20100105-GREEN BOOK Related Emails-U

Page 1 of 154
GREEN BOOK RELATED EMAILS.
IN CHRONOLOGICAL ORDER, FROM MOST RECENT TO OLDEST.
From: |||||||| ||||||| ||| ||||

Sent: 08 January 2009 16:38
To: ||||||||||||||||||||||||||
Subject: RE: AMENDMENTS TO 'THE GREEN BOOK'
|||||||||,
Thanks for your note and future offer. Your support might prove very useful during the next round of
negotiations! Suffice to say that the media collective are clear as to their current liabilities (both
medical and public) when deploying under the auspices of the Green Book at the moment. Here it
is.
WKR
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DGMC
MOD (MB)
Whitehall
London SW1A 2HB
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From: ||||||||||||||||||||||||| |||| |||||||| ||| |||||||||||||||||||||||||

Sent: 08 January 2009 15:40
To: ||||||||||||| |||||||||||||||||||||||||||Cc: |||||||||||||||||||||||||| |||||||||| |||| |||||||||||||||||||||||
|||||||||||||||Subject: AMENDMENTS TO 'THE GREEN BOOK'
|||||||||||,
Good to speak to you. As discussed, I would be grateful if you could forward me a copy of the recently
revised 'Green Book'. I will look at the instruction on personal insurance and, if necessary, work through the
MoD's Senior Claims Policy Officer to produce some suitable words for you to consider at the next planned
amendment.
Kind regards
|||||||||
||| ||| ||| ||||||| |||||| |||||| ||SO1 WMIPT

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Page 2 of 154
From: ||||| ||||||| |||||||||||||||||||||||||||||||||||||

Sent: 25 November 2008 11:01
To: |||||||| ||||||| ||| |||||Subject: RE: MOD Green Book - Final Draft
Hi ||||||||| |||||||,
thanks for that. I will read and digest. In the mean time please find below.
yours
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RSVP
To Vice Chairman IDMA
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Subject: MOD Green Book - Final Draft

Date: Wed, 19 Nov 2008 18:04:28 +0000
From: |||||||||||||||||||||||||||||
To: |||||||||||||||@newssafety.org; |||||||||||||||||@newspapersoc.org.uk;
|||||||||||@nuj.org.uk| |||||||||||||||||@bbc.co.uk| |||||||||||||||@itn.co.uk;
||||||||||@hotmail.com; |||||@societyofeditors.org| ||||||||||||@bskyb.com|
|||||@sdns.org.uk| ||||||||||||||||||||||||||||||||| ||||||||||||||||||||||||||||||||||||||||||
|||||||||||||||||||||||||||||| ||||||||||||||||||||||@newspapersoc.org.uk| |||||||||||||||@n-p-
a.co.uk| ||||||||||||||||@newssafety.org| |||||||||||||||||@bbc.co.uk||||||
||||||||||||||||||||@mod.uk; |||||||||||||||||||@mod.uk
Ladies and Gentlemen,
I write to thank enormously all those who offered comment and suggestion on the latest
revise of the Green Book; UK MoD guidelines for the procedures to be adopted when
working with media organisations. I now attach the final draft of the document which
includes almost all the suggestions/amendments requested. You should note that I have
highlighted the specific text areas that have been altered. In particular:
• Confirmation that liability insurance remains strongly recommended rather than

mandatory.
• Clarity on wider safety issues and responsibilities.
Page 2 of 154
Page 3 of 154
• Acknowledgement that new medical and safety standards are provided as

guidelines and there remains an element of flexibility in the accreditation process
through discussion with MOD.
I do genuinely now hope that this latest version better serves the needs of correspondents
when working with the MOD, is more relevant and as we had originally hoped, aides in the
management of correspondent expectation and most importantly continues to ensure the
continued safety of media visits to operational environments. The final working version will
be posted on the MoD Web hopefully by this weekend.
We will continue to review the document on a rolling basis, with an option to reprint, should
the need arise, in approximately 12-18 months. Should you wish to raise any additional
comments, please do so by directing them to me.
Your continued input and engagement is much appreciated.
With Kind Regards
||||||||||| ||||||||||| |||
|||| |||||| ||||||||||| |||||||||||

SO1 Media Ops DCP
DGMC
MOD (MB)
Whitehall
London SW1A 2HB
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Page 3 of 154
Page 4 of 154
From: ||||||||| |||||||| |||||||||||||||||||||||||@newssafety.org]

To: |||||||| ||||||| ||| ||||
Subject: Re: MOD Green Book - Final Draft
Many thanks for sorting out our little problem, |||||||||||.

Please advise when the final final version is available and we can link from our website (which, by
the way, seems to be widely read from within the MOD)
cheers
||||||||||||
2008/11/19 Brown, ||||||||||| |||| |||||| ||||||||||||||||||||||||||||||||||||||||||||||||>
I write to thank enormously all those who offered comment and suggestion on the latest revise of
the Green Book; UK MoD guidelines for the procedures to be adopted when working with media
organisations. I now attach the final draft of the document which includes almost all the
suggestions/amendments requested. You should note that I have highlighted the specific text areas
that have been altered. In particular:
• Confirmation that liability insurance remains strongly recommended rather than

mandatory.
• Acknowledgement that new medical and safety standards are provided as
guidelines and there remains an element of flexibility in the accreditation process
through discussion with MOD.
I do genuinely now hope that this latest version better serves the needs of correspondents when
working with the MOD, is more relevant and as we had originally hoped, aides in the management
of correspondent expectation and most importantly continues to ensure the continued safety of
media visits to operational environments. The final working version will be posted on the MoD Web
hopefully by this weekend.
We will continue to review the document on a rolling basis, with an option to reprint, should the
need arise, in approximately 12-18 months. Should you wish to raise any additional comments,
please do so by directing them to me.
With Kind Regards
|||| |||||| ||||||||||| |||||||||||

SO1 Media Ops DCP
DGMC
MOD (MB)
Whitehall
London SW1A 2HB
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Page 4 of 154
Page 5 of 154
--
|||||||||||||| ||||||||||||||Director
International News Safety Institute
Residence Palace, Block C
International Press Centre
155 Rue de la Loi
1040 Brussels, Belgium
Mob: ||||||| ||||||||| |||||||||||||
Page 5 of 154
Page 6 of 154
-----Original Message-----
From: ||||||||||||||||| ||||||||||||||||
||||||||||||||||||||||||||||||||||||||||||||||@newspapersoc.org.uk]
To: |||||||||||| ||||||||||| |||| ||||||||Cc: ||||||| ||||||||||||||||
Subject: RE: Green Book
Dear |||||||||||
Many thanks for these helpful amendments.
Regards,
|||||||||||||||||
From: |||||||||||| ||||||||||| |||| ||||||
|||||||||||||||||||||||||||||||||||||||||@mod.uk]
To: ||||||||||||||||| ||||||||||||||||
Subject: RE: Green Book
Dear |||||||||||||||||,
1. Thank you for your latest note. There is scope to include you latest
offerings before we go hard and fast with the final version which I hope
to put on the MoD site this weekend/early next week. The aim of my last
e-mail was to effectively close the current dialogue with a number of
other interested parties.
2. As to the specifics points you raise:
a. Para 3: We will delete 'if appropriate'.
b. Para 14: A request from the International News Safety

Institute and therefore a separate issue.
c. Para 15: The word 'recommend' will replace 'required' in the
final sentence.
d. Para 77: Will now read ' All deploying correspondents are
strongly advised to possess full health and Public Liability
Insurance.'
e. Annex B: With the amendment of para 77, Annex B will remain

unchanged.
f. Para 18: The additional original sentence will be introduced.

g. Para 61: Change to 'Correspondents are requested not to take
or show images...'
h. Annex F: I will check.
3. Two final points:
a. Please get back to me today with confirmation you are nowhappy

with the final amendments.
b. Any other issues will need to be held until the next revise;
planned to start in a year's time.
WKR
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Page 6 of 154
Page 7 of 154
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SO1 Media Ops DCP
DGMC
MOD (MB)
Whitehall
London SW1A 2HB
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|||||||||||||||||||||||||||||@mod.uk
From: ||||||||||||||||| ||||||||||||||||

To: |||||||||||| ||||||||||| |||| ||||||
Subject: Green Book
A hard copy will follow in the post

Regards
||||||||||||||||| ||||||||||||||||
Page 7 of 154
Page 8 of 154
From: |||||||||||| ||||||||||| |||| ||||||
To: |||||||||||||||||| |||||||||||||||||||Subject: Release-authorised:
RE: Green Book
Dear |||||||||||||||||,
1. Thank you for your latest note. There is scope to include you latest
offerings before we go hard and fast with the final version which I hope
to put on the MoD site this weekend/early next week. The aim of my last
e-mail was to effectively close the current dialogue with a number of
other interested parties.
2. As to the specifics points you raise:

a. Para 3: We will delete 'if appropriate'.
b. Para 14: A request from the International News Safety Institute

and therefore a separate issue.
c. Para 15: The word 'recommend' will replace 'required' in the

final sentence.
d. Para 77: Will now read ' All deploying correspondents are
strongly advised to possess full health and Public Liability
Insurance.'
e. Annex B: With the amendment of para 77, Annex B will remain

unchanged.
f. Para 18: The additional original sentence will be introduced.
g. Para 61: Change to 'Correspondents are requested not to take or

show images...'
h. Annex F: I will check.
3. Two final points:

a. Please get back to me today with confirmation you are now happy
with the final amendments.
b. Any other issues will need to be held until the next revise;
planned to start in a year's time.
WKR
|||||||||||
|||| |||||| ||||||||||| |||||||||||
SO1 Media Ops DCP
DGMC
MOD (MB)
Whitehall
London SW1A 2HB
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From: ||||||||||||||||| ||||||||||||||||
To: |||||||||||| ||||||||||| |||| ||||||
Subject: Green Book
Page 8 of 154
Page 9 of 154
Regards
||||||||||||||||| ||||||||||||||||
Page 9 of 154
Page 10 of 154
From: ||||||||||||||||| ||||||||||||||||
To: |||||||||||| ||||||||||| |||| ||||||||Subject: Green Book
Regards
||||||||||||||||| ||||||||||||||||
Page 10 of 154
Page 11 of 154
From: |||| |||||||||| ||||||||||||||||sdns.org.uk]

To: |||||||| ||||||| ||| |||||Subject: RE: MOD Green Book - Final Draft
|||||||||||,
Firstly, I am pleased to see Annex F reinstated although my strong preference would have been a return to
the former position with a column specifically identifying ‘Scottish Press’ which would take into account the
strength of the indigenous press compared to the circulation of UK ’ broadsheets’ in Scotland and the high
proportion of Scots in the Army. However, I will look to the MoD to ensure that SDNS titles have full
opportunity to participate in media assignments.
My one other comment relates to para.14 where I find the inclusion of the last sentence rather strange to say
the least. I am sure nobody would wish to see UK forces target, deliberately or otherwise, media
correspondents or facilities. I suggest that the sentence is deleted.
Will you be printing the final version?
Regards
|||||| |||||||||||||||
Director, Scottish Daily Newspaper Society
Tel: ||||||||| ||||||| |||||||||
From: |||||||| ||||||| ||| |||| |||||||||||||||||||||||||||||@mod.uk]

To: ||||||| ||| ||||||| ||||||||||||||||||@newspapersoc.org.uk; |||||||||||@nuj.org.uk;
||||||||||||||||||@bbc.co.uk; |||||||||||||||@itn.co.uk; ||||||||||@hotmail.com; |||||@societyofeditors.org;
||||||||||||@bskyb.com; |||||@sdns.org.uk; ||||||||||||||@newssafety.org;
|||||||||||||||@newspapersoc.org.uk; |||||||| ||||||| ||| ||||; ||||||||||| |||||||||||; ||||| ||||||||||| |||||||||
||||||||| |||||||||||||||||@bbc.co.uk
Cc: Shelley, James Mr; |||||||| ||||||| ||||
Subject: MOD Green Book - Final Draft
• Confirmation that liability insurance remains strongly recommended rather than mandatory.
• Acknowledgement that new medical and safety standards are provided as guidelines and
there remains an element of flexibility in the accreditation process through discussion with
MOD.
Page 11 of 154
Page 12 of 154
With Kind Regards
||||||||||| |||||||||||
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SO1 Media Ops DCP
DGMC
MOD (MB)
Whitehall
London SW1A 2HB
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Page 12 of 154
Page 13 of 154
From: |||||||| ||||||| ||| |||| ||Sent: 19 November 2008 18:04

