 11 10 8 12 41 were sent to these employees informing them of
(Including 3 duplicates. the purpose of the study and requesting either a
See notes 1 & 2) face-to-face or telephone interview. When possible,
Notes: 1: Initially worked at Division 1 and then moved to Division 4;
a face-to-face interview was preferred. Interview
2: Initially worked at Division 4, then provided consulting services times ranged from approximately 30 to 60 minutes.
to Division 1; and 3: Initially worked at a division not included in Additionally, names of other key personnel were
this study. Division 3 had a similar process as the division that this
participant came from. requested for further interviews.
A total of 38 key personnel participated in the
data” (Martin & Turner, 1986). Grounded theory study. Participants were coded with a two digit iden-
approaches are becoming increasingly common tification code (01, 02, … , 38). Table 2 shows the
in the IS research literature because the method is key personnel that participated in the study at each
extremely useful in developing context-based, pro- division by their functional role.
cess-oriented descriptions and explanations of the
phenomenon (Myers, 1997). So, grounded theory
methodology was appropriate for this study. Suppliers’ Points of Contact

Persons who were points of contact for the sup-


FINDINGS pliers were identified by obtaining archival records
from the initiators’ listings of e-business contacts for
This section discusses the data sources used in each of their suppliers. From each list, a random
this study and then proceeds with the finding of sample of approximately 10% of the total population
the interview data: why the e-business partnerships was selected (this represented 68 points of contact).
were pursued, how the e-business partnerships were As per the grounded theory nature of the study, it
pursued, and what the partners’ perceptions were of was determined that if a pattern did not appear from
the implementation. the sample, more interviews would be conducted.
Telephone interviews that lasted approximately
20 to 30 minutes were conducted with each point
Findings—Data Sources of contact. The interviews were conducted to con-
firm the implementation process described by the
Initiators’ Key Personnel initiating divisions, determine the factors that influ-
enced the formation of the partnership, and identify
As previously discussed, the EDI implementations factors necessary for a successful B2B e-commerce
of four divisions of an aerospace company were the partnership.

377 Developing a B2B E-Commerce Implementation Framework


TABLE 3  Suppliers’ Points of Contact corporation and they manufactured products that
required similar components and raw material, sup-
Department Function Total
pliers were often used by more than one division.
Information Technology 42 So, interviews performed with a single supplier could
Sales 29 represent a partnership with more than one division.
General Management  9 Additionally, some of the suppliers are large corpora-
Total 80 tions that have numerous sites. In some of these large
companies e-business relationships for all the sites
During the interview process, there were cases are formed through a central site (or a few e-business
where a point of contact was no longer employed sites). Thus, an interview with a point of contact at
by a supplier. Additionally, some of the suppliers one of the central sites of a large supplier may repre-
merged with other companies or were no longer sent several partnerships for each aerospace division.
in business. In these cases, replacement points of Therefore, the 80 interviews represented between 18%
contact were interviewed. As the interview process to 28% of the total number of partnerships in divisions
continued, similar feedback was being re-iterated by 1, 2, and 3, and 37% of the partnerships in division 4.
the points of contact. So, after 80 interviews, it was
determined that enough interviews were conducted.
The 80 interviews represented 76 distinct companies
Why Pursue the  
(at four companies two interviews were performed).
In two cases, after the interview, the point of con- E-Business Partnership?
tact felt that additional information could be gained
The results of the open-ended interview ques-
by interviewing another team member. In the other
tions from both the initiators and suppliers were
two cases, the company was large and had several
used to determine why the e-business partnerships
sites. Thus, interviews were conducted with a point
were pursued.
of contact at two key sites. Table 3 lists key points
of contact by their departmental function. Points of
contact were asked their function and were catego- Driving Factors
rized as a Salesperson, an Information Technology
Person, or a General Management Person. General Initiators’ Feedback
Management roles included the company President, The feedback from all four divisions was similar
Vice President, or owner. as to why the relationships were pursued. The main
Table 4 lists the number of partnerships that the reasons for pursuing the relationships were:
interviews represented at each aerospace division.
Since the aerospace divisions belonged to the same ⦁ Reduce Cost (Primarily);
TABLE 4  Supplier Interviews by Division ⦁ Reduce Cycle Time;
⦁ Eliminate/Reduce paper in the current procure-
Div 1 Div 2 Div 3 Div 4 ment process; and
Total Number of Interviews   42   47   41 17 ⦁ Reduce errors in manual process.
Distinct Number of
  39   43   39 15
Companies Represented A few participants added the following reasons:
Number of Partnerships
  39   59   47 20
Represented ⦁ Integration;
Total Number of EDI
208 205 208 54 ⦁ Industry Standard; and
Partnerships
⦁ Ensure Delivery.
Percentage of Partnerships
18.8% 28.8% 22.6% 37.0%
Interviewed
The responses were consistent from both Supplier
Notes: There were a total of 80 interviews representing 76 distinct com-
Management and Information Technology organi-
panies. The above numbers take into account multiple divisions
having a relationship with a single supplier and a single supplier zations and from all the functional roles, such as
accounting for multiple partnerships. Management (Top, Middle, and First Level), Project

