Development of this tool was financed by Catholic Relief Services (CRS), Christian Children's Fund (CCF), Gramee
Please note that this workbook is a companion tool to the SEEP Manual "Measuring Performance of Microf
Institutions". You should refer to this manual in order to understand the definitions and concepts underlyin
workbook.
These buttons are for your (careful and prudent) use. The only one that can "break" things is the ERASE b
arge, but you must acknowledge the SEEP Network in all instances.
<--- Click the Enable VBA Events if you find that toolbars are not being updated; this means that Visual B
ggregation Model
ion on website
st be local currency
et was not displaying properly
d Portfolio Report
at Reports would handle properly
y annualize flow variables, not stock
a is incomplete
had interest income; also, avg gross portfolio figures were inconsistent
year columns" to avoid showing negative figures on OutputMon for first incomplete month
baccount lines for R17
om 2.0; imports from earlier versions was working properly
equity values
0 Branch Model?
Setup Sheet WARNING: There are ERRORS indicated below. You mu
Explanation: Use this sheet to SETUP your FRAME Tool. Input basic information about your inst
the top section, then enable the optional features you want using the lower section.
Institutional Information
Name of Institution
Country
Type of Institution (NGO, Coop, etc.)
Name of local currency (plural)
Data Frequency Using the dropdown lists below, choose the data frequency for each year, starting w
Current Year. You may use different frequencies for different years. You may also
to NOT enter data for one or more previous years. Columns will be displayed or hid
elsewhere in the tool based on your choices here.
You may change these options at any point without any loss in data.
Year-end conversion process At the end of the fiscal year, you may use the button below to shift all of your data by
year. The data for the oldest year will be lost in this process. Be sure to keep a cop
original data file before beginning this process!
Enable Features
External Currency Conversions You may generate reports in one or two different external currencies. Type a curren
(e.g., Euros) in the cells below to enable this feature elsewhere in the FRAME tool.
You can switch between methods without any loss of data entered.
Analytical Adjustments Check the box below to enable the "Financial Adjustments" calculations in the FRAM
If left unchecked, several sheets related to adjustments will be hidden from view as
Adjusted Financial Ratios on the RATIOS sheet.
You can turn this feature on and off without any loss of data entered.
User-Defined Accounts The FRAME tool includes two types of user-defined accounts. First, some line item
Income Statement and Balance Sheet include the option to break down amounts int
accounts". Second, the tool includes some empty lines that allow the user to add ad
data points to track as well as define additional ratios.
You can turn this feature on and off without any loss of data entered.
Forecast, Variance and Benchmark The FRAME Reports include the option of variance analysis calculations and bench
comparisons. In order to use these you need to input forecasting and benchmarking
Analysis information on the DataInput and Ratios sheets.
You can turn this feature on and off without any loss of data entered.
Extended forecasting for FY01 - FY04: Do not enable forecasting beyond FY00
Enable the gender ratios Click this box to enable the tracking of certain ratios by gender.
You can turn this feature on and off without any loss of data entered.
Converting to Branch Model: Use the checkbox on the bottom of SETUP to create a branch model. Cr
FRAME Import/Export Process Click the left button below to create an FRAME Export Data File. This is a separate
workbook that will contain a single sheet listing all data entered into input cells throu
the FRAME Tool.
Click the right button below to import data from a FRAME Export Data File into the F
Tool you currently have open. Importing data into this FRAME Tool will delete and re
any existing data, so make a copy of this file if it contains useful information.
NOTE! Only VALUES are transfered using the Export/Import process. Any FORMU
you created (eg, user-defined ratios) will not be transferred. Any customization of th
reports will not be transferred. Be sure to carefully review your data after performing
Import.
2000 Year
2005 1 Month
2004 2,004 Bud Y5 FY04
2003 2,003 Bud Y4 FY03
2002 2,002 Bud Y3 FY02
2001 2,001 Bud Y2 FY01
2000 2,000 Current Year (bud) FY00
2000 2,000 Current Year FY00
1999 1,999 Previous Year FY99
1998 1,998 Penultimate Year FY98
1997 1,997 Annual Year 2 FY97
1996 1,996 Annual Year 1 FY96
Month Number 1
Control Lists
Enter monthly data
Monthly 1
Enter quarterly Quarterly
data 3
Enter annual data
Annual 12
Don't enter dataNo
forData
this year
NOTE: These are in upside down order!
FY96 1 Annual Year 1 (ann/OFF)
FY97 1 Annual Year 2 (ann/OFF)
FY98 1 Year 1 choice (mon/qtr/ann/OFF)
FY99 1 Year 2 choice (mon/qtr/ann/OFF)
FY00 1 Current Year choice (mon/qtr/ann)
True Performance
TruePerf
Benchmarking
Bench
2 Adjust Method
0 AdjustMethod Personnel Month Factor: 0 if bench, 1 if truep
1 CashFlowType
2 EnabPARBreakdown
2
English
Español
Français
Chinese -- 中文简体
Arabic -- عربي
User-Defined Language
1 1
ny loss in data.
data entered.
f data entered.
stments Calculations
ccounts. First, some line items in the
on to break down amounts into "sub-
s that allow the user to add additional
f data entered.
f data entered.
y gender.
f data entered.
e data for multiple branches (or
otals. Each branch/region added to
create a branch model. Create a branch model BEFORE adding branch sheets.