To: |||||||| ||| ||||||| ||||||||||||||||||@newspapersoc.org.uk'; ||||||||||||@nuj.org.uk';
||||||||||||||||||@bbc.co.uk'; ||||||||||||||||@itn.co.uk'; |||||||||||@hotmail.com'; |||||@societyofeditors.org';
|||||||||||||@bskyb.com'; |||||@sdns.org.uk'; '||||||||||||||@newssafety.org';
'|||||||||||||||@newspapersoc.org.uk'; |||||||| ||||||| ||| ||||| |||||||||||| |||||||||||| ||||| |||||||||||| ||||||||||
||||||||| ||||||||||||||||||@bbc.co.uk'
Cc: Shelley, James Mr; |||||||| ||||||| |||| ||Subject: Release-authorised: MOD Green Book - Final Draft
FOI NOTE: See Attachment 1 and 2
• Confirmation that liability insurance remains strongly recommended rather than mandatory.
• Acknowledgement that new medical and safety standards are provided as guidelines and
there remains an element of flexibility in the accreditation process through discussion with
MOD.
With Kind Regards
||||||||||| ||||||||||| |||
|||| |||||| ||||||||||| |||||||||||

SO1 Media Ops DCP
DGMC
MOD (MB)
Whitehall
London SW1A 2HB
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Page 13 of 154
Page 14 of 154

To: ||||||||||| ||||| |||||Subject: FW: Green Book
FOI NOTE: See Attachment 3
|||||||,
Finally! This is not the final version; I will amend it as discussed.
Many thanks again for all your help.
|||||||||||
|||| |||||| ||||||||||| |||||||||||

SO1 Media Ops DCP
DGMC
MOD (MB)
Whitehall
London SW1A 2HB
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To: ||||||||||| ||||||Subject: Green Book
|||||||,
Many thanks for your help.
Just to confirm, the section referring to UNR 1738 is at paragraph 9 on pages 4/5 of the attached
document.
Many thanks again
|||||||||||
|||| |||||| ||||||||||| |||||||||||

SO1 Media Ops DCP
DGMC
MOD (MB)
Whitehall
London SW1A 2HB
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Page 14 of 154
Page 15 of 154
From: ||||||||||||||||| ||||||||||||||||
To: |||||||||||| ||||||||||| |||| ||||||||Subject: RE: MoD Green Book
Review
Would 10.30 be OK for you?

Regards,
|||||||||||||||||
From: |||||||||||| ||||||||||| |||| ||||||
|||||||||||||||||||||||||||||||||||||||||@mod.uk]
Sent: Mon 11/10/2008 9:24 AM
To: ||||||||||||||||| ||||||||||||||||
Subject: RE: MoD Green Book Review
|||||||||||||||||,
Thursday is good for me; available all day.
WKR
|||||||||||
|||| |||||| ||||||||||| |||||||||||

SO1 Media Ops DCP
DGMC
MOD (MB)
Whitehall
London SW1A 2HB
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From: ||||||||||||||||| ||||||||||||||||

To: |||||||||||| ||||||||||| |||| ||||||
Do you have availability on Thursday?
Regards
|||||||||||||||||
From: |||||||||||| ||||||||||| |||| ||||||
|||||||||||||||||||||||||||||||||||||||||@mod.uk]
Sent: Fri 11/7/2008 12:55 PM
To: ||||||||||||||||| ||||||||||||||||
|||||||||||||||||,
Sadly in Portsmouth all day; any other free slots in your diaries?!
|||||||||||
|||| |||||| ||||||||||| |||||||||||

SO1 Media Ops DCP
DGMC
MOD (MB)
Whitehall
Page 15 of 154
Page 16 of 154
London SW1A 2HB

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|||||||||||||||||||||||||||||@mod.uk
From: ||||||||||||||||| ||||||||||||||||

To: |||||||||||| ||||||||||| |||| ||||||
Dear |||||||||||
||||||| ||||||||||||||| (NPA) and I are both free on Tuesday 11 November

if you have
any time then.
Regards
|||||||||||||||||
From: |||||||||||| ||||||||||| |||| ||||||
|||||||||||||||||||||||||||||||||||||||||@mod.uk]
Sent: Fri 11/7/2008 11:45 AM
To: ||||||||||||||||| ||||||||||||||||
Subject: MoD Green Book Review
Dear |||||||||||||||||,
Many thanks for you letter concerning the Green Book. Most useful and
much appreciated.
I was wondering if it were possible to meet next week in order to fine

tune the issues you raise. I do not believe there is any thing overly
contentious but I believe it would be useful to hopefully place the
review aims/revisions into context and hopefully through amendment and
discussion achieve mutual agreement. We would be delighted to see you
here in the MoD or wherever is most convenient. I am however under a
time constraint and am keen to get the review process completed by the
end on next week.
Looking forward to hearing from you.
WKR
||||||||||| |||||||||||
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SO1 Media Ops DCP
DGMC
MOD (MB)
Whitehall
London SW1A 2HB
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Page 16 of 154
Page 17 of 154
From: ||||||||||||||||| ||||||||||||||||
Review
Do you have availability on Thursday?

Regards
|||||||||||||||||
From: |||||||||||| ||||||||||| |||| ||||||
|||||||||||||||||||||||||||||||||||||||||@mod.uk]
Sent: Fri 11/7/2008 12:55 PM
To: ||||||||||||||||| ||||||||||||||||
|||||||||||||||||,
Sadly in Portsmouth all day; any other free slots in your diaries?!
|||||||||||
|||| |||||| ||||||||||| |||||||||||

SO1 Media Ops DCP
DGMC
MOD (MB)
Whitehall
London SW1A 2HB
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From: ||||||||||||||||| ||||||||||||||||
To: |||||||||||| ||||||||||| |||| ||||||
Dear |||||||||||

if you have
any time then.
Regards
|||||||||||||||||
From: |||||||||||| ||||||||||| |||| ||||||
|||||||||||||||||||||||||||||||||||||||||@mod.uk]
Sent: Fri 11/7/2008 11:45 AM
To: ||||||||||||||||| ||||||||||||||||
Dear |||||||||||||||||,
much appreciated.
Page 17 of 154
Page 18 of 154
end on next week.

WKR
||||||||||| |||||||||||
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SO1 Media Ops DCP
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MOD (MB)
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Page 18 of 154
Page 19 of 154
From: ||||||||||||||||| ||||||||||||||||
Review
Dear |||||||||||

if you have any time then.
Regards
|||||||||||||||||
From: |||||||||||| ||||||||||| |||| ||||||
|||||||||||||||||||||||||||||||||||||||||@mod.uk]
Sent: Fri 11/7/2008 11:45 AM
To: ||||||||||||||||| ||||||||||||||||
Dear |||||||||||||||||,
much appreciated.
end on next week.
WKR
||||||||||| |||||||||||
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SO1 Media Ops DCP
DGMC
MOD (MB)
Whitehall
London SW1A 2HB
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Page 19 of 154
Page 20 of 154
From: ||||||||| ||| |||||||| ||||||||||||||@societyofeditors.org]

Sent: 31 October 2008 16:51
To: |||||||| ||||||| ||| |||||Subject: RE: UK Ministry of Defence (MOD) - Revision of the Green Book

||||||,

I am extremely sorry for the delay in getting back to you. I have seen ||||||||| |||||||||| detailed comments and
these are supported by our members. What seems clear to me is that before any changes are taken on board we
really need to get together to discuss the issues.

In particular, I think we need to discuss how the Green Book guidelines are implemented in practice, on the ground, in
theatre. It only has value if it is implemented across the board and our information is that that is not always the case.

I am certainly glad to help further and look forward to hearing from you.

Regards,

|||| |||||||||

Executive Director

Society of Editors
www.societyofeditors.org
Phone: |||||| |||||||
Fax: |||||| |||||||
Mobile: |||||| |||| ||||
Email: ||||||||||||||||||||||||
University Centre
Mill Lane
Cambridge CB2 1RU
Director: |||| |||||||||
Home: |||||| |||| ||||

The Society of Editors has more than 400 members in national, regional and local newspapers, magazines,
broadcasting and new media, journalism education and media law. It campaigns for media freedom, self regulation,
the public's right to know and the maintenance of standards in journalism.

From: |||||||| ||||||| ||| |||| |||||||||||||||||||||||||||||@mod.uk]
To: ||||||||||||||||||@newspapersoc.org.uk; |||||||||||@nuj.org.uk; ||||||||||||||||||@bbc.co.uk;
|||||||||||||||@itn.co.uk; ||||||||||@hotmail.com; |||||@societyofeditors.org; ||||||||||||@bskyb.com;
|||||@sdns.org.uk; ||||||||||||||@newssafety.org; |||||||||||||||@newspapersoc.org.uk; |||||||| ||||||| |||
|||||Cc: Shelley, James Mr; |||||||| ||||||| ||||
Subject: UK Ministry of Defence (MOD) - Revision of the Green Book
On behalf of James Shelley, UK MoD Director of News, please find attached the latest revised
version of the Green Book; UK MoD guidelines for the procedures to be adopted when working
with media organisations.
Page 20 of 154
Page 21 of 154
It is hoped that this latest version is both more relevant, will aide in the management of
correspondent expectation and most importantly ensure the continued safety of media visits to
operational environments. Any comments should be made to the undersigned and would be greatly
appreciated by Mon 13 Oct 08.
Your continued input and engagement is much appreciated and please do not hesitate to contact
me with your questions.
With Kind Regards
||||||||||| ||||||||||| |||
|||| |||||| ||||||||||| |||||||||||

SO1 Media Ops DCP
DGMC
MOD (MB)
Whitehall
London SW1A 2HB
||||||||| |||||||||||| ||||||||| |||||||||||||||
|||||||||||||||||||||||||||||||||||||||||||||
Page 21 of 154
Page 22 of 154
From: ||||| |||||||||| ||||||||||||||||||||||||@n-p-a.co.uk]

To: |||||||| ||||||| ||| |||||Subject: Re: Revision of the MoD Green Book
Dear ||| |||||| ||||||||||| |||||||||||
I am writing on behalf of the Newspaper Publishers Association (NPA), the trade association for the national
newspapers, in respect of the latest revised version of the Green Book.
You have been sent a detailed response from the Newspaper Society which outlines the main points of
concerns and I am writing to confirm that these have the full support of the NPA.
Yours sincerely
||||||| |||||||||||||||
Newspaper Publishers Association
8th floor St Andrew's House, 18-20 St Andrew Street, London EC4A 3AY
Direct tel: ||||| |||||| ||||||
Mobile: |||||||| |||||||||
email: ||||||||||||||||||||||@n-p-a.co.uk
Page 22 of 154
Page 23 of 154
From: ||||||||||| ||||||||||| |||||||||||||||||||||||||||||||@newspapersoc.org.uk]

To: |||||||| ||||||| ||| |||||Subject: MoD Revision of the Green Book
Dear ||| |||||| |||||||||||
I enclose an electronic version of the Newspaper Society letter that I posted to you yesterday.
Yours sincerely
||||||||||||||||| ||||||||||||||||
Page 23 of 154
Page 24 of 154
From: |||||||| ||||||| ||| ||Sent: 27 October 2008 09:19

To: |||||||| ||||||| ||| |||||Subject: Release-authorised: RE: UK Ministry of Defence (MOD) - Revision of the
Green Book
Hello |||||||||||,
Thank you for copying me in to the email from the BBC CMO. The medical guidelines I provided are a guide
(i.e. there is some flexibility). Actually testing tasks which the individual is likely to have to perform are very
good (and possibly the best way to test actual fitness for the role). However, existing health conditions that
the individual may have that put them at increased risk also need to be screened out (e.g. susceptibility to
heat illness), so there also needs to be a “health questionnaire”. A combination of a health questionnaire
and role orientated tasks will give the best all round option.
||||||||||
From: |||||||| ||||||| ||| ||||

To: |||||| |||||||||||Cc: |||||||| ||||||| |||||Subject: Release-authorised: RE: UK Ministry of Defence (MOD)
- Revision of the Green Book
Dear |||||||||,
Apologies for the delay in my response and thank you so much for taking the time to consider the
amendments to the Green Book.
I personally agree with the premise that a simpler and clearer assessment is perhaps more
appropriate for our needs and your standards would indeed on the surface appear to meet the
remit. My inclination is that that there is considerable room for refinement but it will be completed
over a period of time.
The next step. I have passed your comments on to our medical policy experts to have a look and I
hope to have a more considered response for you by the end of the month (when we anticipate all
external comments to have been staffed to us). But again thank you for commenting on an area
that is crucial to the relevance of the whole document.
With Kind Regards
||||||||||| |||||||||||
|||| |||||| ||||||||||| |||||||||||

SO1 Media Ops DCP
DGMC
MOD (MB)
Whitehall
London SW1A 2HB
||||||||| |||||||||||| ||||||||| |||||||||||||||
|||||||||||||||||||||||||||||||||||||||||||||
From: |||||| |||||||||| ||||||||||||||||||||||||||@bbc.co.uk]