A. Asher 378
Managers, Systems Analysts, Programmers, and Pro- The primary criterion was high volume of trans-
curement Agents. The results indicate that the initia- actions. Typically, partners with high volume of
tors’ primary objective in pursuing EDI partnerships transactions also represented the high total dol-
was to become more efficient. Initiator’s stated that lars spent with a supplier, and low dollars per
EDI would help them “streamline” their processes transaction. Transactions with a low dollar value
in order to reduce cost. Note that reduce cycle time, generally indicate that the transaction is simple.
eliminate/reduce paper, and reduce errors in manual High dollar transactions require additional signatures
processes all have a direct impact on cost reduc- and are processed through a more complex cycle.
tion. Although the secondary reasons of integration, Additionally, since a lot of business was conducted
industry standard, and ensure delivery also assist in with these selected suppliers, they represented the
reducing cost, these factors relate more to effective- partners with which there was a close relationship.
ness rather than efficiency. There may be cases where you have partners with
low volume of transactions, but with high dollars:
these partners also represent a close relationship.
Suppliers’ Feedback However, due to the low volume of transactions, an
e-business partnership was not pursued.
The feedback from the suppliers was that they Once EDI was established with a high transaction
formed the partnerships because the customer volume supplier, the benefits of B2B e-commerce
demanded it. They felt that they needed to comply (reduction of cycle time, cost, and paper-based pro-
with the demands of the initiators since the aerospace cess) are gained for a large portion of the business.
division was a large customer and failure to comply This logic was used in preparing business cases to
would risk losing future business. Additionally, the approve the EDI implementation initiatives. Archival
entire industry was automating manual processes and data for these divisions revealed that on average, 200
utilizing e-commerce; so, they would have to do the suppliers accounted for approximately 75 to 80% of
same or risk not being able to participate or compete. the volume of transactions. Figure 1 illustrates this,
Of the 76 distinct suppliers interviewed, 67 stated that showing a typical cumulative volume of transactions
they had already implemented EDI with another cus- by supplier chart for one of the divisions for the first
tomer. So, they already had the existing infrastructure three quarters of 2001.
and skills to comply with the customer’s demand. Some of the participants’ comments in describing
Some suppliers also stated that the implementation the partner identification process were as follows:
of EDI promised to reduce cycle time, provide for inte-
gration to their internal systems, and reduce errors. ⦁ “Get the biggest bang for the buck.”
⦁ “Get the low hanging fruit.”
⦁ “Apply the 80/20 rule.”
How Were the E-Business
Partnerships Pursued?
Initiators’ Implementation Process
Information as to how the e-business partnerships
were pursued came from the initiators’ open-ended The processes used at the each of the aerospace
interview questions. This section reports on how divisions are summarized in this section. The EDI
the initiators identified potential e-business partners, implementation processes for divisions 1, 2, & 4
how the adoption took place, and the confirmation were similar; whereas division 3 decided to utilize
of the process with the suppliers. an outsource partner to assist them in the formation
of the EDI partnerships.

E-Business Partner Identification Divisions 1, 2, & 4  The first step in the process was
to communicate the objective to form e-business
All four divisions used similar criteria to identify partnerships to their suppliers. These divisions held
potential partners for the IOS e-business ­partnership. occasional (typically bi-annual) supplier conferences

379 Developing a B2B E-Commerce Implementation Framework


100%
90%

of Total Transaction Volume


80%

Cummulative Percent
70%
60%

50% Cum. Percent

40%
30%
20%
10%
0%
0 50 100 150 200 250 300 350 400 450 500
Number of Suppliers

FIGURE 1  Typical Volume of Transactions by Number of Suppliers.