ERROR: You cannot choose 'no data' for FY99 if you have not also chosen 'no data' for FY98
ERROR: You cannot choose 'no data' for FY98 if you have not also chosen 'no data' for FY97
ERROR: You cannot choose 'no data' for FY97 if you have not also chosen 'no data' for FY96
own choices
down choices
checkbox on SETUP)
x on SETUP)
ed on toolbar button)
A based on toolbar button)
n on RATIOS)
es SETUP, etc)
Income Statement
Enter Year-to-date totals for each category in
local currency.
I1 Financial Revenue
I2 C1* Financial Revenue from Loan Portfolio
I3 Interest on Loan Portfolio
I4 Fees and Commissions on Loan Portfolio
Printed 01/30/2011 At 01:46:14 KASHF Page 26
File Name: 50510212.xls
Balance Sheet
Assets
B1 C26 C50 Cash and Due from Banks Cash on hand, near cash, and other highly liquid
instruments paying little or no interest. This may
include non-interest-bearing bank balances and
deposits. For MFIs that are banks, it may include
very short (overnight, daily, weekly) money-
market investments or treasuries.
B3 Net Loan Portfolio The (B4) Gross Loan Portfolio less the (B5) B4 - B5 0 0 0 0
Impairment Loss Allowance.
B4 P4 Gross Loan Portfolio All outstanding principal due for all outstanding
client loans. This includes current, delinquent, and
renegotiated loans, but not loans that have been
written off. All delinquent loans should be
considered short-term and included here. It does
not include interest receivable. If the MFI makes
loans to employees, board members, or others
associated with the institution, it should disclose
this and, if the amount is significant, create
subaccounts to (B4) to separate loans to clients
and loans to related parties.
B5 P5 Impairment Loss Allowance Previously known as the loan loss allowance, the
portion of the (B4) Gross Loan Portfolio that has
been expensed (provisioned for) in anticipation of
losses due to default. This item represents the
cumulative value of the impairment losses on
loans less the cumulative value of loans written
off. Express this item as a contra asset account
and state it as a negative number.
B6 Interest Receivable on Loan Portfolio Interest receivable on the (B5) Gross Loan
Portfolio net of any expense to reduce accrued
interest if the collection of the accrued interest is
considered uncertain (see I11).
B7 Accounts Receivable and Other Assets Accounts receivable, notes receivables, and other
receivables, net of any allowances for doubtful or
uncollectible accounts. This includes all
receivables other than client loan accounts,
including interest receivable on non-funding
liabilities such as mortgages.
B9 Net Fixed Assets The cost or value of all physical property and B10 + B11 0 0 0 0
other tangible assets that the MFI currently uses
less accumulated depreciation expense.
B10 Fixed Assets The cost or value of all physical property and
property improvements, furniture, and equipment
that the MFI currently uses (including all donated
equipment that the MFI owns). Fixed assets may
also include other tangible assets, such as
software. Intangible assets (those assets that
have no physical properties but represent a future
economic benefit to the MFI) may be included
here if permitted by local accounting standards.
B11 Accumulated Depreciation and Amortization The sum of all depreciation expenses for (B10)
Fixed Assets and the amortization of other
tangible assets that have not yet been retired and
removed from the balance sheet. Accumulated
depreciation represents the reduction in value of
Fixed Assets corresponding to the assets'
remaining useful life. Amortization of intangible
assets may be included here if the practice is
permitted by local accounting standards. This
contra asset account is expressed as a negative
number.
B12 Total Assets The value of all asset accounts net of all contra B1 + B2 + B3 + 0 0 0 0
asset accounts. B6 + B7 + B8 +
B9
Liabilities
B13 Demand Deposits Deposits mobilized from the general public and
members that the MFI is liable to repay on
demand. This includes any current, checking, or
savings accounts that are payable on demand.
B14 Short-term Time Deposits Deposits mobilized from the general public and
members that the MFI is liable to repay on a fixed
date within 12 months of the statement date. This
includes certificates of deposit or fixed term
deposits. It also includes compulsory deposit
accounts that are held by the MFI as a condition
for a current or future loan or other service, such
as cash collateral accounts or guarantee
deposits.
B16 Interest Payable on Funding Liabilities Interest accrued on liability accounts that fund
financial operations, including (B13), (B14), (B15),
(B18), and (B19). It does not include borrowing for
purchasing or improving real estate or other fixed
assets such as vehicles. This item is included in
(B17).
B17 Accounts Payable and Other Short-term Other short-term liabilities due within 12 months,
including tax and salary liabilities, payroll
Liabilities withholdings, and other accounts payable. It
should also include any short-term portion of
deferred revenue.
B18 Long-term Time Deposits Deposits mobilized from the general public and
members that the MFI is liable to repay with a
fixed maturity date greater than 12 months from
the statement date.
B20 Other Long-term Liabilities Other long-term liabilities due in more than 12
months, including long-term deferred revenue,
pension liabilities, and liabilities that do not
directly fund the financial operations of the MFI
portfolio, such as mortgages on real estate and
other loans for fixed asset purchases. Long-term
concessional funding for which no repayment
date is set or anticipated, but is not a grant, is also
included in this account.
B21 Total Liabilities The total value of all liability accounts. B13 + B14 + 0 0 0 0
B15 + B16 +
B17 + B18 +
B19 + B20
Equity
B22 Paid-In Capital The value of capital paid by shareholders or
members net of any shares repurchased or
capital repaid.