To: |||||||| ||||||| ||| |||||Cc: |||| ||||||||||||||||||| ||||||| ||||||||| |||||||| |||||||
Dear |||||,
Following you e-mail below to the BBC it 'wended its way' to me.
Page 24 of 154
Page 25 of 154
We had already been thinking about fitness of journalists covering hostile
environments, and had developed a set of tasked based criteria (see below) -
this applies prior to attending our hostile environments course which all those
deployed to such environments will have to undertake.
In addition we do check the health of our regular travellers, including

journalists, but not to the extent recommended in your guidance. Top be frank I
think there would be a danger that a number of journalists would not meet the
mark set in your medical guidance, but nevertheless would be perfectly able to
carry out their duties. The problem is as soon as you set medical standards
someone is bound to fail.
I would like to proposes that our system (of course I'm bound to say that)is far
preferable especially in the civilian world, and being task orientated is
practical in the field and also is more likely to be adopted by organisations
rather than medical criteria.
* Run 100m in body armour and helmet without stopping
* Drag a similar size/weight casualty 30m
* Exit a vehicle by the front passenger door from the rear seat wearing
body armour
* Change wheel on a 4WD vehicle unaided
* Climb unaided into the back of a 4WD/pick up type vehicle
* Move from standing to kneeling position in order to render first aid to

a casualty"
I'd be grateful to hear your thoughts, and happy to discuss.
Yours sincerely,
|| ||||| |||||| - mobile ||||| ||||||

|||| ||||||||| |||||||||||||| ||||||||||| ||Chief Medical Officer, BBC People
BRITISH BROADCASTING CORPORATION
BC4C1, Broadcast Centre, Media Village
201 Wood Lane, London, W12 7TP
Tel: |||| |||| ||||||||| |Email: ||||||||||||||||@bbc.co.uk
Safety Advice Line Tel: ||||| |||||||| |||| |||||| ||||||| |||||||||||||||||||||
Capita Occupational Health Advice Line Tel: |||||| |||| |||||| ||||||| ||||||||||||||||||||||||
From: |||||||| ||||||| ||| |||| ||||||||||||||||||||||||||||||||||||||||]

To: ||||||||||||||||||@newspapersoc.org.uk; |||||||||||@nuj.org.uk; |||| ||||||||||||||||||;
|||||Cc: Shelley, James Mr; |||||||| ||||||| |||||Subject: UK Ministry of Defence (MOD) - Revision of the
Green Book
On behalf of James Shelley, UK MoD Director of News, please find attached the latest
revised version of the Green Book; UK MoD guidelines for the procedures to be adopted
when working with media organisations.
correspondent expectation and most importantly ensure the continued safety of media
Page 25 of 154
Page 26 of 154
visits to operational environments. Any comments should be made to the undersigned and
would be greatly appreciated by Mon 13 Oct 08.
Your continued input and engagement is much appreciated and please do not hesitate to
contact me with your questions.
With Kind Regards
||||||||||| ||||||||||| |||||| |||||| ||||||||||| ||||||||||| |||SO1 Media Ops DCP
DGMC
MOD (MB)
Whitehall
London SW1A 2HB
|||||||||| |||||||||||||| |||||||||| |||||||||||||||||| ||||||||||||||||||||||||||||||||||||||||||||||||||||||||
http://www.bbc.co.uk
This e-mail (and any attachments) is confidential and may contain personal views which are not the
views of the BBC unless specifically stated.
If you have received it in error, please delete it from your system.
Do not use, copy or disclose the information in any way nor act in reliance on it and notify the
sender immediately.
Please note that the BBC monitors e-mails sent or received.
Further communication will signify your consent to this.
Page 26 of 154
Page 27 of 154
From: |||||||| ||||||| ||| |||| ||Sent: 17 October 2008 18:19

To: ||||||| |||||||||||Cc: |||||||| ||||||| |||||Subject: Release-authorised: RE: UK Ministry of Defence (MOD)
Dear |||||||||,
Apologies for the delay in my response and thank you so much for taking the time to consider the
amendments to the Green Book.
I personally agree with the premise that a simpler and clearer assessment is perhaps more
appropriate for our needs and your standards would indeed on the surface appear to meet the
remit. My inclination is that that there is considerable room for refinement but it will be completed
over a period of time.
The next step. I have passed your comments on to our medical policy experts to have a look and I
hope to have a more considered response for you by the end of the month (when we anticipate all
external comments to have been staffed to us). But again thank you for commenting on an area
that is crucial to the relevance of the whole document.
With Kind Regards
||||||||||| |||||||||||
|||| |||||| ||||||||||| |||||||||||

SO1 Media Ops DCP
DGMC
MOD (MB)
Whitehall
London SW1A 2HB
||||||||| |||||||||||| ||||||||| |||||||||||||||
|||||||||||||||||||||||||||||||||||||||||||||
From: |||||| |||||||||| ||||||||||||||||||||||||||@bbc.co.uk]

To: |||||||| ||||||| ||| ||||
Cc: |||| ||||||||||||||||||| ||||||| ||||||||| |||||||| ||||||||Subject: UK Ministry of Defence (MOD) - Revision of
the Green Book
Dear |||||,


Page 27 of 154
Page 28 of 154
body armour

a casualty"
Yours sincerely,
|| ||||| |||||| - mobile ||||| ||||||

|||| ||||||||| |||||||||||||| ||||||||||| ||Chief Medical Officer, BBC People
Safety Advice Line Tel: ||||| |||||||| |||| |||||| ||||||| ||||||||||||||||||||| |Capita Occupational Health Advice Line Tel:
|||||| |||| |||||| ||||||| ||||||||||||||||||||||||
From: |||||||| ||||||| ||| |||| ||||||||||||||||||||||||||||||||||||||||]

To: ||||||||||||||||||@newspapersoc.org.uk; |||||||||||@nuj.org.uk; |||| ||||||||||||||||||;
|||||Cc: Shelley, James Mr; |||||||| ||||||| |||||Subject: UK Ministry of Defence (MOD) - Revision of the
Green Book
With Kind Regards
||||||||||| ||||||||||| |||||| |||||| ||||||||||| ||||||||||| |||SO1 Media Ops DCP
DGMC
MOD (MB)
Whitehall
London SW1A 2HB
|||||||||| |||||||||||||| |||||||||| |||||||||||||||||| ||||||||||||||||||||||||||||||||||||||||||||||||||||||||
Page 28 of 154
Page 29 of 154

sender immediately.
Page 29 of 154
Page 30 of 154
From: |||||| |||||||||| ||||||||||||||||||||||||||@bbc.co.uk]

To: |||||||| ||||||| ||| |||||Cc: |||| ||||||||||||||||||| ||||||| ||||||||| |||||||| ||||||||Subject: UK Ministry of
Defence (MOD) - Revision of the Green Book
Dear |||||,


body armour

a casualty"
Yours sincerely,
|| ||||| |||||| - mobile ||||| ||||||

|||||| ||||||||||| |||||||||||||||| ||||||||||||||| |||Chief Medical Officer, BBC People
Safety Advice Line Tel: ||||| |||||||| |||| |||||| ||||||| |||||||||||||||||||||
Capita Occupational Health Advice Line Tel: |||||| |||| |||||| ||||||| ||||||||||||||||||||||||
From: |||||||| ||||||| ||| |||| ||||||||||||||||||||||||||||||||||||||||]

To: ||||||||||||||||||@newspapersoc.org.uk; |||||||||||@nuj.org.uk; |||| |||||||||||||||||||
Page 30 of 154
Page 31 of 154
|||||Cc: Shelley, James Mr; |||||||| ||||||| ||||

Your continued input and engagement is much appreciated and please do not hesitate to contact me
with your questions.
With Kind Regards
||||||||||||| |||||||||||||| |||||||| |||||||| ||||||||||||| |||||||||||||| |||SO1 Media Ops DCP
DGMC
MOD (MB)
Whitehall
London SW1A 2HB
|||||||||| |||||||||||||| |||||||||| |||||||||||||||||| ||||||||||||||||||||||||||||||||||||||||||||||||||||||||
sender immediately.
Page 31 of 154
Page 32 of 154

To: |||||||| ||||||| ||| |||||Subject: Green Book
Dear |||||||||||,
I promised to get back to you with reaction from other members of the Broadcast News Security
Group to the new draft of the Green Book. As you may have expected, the only negative feedback
was directed at the removal of the first sentence of Clause 10.
The main questions revolved around whether it was removed deliberately and if so why? It
seemed such an obvious thing to promise in the first place, never to deliberately target journalists
(who ever thought they would!), that the removal has jolted us all. Your note was not entirely clear
about the prospects for reinstatement of the sentence in question, but if the MOD is adamant about
it we would seek a meeting as a matter of urgency to discuss.
Best regards
||||||||||||||
--
|||||||||||||| ||||||||||||||Director
155 Rue de la Loi
Page 32 of 154
Page 33 of 154

To: ||||| ||||||||
Subject: Release-authorised: RE: UK Ministry of Defence (MOD) - Revision of the Green Book
Dear |||||||,
Many thanks for your helpful comments. What I intend doing know is to corral all the respective
responses and issues before circulating internally within DGMC. I hope to have all comments in by
the end of the month and thus should have our final version out at the beginning of November.
By way of initial thoughts on your specific points:
• IDMA at MoD briefings: we see no reasons prohibiting IDMA inclusion.

• Freelancers: Yes. If a freelance correspondent, this needs to be clearly indicated as is the
need to indicate whether they have a commission or not. They will be considered very low
priority without one.
• Public Liability: we are having another look at this. But there has to be a balance. The
insurance requirement is based on protecting the interests of both embedded
correspondent and equally as importantly, those who look after them. The requirement is
not as you suggest a mechanism to restrict access. It is clearly an issue based on
prohibitively expensive premiums; not an MoD issue or responsibility. From a military
perspective I have to add, that to support any correspondent deployment without
appropriate cover is in our eyes negligent.
We will speak later in the month but again, many thanks for your input. It is much valued.
With kind regards
|||||||||||
|||| |||||| ||||||||||| |||||||||||

SO1 Media Ops DCP
DGMC
MOD (MB)
Whitehall
London SW1A 2HB
||||||||| |||||||||||| ||||||||| |||||||||||||||
|||||||||||||||||||||||||||||||||||||||||||||
From: ||||| ||||||| |||||||||||||||||||@hotmail.com]

To: |||||||| ||||||| ||| ||||
Subject: RE: UK Ministry of Defence (MOD) - Revision of the Green Book
Dear ||||||||| |||||||||please find attached our formal response. I have also reproduced it below.
cheers
|||||
|||| |||||| ||||||||||| |||||||||||
SO1 Media Ops DCP
DGMC
MOD (MB)
Whitehall
London SW1A 2HB
10th October 2008
Page 33 of 154
Page 34 of 154
Dear ||||||||||||| |||||||||||,

Many thanks for letting us have an advance look of the new draft of the Green
Book. After consulting with our membership, we have the following points:
Intro para 9: discussions with Editors and Media Organisations (when military
activity is anticipated/as crisis evolves). Will an IDMA representative be
included?
Annex B: Accreditation. This is really a question. The name of 'employer' is

required - how does this accommodate freelancers? Presumably they need to
have a particular assignment?
General: Public Liability Insurance. The point in the main body of publication,
para 75 seems to contradict the liability waiver, in the sample ‘APPLICATION
PROCEDURE FOR MEDIA VISITS TO OPERATIONAL THEATRES’ form that is
reproduced later in the draft document. If the MOD is intent on going for the
position laid out in para 75 than I am afraid our organisation will have to again
raise it at the highest levels in the MOD and further afield. As you may be aware
we lobbied intensively to have the insurance requirement removed from previous
editions of the Green Book because of its impact on the interests of many
members of our association. In the past the MOD has clearly used this
requirement to prevent our members covering UK forces deployed on operations
and to favour large media organisation, which is a position we find very
objectionable.
We would welcome any feedback and the opportunity to further make our
position in person if necessary.
Yours
||||||| |||||||||||
IDMA Secretary

Date: Thu, 2 Oct 2008 17:00:11 +0100
From: ||||||||||||||||||||@mod.uk
|||||@sdns.org.uk; ||||||||||||||@newssafety.org; |||||||||||||||@newspapersoc.org.uk;
||||||||||||||||||||@mod.uk
CC: |||||||||||||||||||||@mod.uk; |||||||||||||||||||@mod.uk
Page 34 of 154
Page 35 of 154
With Kind Regards
||||||||||| ||||||||||| |||
|||| |||||| ||||||||||| |||||||||||

SO1 Media Ops DCP
DGMC
MOD (MB)
Whitehall
London SW1A 2HB
||||||||| |||||||||||| ||||||||| |||||||||||||||
|||||||||||||||||||||||||||||||||||||||||||||
Page 35 of 154
Page 36 of 154
From: ||||| ||||||| [mailto:||||||||||@hotmail.com]