with their close partners. At these conferences, the in the future. However, they did not threaten the
initiative to form B2B e-commerce partnerships was suppliers with loss of business or attempt to force
communicated. A general process of the steps taken them into the partnership.
to form the EDI partnerships is shown in Figure 2.
A description of the general process follows. STEP 4—Trading Partner Agreement  If a supplier
agreed to form the relationship, a Trading Partner
STEP 1—Partner Identification  Potential e-business Agreement (TPA) was sent to the supplier. This
partners were identified as previously described. agreement stated that the supplier wanted to form
the EDI e-commerce relationship and would be
STEP 2—Letter to Supplier/Gather Information  ­ receiving transactions electronically.
Suppliers were sent a letter informing them that
the specific division was interested in forming an STEP 5—Information Technology Contact  An Infor-
EDI partnership. The letter stated that EDI was the mation Technology representative then contacted
method by which the division intended to conduct the supplier to work out the technical details of the
business in the future and encouraged the supplier implementation. An EDI implementation guide was
to form a partnership. Included with the letter was sent to the supplier outlining the data mappings for
a survey to gather supplier information. Suppliers the EDI transaction sets. EDI implementation infor-
were asked whether they were already in an e-busi- mation was also provided on a web page.
ness relationship (if so, which type of EDI transac-
tions?) or had the infrastructure to form e-business STEP 6—Test/Parallel Implementation Period  Test
partnerships. transactions with a combination of scenarios were
sent to the supplier. After successful transmission
STEP 3—Not Interested—Supplier Management of the documents, a “paper parallel” period began.
Contact  If a supplier did not want to form the During this time, the supplier received the transac-
e‑business partnership, a Supplier Management rep- tion electronically and via mail. This period had no
resentative would make a follow-up call to encourage predetermined time span, but typically lasted 30 to
the supplier to adopt EDI. The callers reiterated that 60 days. This provided enough time for the partners
they expected all business to be done ­electronically to gain confidence in the e-business process.

A. Asher 380
⦁ “The problem with standards is that everybody
STEP 1
ID Suppliers has their own standard.”
⦁ “Standards can be interpreted differently by dif-
ferent people.”
STEP 2
Supplier Letter Additionally, not all procurement systems are the
same. For example, some allow multiple scheduled
delivery dates on a single line item of the order.
Others require two specific line items. In the data
Interested
in mapping phase of the implementation, these types
YES NO
EDI of technical issues need to be resolved.
Note that although division 4 used the same pro-
cess as divisions 1 & 2, they were more selective in
STEP 4 STEP 3 the partner identification step. In addition to identi-
TPA SM Contact
fying suppliers with high volume transactions; ini-
YES tially, they only pursued partnerships with suppliers
who already had existing EDI partnerships. In gen-
STEP 5
IT Contact
eral, this was not an issue. Recall that 67 of the 76
Interested
in distinct suppliers interviewed already had an exist-
EDI ing EDI partnership.
STEP 6
Test / Parallel Division 3  Division 3 formed its first EDI e-com-
Implementation
merce partnership in September 1997: it was the lat-
est of the four divisions in this study (Division 1’s
first partnership was in October 1995, division 2’s
STEP 7
Production was in March 1993, and divisions 4’s was in March
NO
1996). Division 3 initially intended on using the
same process as described previously, but to also
END
take advantage of new technological advancements:
web-based-EDI and XML standards. They wanted
FIGURE 2  General E-Business Partnership Process.
to form some kind of B2B e-commerce partnership
STEP 7—Production  Once confident in the e-busi- with all their suppliers as opposed to only the high
ness process, paper copies were no longer sent. volume suppliers.
Transactions were sent through EDI in production. Division 3 soon realized that they did not have the
As can be seen, the process to form the e-busi- technical resources required to form successful B2B
ness partnership can be time consuming. For suppli- e-commerce partnerships. So, they decided to out-
ers that have never implemented EDI, the technical source this activity. Comparing division 3’s process
phase could be very difficult. Even for those suppli- to the one discussed previously, division 3 still iden-
ers that have other EDI relationships, data mappings tified the potential e-business partners, sent them
have to be configured to receive orders from the spe- letters, and obtained the TPA. After the TPA was
cific division. Although there are EDI standards, there obtained, the supplier information was forwarded
are different versions of the standard. The following to the outsource provider. Figure 3 illustrates this
comments about standards from interviewed partici- process.
pants help explain why standards did not resolve the With the assistance of the outsource provider,
data mapping requirement with new partners: division 3 formed two types of IOS e-business part-
nerships: (1) machine-to-machine e-business part-
⦁ “A standard without a methodology or an agreed nerships (EDI) and (2) non-machine-to-machine
convention for its implementation is nothing but e-business partnership (providing the data for suppli-
organized chaos.” ers to pull in PDF or XML format). Division 3 formed