B23 Donated Equity The total value of all (I28) Donations received and B24 + B25 0 0 0 0
recognized as revenue.
B24 Prior Years The cumulative value of (I28) Donations from 0 0 0 0
prior fiscal years.
B25 I28 C44* Current Year The value of (I28) Donations from the current 0 0 0 0
fiscal year.
B26 Retained Earnings The total value of (I27) Net Income (After Taxes B27 + B28 0 0 0 0
and Before Donations) from current and prior
periods, net of any dividends paid to shareholders
or members.
B27 Prior Years The cumulative value of (I27) Net Income (After
Taxes and Before Donations) from prior periods,
net of dividends paid to shareholders or
members.
B28 I27 Current Year The value of (I27) Net Income (After Taxes and 0 0 0 0
Before Donations) from the current fiscal year.
B30 Other Equity Accounts Other equity accounts, including all revaluations
and adjustments. For MFIs required to use
inflation-based accounting, this account should be
used to offset the Net Inflation Expense. The MFI
should disclose any substantial item in this
account.
B32 Total Equity Total value of all equity accounts. B22 + B23 + 0 0 0 0
B26 + B29 +
B30 + B31
Printed 01/30/2011 At 01:46:14 1 Page 27
File Name: 50510212.xls
Balance Sheet
Assets
B1 C26 C50 Cash and Due from Banks Cash on hand, near cash, and other highly liquid 0 0 0 0 0
instruments paying little or no interest. This may
include non-interest-bearing bank balances and
deposits. For MFIs that are banks, it may include
very short (overnight, daily, weekly) money-
market investments or treasuries.
B3 Net Loan Portfolio The (B4) Gross Loan Portfolio less the (B5) B4 - B5 0 0 0 0
Impairment Loss Allowance.
B4 P4 Gross Loan Portfolio All outstanding principal due for all outstanding 0 0 0 0 0
client loans. This includes current, delinquent, and
renegotiated loans, but not loans that have been
written off. All delinquent loans should be
considered short-term and included here. It does
not include interest receivable. If the MFI makes
loans to employees, board members, or others
associated with the institution, it should disclose
this and, if the amount is significant, create
subaccounts to (B4) to separate loans to clients
and loans to related parties.
B5 P5 Impairment Loss Allowance Previously known as the loan loss allowance, the 0 0 0 0 0
portion of the (B4) Gross Loan Portfolio that has
been expensed (provisioned for) in anticipation of
losses due to default. This item represents the
cumulative value of the impairment losses on
loans less the cumulative value of loans written
off. Express this item as a contra asset account
and state it as a negative number.
B6 Interest Receivable on Loan Portfolio Interest receivable on the (B5) Gross Loan 0 0 0 0
Portfolio net of any expense to reduce accrued
interest if the collection of the accrued interest is
considered uncertain (see I11).
B7 Accounts Receivable and Other Assets Accounts receivable, notes receivables, and other 0 0 0 0
receivables, net of any allowances for doubtful or
uncollectible accounts. This includes all
receivables other than client loan accounts,
including interest receivable on non-funding
liabilities such as mortgages.
B9 Net Fixed Assets The cost or value of all physical property and B10 + B11 0 0 0 0 0
other tangible assets that the MFI currently uses
less accumulated depreciation expense.
B10 Fixed Assets The cost or value of all physical property and 0 0 0 0
property improvements, furniture, and equipment
that the MFI currently uses (including all donated
equipment that the MFI owns). Fixed assets may
also include other tangible assets, such as
software. Intangible assets (those assets that
have no physical properties but represent a future
economic benefit to the MFI) may be included
here if permitted by local accounting standards.
B11 Accumulated Depreciation and Amortization The sum of all depreciation expenses for (B10) 0 0 0 0
Fixed Assets and the amortization of other
tangible assets that have not yet been retired and
removed from the balance sheet. Accumulated
depreciation represents the reduction in value of
Fixed Assets corresponding to the assets'
remaining useful life. Amortization of intangible
assets may be included here if the practice is
permitted by local accounting standards. This
contra asset account is expressed as a negative
number.
B12 Total Assets The value of all asset accounts net of all contra B1 + B2 + B3 + 0 0 0 0 0
asset accounts. B6 + B7 + B8 +
B9
Liabilities
B13 Demand Deposits Deposits mobilized from the general public and 0 0 0 0 0
members that the MFI is liable to repay on
demand. This includes any current, checking, or
savings accounts that are payable on demand.
B14 Short-term Time Deposits Deposits mobilized from the general public and 0 0 0 0 0
members that the MFI is liable to repay on a fixed
date within 12 months of the statement date. This
includes certificates of deposit or fixed term
deposits. It also includes compulsory deposit
accounts that are held by the MFI as a condition
for a current or future loan or other service, such
as cash collateral accounts or guarantee
deposits.
B16 Interest Payable on Funding Liabilities Interest accrued on liability accounts that fund 0 0 0 0
financial operations, including (B13), (B14), (B15),
(B18), and (B19). It does not include borrowing for
purchasing or improving real estate or other fixed
assets such as vehicles. This item is included in
(B17).
B17 Accounts Payable and Other Short-term Other short-term liabilities due within 12 months, 0 0 0 0
including tax and salary liabilities, payroll
Liabilities withholdings, and other accounts payable. It
should also include any short-term portion of
deferred revenue.
B18 Long-term Time Deposits Deposits mobilized from the general public and 0 0 0 0 0
members that the MFI is liable to repay with a
fixed maturity date greater than 12 months from
the statement date.