To: |||||||| ||||||| ||| ||||
Subject: RE: UK Ministry of Defence (MOD) - Revision of the Green Book
Dear ||||||||| |||||||

please find attached our formal response. I have also reproduced it below.
cheers
|||||
||||| |||||||| ||||||||||||| ||||||||||||||
SO1 Media Ops DCP
DGMC
MOD (MB)
Whitehall
London SW1A 2HB
10th October 2008
Dear |||||||||||||||| |||||||||||||,
Many thanks for letting us have an advance look of the new draft of the Green Book.
After consulting with our membership, we have the following points:
Intro para 9: discussions with Editors and Media Organisations (when military
activity is anticipated/as crisis evolves). Will an IDMA representative be included?
Annex B: Accreditation. This is really a question. The name of 'employer' is required

- how does this accommodate freelancers? Presumably they need to have a particular
assignment?
General: Public Liability Insurance. The point in the main body of publication, para
75 seems to contradict the liability waiver, in the sample ‘APPLICATION
PROCEDURE FOR MEDIA VISITS TO OPERATIONAL THEATRES’ form that is
reproduced later in the draft document. If the MOD is intent on going for the position
laid out in para 75 than I am afraid our organisation will have to again raise it at the
highest levels in the MOD and further afield. As you may be aware we lobbied
intensively to have the insurance requirement removed from previous editions of the
Green Book because of its impact on the interests of many members of our
association. In the past the MOD has clearly used this requirement to prevent our
members covering UK forces deployed on operations and to favour large media
organisation, which is a position we find very objectionable.
We would welcome any feedback and the opportunity to further make our position in
person if necessary.
Yours
||||||||| ||||||||||||||
Page 36 of 154
Page 37 of 154
IDMA Secretary

Date: Thu, 2 Oct 2008 17:00:11 +0100
From: ||||||||||||||||||||@mod.uk
||||||||||||||||||||@mod.uk
CC: |||||||||||||||||||||@mod.uk; |||||||||||||||||||@mod.uk
With Kind Regards
||||||||||| ||||||||||| |||
|||| |||||| ||||||||||| |||||||||||

SO1 Media Ops DCP
DGMC
MOD (MB)
Whitehall
London SW1A 2HB
|||||||||| |||||||||||||| |||||||||| ||||||||||||||||||
|||||||||||||||||||||||||||||||||||||||||||||||||||||
Page 37 of 154
Page 38 of 154
From: |||||||| ||||||| ||| ||||

To: |||||||||| ||||||||
Subject: Release-authorised: RE: Green Book
Dear ||||||||||||||,
Many thanks for your comments; they much valued and appreciated.
What I intend to do now is corral all responses and further discuss them within DGMC before
responding to you all. That said, your points are valid and I will endeavour to firstly re-check with
our specialists on both the specifics you raise; notably the UN Security Council resolution. As for
the targeting issue, its reintroduction poses few issues this end.
With many thanks again and I hope to be able to post a final response (fingers crossed!) at the end
of the month.
WKR
||||||||||| |||||||||||
|||| |||||| ||||||||||| |||||||||||

SO1 Media Ops DCP
DGMC
MOD (MB)
Whitehall
London SW1A 2HB
||||||||| |||||||||||| ||||||||| |||||||||||||||
|||||||||||||||||||||||||||||||||||||||||||||

To: |||||||| ||||||| ||| |||||Cc: ||||||| ||| |||||||Subject: Green Book
Dear |||||||||||,
Many thanks for sending INSI the new draft for the latest edition of the Green Book. I'm afraid it
landed whilst I was on vacation, but I am quickly polling colleagues on the Broadcast News
Security Group to gather any comments or suggestions.
Meanwhile, I have to say I am concerned that the new version drops a key sentence from the
Safety section at the start of clause 10, as follows:
"10. It is also important to understand that UK Forces on operations will never

deliberately target either individual correspondents or civil media facilities."
INSI made much of this commitment -- unique in the military world -- by the UK armed forces in
our news release welcoming the previous version of the Green Book, which included a section on
journalist safety for the first time (largely at the behest of INSI and our friends in the Broadcast
News Security Group).
To back off from this commendable statement not only creates obvious cause for alarm, but
leaves the section on safety focused entirely on the responsibilities of the news media, without
even a nod in the direction of the responsibilities of the armed forces.
It would be a pity given the UK's lead on this issue, but INSI would be obliged to point out this
significant change for the worse in our comments on the latest version.
One other point I would raise, which also reminds of the responsibilities of armed forces during
conflict: you make no mention of the landmark UN Security Council Resolution 1738 of December
2006 -- a key development regarding the safety of journalists since the last edition of the Green
Book.
Page 38 of 154
Page 39 of 154
R1738 (2006) stresses, amongst other things: "...the Council recalled its demand that all parties
to armed conflict comply with their obligations under international law to protect civilians in armed
conflict. It also emphasized the responsibility of States in that regard, as well as their obligation to
end impunity and to prosecute those responsible for serious violations. All parties in situations of
armed conflict were urged to respect the professional independence and rights of journalists,
media professionals and associated personnel as civilians."
I suggest the Green Book could usefully refer to this vitally important Resolution in Part 8 and
related footnotes of the Introduction.
Regards
||||||||||||||
|||||||||||||| |||||||||||
Director
155 Rue de la Loi
Page 39 of 154
Page 40 of 154

To: ||||| |||||||||||||||||||
Subject: Release-authorised: RE: UK Ministry of Defence (MOD) - Revision of the Green Book
Dear |||||||,
Thank you for your timely reply. In response to your points:
• You are correct in your assertion that the guidance is most applicable during high intensity
operations. We will reemphasise and clarify this fact in the final version.
• Agreed. I will again modify the text to clarify that there is/always has been discretion in the
system to accommodate specific needs and that an individual’s medical, mental and fitness
will be taken into consideration when considering the specifics of the assignment. Our point
is that in future we will be considerably more scrutinising of applications to ensure we do
not have a repeat of the ||||||||||| ||||||||||||| Afghan incident this year (thankfully an isolated
case but nevertheless a timely reminder).
• Finally, ‘Yes’ to your points on BMI; staggering! I sense that this method will be reviewed
over time by the medical ‘black belts’ but at least it provides an initial benchmark. I hate to
think what my category is if the England rugby team are clinically obese?! Happy in the
knowledge that my wife has only ever described me as being magnificent…..!
Many thanks again for your much valued input and I hope to be able to push out the final version
by the end of the month.
WKR
||||||||||| |||||||||||
|||| |||||| ||||||||||| |||||||||||

SO1 Media Ops DCP
DGMC
MOD (MB)
Whitehall
London SW1A 2HB
||||||||| |||||||||||| ||||||||| |||||||||||||||
|||||||||||||||||||||||||||||||||||||||||||||
From: |||| |||||||||||||||||| |||||||||||||||||||||||||||@bbc.co.uk]

To: |||||||| ||||||| ||| |||||Cc: Shelley, James Mr; |||||||| ||||||| |||| ||Subject: RE: UK Ministry of Defence
(MOD) - Revision of the Green Book
Hi |||||||||||||,
Thanks for the draft of the Green book. The vast majority of it is fine. Two specific points: jump out:
¤ In relation to some of the section on Prone to Capture personnel (para 67), I fear some of it might be unrealistic or at
least only applied sometimes. I'm pretty sure that the BBC's local service will cover their local bases such as RAF
Lyneham and make clear connections between crews and home bases and aircraft types. I and this is acceptable to the
MOD. I think the guide is referring to inter-state conflict but I wonder if it needs to be more nuanced?
¤ While there is clearly a need for a "medical standard", I think there needs to be a recongition that exceptional
circumstances may apply - eg |||||||||||| ||||||||||||||||| went with UAE special forces to Afghanistan, and was based at Bagram -
despite being in a wheelchair. They - and we - made special arrangements. There may be circumstances where we both
wish to facilitate something similar. While clearly we appreciate the responsibility we have to assign people who are
capable, I wonder if there should be a "normally" in the reference to fitness. One final thought - BMI is an odd way of
gauging fitness, as most of the England rugby team would be classed as clinically obese, yet they finish the multi stage
fitness test.
Page 40 of 154
Page 41 of 154
Thanks for the opportunity to comment. It's appreciated.
All the best,
||||||| |||||||||||||||||||||World News Editor

BBC
sender immediately.
Page 41 of 154
Page 42 of 154
From: |||||||| ||||||||| |||||||||||||||||||||||||||@newspapersoc.org.uk]

Dear ||| |||||| ||||||||||| |||||||||||
As you will be aware, the NS has been a very active participant in past detailed discussions on any proposed
revision of the Green Book. We do need to consult our members and consider the proposals properly, which
I am afraid that your proposed time table does not allow. It would be very helpful if your deadline be
extended at least until the end of the month ( Friday 31 October) for initial comments. Obviously, we would
then expect there to be further discussion with the MoD, as some of the proposed changes will be of concern
to the NS and regional media companies.
Best wishes
||||||||||||
|||||||||||| ||||||||||||||||
PERA Director
The Newspaper Society
St Andrew's House,
18-20 St Andrew Street,
London EC4A3AY
Direct Tel: ||||||| ||||||||| |||||||||
www.newspapersoc.org.uk
This message may contain privileged and confidential information. If you think, for any reason that this
message may have been addressed to you in error, you must not disseminate, copy or take any action in
reliance on it, and we would ask you to notify us immediately by return e-mail, telephone or fax. The
Newspaper Society accepts no liability for any virus transmitted by this e-mail or any attachments and the
recipient should use up to date virus checking software. E-mail to or from this address may be subject to
interception or monitoring for operational reasons or for lawful business practice.
From: |||||||| ||||||| ||| |||| |||||||||||||||||||||||||||||@mod.uk]

To: |||||||| |||||||||| |||||||||||@nuj.org.uk; ||||||||||||||||||@bbc.co.uk; |||||||||||||||@itn.co.uk;
||||||||||@hotmail.com; |||||@societyofeditors.org; ||||||||||||@bskyb.com; |||||@sdns.org.uk;
||||||||||||||@newssafety.org; ||||||| ||||||||| |||||||| ||||||| ||| |||||Cc: Shelley, James Mr; |||||||| |||||||
|||| ||Subject: UK Ministry of Defence (MOD) - Revision of the Green Book
Page 42 of 154
Page 43 of 154
With Kind Regards
||||||||||| ||||||||||| |||
|||| |||||| ||||||||||| |||||||||||

SO1 Media Ops DCP
DGMC
MOD (MB)
Whitehall
London SW1A 2HB
||||||||| |||||||||||| ||||||||| |||||||||||||||
|||||||||||||||||||||||||||||||||||||||||||||
Page 43 of 154
Page 44 of 154
From: ||||| ||||||| |||||||||||||||||||@hotmail.com]

Dear ||||||||||||| |||||||||||

I have just read through your Green Book draft and I am sure it will generate
a great deal of feed back from our members and the wider media. One point,
however, jumps out hits me as bound to get our member’s attention.
There appears to have been a major change in policy regarding insurance

cover for visits to operational theatres. You may not be aware that our
organisation conducted a lobbying campaign aimed at changing the MOD’s
policy on insurance. This included meetings with ministers, MPs, service
chiefs and senior DGCM officials. The successful outcome of this was
reflected in the version of the Green Book which is currently posted on the
MOD website. In effect we secured the inclusion of the insurance disclaimer
found in the APPLICATION PROCEDURE FOR MEDIA VISITS TO
OPERATIONAL THEATRES form.
Your new draft, the paragraph 75, appears to reverse the previous policy, by
declaring that “All deploying correspondents are required to possess full
health and Public Liability Insurance”. Yet in the current APPLICATION
PROCEDURE FOR MEDIA VISITS TO OPERATIONAL THEATRES form you
retain the old wording that we agree with. These two sentences seem to
contradict each other.
I would be grateful if you could clarify which sentence is the proposed MOD
policy?
As you may be aware, our organisation regards this issue as a matter of

some seriousness because of its impact on our member’ ability to conduct an
important part of their work. We campaigned against the blanket requirement
for war insurance because only representatives of major news organisations
could afford this cover. Freelancers, local and regional press, and even many
Fleet Street newspapers cannot afford war insurance and the MOD is at a
stroke excluding them from operational theatres. If the MOD has indeed
reverted to its old blanket insurance requirement as a condition of access to
operational theatres we would consider it a matter of some concern. We
would therefore welcome a comment from the MOD as to why it might have
reversed its position.
This is only my first reaction and I am sure other members will come up with
more issues that I will compile into a consider document.
Page 44 of 154
Page 45 of 154
Yours
||||||| |||||||||||
IDMA Secretary

Date: Thu, 2 Oct 2008 17:00:11 +0100
From: ||||||||||||||||||||@mod.uk
||||||||||||||||||||@mod.uk
CC: |||||||||||||||||||||@mod.uk; |||||||||||||||||||@mod.uk
With Kind Regards
||||||||||| ||||||||||| |||
|||| |||||| ||||||||||| |||||||||||