381 Developing a B2B E-Commerce Implementation Framework


STEP 1
What Were the Partners’ Perceptions
ID Suppliers of the Implementation?
In order to develop a successful e-business imple-
STEP 2 mentation framework, it is critical to understand
Supplier Letter the partners’ perception of the EDI implementation.
What led to successful implementations and what
impede the implementation.
Interested
in
YES NO
EDI Initiators’ Perception

Feedback from participants in divisions 1, 2, and


STEP 4 STEP 3 3 in all functional levels (Management, Analysts, and
TPA SM Contact
Procurement Agents) perceived that their EDI imple-
YES mentation process was successful. The reasons for
the perceived success were because the main objec-
STEP 5
Forward to tives were met. That is, the EDI implementations
Interested
outsource provider
in were successful in reducing cycle time, cost, and the
EDI paper-based system.
STEP 6
In general, participants from division 4 were dis-
(outsourced) satisfied with the EDI implementation. Feedback
IT Contact
was that the implementation was halted due to (1)
Anticipation of technological innovations promis-
STEP 7 ing cheaper and easier implementation solutions,
(outsourced) (2) Anticipation of a corporate e-business solution
Test / Parallel
Implementation (versus each division managing its’ EDI implemen-
tation), (3) Discussions of the procurement system
STEP 8
NO being replaced, and (4) Nature of their business
Production required complex data transmission requirements.
(Both outsource / Due to these concerns, division 4 did not fully com-
Division)
mit to the initiative and only formed a small number
END of partnerships. Participants from division 4 stated
that there are great benefits to be gained from B2B
FIGURE 3  E-Business Partnership Process using outsource
e-commerce partnerships, but top management
Provider. commitment, budget, and a solid business case are
necessary.
over 1000 e-business partnerships: a little over 200 An additional criticism, from all the divisions, was
of these represented EDI partnerships. that not enough EDI transaction sets were pursued.
An initial procurement based EDI implementation
Suppliers’ Feedback Regarding generally involves the following EDI transactions:
the Implementation Process 850 Purchase Orders, 860 Purchase Orders Change
Request—Buyer Initiated, and 997 Functional
Supplier interviews confirmed the implementa- Acknowledgement. Some participants in the study
tion process used by the initiators. Feedback was felt that a lot of potential benefits were not gained
that this was a typical process used in the ­industry. by not implementing additional EDI transaction
The suppliers generally felt that the process was sets, including those for the complete procurement
extensive, but was necessary in order to automate cycle: ordering by access to inventory, the receiv-
the manual process. ing process, and invoice payments. These issues are

A. Asher 382
related to diffusion of the technology and need to be single process. This would allow them to conduct
addresses after the initial adoption. e-business transactions with all the divisions with
Finally, some participants’ criticism was that a a single set-up.
paper-based process still existed. Since B2B e-com-
merce relationships were not formed with all the ⦁ Flexibility
partners, the costs associated with a manual system Suppliers stated that they dealt with many buy-
for printing, mailing, and processing orders were ers. They would like to have options in the types
still incurred.
of e-business technologies utilized. For example,
they would like to form true EDI partnerships
Suppliers’ Perception with some buyers, but not with others (due to
the cost of EDI set-up). From some buyers that
Suppliers’ feedback regarding the success of the required electronic transmission of orders, they
EDI implementation was also generally favorable. would rather receive the order by e-mail or some
The primary reason for success was given as reduced other electronic means.
cycle time.   Suppliers were asked about the types of options
Suppliers’ criticism was generally not due to the
they preferred. They stated that it depended on the
implementation process used by the initiators, but
more general as to the difficulties of forming numer- buyers they deal with regards to the following:
ous B2B e-commerce relationships with many cus- − Number of transactions
tomers. Some of these included: − Complexity of transactions