B20 Other Long-term Liabilities Other long-term liabilities due in more than 12 0 0 0 0
months, including long-term deferred revenue,
pension liabilities, and liabilities that do not
directly fund the financial operations of the MFI
portfolio, such as mortgages on real estate and
other loans for fixed asset purchases. Long-term
concessional funding for which no repayment
date is set or anticipated, but is not a grant, is also
included in this account.
B21 Total Liabilities The total value of all liability accounts. B13 + B14 + 0 0 0 0 0
B15 + B16 +
B17 + B18 +
B19 + B20
Equity
B22 Paid-In Capital The value of capital paid by shareholders or 0 0 0 0
members net of any shares repurchased or
capital repaid.
B23 Donated Equity The total value of all (I28) Donations received and B24 + B25 0 0 0 0
recognized as revenue.
B24 Prior Years The cumulative value of (I28) Donations from 0 0 0 0 0
prior fiscal years.
B25 I28 C44* Current Year The value of (I28) Donations from the current 0 0 0 0
fiscal year.
B26 Retained Earnings The total value of (I27) Net Income (After Taxes B27 + B28 0 0 0 0
and Before Donations) from current and prior
periods, net of any dividends paid to shareholders
or members.
B27 Prior Years The cumulative value of (I27) Net Income (After 0 0 0 0
Taxes and Before Donations) from prior periods,
net of dividends paid to shareholders or
members.
B28 I27 Current Year The value of (I27) Net Income (After Taxes and 0 0 0 0
Before Donations) from the current fiscal year.
B30 Other Equity Accounts Other equity accounts, including all revaluations 0 0 0 0
and adjustments. For MFIs required to use
inflation-based accounting, this account should be
used to offset the Net Inflation Expense. The MFI
should disclose any substantial item in this
account.
B32 Total Equity Total value of all equity accounts. B22 + B23 + 0 0 0 0 0
B26 + B29 +
B30 + B31
Printed 01/30/2011 At 01:46:14 KASHF Page 28
File Name: 50510212.xls
Data Output Sheet - Unadjusted MONTHLY Values
FY96 FY96 FY97 M1 M2 M3 M4 M5 M6 M7 M8 M9 M10 M11 M12 M1 M2 M3 M4 M5 M6 M7 M8 M9 M10 M11 M12 M1 M2 M3 M4 M5 M6 M7 M8 M9 M10 M11 M12
Ref X-Ref Account Name Definition Calc Init Bals Dec-96 Dec-97 Jan-98 Feb-98 Mar-98 Apr-98 May-98 Jun-98 Jul-98 Aug-98 Sep-98 Oct-98 Nov-98 Dec-98 Jan-99 Feb-99 Mar-99 Apr-99 May-99 Jun-99 Jul-99 Aug-99 Sep-99 Oct-99 Nov-99 Dec-99 Jan-00 Feb-00 Mar-00 Apr-00 May-00 Jun-00 Jul-00 Aug-00 Sep-00 Oct-00 Nov-00 Dec-00
Portfolio Data
Portfolio Activity
P1 Number of Loans Disbursed (Period) The number of all loans disbursed during the 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
period. For MFIs using a group lending
methodology, the number of loans should refer to
the number of individuals receiving loans as part
of a group or as part of a group loan. If one
person receives more than one loan in the period,
count each loan.
P2 C9 C32 Value of Loans Disbursed (Period) The value of all loans disbursed in cash during 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
the period.
P3 Number of Loans Outstanding (EOP) The number of loans in the (B4) Gross Loan P11 + P13 + 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Portfolio. For MFIs using a group lending P15
methodology, the number of loans should refer to
the number of individuals receiving loans as part
of a group or as part of a group loan.
P4 B4 Value of Loans Outstanding (EOP) Same as the (B4) Gross Loan Portfolio. P12 + P14 + 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
P16
P6 Number of Loans Written Off (Period) The number of loans that have been recognized 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
as uncollectible for accounting purposes.
P7 Value of Loans Written Off (Period) The value of loans that have been recognized as P4[avg] * R10 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
uncollectible for accounting purposes. A write-off
is an accounting procedure that removes the
outstanding balance of the loan from the (B4)
Gross Loan Portfolio and (B5) Impairment Loss
Allowance. Thus, the write-off does not affect the
(B3) Net Loan Portfolio, (B12) Total Assets, or
any equity account. If the Impairment Loss
Allowance is insufficient to cover the amount
written off, the excess amount will result in an
additional Impairment Losses on Loans.
P8 I14 Provision for Loan Impairment (Period) The same as (I14) Provision for Loan P5[1] - P5[0] + 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Impairment. This number is calculated by P7
subtracting the beginning (P5[0])Impairment Loss
Allowance from the required (P5[1]) Impairment
Loss Allowance and adding the (P7) Value of
Loans Written-off.
P9 Number of Loans in Recovery or The number of loans previously written off that 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
has been collected. This number includes loans
Recovered (Period) paid in full and loans on which partial collection
has been made in the past year.