SO1 Media Ops DCP
DGMC
MOD (MB)
Whitehall
London SW1A 2HB
|||||||||| |||||||||||||| |||||||||| ||||||||||||||||||
|||||||||||||||||||||||||||||||||||||||||||||||||||||
Page 45 of 154
Page 46 of 154
From: ||||| ||||||| [mailto:||||||||||@hotmail.com]

Dear ||||||||| |||||||,

Thanks for letting us see this. I will circulate it to our members and make sure you have some feed back in
the require time.
yours
||||| |||||||||IDMA Secretary

Date: Thu, 2 Oct 2008 17:00:11 +0100
From: ||||||||||||||||||||@mod.uk
||||||||||||||||||||@mod.uk
CC: |||||||||||||||||||||@mod.uk; |||||||||||||||||||@mod.uk
With Kind Regards
||||||||||| ||||||||||| |||
|||| |||||| ||||||||||| |||||||||||

SO1 Media Ops DCP
DGMC
MOD (MB)
Whitehall
London SW1A 2HB
|||||||||| |||||||||||||| |||||||||| ||||||||||||||||||
|||||||||||||||||||||||||||||||||||||||||||||||||||||
Page 46 of 154
Page 47 of 154
From: |||||||||||| ||||| |||||||||||||||||||||||||||||@ITN.CO.UK]

|||||||||||
Thanks for this - before I plough into it, are there any specific differences to look out for?
|||||||
||||||| |||||||||||||||||||||||HEAD OF FOREIGN NEWS, ITV NEWS
200 GRAY'S INN ROAD

LONDON
WC1X 8XZ
UNITED KINGDOM
T ||||||| ||||||||| ||||||||| |||||||||||F
M ||||||| ||||||||||||||||||||||||||||E ||||||||||||||||||||||||||||||@ITN.CO.UK
WWW.ITN.CO.UK
3 Please consider the environment. Do you really need to print this email?
From: |||||||| ||||||| ||| |||| |||||||||||||||||||||||||||||@mod.uk]

To: ||||||||||||||||||@newspapersoc.org.uk; |||||||||||@nuj.org.uk; ||||||||||||||||||@bbc.co.uk; ||||||||||||
|||||| ||||||||||@hotmail.com; |||||@societyofeditors.org; ||||||||||||@bskyb.com; |||||@sdns.org.uk;
||||||||||||||@newssafety.org; |||||||||||||||@newspapersoc.org.uk; |||||||| ||||||| ||| ||||
Cc: Shelley, James Mr; |||||||| ||||||| |||| ||Subject: UK Ministry of Defence (MOD) - Revision of the Green
Book
With Kind Regards
||||||||||| ||||||||||| |||
|||| |||||| ||||||||||| |||||||||||

SO1 Media Ops DCP
DGMC
MOD (MB)
Whitehall
London SW1A 2HB
||||||||| |||||||||||| ||||||||| |||||||||||||||
|||||||||||||||||||||||||||||||||||||||||||||
Please Note:
Page 47 of 154
Page 48 of 154
Any views or opinions are solely those of the author and do not necessarily
represent
those of Independent Television News Limited unless specifically stated.
This email and any files attached are confidential and intended solely for the
use of the individual
or entity to which they are addressed.
If you have received this email in error, please notify postmaster@itn.co.uk
Please note that to ensure regulatory compliance and for the protection of our
clients and business,
we may monitor and read messages sent to and from our systems.
Thank You.
Page 48 of 154
Page 49 of 154
From: ||||||| ||| |||||| ||||||||||||||||||||||||@newssafety.org]

To: |||||||| ||||||| ||| |||||Cc: |||||||||||||||||@newssafety.org
Subject: RE: Release-authorised: UK Ministry of Defence (MOD) - Revision of the Green Book
Got it!!
As I mentioned to you by phone, our Director, |||||||||||||| |||||||||||| will be looking at it.
Bests
|||||||||||
From: |||||||| ||||||| ||| |||| |||||||||||||||||||||||||||||@mod.uk]

To: |||||||||||||||@newssafety.org
Subject: FW: Release-authorised: UK Ministry of Defence (MOD) - Revision of the Green Book
|||||||||||,
Second attempt!
WKR
||||||||||| |||||||||||
|||| |||||| ||||||||||| |||||||||||

SO1 Media Ops DCP
DGMC
MOD (MB)
Whitehall
London SW1A 2HB
||||||||| |||||||||||| ||||||||| |||||||||||||||
|||||||||||||||||||||||||||||||||||||||||||||

|||||Cc: Shelley, James Mr; |||||||| ||||||| |||| ||Subject: Release-authorised: UK Ministry of Defence (MOD)
With Kind Regards
||||||||||| ||||||||||| |||
Page 49 of 154
Page 50 of 154
|||| |||||| ||||||||||| |||||||||||

SO1 Media Ops DCP
DGMC
MOD (MB)
Whitehall
London SW1A 2HB
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|||||||||||||||||||||||||||||||||||||||||||||
Page 50 of 154
Page 51 of 154
From: |||| |||||||||| ||||||||||||||@sdns.org.uk]

Dear |||||||||||,
Many thanks for the update of the Green Book. It would be helpful if you have to hand a document
summarising the changes. Also, annex E is missing from the attachment.
Kind regards
|||||| |||||||||||||||
Director, The Scottish Daily Newspaper Society
21 Lansdowne Crescent
Edinburgh
EH12 5 EH
Tel: ||||||||| ||||||| |||||||||

Mobile ||||||||||| |||||||||||||
From: |||||||| ||||||| ||| |||| |||||||||||||||||||||||||||||@mod.uk]

||||
With Kind Regards
||||||||||| ||||||||||| |||
|||| |||||| ||||||||||| |||||||||||

SO1 Media Ops DCP
DGMC
MOD (MB)
Whitehall
London SW1A 2HB
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|||||||||||||||||||||||||||||||||||||||||||||
Page 51 of 154
Page 52 of 154

To: ||||||||||||||||||@newspapersoc.org.uk'; ||||||||||||@nuj.org.uk'; ||||||||||||||||||@bbc.co.uk';
||||||||||||||||@itn.co.uk'; |||||||||||@hotmail.com'; |||||@societyofeditors.org'; |||||||||||||@bskyb.com';
|||||@sdns.org.uk'; |||||||||||||||@newssafety.org'; ||||||||||||||||@newspapersoc.org.uk'; |||||||| ||||||| |||
|||||Cc: Shelley, James Mr; |||||||| ||||||| |||| ||Subject: Release-authorised: UK Ministry of Defence (MOD)
With Kind Regards
||||||||||| ||||||||||| |||
|||| |||||| ||||||||||| |||||||||||

SO1 Media Ops DCP
DGMC
MOD (MB)
Whitehall
London SW1A 2HB
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|||||||||||||||||||||||||||||||||||||||||||||
Page 52 of 154
Page 53 of 154
From: Halliday, Alistair Cdre

Sent: 16 September 2008 18:45
To: |||||||| ||||||| ||| |||||Cc: |||||||| ||||||| |||| ; Shelley, James Mr; |||||||||||||||||||||||||||| ||||||||
|||||||| |||||; Neale, Liesl Dr
Subject: Green Book
|||||||||||,
TY for sight of the 1* draft of the Green Book. It is well crafted, really clear and informative and will be of
great benefit both for the media and our people.
I have only a few suggestions. It covers the accreditation process well but it would be useful to include
advice on encountering non accredited media too. The folk who may pitch up to the pic or a front line unit
without accreditation. Media Ops and units staff need to understand the difference.
It could do with a bit more detail on restricted access - with some examples. Does this includes briefing
rooms, ops rooms, comms centres/room etc? The answer is that it may – but local procedures may need to
be done – blanking out boards removing callsigns etc to sanitise a restricted area..
It is (understandably) pretty land centric in language. We prob need a bit more reference to maritime and air
issues. We want this to ensure for all kinds of op without the need for a maritime or air supplement (as
existed in Telic1).
There is still a flavour that it is configured for major contingency ops rather than recognising the long term
sustained ops eg Herrick. Perhaps more ref of the documentaries/ internal projects are worth explaining in a
bit more detail in para 28 b.
But overall this is pretty good and almost there. Have made a few detailed points in my copy- writing not brill
as in a car!
Thanks
Alistair Halliday
D A HALLIDAY
Cdre RN
Director Defence Public Relations
||||||||||| |||| ||| |||||||||
|||||||||| ||||||||||||||||||||||||||||||||@mod.uk
|||| |||||||| |||||||||||| |||||||||| ||||||
Page 53 of 154
Page 54 of 154
From: |||||||| ||||||| |||

Sent: 09 September 2008 09:48
To: Brown, Angus Lt Col
Subject: RE: Release-Authorised: Fitness Standards for Imbedded Journalists
Hello |||||||||||,
I know that the medical detail in the appendix is quite long, but the average doctor in the UK (non-military)
has absolutely no concept of what active operations are like or the effect of >50ºC temperatures. We
therefore need to give them as much guidance as possible (I have found that some still tend to ignore it!). I
also have some specific comments:
PAGE 8, Footnote 7; should be “poorly controlled hypertension” not “poor hypertension”

Is it worth adding at the end of this footnote “The absence of all the above conditions does not necessarily
mean that the individual is medically fit for deployment.”
PAGES 18/19, DEPLOYMENT PREPARATIONS: should there not be a paragraph about vaccinations and
anti-malarials with a reference to Appendix 1, Annex B, Paragraph o?
APPENDIX 1, ANNEX B, PAGE 2, Paragraph 5: is it worth adding something about continuous training and
regular fitness assessment of Military personnel that is not copied in the civilian world. Therefore civilians
need to take greater care in ensuring that they are suitably medically and physically fit?
Otherwise I think we are giving all the necessary advice – we just need to ensure that they take note of it!
All the best
||||||||||
From: |||||||| ||||||| ||| |||| ||Sent: 09 September 2008 09:03

To: |||||||| ||||||| |||||Subject: RE: Release-Authorised: Fitness Standards for Imbedded Journalists
|||||||||,
Here is the latest version.
The only comment we have received is that we might be over-doing the medical detail in the
appendix. Do you think we might be able to précis any of it or are you happy with the current
document?
Your views are most appreciated. Thank you.
WKR
|||||||||||
WKR
|||||||||||
|||| |||||| ||||||||||| |||||||||||

SO1 Media Ops DCP
DGMC
MOD (MB)
Whitehall
London SW1A 2HB
||||||||| |||||||||||| ||||||||| |||||||||||||||
|||||||||||||||||||||||||||||||||||||||||||||
From: |||||||| ||||||| ||| ||Sent: 28 July 2008 14:44

To: |||||||| ||||||| ||| |||||Subject: RE: Release-Authorised: Fitness Standards for Imbedded Journalists
||||||||||||
Thank you for the email. That rounds off my audit trail perfectly
Page 54 of 154
Page 55 of 154
All the best
||||||||||
From: |||||||| ||||||| ||| |||| ||Sent: 28 July 2008 14:43

To: |||||||| ||||||| |||| ||||||| ||||||| ||||| ||||
Cc: Wilcock, Charlie Air Cdre; ||||||| ||||||||| |||
Subject: RE: Release-Authorised: Fitness Standards for Imbedded Journalists
|||||||||||
Perfect and thank you for you timely contribution; it will be incorporated within the re-write!
WKR
|||||||||||
|||| |||||| ||||||||||| |||||||||||

SO1 Media Ops DCP
DGMC
MOD (MB)
Whitehall
London SW1A 2HB
||||||||| |||||||||||| ||||||||| |||||||||||||||
|||||||||||||||||||||||||||||||||||||||||||||
From: |||||||| ||||||| ||| ||Sent: 28 July 2008 14:36

To: |||||||| ||||||| ||| ||||| ||||||| ||||||| ||||| ||||
Cc: Wilcock, Charlie Air Cdre; ||||||| ||||||||| |||||Subject: Release-Authorised: Fitness Standards for
Imbedded Journalists
||||||||||||||||||||||||
You will be aware of the cases of heat illness that occurred recently with imbedded journalists (one of which
was very nearly fatal). Initial investigation of the cases suggests that the journalists went to a very hot
operational theatre with little or no health/fitness assessment. I am told by Support to Operations (S2O) that
the “Green Book” specifies the need to be “fit to deploy” but does not give any guidance as to how fit that is.
Imbedded journalists can really be considered as very similar to MOD Contractors. They are not MOD
employees, but the MOD does have some ‘duty of care’ for them while they are in theatre. However, MOD
must be wary of becoming too involved in their fitness assessment as this would increase MOD’s duty of
care and subsequent liability if anything goes wrong.
For you information, I attach Guidance on Fitness Standards for Contractors, a Health Questionnaire for the
assessment of Contractor’s Personnel and some Medical Conditions that may be a contraindication to
deployment. I hope you find this useful for updating the advice in the Green Book.
||||||||||
||||||| |||||||||||| |||||||||||||||