For buyers with high volume of transactions, EDI


⦁ different standards used by different customers;
was beneficial. However, a method for transmis-
⦁ numerous systems used by different customers.
Some partners want true machine-to-machine sion of complex data (drawings, specifications,
automation; some want the supplier to log on to a processes, etc.) was necessary. Some of the com-
web site and pull the documents (could be in dif- plex documents could be sent to an e-mail, sent
ferent formats: XML, PDF, text, HTML, etc.); and to the suppliers’ servers (if available), or retrieved
some want to push the documents (to e-mail, FTP from the buyers’ servers.
drop box, etc.); and   For buyer with low volume of transactions,
⦁ high initial costs associated with building the
the suppliers wanted a single method to receive
infrastructure and acquiring the necessary tech-
orders. They stated that every buyer has different
nological skills.
requirements, making it more difficult to do busi-
Suppliers that provided criticisms were further ness electronically rather than just receiving an
interviewed about what they felt could be done in order in the mail.
order to make it easier for them to form partner-   Since some suppliers conducted business with
ships. The supplier’s feedback included: multiple divisions at the aerospace company, they
stated that all the divisions should conform to
⦁ A common standard/version of the standard
single process. This would allow them to conduct
Some suppliers were frustrated by how often the
EDI standards were changing. Most stated that they e-business transactions with all the divisions with
realized why the standard was being modified, a single set-up.
but they felt that the changes were too rapid.
⦁ Financial Support
⦁ A single point of contact/standard at the
aerospace company Some suppliers felt that the buyer should provide
Since some suppliers conducted business with financial support to offset the initial costs associ-
multiple divisions at the aerospace company, they ated with building the infrastructure and acquir-
stated that all the divisions should conform to ing the necessary technological skills.

383 Developing a B2B E-Commerce Implementation Framework


FINDINGS/DISCUSSION process was not eliminated. This was due to only
pursuing EDI with the high volume suppliers. The
One of the reasons that compelled this study is initiators stated that it was too costly to form true e-
that EDI literature seemed to be contradictory regard- business partnerships with every supplier. The costs
ing the adoption of EDI. As discussed in the intro- involved in the steps to form the relationship (see
duction, several forecasts and articles discuss how ­Figures 2 and 3, E-business Implementation Pro-
EDI is evolving and expanding with the growth of cesses) could not be justified for low volume suppli-
B2B e-commerce (Anonymous, 2007b; Sliwa, 2004; ers. Since there were two processes: (1) the automated
Sliwa, 2000; Vollmer, 2002).; whereas, other statis- EDI process; and (2) the paper-based process, costs
tics regarding EDI adoption give the impression that associated with the paper-based process were still
EDI has not been successful in their true potential. incurred. Furthermore, there were times when sup-
Densmore (1998).showed that whereas 95% of For- pliers would receive orders both electronically and
tune 1000 firms have implemented EDI, only 2% of by regular mail. Recall that other large companies
the remaining 6 million businesses in the U.S. have have typically only been able to form EDI partner-
done s Furthermore, large companies have had dif- ships with only 20% of their suppliers (Chwelos et al.,
ficulties motivating their partners to adopt EDI, and 2001). So, it is common for large companies to have
on average have only been able to motivate 20% an alternate method of communicating with non-
of their partners to implement EDI (Chwelos et al., adopting suppliers. For the large company to gain
2001). This case study showed that the four divisions the benefits of automation, the alternative method
of a large aerospace company only pursued EDI should be paperless.
partnerships with suppliers having a high volume Each division deals with thousands of suppliers.
of transactions. A cost/benefit analysis determined However, only several hundred suppliers repre-
that the costs incurred in forming EDI partnerships sent the majority of their business transactions (see
are too high for low volume suppliers (see Figures 2 ­Figure 1). Additionally, some suppliers require tech-
and 3, E-business Implementation Processes). So, by nical data, such as drawings, quality specifications,
design of the initiators’ implementation processes, or computer-aided-design models and others do not.
only a few suppliers were targeted for a machine- So, some of the data transmission requirements are
to-machine e-business solution. Although a low complex, while others are simple. The e-business
number of partnerships were formed, in general, the solution must be able to accommodate the varying
initiators’ still felt that their implementations were complexity requirements.
successful. A framework for the formation of successful B2B
e-business partnerships must account for the dif-
ferent types of partnerships. It must account for
FRAMEWORK the varying number of transactions and the vary-
ing complexity of the transactions. A review of the
The intensive research conducted at the four literature on partnerships may help in developing
divisions of the aerospace company provided infor- the framework. A partnership can be defined as
mation to develop an e-business implementation relationships between organizations (sometimes
framework that may be used to assist other large including competitors) to achieve a goal that no one
companies to form e-business partnerships with business can accomplish alone (Kumar & Crook,
their suppliers. 1999). At a high level, the partners in the business
must form some type of business relationship for
exchange. Klepper (1993) discusses the range of
E-Business Implementation options available in outsourcing relationships. Some
Framework of the factors that influence different types of rela-
tionships include duration of contract: long-term
Although the initiators generally felt that their EDI versus short-term, number of exchanges (few versus
implementation initiative was successful, one criti- many), mutual dependence on ongoing exchange,
cism of the overall initiative was that the paper‑based and asset specificity.