P10 I15 Value of Loans Recovered (Period) Total value of principal recovered on all loans 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
previously written off. This number includes
partially recovered loans and those loans
recovered in full. These recoveries are booked as
part of (I15) Value of Loans Recovered
Portfolio Aging Schedule FY96 FY97 FY98 FY98 FY98 FY99 FY99 FY99 FY00 FY00 FY00
From To Aging Categories and Loss Allowance To the left, enter the portfolio aging ranges. The Loss Loss Loss Loss Loss Loss Loss Loss Loss Loss Loss
tool allows up to 10 ranges. To the right, enter
Rate the loss allowance rates for each portfolio aging
Allowance Allowance Allowance Allowance Allowance Allowance Allowance Allowance Allowance Allowance Allowance
range. You must enter rates in the first month Rate Rate Rate Rate Rate Rate Rate Rate Rate Rate Rate
column of each year of input.
0 0 Current Portfolio To the left, enter the last day of the portfolio aging
range. To the right, enter the corresponding loss
allowance rate in the first month of each year of
input.
0 0 Renegotiated portfolio <= days To the left, enter the last day of the portfolio aging
range. To the right, enter the corresponding loss
allowance rate in the first month of each year of
input.
> 1 Renegotiated portfolio > 1 days To the left, enter the last day of the portfolio aging
range. To the right, enter the corresponding loss
allowance rate in the first month of each year of
input.
Number of: 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
P11 Loans in Current Portfolio The number of loans outstanding that do not have 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
installments past due more than one day. This
number does not include renegotiated loans.
P15 Renegotiated loans <= days The number of loans outstanding that have been 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
either restructured to modify the original loan
terms and repayment schedule or refinanced
through the disbursement of subsequent loans to
replace or pay off the original loans.
P13 Number of Loans at Risk greater than 0 days Enter a figure for number of days in the left-hand 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
column that matches one of the aging categories
above. This row will then total up the entire
portfolio at risk greater than that number of days.
Value of Portfolio: 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
P12 Loans in Current Portfolio The outstanding value of loans that have no 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
installments past due. This item includes no
accrued interest on the loans.
P16 Renegotiated portfolio <= days The principal balance of all current and past-due 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
loans that have been either restructured to modify
the original loan terms and repayment schedule
or refinanced through the disbursement of
subsequent loans to replace or pay off the unpaid
original loans.
P14 Total Portfolio at Risk greater than 0 days Enter a figure for number of days in the left-hand 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
column that matches one of the aging categories
above. This row will then total up the entire
portfolio at risk greater than that number of days.
Summary of Adjustments
Subsidies
A1 Adjustment for Subsidized Cost of The difference between an MFI's financial
expense and the financial expense it would pay if
Funds all its funding liabilities were priced at market
rates.
A2 Adjustment for In-Kind Subsidy The difference between what the MFI is actually
paying for a donated or subsidized good or
service and what it would have to pay for the
same good or service on the open market.
Donors often give MFIs funds and also goods and
services at no cost or at below-market cost.
Common examples of these in-kind subsidies are
computers, consulting services, free office space,
and free services of a manager.
Printed 01/30/2011 At 01:46:15 KASHF Page 30
File Name: 50510212.xls
Data Output Sheet- ADJUSTED
FY00 M3 M6 M9 M12
Ref X-Ref Account Name Definition Calc Init Bals Mar-00 Jun-00 Sep-00 Dec-00
Portfolio Data
Portfolio Activity
P1 Number of Loans Disbursed (YTD) The number of all loans disbursed during the 0 0 0 0
period. For MFIs using a group lending
methodology, the number of loans should refer to
the number of individuals receiving loans as part
of a group or as part of a group loan. If one
person receives more than one loan in the period,
count each loan.
P2 C9 C32 Value of Loans Disbursed (YTD) The value of all loans disbursed in cash during 0 0 0 0
the period.
P3adj Number of Loans Outstanding (EOP) The number of loans in the (B4) Gross Loan P11 + P13 + 0 0 0 0
Portfolio. For MFIs using a group lending P15 - A5.2
(adjusted) methodology, the number of loans should refer to
the number of individuals receiving loans as part
of a group or as part of a group loan.
P4 B4 Value of Loans Outstanding (EOP) Same as the (B4) Gross Loan Portfolio. P12 + P14 + 0 0 0 0
P16
P6adj Number of Loans Written Off (YTD) The number of loans that have been recognized P6 + A5.2 0 0 0 0
as uncollectible for accounting purposes.
(adjusted)
A5.2 Adjustment for Write-offs The adjustment is intended to identify loans on an 0 0 0 0
MFI's books that, by any reasonable standard,
should be written off. This adjustment can
significantly reduce the value of an MFI's assets if
persistent delinquent loans are not counted as
part of the gross loan portfolio.
P7 Value of Loans Written Off (YTD) The value of loans that have been recognized as P4[avg] * R10 0 0 0 0
uncollectible for accounting purposes. A write-off
is an accounting procedure that removes the
outstanding balance of the loan from the (B4)
Gross Loan Portfolio and (B5) Impairment Loss
Allowance. Thus, the write-off does not affect the
(B3) Net Loan Portfolio, (B12) Total Assets, or
any equity account. If the Impairment Loss
Allowance is insufficient to cover the amount
written off, the excess amount will result in an
additional Impairment Losses on Loans.
0 0 0 0
P8 I14 Provision for Loan Impairment (YTD) The same as (I14) Provision for Loan P5[1] - P5[0] + 0 0 0 0
Impairment. This number is calculated by P7
subtracting the beginning (P5[0])Impairment Loss
Allowance from the required (P5[1]) Impairment
Loss Allowance and adding the (P7) Value of
Loans Written-off.