Civilian Consultant in Occupational Medicine
Defence Medical Services Department
|||||||||| |||||||||||||
Page 55 of 154
Page 56 of 154
From: |||||| |||||||||||||| |||||||||||||||||||||||||@hotmail.com]

Sent: 15 August 2008 22:13
To: |||||||| ||||||| ||| |||||Subject: Green Book
|||||||,
Can you please pass this version of the Green Book on to ||||||||| |||||||. Attempted to send it ealier in the
week however the wifi on my computer has gone down thus the alternate method of getting it to you. The
document has been restructured and less some obvious layout bits (cannot be totally fixed until we re-
convert it to an Adobe document) hopefully should provide enough for the internal audience to have their
final say before we pass it out to the various media associations for their hopeful agreement.
Hope all is well and see you the week after next.
WKR
|||||||
Get fish-slapping on Messenger! Play Now
Page 56 of 154
Page 57 of 154
From: |||||||||||||||| |||||||||| |||| |||||| |||Sent: 08 August 2008
11:46
To: ||||||||||||||||||||||||||||||||||||||| ||||||||||||||||||||||||||||
||||||||| ||||||
Cc: Hickson, Michael Brig; |||||||||||||| ||||||||| |||||||| |||||||||
|||||||||||||||| |||||||||||||| ||||||| || |||||||||||||||||||
||||||||||||||| |||||||| || ||||||||||||||| ||||||||||| |||||| |||||||||
||||||||||||| |||||||||| |||||||| ||||||||| ||||||||| |||||||||| ||||||
||||||| |||||||||||||||| |||||||||| |||||| ||||||||||||| |||||||||||
|||||||| |||| |||||||| ||||||||||||||| |||||||||||||| |||| |||||| ||
|||||||||||| ||||||||||| |||||| || |||||||||||||||||||||||||||||||||||||
|||||||||||||||||| ||||||||| ||||||||
||||||||||||||||||||||||||||||||||||| |||||||||||||| |||||||||| ||||||||
|||||||||||| ||||||||||| |||| |||||||
||||||||||||||||||||||||||||||||||||||||||||||||| ||||||||||| |||||||||||
||||||||||Subject: RE: SERIOUS INJURY OF |||||| ||||||||||||
||||||||||||||||| - SCOTTISH TIMES CORRESPONDENT
|||||||||||,
Connect in SECRET. Details Cc |||| |||||| ||||||||||| ||||||||||| 21 Jul

08, and yourself today.
Please pass to |||||| ||||||||||| ||||||||||||||||||||||||||.
VMT
|||||||||| |||||||||||||||
|||||||||||||||||| |||||||||||||| ||| ||| ||||||||||||||| ||||||||||||

SO1 J4 Medical (A)
Permanent Joint Headquarters (UK)
||||||||||||||||||| ||||||||||||||||||||||||| ||||||||||| ||||||||||
|||||||||||||||||||||||||||| ||||||||||||||||||| |||||||| |||||||||
||||||
||||||| |||||||| ||||||||| ||||||||||| |||||||| ||||||||||| |||||||||||||
|||||||| |||||||| ||||||||| ||||||||||| |||||||| |||||||||||
|||||||||||||
||||||||||| ||||||||||||||||||||||||||||||||@mod.uk
From: |||||||||||||||||||||||||||||||||||||||
|||||||||||||||||||||||||||| ||||||||| ||||||
Sent: 07 August 2008 10:22
To: |||||||||||| ||||||||||| |||| ||||||| |||||||||||||||| ||||||||||
|||| |||||| || |||||||||||||||||||||||||||||||||||||||||||||||||
||||||||||| ||||||||||| ||||||||
|||||||||||||||| |||||||||||||| ||||||| || |||||||||||||||||||
||||||||||||||| |||||||| || ||||||||||||||| ||||||||||| |||||| |||||||||
||||||||||||| |||||||||| |||||||| ||||||||| ||||||||| |||||||||| ||||||
||||||| |||||||||||||||| |||||||||| |||||| ||||||||||||| |||||||||||
|||||||| |||| |||||||| ||||||||||||||| |||||||||||||| |||| |||||| ||
|||||||||||| ||||||||||| |||||| || |||||||||||||||||||||||||||||||||||||
|||||||||||||||||| ||||||||| ||||||||
||||||||||||||||||||||||||||||||||||| |||||||||||||| |||||||||| |||||||
Subject: RE: SERIOUS INJURY OF |||||| |||||||||||| ||||||||||||||||| -
SCOTTISH TIMES CORRESPONDENT
|||||||||||| ||||||||||,
I am most grateful for all this background information, which we will

pass on to DCOMBRITFOR, who recommended to DPS(A) - the Army BoI
Page 57 of 154
Page 58 of 154
co-ordinator - that a formal inquiry should be conducted. I therefore

hope that the third revise of the Green Book will take into account all
the points raised in the learning account, so that we do not have a
recurrence of this type of injury by UK civilians.
|||||||||||,
Please send this email trail to Theatre on the dark side, and the COLPRO
documents to ||||||| |||||||||||||| |||||||||||||||.
|||||||||
|||||| ||||||||||||||||||||||||||||||||||
Col(Retd) RO1 PS4(A)
|||||||||||||| |||||||||
From: |||||||||||| ||||||||||| |||| ||||||
|||||||||||||||||||||||||||||||||||||||||@mod.uk]
Sent: 07 August 2008 09:32
To: |||||||||||||||| |||||||||| |||| ||||||
|||||||||||||||| |||||||||||||| |||||||
|| ||||||||||||||||||||||||||||||||||||||| ||||||||||||||||||||||||||||
||||||||| ||||||| ||||||||||||||||||| ||||||||||||||| |||||||| ||
||||||||||||||| ||||||||||| |||||| ||||||||| ||||||||||||| ||||||||||
|||||||| ||||||||| ||||||||| |||||||||| |||||| |||||||
|||||||||||||||| |||||||||| |||||| ||||||||||||| ||||||||||| ||||||||
|||| |||||||| ||||||||||||||| |||||||||||||| |||| ||||||
|| |||||||||||| ||||||||||| ||||||
SCOTTISH TIMES
CORRESPONDENT
||||||||||,
By conducting a comprehensive review of the Green Book and incorporating

the views, amongst others, of PJHQ J9 (|||||| |||||||| ||||||||||||||)
and |||| |||||||||
|||||||||||, Civilian Consultant in the Occupational Medicine Defence
Medical Services Department. He has been extremely helpful by alerting
us to the medical direction provided to civilian contractors deploying
on operations and much has been incorporated in the re-write.
The third draft revise will be with |||||| |||||||| |||||||||||||| (PJHQ
J9) next week
and I'm sure if you ask very nicely he will allow you to have a look.
||||||||||| |||||||||||
|||| |||||| ||||||||||| |||||||||||

SO1 Media Ops DCP
DGMC
MOD (MB)
Whitehall
London SW1A 2HB
||||||||| |||||||||||| ||||||||| |||||||||||||||
|||||||||||||||||||||||||||||||||||||||||||||
From: |||||||||||||||| |||||||||| |||| ||||||
Sent: 06 August 2008 18:15
To: |||||||||||| ||||||||||| |||| ||||||
Page 58 of 154
Page 59 of 154

|||||||||||||||| |||||||||||||| |||||||
|| ||||||||||||||||||||||||||||||||||||||| ||||||||||||||||||||||||||||
||||||||| ||||||| ||||||||||||||||||| ||||||||||||||| |||||||| ||
||||||||||||||| ||||||||||| |||||| ||||||||| ||||||||||||| ||||||||||
|||||||| ||||||||| ||||||||| |||||||||| |||||| |||||||
|||||||||||||||| |||||||||| |||||| ||||||||||||| ||||||||||| ||||||||
|||| |||||||| ||||||||||||||| |||||||||||||| |||| ||||||
SCOTTISH TIMES
CORRESPONDENT
|||||||||||,
References:
A. Medical Warning Notice - Afghanistan (Civilian) updated 4 Jul 08

(attached).
B. Greenbook (attached).
Reference A, written by J4 Med and forming part of a larger J4 CONLOG

document (hence the start at para 68), is the medical direction provided
to civilian contractors prior to deployment to Afghanistan.
The pre-deployment medical direction provided by DGMC to war

correspondents at Reference B, Annex C, para 2, namely:
'Confirm with your doctor which vaccinations, inoculations or other

medical precautions are necessary. Check valid certificates are held,
or obtain.'
Is wholly inadequate, and likely to result in a repetition of the Emma
Cowing incident.
How does DGMC propose to address this?
|||||||||| |||||||||||||||
|||||||||||||||||| |||||||||||||| ||| ||| ||||||||||||||| ||||||||||||

SO1 J4 Medical (A)
||||||||||||||||||| ||||||||||||||||||||||||| ||||||||||| ||||||||||
|||||||||||||||||||||||||||| ||||||||||||||||||| |||||||| |||||||||
||||||
||||||| |||||||| ||||||||| ||||||||||| |||||||| ||||||||||| |||||||||||||
|||||||| |||||||| ||||||||| ||||||||||| |||||||| |||||||||||
|||||||||||||
||||||||||| ||||||||||||||||||||||||||||||||@mod.uk
From: |||||||||||||||| |||||||||||||| |||||||
Sent: 06 August 2008 17:40
To: ||||||||||||||||||||||||||||||||||||||| ||||||||||||||||||||||||||||
||||||||| ||||||| ||||||||||||||||||| ||||||||||||||| ||||||||
Cc: Hickson, Michael Brig; |||||||||||||||| |||||||||| |||| |||||| ||

|||||||||||||| ||||||||| ||||||||
||||||||
SCOTTISH TIMES
CORRESPONDENT
Sir
Page 59 of 154
Page 60 of 154
The Desk offr (|||||||| ||||||||||||||||||) that was dealing with this
issue is
currently on leave returning Monday. However, on consultation with our
SO1 Med (HERRICK) he has informed me of the following:
The Media are not governed by the same pre-deployment requirements as

for other civilian visitors / CONDO, which are set by J8 HR S2O (Sp to
Ops). The standards for the media are set by DGMC (Media &
Communications) and are contained in the 'Green Book'. Arguably, the
medical advice in the Green Book is not sufficiently prescriptive; it
simply states 'Correspondents should seek medical advice from a doctor
prior to travel'. However, both JFSp (Media & Med) and DGMC have been
reminded that this is the case.
It would seem that the action actually lies with DGMC in updating the
'Green Book' and therefore the policy, but also JFSp in educating units
on immediate preventitive action. This would reflect ||||||||
||||||||||||||||
Lessons Learnt as detailed in the Learning Account (dated 7 Jul 08),
albeit with the incorrect tasking of PJHQ as the action addresse.
Nevertheless, it would seem sensible for our staff to re-engage on this
issue by providing advice to DGMC, ensuring they are 'on the case', and
likewise with theatre.
I hope that helps for now, more info to follow next week.
|||||||||||
|||||| ||||||||||||||||||
|||||||
SO2 Ops Sp 2
|||||| ||||||||| |||||||||||
||||||| ||||||||||||| |||||||||||
|||||| |||||||||||||||| |||||||| |||||||| |||||| |||
||||||||||| ||||||||||||||||||||||||||||||||||@mod.uk
From: |||||||||||||||||||||||||||||||||||||||
|||||||||||||||||||||||||||| ||||||||| ||||||
Sent: 06 August 2008 13:54
To: ||||||||||||||||||||||| |||| ||||
Cc: ||||||||||||||||||||||||||||||||||||||||||||||||| |||||||||||
||||||||||| ||||||||
Subject: SERIOUS INJURY OF |||||| |||||||||||| ||||||||||||||||| -
Brigadier Mike,
Ref: HQJFSP(A)/1444 dated 12 Jul 08
1. You were the sole action addressee of Ref A which was

DCOMBRITFOR's comments on the learning account into the serious heat
injury suffered by |||||| |||||||||||||, and you will note that a BoI was
recommended.
2. DPS(A) is not convinced that a full statutory inquiry is

necessary in order to produce an instruction for visiting journalists,
as it is palpably apparent that some form of guidance and direction is
needed, and the learning account is fairly thorough.
3. Before we take this forward (if indeed further action is

necessary), I would be most grateful if you could please let me know
what action PJHQ has taken in this matter, and who is the desk officer
handling it.
Page 60 of 154
Page 61 of 154
|||||||||
|||||| ||||||||||||||||||||||||||||||||||
Col(Retd)RO1PS4(A)
|||||||||||||||||||||||||||||||||||
Page 61 of 154
Page 62 of 154
From: |||||||| ||||||| |||| ||Sent: 07 August 2008 13:55

To: ||||||| |||| |||||Cc: |||||||| ||||||| ||| ||||| |||||||||| |||||||| |||| ||||||| ||||||||||| ||||||| ||| |||| | |||||||||
|||||| |||||| ||||||| ||||||||||| ||||||||| |||||||Subject: RE: SERIOUS INJURY OF |||| ||||||| ||||||||||| -
||||||,
Got all of that, to which – d’accord. We will ensure that the draft revision of the Green Book is appropriately
circulated for comment.
||||||||||| |||||||||||
|||||||||||||| ||||| |||||||||||