A. Asher 384
A business relationship can be seen as a business The case study performed at the four divisions
contract for an exchange (e.g., exchange money for highlighted that the two major issues in developing
goods or services). The contract could be to man- EDI partnerships with their suppliers were (1) The
age transactions or to manage relations (Macneil, costs associated with forming the relationships were
1978). Managing transactions is based on discrete, too high for low volume suppliers; and (2) Some data
short-term exchanges. Managing relations is based transmission requirements were too complex. Note
on multiple exchanges that are expected to continue that the suppliers also had the same concerns in
over long periods of time. In the case of EDI, the forming partnerships with numerous buyers. From
relationship is entered between the initiator and the initiators’ perspective these two issues hindered
adopter for current and future transactions. Thus, a automation and the potential benefits of e-business
partnership must be formed and not strictly a mar- were not realized. Based on the case study and the
ket exchange type of relationship. Macneil showed literature review (literature on EDI and partnerships)
how the law evolved to support various types of the following framework has been developed to
exchange relationships: Classical, Neoclassical, guide large companies in the formation of success-
and Relational. Classical contracts are for discrete ful B2B e-commerce partnerships (see Figure 5). The
exchanges (e.g., to purchase a personal computer or framework addresses the two major issues that were
a software program). Neoclassical contracts are for responsible for the low adoption of EDI: Transaction
longer-term contracts that require greater flexibility Volume (low vs. high) and Transaction Type (simple
(e.g., turnkey software that requires conformance to vs. complex).
industry standards) The framework shows that the type IOS e-busi-
Williamson (1979, 1985) used Macneil’s catego- ness partnership to pursue depends on the business
ries to develop a Least-Cost Exchange-Relationships volume with the supplier and the complexity of the
Framework based on frequency of exchanges and transaction. The four alternative e-business solutions
asset specificity (see Figure 4). Frequency refers to are as follows:
how often transactions occur. Asset specificity refers
to specialized utilization of the asset and how appli- 1. Machine-to-Machine E-Commerce
cable it is to other utilizations. If the asset is unique This is true machine-to-machine e-business. Note
to a particular firm, it is asset specific. Williamson’s that this includes both traditional and Internet-
framework is based on transaction cost economics. based EDI.
2. E-Business Pull
This is where documents are placed on a server
ASSET SPECIFICITY for a supplier to access. Documents should be
available to the supplier in a format that is capable
NO YES of automated entry into the supplier’s order entry
system (e.g., XML). A supplier may access the doc-
OCCASIONAL

uments manually through a web browser or by an


automated program; for example, a program that
Classical Neoclassical
uses FTP to pull the documents from the server to
the supplier’s location.
FREQUENCY

  The initiators’ should provide programs and/or


technical support to the suppliers for automating
this process. As discussed earlier, a supplier deals
RECURRENT

with many buyers. It can be very time consuming


Classical Relational
for a supplier to log on to multiple buyers’ serv-
ers in order to retrieve documents. The initiators
should provide a program with parameters for the
suppliers to configure in order to retrieve docu-
FIGURE 4  Williamson’s Least Cost Exchange Relationships
ments per their needs. Some of these parameters
Framework. include:

385 Developing a B2B E-Commerce Implementation Framework


VOLUME OF TRANSACTIONS

LOW HIGH

SIMPLE
E-Business Pull Machine-To-Machine
TRANSACTION TYPE
E-Commerce

Machine-To-Machine
E-Business Pull
E-Commerce
COMPLEX

+
+
Manual E-Transmission or
Partner Access - Extranet / Push
Partner Access - Extranet / Push

FIGURE 5  Framework for Alternative B2B E-Commerce Solutions.