P9 Number of Loans in Recovery or The number of loans previously written off that 0 0 0 0
has been collected. This number includes loans
Recovered (YTD) paid in full and loans on which partial collection
has been made in the past year.
P10 I15 Value of Loans Recovered (YTD) Total value of principal recovered on all loans 0 0 0 0
previously written off. This number includes
partially recovered loans and those loans
recovered in full. These recoveries are booked as
part of (I15) Value of Loans Recovered
From To
0 0 Current Portfolio To the left, enter the last day of the portfolio aging
range. To the right, enter the corresponding loss
allowance rate in the first month of each year of
input.
0 0 Renegotiated portfolio <= days To the left, enter the last day of the portfolio aging
range. To the right, enter the corresponding loss
allowance rate in the first month of each year of
input.
> 1 Renegotiated portfolio > 1 days To the left, enter the last day of the portfolio aging
range. To the right, enter the corresponding loss
allowance rate in the first month of each year of
input.
Number of: 0 0 0 0
P11 Loans in Current Portfolio The number of loans outstanding that do not have 0 0 0 0
installments past due more than one day. This
number does not include renegotiated loans.
P15 Renegotiated loans <= days The number of loans outstanding that have been 0 0 0 0
either restructured to modify the original loan
terms and repayment schedule or refinanced
through the disbursement of subsequent loans to
replace or pay off the original loans.
P16 Renegotiated portfolio <= days The principal balance of all current and past-due 0 0 0 0
loans that have been either restructured to modify
the original loan terms and repayment schedule
or refinanced through the disbursement of
subsequent loans to replace or pay off the unpaid
original loans.
R2 Return on Assets (ROA)* Measures how well the MFI uses its assets to N/A N/A N/A N/A
generate returns. This ratio is net of taxes and
excludes non-operating items and donations.
R3 Return on Equity (ROE)* Calculates the rate of return on the Average N/A N/A N/A N/A
Equity for the period. Because the numerator
does not include non-operating items or
donations and is net of taxes, the ratio is
frequently used as a proxy for commercial
viability.
Net Operating Income - Taxes (I21-I26)
Average Equity B32[avg]
Asset/Liability Management
R4 Yield on Gross Portfolio* Indicates the MFI's ability to generate cash from N/A N/A N/A N/A
interest, fees, and commissions on the Gross
Loan Portfolio. It does not include any revenues
that have been accrued but not paid in cash.
R5 Portfolio to Assets Measures the MFI's allocation of assets to its N/A N/A N/A N/A
lending activity. Indicates management's ability
to allocate resources to the MFI's primary and
most profitable activity, namely making
microloans.
Gross Loan Portfolio B4
Assets B12
R6 Cost of Funds Ratio* Calculates a blended interest rate for all of the N/A N/A N/A N/A
MFI's funding liabilities. Financial Expenses on Funding Liabilities I8
(Average Deposits + Average Borrowings) (B13avg+B14avg+
B15avg+B18avg+
B19avg
R7 Debt to Equity Measures the overall leverage of an institution N/A N/A N/A N/A
and how much cushion it has to absorb losses
after all liabilities are paid.
Liabilities B21
Equity B32
R8 Liquid Ratio Indicates the degree to which the MFI maintains N/A N/A N/A N/A
cash and cash equivalents to cover short-term
liabilities. Short-term means assets or liabilities
or any portion thereof that have a due date,
maturity date, or may be readily converted to
cash within 12 months.
Portfolio Quality
R9 Portfolio at Risk (PAR) Ratio The most accepted measure of portfolio quality. N/A N/A N/A N/A
The most common international measurements
of PAR are > 30 days and > 90 days.
PAR > 30 Days +Value of Renegotiated P14 > 30 Days +
Loans P16
Gross Loan Portfolio B4
R10 Write-off Ratio* Represents the percentage of the MFI's loans N/A N/A N/A N/A
that has been removed from the balance of the
gross loan portfolio because they are unlikely to
be repaid. MFIs' write-off policies vary and it is
recommended that managers calculate this ratio
on an adjusted basis.
R11 Risk Coverage Ratio Shows how much of the portfolio at risk is N/A N/A N/A N/A
covered by the MFI's Impairment Loss
Allowance.
Impairment Loss Allowance -B5
Portfolio at Risk > 30 days + Value of P14 > 30 Days +
Renegotiated Loans P16
R13 Cost per Active Client* Provides a meaningful measure of efficiency for N/A N/A N/A N/A
an MFI, allowing it to determine the average
cost of maintaining an active client.
R14 Borrowers per Loan Officer Measures the average caseload of each loan N/A N/A N/A N/A
officer, or average number of borrowers
managed by one loan officer.
Number of Active Borrowers N3
Number of Loan Officers N8
R15 Active Clients per Staff Member Defined as the overall productivity of the MFI's N/A N/A N/A N/A
personnel in terms of managing clients,
including borrowers, voluntary savers, and other
clients.
Number of Active Clients N1
Total Number of Personnel N7
R16 Client Turnover* Measures the percentage of clients who were at N/A N/A N/A N/A
some time during the period accessing financial
services but are no longer doing so. Generally Number of Active Clients, Beginning of
MFIs try to maintain a low client turnover Period + Number of New Clients During
percentage. Period - Number of Active Clients, End of
Period N10+N2-N11
Average Number of Active Clients N1[avg]
R17 Average Outstanding Loan Size Measures the average outstanding loan balance N/A N/A N/A N/A
per borrower. This is a driver of profitability and
also a measure of how much of each loan is
available to clients.
