5 important modules of any academic library:

Additional Modules required in Each Module.

Eg: Reports, Administration where you could define settings for respective modules,
etc.

This module takes care of all the operations involed in

1. ACQUISITION acquisition of variety of reading materials eg:- monographs,
conference proceedings, reports etc. from receipts of these
documnets for approval to the accessioning.

Bibliographic Organisation examines the way

information resources are described and organised for
2. CATALOGUING
(META-DATA retrieval and access in libraries and information
MANAGEMENT) centres.

Query option allows fast and accurate retrieval of data

3. (OPAC- Online Public
through various access points like author, title, keyword,
Access Catalogue)
publisher etc. The data can be retrieved either through the
also called
directory, where the user need not type out the query or
through string search which permits the user to search on any
CATALOGUE ACCESS
part of the parameter string.
Serials acquisition, serials monitoring and serials queries
based on search parameters like serial name, publisher etc.
4. SERIALS CONTROL should be available. Complete binding management with
(PERIODICALS) prompting for serials ready for binding facility available.
Automatic reminder generation and vendor performance
analysis are required features.
Allows rules and regulations of the library, layout plan/guide
to resources, financial management, budgets and accounts
5. LIBRARY
(separate heads or combined), personnel management,
ADMINISTRATION
inventory control and stock verification.
 Allows front desk operations like issuing, returning and
reservations. You can generate different reports based on
6. CIRCULATION
circulation statistics and can design your own circulation
rules.

http://www.ala.org/ala/mgrps/divs/aasl/aaslpubsandjournals/knowledgequest/kqwebar
chives/v34/342swilliams.cfm

1. ACQUISION

It deals with books and related learning materials purchase.

1. Search the catalogue for existing documents ( check edition, title etc) and
get confirmed respective title to be procured or not.
2. Maintain a vendor ( suppliers) list ( unique key can be assigned)
3. Send the list of books to vendor asking their price- called “quotation”.
4. any point of time, librarian should be able to know the status of the quotation
received or not.
5. once you receive quotation from different vendors, librarian should be able to
perform compare price list and should show the result which vendor has lowest price
and highest discount.
6. After getting above said results, next step is to place an order.
7. the same result should be visible to library users regarding status of the book – like
Awaiting approval, ordered, in technical processing ( that is with cataloguing section),
withdrawn ( lost), etc.
8. should be able to know, what is the status of ordered book list, whether library
received it or not/ vendor’s supplied or not.

Administration
1. Budget Head Settings
2. Generate reports related to Acquisition.

2. CATALOGUING
Catalogue is also called metadata.

Most of the libraries in academic world uses AACRII cataloguing rules ( you no need
to bother about all the rules)

Briefly it says…

AACR2 divides the catalogue record into 8 areas as follows:

Name Example
Area 1 Title and statement Kitten’s first full moon / Kevin Henkes.
of responsibility
Area 2 Edition 1st ed.
Area 3 Details specific to For a map, the detail is scale: e.g. 1:44,000For
some formats serials, a detail might be numbering beginning
each year with no. 1.
Area 4 Publication and [New York] : Greenwillow Books, c2004.
distribution
Area 5 Physical description 1 v. (unpaged) : ill. ; 27 x 27 cm
Area 6 Series example: Schaum’s outline series
Area 7 Notes When Kitten mistakes the full moon for a bowl
of milk, she ends up tired, wet, and hungry
trying to reach it.
Area 8 ISBN or other ISBN 0-06-058829-2
numbers

The catalogue for each item will be displayed like …this

The description for Kitten’s First Full Moon by Kevin Henkes, the 2005 Caldecott
Medal winner, would appear in paragraph form, or the form it might have taken on an
old catalog card, as follows:

Henkes, Kevin.
Kitten’s first full moon / Kevin Henkes. – 1st ed. – [New York] :
Greenwillow Books, c2004.
1 v. (unpaged) : ill. ; 27 x 27 cm.

When Kitten mistakes the full moon for a bowl of milk, she ends up
tired, wet, and hungry trying to reach it.
ISBN 0-06-058829-2

If more information needed please visit American Association of School

Libraries website.
http://www.ala.org/ala/mgrps/divs/aasl/aaslpubsandjournals/knowledgequest/k
qwebarchives/v34/342swilliams.cfm

3. CIRCULATION

Functions
1. Registration of Members, Renewal and Withdrawal of Membership
2. Issue, Return and Renewal of Books
3. Charging of Overdue
4. Issue of reminders for overdue books
5. Reservation of books
6. Work related to books lost or damaged by users
7. Maintenance of circulation statistics

4.

1. Acquisition Functions
searching catalogue
Vendor list
CIRCULATION

Invoice payment details