− Username – Name used to log on to an initia- systems without human intervention, but a draw-
tor’s server ing needs to be reviewed by a human. In cases
− Password – Password used to log on to an ini- requiring complex data elements, there are not
tiator’s server (for security, do not leave pass- any standard machine-to-machine transactions
word displayed in plain text) sets for the transmission. So, the initiators need
− Format of the document to be retrieved (XML, to provide an electronic method for the suppliers
PDF, TXT, etc.) to access these data elements. The following are
− Download Location (directory to place down- potential solutions:
loaded files) − Extranet/Supplier Portal
− Schedule – How often to run the program This solution allows the suppliers to connect to
Note that this strategy suggests pulling the data an initiator’s networks in order to access spe-
versus pushing. This is recommended in order cific documents. A list of complex data elements
to help establish a closed loop system. If the required, if any, can be associated with each
data is pulled, a record of the transaction can be transaction sent from an initiator to a supplier.
recorded. In a push situation, there are numerous This list can be used to automate the process of
problems that can occur causing the transmission providing a supplier access to the complex data
to fail (e.g., network at receiving end is down, e- element. One method is for an initiator to copy
mail accounts change, servers are down, etc.). If a each data element in the list to a specific area
push strategy was utilized, an acknowledgement that the supplier has access to via the portal.
of receipt would be necessary. Another method is to provide the supplier with
3. Partner Access - Extranet/Push links to the documents in the list via the portal.
Some suppliers may have requirements for com- − Push
plex data, such as drawings, quality specifica- With this solution, rather than the suppliers
tions, or computer-aided design models. These accessing the documents via the portal, the
complex data elements can be received by the documents are sent to the suppliers (e.g. FTP
suppliers’ servers, but they typically can not be or e-mail). Note that some of these documents
processed by the suppliers’ servers. For exam- may be large and if e-mail is used it will need to
ple, an EDI order transaction can be processed accommodate for this. As previously discussed,
to automatically create an order on the suppliers’ a pull methodology is recommended in order

A. Asher 386
to establish a closed loop system. The push is the initiator to eliminate the paper-based system, the
shown here as a potential alternative. data needs to be provided to the supplier electroni-
If the initiators’ system accommodates both of cally. If the paper-based system remains, it interferes
these solutions, a method to determine which with the machine-to-machine e-commerce solution,
technology to use is necessary. A suppliers’ data- as there is a potential to send duplicate data to the
base containing their preferences can be used. partner (electronically and manually). In addition,
The database will be queried to determine how a some of the costs and delays of the paper based sys-
supplier prefers the complex data elements and in tem remain. A pull methodology is recommended in
the case of a push, what technology to use, and order to establish a closed loop system.
the destination location. Even in low volume situations, the suppliers
4. Manual E-Transmission should have an opportunity to automate the process
This is a manual method of transmitting complex of receiving the order. For example, they should not
data elements, such as FTP or e-mail. be required to use a web browser to connect to a
site and download their orders. During the interview
process, several suppliers stated that they conduct
High-volume/Simple transaction business with numerous companies who require
them to manually log in to different sites using differ-
The finding for high volume simple transactions is ent user ids, different passwords, etc., and download
not new. Large companies have already been form- documents. This is a very time consuming process.
ing true machine-to-machine e-commerce solutions It is the responsibility of the aerospace division to
with these types of suppliers and the framework provide a method to automate the process. How-
confirms this practice. Recall that suppliers with ever, the decision to automate and responsibility of
high volume represent a potential to save a lot of automation resides with the supplier.
time and money and reduce errors by automating
manual intervention. Typically, these suppliers are
Low-volume/Complex transaction
not mere vendors and represent partners with which
there are close relationships (close relationships with
low volume suppliers could also exist when the total In low volume high complexity situations, the
value of the transactions is high). So, automation of framework suggests to provide the complex data
the information exchange is beneficial to both part- through either “Partner Access—Extranet/Pull” or a
ners and the framework suggests that it is necessary manual e-transmission solution. A decision has to
to integrate and diffuse as much as possible. be made if the requirement for the complex data
with the specific supplier will be a one-time or an
on-going requirement. If it is a one-time require-
High-volume/Complex transaction ment, then manual e-transmission of the docu-
ment is appropriate. Otherwise, a “Partner access
As discussed above, due to having a high volume – Extranet/Push” account should be created and an
of transactions, a true machine-to-machine partner- evaluation of forming a B2B e-commerce partner-
ship should be pursued. Complex data elements ship should be performed.
have been difficult to automate by an e-commerce
solution. The framework suggests using the “Partner
Access—Extranet/Push” option. Framework Discussion/Update
The recommended solutions in the framework are
Low-volume/Simple transaction based on current technology and EDI/XML standards.
As enhancements in e-business Internet solutions
Due to the low volume, both the initiators and develop and standards evolve, potential e-business
potential partners have resisted forming an auto- solutions and the criteria for using each will change.
mated e-commerce solution. However, in order for The theme of the framework is that ­partnerships are