Gross Loan Portfolio B4
Number of Loans Outstanding P3
R18 Average Loan Disbursed Measures the average value of each loan N/A N/A N/A N/A
disbursed. This is frequently used to project
disbursements. Both this and the previous are
often compared to (N12) GNI Per Capita.
User-defined Ratios
Note: User-defined data has been disabled on the SETUP Sheet
*If the period is less than 12 months, ratio is annualized
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File Name: 50510212.xls
Ratios Sheet -- MONTHLY Values stock/ M3 M6 M9 M12 M3 M6 M9 M12 M3 M6 M9 M12
Ref Account Name flow Mar-98 Jun-98 Sep-98 Dec-98 Mar-99 Jun-99 Sep-99 Dec-99 Mar-00 Jun-00 Sep-00 Dec-00
Sustainability and Profitability
R1 Operational Self-Sufficiency (OSS) s N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A
R2 Return on Assets (ROA)* s N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A
R3 Return on Equity (ROE)* s N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A
Asset/Liability Management
R4 Yield on Gross Portfolio* s N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A
R5 Portfolio to Assets s N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A
R6 Cost of Funds Ratio* s N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A
R7 Debt to Equity s N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A
R8 Liquid Ratio s N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A
Portfolio Quality
R9 Portfolio at Risk (PAR) Ratio s N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A
R10 Write-off Ratio* s N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A
R11 Risk Coverage Ratio s N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A
Efficiency and Productivity
R12 Operating Expense Ratio* s N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A
R13 Cost per Active Client* s N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A
R14 Borrowers per Loan Officer s N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A
R15 Active Clients per Staff Member s N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A
R16 Client Turnover* s N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A
R17 Average Outstanding Loan Size s N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A
R18 Average Loan Disbursed f N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A
User-defined Ratios
Note: User-defined data has been disabled on the SETUP Sheet
*If the period is less than 12 months, ratio is annualized
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File Name: 50510212.xls
Number of Personnel
Reporting Period Figures
1.00
0.90
0.80
0.70
0.60
0.50
0.40
0.30
0.20
0.10
0.00
5
6
-9
-9
ec
ec
Actual Projected
D
D
Printed 01/30/2011 At 01:46:16 LA FONDATION ALKARAMA MC Page 36
File Name: 50510212.xls
Monthly Management Report
Current Year-to- % As of Annualized Trend
Plan for YTD
Monthly
✘
✘ Management Report
Profitability
I1 Financial Revenue 0 0 0 0
I21 Net Operating Income 0 0 0 0
Portfolio Quality
P14 Total Portfolio at Risk greater than 0 days N/A 0 0 0
Asset/Liability Management
B4 Gross Loan Portfolio N/A 0 0 0
R4 Yield on Gross Portfolio* N/A N/A N/A N/A N/A
Total Deposits #VALUE! #VALUE! #VALUE! #VALUE! #VALUE!
Liquidity
B1 Cash and Due from Banks N/A 0 0 0
C23 Net Change in Cash and Due from Banks 0 0 0 0
Note: An "NA" figure in the "Current Period" column means the value cannot be calculated because it is a "stock" figure rather than a "flow" figure
Printed 01/30/2011 At 01:46:16 Page 37
File Name: 50510212.xls
Our MFI (Enter name on SETUP)
Income Statement for 01-Jan-2000 to 31-Jan-2000
All figures are in NOTE: Analytical Adjustments have NOT been enabled in this to
Year-To- YTD
Current Qtr Date (Adjusted) As % of I1
From / To From / To From / To (Financial
1-Nov-99 1-Jan-00 1-Jan-00 Revenue)
Ref X-Ref Account Name 31-Jan-00 31-Jan-00 31-Jan-00
I1 Financial Revenue 0 0 0 N/A
I2 C1* Financial Revenue from Loan Portfolio 0 0 0 N/A
I3 Interest on Loan Portfolio 0 0 0 N/A
I4 Fees and Commissions on Loan Portfolio 0 0 0 N/A
I5 C2* Financial Revenue from Investments 0 0 0 N/A
I6 C3* Other Operating Revenue 0 0 0 N/A
I7 Financial Expense 0 0 0 N/A
I8 C5* Financial Expense on Funding Liabilities 0 0 0 N/A
Profitability
I1 Financial Revenue 0 0 0 0
I21 Net Operating Income 0 0 0 0
R1 Operational Self-Sufficiency (OSS) N/A N/A N/A N/A
R1ADJ Financial Self-Sufficiency (FSS) N/A N/A N/A N/A
R2 Return on Assets (ROA)* N/A N/A N/A N/A
R2ADJ Adjusted Return on Assets (AROA)* N/A N/A N/A N/A
R3 Return on Equity (ROE)* N/A N/A N/A N/A
R3ADJ Adjusted Return on Equity (AROE)* N/A N/A N/A N/A
Portfolio Quality
I13 Impairment Losses on Loans 0 0 0 0
R10 Write-off Ratio* N/A N/A N/A N/A
R10ADJ Adjusted Write-off Ratio* N/A N/A N/A N/A
R11 Risk Coverage Ratio N/A N/A N/A N/A
R11ADJ Adjusted Risk Coverage Ratio N/A N/A N/A N/A
Asset/Liability Management
B4 Gross Loan Portfolio 0 0 0 0
R5 Portfolio to Assets N/A N/A N/A N/A
Total Deposits #VALUE! #VALUE! #VALUE! #VALUE!