AD Media Operations and Plans
Directorate of Communications Planning
DGMC
||||||||| ||||||| |||||||||
From: ||||||| |||| |||| ||Sent: 07 August 2008 11:24

To: |||||||| ||||||| |||| ||Cc: |||||||| ||||||| ||| ||||| |||||||||| |||||||| |||| ||||||| ||||||||||| ||||||| ||| |||| |
||||||||| |||||| |||||| ||||||| ||||||||||| ||||||||| |||||||Subject: RE: SERIOUS INJURY OF |||| ||||||| |||||||||||
- SCOTTISH TIMES CORRESPONDENT
|||||||||||,
Not wishing to draw this out anymore but hopefully from a medical perspective attempt to
bring this case to a close. The measures you have highlighted below will be a welcome
step forward in protecting journalists who do not routinely deploy on ops from the medical
hazards of op tours. The ||||||||||||| case could have had a much worse outcome and it did
highlight some failings in the system to protect this vulnerable group of people.
The steps taken to amend the Green Book and briefings conducted at regional level on
what to expect in theatre will mitigate some of the risk. The duty of care element has to be
taken seriously by employers and they need to be very selective in whom they deploy into
theatre. The points |||||||||| raises below about medicals, selecting people fit for task and
vaccinations etc are responsibilities employers need to take on board.
The final point that was well made is our responsibility in theatre.
SO1 Med JF Sp: |||||||||, this is an area where you will add value by working with the Media
Ops team in theatre.
|||||| |||||||||
||| ||| |||||||||||

Col
DACOS J4 Med PJHQ(UK)
||||||||| |||||||||||||||| ||||||||| |||||||||||
|||||||||| |||||||| ||||||||||| |||||||||||||
Email: |||||||||||||||||||||||||||@mod.uk
From: |||||||||||| ||||||||||| |||||| |||Sent: 07 August 2008 09:53
To: |||||||||||||||| |||||||||| |||| |||||| |||Cc: Hickson, Michael Brig;
Page 62 of 154
Page 63 of 154
|||||||||||||| ||||||||| |||||||| ||||||||| ||||||||||||||||

|||||||||||||| ||||||| || |||||||||||||||||||||||||||||||||||||||
|||||||||||||||||||||||||||| ||||||||| ||||||| |||||||||||||||||||
||||||||||||||| |||||||| || ||||||||||||||| ||||||||||| |||||| |||||||||
||||||||||||| |||||||||| |||||||| ||||||||| ||||||||| |||||||||| ||||||
||||||| |||||||||||||||| |||||||||| |||||| ||||||||||||| |||||||||||
|||||||| |||| |||||||| ||||||||||||||| |||||||||||||| |||| |||||| ||
|||||||||||| ||||||||||| |||| ||||||||Subject: RE: SERIOUS INJURY OF
|||||| |||||||||||| ||||||||||||||||| - SCOTTISH TIMES CORRESPONDENT
||||||||||,
To add to this, we are looking with the regional press officers at how we
can provide briefings to regional media (on the basis that they tend to
be less experienced and prepared than the mainstream defence
correspondents etc) on what to expect and how to prepare. We will be
looking for medical advice to include in this briefing.
However, we do not expect to have to provide anything more than advice on

preparation and good practice. I do not believe that we should be doing
any more than that, given that we are not employing them in any sense and
that we are in effect merely facilitating their visit. The risks and the
onus for training and preparation must lie with their employer and not
with us. The revised version of the MOD Green Book will reflect that.
That said, I acknowledge that we have some responsibilities to oversee
journalists once they are in theatre, and units probably need to be
better briefed on how to do so. PJHQ J9 Media Ops will, I am sure, be
looking at this.
||||||||||| |||||||||||
|||||||||||||| |||||| |||||||||||

DGMC
||||||||| ||||||| |||||||||
From: |||||||||||| ||||||||||| |||| ||||||
Sent: 07 August 2008 09:32
To: |||||||||||||||| |||||||||| |||| ||||||
|||||||||||||||| |||||||||||||| ||||||| ||
||||||||||||||||||||||||||||||||||||||| ||||||||||||||||||||||||||||
||||||||| ||||||| ||||||||||||||||||| ||||||||||||||| |||||||| ||
||||||||||||||| ||||||||||| |||||| ||||||||| ||||||||||||| ||||||||||
|||||||| ||||||||| ||||||||| |||||||||| |||||| ||||||| ||||||||||||||||
|||||||||| |||||| ||||||||||||| ||||||||||| |||||||| |||| ||||||||
||||||||||||||| |||||||||||||| |||| |||||| || |||||||||||| |||||||||||
||||||
||||||||||,

and |||| ||||||||| |||||||||||, Civilian Consultant in the Occupational
Medicine Defence Medical Services Department. He has been extremely
helpful by alerting us to the medical direction provided to civilian
contractors deploying on operations and much has been incorporated in the
re-write.
Page 63 of 154
Page 64 of 154
J9) next week and I'm sure if you ask very nicely he will allow you to
have a look.
||||||||||| |||||||||||
|||| |||||| ||||||||||| |||||||||||

SO1 Media Ops DCP
DGMC
MOD (MB)
Whitehall
London SW1A 2HB
||||||||| |||||||||||| ||||||||| |||||||||||||||
|||||||||||||||||||||||||||||||||||||||||||||
From: |||||||||||||||| |||||||||| |||| ||||||
Sent: 06 August 2008 18:15
To: |||||||||||| ||||||||||| |||| ||||||
|||||||||||||||| |||||||||||||| ||||||| ||
||||||||||||||||||||||||||||||||||||||| ||||||||||||||||||||||||||||
||||||||| ||||||| ||||||||||||||||||| ||||||||||||||| |||||||| ||
||||||||||||||| ||||||||||| |||||| ||||||||| ||||||||||||| ||||||||||
|||||||| ||||||||| ||||||||| |||||||||| |||||| ||||||| ||||||||||||||||
|||||||||| |||||| ||||||||||||| ||||||||||| |||||||| |||| ||||||||
||||||||||||||| |||||||||||||| |||| ||||||
|||||||||||,
References:

(attached).


medical precautions are necessary. Check valid certificates are held, or
obtain.'
Is wholly inadequate, and likely to result in a repetition of the

||||||||||| ||||||||||||| incident.
|||||||||| |||||||||||||||
|||||||||||||||||| |||||||||||||| ||| ||| ||||||||||||||| ||||||||||||

SO1 J4 Medical (A)
||||||||||||||||||| ||||||||||||||||||||||||| ||||||||||| ||||||||||
|||||||||||||||||||||||||||| ||||||||||||||||||| |||||||| |||||||||
||||||
||||||| |||||||| ||||||||| ||||||||||| |||||||| ||||||||||| |||||||||||||
Page 64 of 154
Page 65 of 154
|||||||| |||||||| ||||||||| ||||||||||| |||||||| |||||||||||

|||||||||||||
||||||||||| ||||||||||||||||||||||||||||||||@mod.uk
From: |||||||||||||||| |||||||||||||| |||||||
Sent: 06 August 2008 17:40
To: ||||||||||||||||||||||||||||||||||||||| ||||||||||||||||||||||||||||
||||||||| ||||||| ||||||||||||||||||| ||||||||||||||| ||||||||
|||||||||||||| ||||||||| |||||||| ||||||||
Sir
issue is currently on leave returning Monday. However, on consultation
with our SO1 Med (HERRICK) he has informed me of the following:
The Media are not governed by the same pre-deployment requirements as for
other civilian visitors / CONDO, which are set by J8 HR S2O (Sp to Ops).
The standards for the media are set by DGMC (Media & Communications) and
are contained in the 'Green Book'. Arguably, the medical advice in the
Green Book is not sufficiently prescriptive; it simply states
'Correspondents should seek medical advice from a doctor prior to
travel'. However, both JFSp (Media & Med) and DGMC have been reminded
that this is the case.
on immediate preventitive action. This would reflect Capt Dobson's
Lessons Learnt as detailed in the Learning Account (dated 7 Jul 08),
albeit with the incorrect tasking of PJHQ as the action addresse.
Nevertheless, it would seem sensible for our staff to re-engage on this
issue by providing advice to DGMC, ensuring they are 'on the case', and
likewise with theatre.
|||||||||||
|||||| ||||||||||||||||||
|||||||
SO2 Ops Sp 2
|||||| ||||||||| |||||||||||
||||||| ||||||||||||| |||||||||||
|||||| |||||||||||||||| |||||||| |||||||| |||||| |||
||||||||||| ||||||||||||||||||||||||||||||||||@mod.uk
From: |||||||||||||||||||||||||||||||||||||||
|||||||||||||||||||||||||||| ||||||||| ||||||
Sent: 06 August 2008 13:54
To: ||||||||||||||||||||||| |||| ||||
Cc: ||||||||||||||||||||||||||||||||||||||||||||||||| |||||||||||
||||||||||| ||||||||
Brigadier Mike,
Page 65 of 154
Page 66 of 154
1. You were the sole action addressee of Ref A which was DCOMBRITFOR's
comments on the learning account into the serious heat injury suffered by
|||||| |||||||||||||, and you will note that a BoI was recommended.
2. DPS(A) is not convinced that a full statutory inquiry is necessary

in order to produce an instruction for visiting journalists, as it is
palpably apparent that some form of guidance and direction is needed, and
the learning account is fairly thorough.
necessary), I would be most grateful if you could please let me know what
action PJHQ has taken in this matter, and who is the desk officer
handling it.
|||||||||
|||||| ||||||||||||||||||||||||||||||||||
Col(Retd)RO1PS4(A)
|||||||||||||||||||||||||||||||||||
Page 66 of 154
Page 67 of 154
From: ||||||| |||| |||| ||Sent: 07 August 2008 11:24

To: |||||||| ||||||| |||| ||Cc: |||||||| ||||||| ||| ||||| |||||||||| |||||||| |||| ||||||| ||||||||||| ||||||| ||| |||| |
||||||||| |||||| |||||| ||||||| ||||||||||| ||||||||| |||||||Subject: RE: SERIOUS INJURY OF |||| ||||||| |||||||||||
- SCOTTISH TIMES CORRESPONDENT
|||||||||||,
Not wishing to draw this out anymore but hopefully from a medical perspective attempt to
bring this case to a close. The measures you have highlighted below will be a welcome
step forward in protecting journalists who do not routinely deploy on ops from the medical
hazards of op tours. The ||||||||||||| case could have had a much worse outcome and it did
highlight some failings in the system to protect this vulnerable group of people.
The steps taken to amend the Green Book and briefings conducted at regional level on
what to expect in theatre will mitigate some of the risk. The duty of care element has to be
taken seriously by employers and they need to be very selective in whom they deploy into
theatre. The points |||||||||| raises below about medicals, selecting people fit for task and
vaccinations etc are responsibilities employers need to take on board.
The final point that was well made is our responsibility in theatre.
SO1 Med JF Sp: |||||||||, this is an area where you will add value by working with the Media
Ops team in theatre.
|||||| |||||||||
||| ||| |||||||||||

Col
DACOS J4 Med PJHQ(UK)
||||||||| |||||||||||||||| ||||||||| |||||||||||
|||||||||| |||||||| ||||||||||| |||||||||||||
||||||||||| |||||||||||||||||||||||||||@mod.uk
From: |||||||||||| ||||||||||| ||||||
Sent: 07 August 2008 09:53
|||||||||||||| ||||||||| |||||||| ||||||||| ||||||||||||||||
|||||||||||||| ||||||| || |||||||||||||||||||||||||||||||||||||||
|||||||||||||||||||||||||||| ||||||||| ||||||| |||||||||||||||||||
||||||||||||||| |||||||| || ||||||||||||||| ||||||||||| |||||| |||||||||
||||||||||||| |||||||||| |||||||| ||||||||| ||||||||| |||||||||| ||||||
||||||| |||||||||||||||| |||||||||| |||||| ||||||||||||| |||||||||||
|||||||| |||| |||||||| ||||||||||||||| |||||||||||||| |||| |||||| ||
|||||||||||| ||||||||||| |||| ||||||
||||||||||,
Page 67 of 154
Page 68 of 154


looking at this.
||||||||||| |||||||||||
|||||||||||||| |||||| |||||||||||

DGMC
||||||||| ||||||| |||||||||
From: |||||||||||| ||||||||||| |||| ||||||
Sent: 07 August 2008 09:32
To: |||||||||||||||| |||||||||| |||| ||||||
|||||||||||||||| |||||||||||||| ||||||| ||
||||||||||||||||||||||||||||||||||||||| ||||||||||||||||||||||||||||
||||||||| ||||||| ||||||||||||||||||| ||||||||||||||| |||||||| ||
||||||||||||||| ||||||||||| |||||| ||||||||| ||||||||||||| ||||||||||
|||||||| ||||||||| ||||||||| |||||||||| |||||| ||||||| ||||||||||||||||
|||||||||| |||||| ||||||||||||| ||||||||||| |||||||| |||| ||||||||
||||||||||||||| |||||||||||||| |||| |||||| || |||||||||||| |||||||||||
||||||
||||||||||,

re-write.
have a look.
||||||||||| |||||||||||
|||| |||||| ||||||||||| |||||||||||