387 Developing a B2B E-Commerce Implementation Framework


established with suppliers having different capabili- DISCUSSION AND CONCLUSION
ties (e.g., traditional EDI capability or web-based EDI
capability) and for different reasons (e.g., many trans- The motivation for this study was to develop
actions vs. a one-time transaction). Therefore, there a B2B e-commerce implementation framework.
should be various B2B e-commerce solutions for the Another motivation that compelled this study is
different types of suppliers. As discussed in the EDI that EDI adoption statistics give the impression that
review, providing flexibility in e-business solutions EDI implementations have not been as successful
was proven to be successful for FedEx (Williams & and their potential. This case study showed that the
Frolick, 2001). This framework provides a guideline four divisions of a large aerospace company only
for the type of e-business solutions to pursue with pursued EDI partnerships with suppliers having a
suppliers based on transaction cost economics and high volume of transactions. A cost/benefit analysis
contingency theory. Transaction cost economics pro- determined that the costs incurred in forming EDI
vides a justification for the upfront investment of a partnerships are too high for low volume suppliers
machine-to-machine e-business solution when there (see Figures 2 and 3, E-business Implementation
are many transactions. Contingency theory justifies Processes). So, by design of the initiators’ implemen-
the different e-business solution for different types tation processes, only a few suppliers were targeted
of suppliers. for a machine-to-machine e-business solution.
In addition to explaining why only a few EDI
partnerships were formed, this study also found that
LIMITATIONS AND FUTURE STUDIES the initiators felt more benefits could be gained by
pursing additional e-commerce solutions. Interview
The B2B e-commerce implementation framework data was collected and analyzed from both partners
developed is based on a case study of four division in the relationship to gain an understanding of why
of a large corporation, each having low-level author- the relationship was formed, the process by which it
ity in the process of forming IOS e-business part- was formed, and the perceptions of the process. The
nerships. The author believes that the framework analysis of the interview data combined with the
is applicable to other large corporations pursuing literature review led to the development of the B2B
e-business solutions with many suppliers. How- e-commerce implementation framework. Since not
ever, care must be taken in generalizing this study’s all relationships with suppliers are the same: some
results. Recall that on average large companies have suppliers are close partners and others are simply
only been able to motivate 20% of their partners to vendors, different types of IOS e-business solutions
implement EDI (Chwelos et al., 2001). Future stud- must be used. The e-business relationship to be pur-
ies can be performed to confirm that other large sued depends on the volume of transactions with a
companies only targeted true machine-to-machine supplier (low or high) and on the complexity of the
partnerships with their high transaction volume transactions (simple or complex). The framework
suppliers and to determine how these companies provides a guideline as to the type of relationship
dealt with the remaining suppliers. Furthermore, to pursue in order for companies to form successful
large companies may be surveyed to determine if e-business partnerships.
they perceive that the e-business implementation
framework developed in this study would help form
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Relations Under Classical, Neoclassical, and Relational Contract Law. 58–65.
Northwestern University Law Review, 72 (6), 854–901.
Martin, P. Y. & Turner, B. A. (1986). Grounded Theory and Organiza-
tional Research. The Journal of Applied Behavioral Science, 22 (2),
BIOGRAPHY
141–157. Abraham Asher is an Assistant Professor in Information
McKendrik, J. (2001, March). Still Rising. Electronic Commerce World,
Systems at the College of Business Administration at Cali-
11, 28–35.
Myers, M. D. (1997). Qualitative Research in Information Systems. Man­ fornia State University, Long Beach. He earned a Ph.D.
agement Information Systems Quarterly, 21 (2), 241–242. in information systems from the Claremont ­ Graduate

389 Developing a B2B E-Commerce Implementation Framework


­ niversity, an MBA from the Drucker Graduate School of
U Fullerton. His current research interests include e-com-
Management at Claremont Graduate University, an MS in merce, global IT outsourcing, management of information
mathematics from the University of Southern California, systems, systems security, web services, and computer
and a BA in mathematics from California State University, mediated communications.

A. Asher 390

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