R4 Yield on Gross Portfolio* N/A N/A N/A N/A
R6 Cost of Funds Ratio* N/A N/A N/A N/A
R6ADJ Adjusted Cost of Funds* N/A N/A N/A N/A
R7 Debt to Equity N/A N/A N/A N/A
R7ADJ Adjusted Debt to Equity N/A N/A N/A N/A
Liquidity
B1 Cash and Due from Banks 0 0 0 0
C23 Net Change in Cash and Due from Banks 0 0 0 0
Profitability
I21 Net Operating Income 0 0 0 0 0
R1 Operational Self-Sufficiency (OSS) N/A N/A N/A N/A N/A
R1ADJ Financial Self-Sufficiency (FSS) N/A N/A N/A N/A N/A
R2 Return on Assets (ROA)* N/A N/A N/A N/A N/A
R2ADJ Adjusted Return on Assets (AROA)* N/A N/A N/A N/A N/A
Portfolio Quality
R9 Portfolio at Risk (PAR) Ratio N/A N/A N/A N/A N/A
R9ADJ Adjusted PAR Ratio N/A N/A N/A N/A N/A
R10 Write-off Ratio* N/A N/A N/A N/A N/A
R10ADJ Adjusted Write-off Ratio* N/A N/A N/A N/A N/A
Asset/Liability Management
B4 Gross Loan Portfolio N/A 0 0 0 0
R7 Debt to Equity N/A N/A N/A N/A N/A
Note: An "NA" figure in the "Current Period" column means the value cannot be calculated because it is a "stock" figure rather than a "flow" figure
Printed 01/30/2011 At 01:46:16 LA FONDATION ALKARAMA MC Page 40
File Name: 50510212.xls
Donor Report
Current Year-to-
✘ Donor Report
Current Year-to-
Ref Title Period Date
Economic Information
N11 Exchange Rate (You must first identify the N/A 0
currency on the SETUP sheet)
N12 GNI per capita N/A 0
Outreach
N1 Number of Active Clients N/A 0
R17 Average Outstanding Loan Size N/A N/A
Average Outstanding Loan Size () N/A N/A
Average Outstanding Loan Size / GNI per N/A N/A
capita
Portfolio Quality
R9 Portfolio at Risk (PAR) Ratio N/A N/A
R10 Write-off Ratio* N/A N/A
Profitability
R1 Operational Self-Sufficiency (OSS) N/A N/A
R2 Return on Assets (ROA)* N/A N/A
R3 Return on Equity (ROE)* N/A N/A
Efficiency
R12 Operating Expense Ratio* N/A N/A
R13 Cost per Active Client* N/A N/A
Note: An "NA" figure in the "Current Period" column means the value can
Printed 01/30/2011 At 01:46:16 KASHF Page 41
File Name: 50510212.xls
Ratios Variance Analysis
Period: 12 months 12 months
Start Date: 1-Jan-2000 1-Jan-2000 Variance Variance
End Date: 31-Dec-2000 31-Dec-2000 % Actual
Ref X-Ref Account Name Actual Actual
Quarterly Data
R1 Operational Self-Sufficiency (OSS) N/A N/A N/A** N/A
R2 Return on Assets (ROA)* N/A N/A N/A** N/A
R3 Return on Equity (ROE)* N/A N/A N/A** N/A
Asset/Liability Management
R4 Yield on Gross Portfolio* N/A N/A N/A** N/A
R5 Portfolio to Assets N/A N/A N/A** N/A
R6 Cost of Funds Ratio* N/A N/A N/A** N/A
R7 Debt to Equity N/A N/A N/A** N/A
R8 Liquid Ratio N/A N/A N/A** N/A
Portfolio Quality
R9 Portfolio at Risk (PAR) Ratio N/A N/A N/A** N/A
R10 Write-off Ratio* N/A N/A N/A** N/A
R11 Risk Coverage Ratio N/A N/A N/A** N/A
Efficiency and Productivity
R12 Operating Expense Ratio* N/A N/A N/A** N/A
R13 Cost per Active Client* N/A N/A N/A N/A
R14 Borrowers per Loan Officer N/A N/A N/A N/A
R15 Active Clients per Staff Member N/A N/A N/A N/A
R16 Client Turnover* N/A N/A N/A** N/A
R17 Average Outstanding Loan Size N/A N/A N/A N/A
R18 Average Loan Disbursed N/A N/A N/A N/A
*If the period is less than 12 months, ratio is annualized
** NA symbols marked by an asterisk are not calculated because it is inappropriate to calculate variances as percentages of percentages.
References to Manual
This chart lists all the tables from the SEEP Manual and indicates if that information has been incorporated into this tool. If
so, you can use the hyperlink to jump to the relevant section of the tool.
Table Description
Chapter 2: Financial Statements and Reports
2.1 Sample Income Statement
2.2 Income Statement Detail
Included in Tool?
ts and Reports
Yes, major format incorporated on FinReports(Unadj)
Definitions appear in definitions column on DataInput,
Output(Unadj) and Output(Adj)
Yes, major format incorporated on FinReports(Unadj)
Definitions appear in definitions column on DataInput,
Output(Unadj) and Output(Adj)
No
ents
Yes, at the top of the AdjInput sheet
No
No
No
d Indicators
Yes, a major format on Ratios
Yes, a major format on Ratios