SO1 Media Ops DCP
DGMC
MOD (MB)
Whitehall
London SW1A 2HB
||||||||| |||||||||||| ||||||||| |||||||||||||||
|||||||||||||||||||||||||||||@mod.uk
From: |||||||||||||||| |||||||||| |||| ||||||
Sent: 06 August 2008 18:15
Page 68 of 154
Page 69 of 154
To: |||||||||||| ||||||||||| |||| ||||||

|||||||||||||||| |||||||||||||| ||||||| ||
||||||||||||||||||||||||||||||||||||||| ||||||||||||||||||||||||||||
||||||||| ||||||| ||||||||||||||||||| ||||||||||||||| |||||||| ||
||||||||||||||| ||||||||||| |||||| ||||||||| ||||||||||||| ||||||||||
|||||||| ||||||||| ||||||||| |||||||||| |||||| ||||||| ||||||||||||||||
|||||||||| |||||| ||||||||||||| ||||||||||| |||||||| |||| ||||||||
||||||||||||||| |||||||||||||| |||| ||||||
Angus,
References:
(attached).



obtain.'

||||||||||| ||||||||||||| incident.
|||||||||| |||||||||||||||
|||||||||||||||||| |||||||||||||| ||| ||| ||||||||||||||| ||||||||||||

SO1 J4 Medical (A)
||||||||||||||||||| ||||||||||||||||||||||||| ||||||||||| ||||||||||
|||||||||||||||||||||||||||| ||||||||||||||||||| |||||||| |||||||||
||||||
||||||| |||||||| ||||||||| ||||||||||| |||||||| ||||||||||| |||||||||||||
|||||||| |||||||| ||||||||| ||||||||||| |||||||| |||||||||||
|||||||||||||
||||||||||| ||||||||||||||||||||||||||||||||@mod.uk
From: |||||||||||||||| |||||||||||||| |||||||
Sent: 06 August 2008 17:40
To: ||||||||||||||||||||||||||||||||||||||| ||||||||||||||||||||||||||||
||||||||| ||||||| ||||||||||||||||||| ||||||||||||||| ||||||||
|||||||||||||| ||||||||| |||||||| ||||||||
Sir
Page 69 of 154
Page 70 of 154
|||||||||||||||| Lessons Learnt as detailed in the Learning Account
(dated 7 Jul 08), albeit with the incorrect tasking of PJHQ as the action
addresse. Nevertheless, it would seem sensible for our staff to re-
engage on this issue by providing advice to DGMC, ensuring they are 'on
the case', and likewise with theatre.
|||||||||||
|||||| ||||||||||||||||||
|||||||
SO2 Ops Sp 2
|||||| ||||||||| |||||||||||
||||||| ||||||||||||| |||||||||||
|||||| |||||||||||||||| |||||||| |||||||| |||||| |||
||||||||||| ||||||||||||||||||||||||||||||||||@mod.uk
From: |||||||||||||||||||||||||||||||||||||||
|||||||||||||||||||||||||||| ||||||||| ||||||
Sent: 06 August 2008 13:54
To: ||||||||||||||||||||||| |||| ||||
Cc: ||||||||||||||||||||||||||||||||||||||||||||||||| |||||||||||
||||||||||| ||||||||
Brigadier Mike,


necessary), I would be most grateful if you could please let me know what
action PJHQ has taken in this matter, and who is the desk officer
handling it.
|||||||||
|||||| ||||||||||||||||||||||||||||||||||
Col(Retd)RO1PS4(A)
|||||||||||||||||||||||||||||||||||
Page 70 of 154
Page 71 of 154
From: |||||||||||||||||||||||||||||||||||||||
|||||||||||||||||||||||||||| ||||||||| ||||||
Sent: 07 August 2008 10:22
To: |||||||||||| ||||||||||| |||| ||||||| |||||||||||||||| ||||||||||
|||| |||||| || |||||||||||||||||||||||||||||||||||||||||||||||||
||||||||||| ||||||||||| ||||||||||Cc: Hickson, Michael Brig;
|||||||||||||| ||||||||| |||||||| ||||||||| ||||||||||||||||
|||||||||||||| ||||||| || ||||||||||||||||||| ||||||||||||||| |||||||| ||
||||||||||||||| ||||||||||| |||||| ||||||||| ||||||||||||| ||||||||||
|||||||| ||||||||| ||||||||| |||||||||| |||||| ||||||| ||||||||||||||||
|||||||||| |||||| ||||||||||||| ||||||||||| |||||||| |||| ||||||||
||||||||||||||| |||||||||||||| |||| |||||| || |||||||||||| |||||||||||
|||||| || ||||||||||||||||||||||||||||||||||||| ||||||||||||||||||
||||||||| |||||||| ||||||||||||||||||||||||||||||||||||| ||||||||||||||
|||||||||| |||||||||Subject: RE: SERIOUS INJURY OF |||||| ||||||||||||
||||||||||||||||| - SCOTTISH TIMES CORRESPONDENT
|||||||||||| ||||||||||,
I am most grateful for all this background information, which we will

pass on to DCOMBRITFOR, who recommended to DPS(A) - the Army BoI co-
ordinator - that a formal inquiry should be conducted. I therefore hope
that the third revise of the Green Book will take into account all the
points raised in the learning account, so that we do not have a
recurrence of this type of injury by UK civilians.
|||||||||||,
Please send this email trail to Theatre on the dark side, and the COLPRO
documents to ||||||| |||||||||||||| |||||||||||||||.
|||||||||
|||||| ||||||||||||||||||||||||||||||||||
Col(Retd) RO1 PS4(A)
|||||||||||||| |||||||||
From: |||||||||||| ||||||||||| |||| ||||||
|||||||||||||||||||||||||||||||||||||||||@mod.uk]
Sent: 07 August 2008 09:32
To: |||||||||||||||| |||||||||| |||| ||||||
|||||||||||||||| |||||||||||||| ||||||| ||
||||||||||||||||||||||||||||||||||||||| ||||||||||||||||||||||||||||
||||||||| ||||||| ||||||||||||||||||| ||||||||||||||| |||||||| ||
||||||||||||||| ||||||||||| |||||| ||||||||| ||||||||||||| ||||||||||
|||||||| ||||||||| ||||||||| |||||||||| |||||| ||||||| ||||||||||||||||
|||||||||| |||||| ||||||||||||| ||||||||||| |||||||| |||| ||||||||
||||||||||||||| |||||||||||||| |||| |||||| || |||||||||||| |||||||||||
||||||
||||||||||,

re-write.
Page 71 of 154
Page 72 of 154
have a look.
||||||||||| |||||||||||
|||| |||||| ||||||||||| |||||||||||

SO1 Media Ops DCP
DGMC
MOD (MB)
Whitehall
London SW1A 2HB
||||||||| |||||||||||| ||||||||| |||||||||||||||
|||||||||||||||||||||||||||||||||||||||||||||
From: |||||||||||||||| |||||||||| |||| ||||||
Sent: 06 August 2008 18:15
To: |||||||||||| ||||||||||| |||| ||||||
|||||||||||||||| |||||||||||||| ||||||| ||
||||||||||||||||||||||||||||||||||||||| ||||||||||||||||||||||||||||
||||||||| ||||||| ||||||||||||||||||| ||||||||||||||| |||||||| ||
||||||||||||||| ||||||||||| |||||| ||||||||| ||||||||||||| ||||||||||
|||||||| ||||||||| ||||||||| |||||||||| |||||| ||||||| ||||||||||||||||
|||||||||| |||||| ||||||||||||| ||||||||||| |||||||| |||| ||||||||
||||||||||||||| |||||||||||||| |||| ||||||
|||||||||||,
References:

(attached).


obtain.'

||||||||||| ||||||||||||| incident.
|||||||||| |||||||||||||||
|||||||||||||||||| |||||||||||||| ||| ||| ||||||||||||||| ||||||||||||

SO1 J4 Medical (A)
||||||||||||||||||| ||||||||||||||||||||||||| ||||||||||| ||||||||||
|||||||||||||||||||||||||||| ||||||||||||||||||| |||||||| |||||||||
||||||
||||||| |||||||| ||||||||| ||||||||||| |||||||| ||||||||||| |||||||||||||
Page 72 of 154
Page 73 of 154
|||||||| |||||||| ||||||||| ||||||||||| |||||||| |||||||||||

|||||||||||||
||||||||||| ||||||||||||||||||||||||||||||||@mod.uk
From: |||||||||||||||| |||||||||||||| |||||||
Sent: 06 August 2008 17:40
To: ||||||||||||||||||||||||||||||||||||||| ||||||||||||||||||||||||||||
||||||||| ||||||| ||||||||||||||||||| ||||||||||||||| ||||||||
|||||||||||||| ||||||||| |||||||| ||||||||
Sir
|||||||||||
|||||| ||||||||||||||||||
|||||||
SO2 Ops Sp 2
|||||| ||||||||| |||||||||||
||||||| ||||||||||||| |||||||||||
|||||| |||||||||||||||| |||||||| |||||||| |||||| |||
||||||||||| ||||||||||||||||||||||||||||||||||@mod.uk
From: |||||||||||||||||||||||||||||||||||||||
|||||||||||||||||||||||||||| ||||||||| ||||||
Sent: 06 August 2008 13:54
To: PJHQ-ACOS J1 J4
Cc: ||||||||||||||||||||||||||||||||||||||||||||||||| |||||||||||
||||||||||| ||||||||
Brigadier Mike,
Page 73 of 154
Page 74 of 154

3. Before we take this forward (if indeed further action is necessary),
I would be most grateful if you could please let me know what action PJHQ
has taken in this matter, and who is the desk officer handling it.
|||||||||
|||||| ||||||||||||||||||||||||||||||||||
Col(Retd)RO1PS4(A)
|||||||||||||||||||||||||||||||||||
Page 74 of 154
Page 75 of 154
From: |||||||||||| ||||||||||| ||||||
Sent: 07 August 2008 09:53
|||||||||||||| ||||||||| |||||||| ||||||||| ||||||||||||||||
|||||||||||||| ||||||| || |||||||||||||||||||||||||||||||||||||||
|||||||||||||||||||||||||||| ||||||||| ||||||| |||||||||||||||||||
||||||||||||||| |||||||| || ||||||||||||||| ||||||||||| |||||| |||||||||
||||||||||||| |||||||||| |||||||| ||||||||| ||||||||| |||||||||| ||||||
||||||| |||||||||||||||| |||||||||| |||||| ||||||||||||| |||||||||||
|||||||| |||| |||||||| ||||||||||||||| |||||||||||||| |||| |||||| ||
|||||||||||| ||||||||||| |||| ||||||||Subject: RE: SERIOUS INJURY OF
|||||| |||||||||||| ||||||||||||||||| - SCOTTISH TIMES CORRESPONDENT
||||||||||,


looking at this.
||||||||||| |||||||||||
|||||||||||||| |||||| |||||||||||

DGMC
||||||||| ||||||| |||||||||
From: |||||||||||| ||||||||||| |||| ||||||
Sent: 07 August 2008 09:32
To: |||||||||||||||| |||||||||| |||| ||||||
|||||||||||||||| |||||||||||||| ||||||| ||
||||||||||||||||||||||||||||||||||||||| ||||||||||||||||||||||||||||
||||||||| ||||||| ||||||||||||||||||| ||||||||||||||| |||||||| ||
||||||||||||||| ||||||||||| |||||| ||||||||| ||||||||||||| ||||||||||
|||||||| ||||||||| ||||||||| |||||||||| |||||| ||||||| ||||||||||||||||
|||||||||| |||||| ||||||||||||| ||||||||||| |||||||| |||| ||||||||
||||||||||||||| |||||||||||||| |||| |||||| || |||||||||||| |||||||||||
||||||
||||||||||,

Page 75 of 154
Page 76 of 154

re-write.
have a look.
||||||||||| |||||||||||
|||| |||||| ||||||||||| |||||||||||

SO1 Media Ops DCP
DGMC
MOD (MB)
Whitehall
London SW1A 2HB
||||||||| |||||||||||| ||||||||| |||||||||||||||
|||||||||||||||||||||||||||||||||||||||||||||
From: |||||||||||||||| |||||||||| |||| ||||||
Sent: 06 August 2008 18:15
To: |||||||||||| ||||||||||| |||| ||||||
|||||||||||||||| |||||||||||||| ||||||| ||
||||||||||||||||||||||||||||||||||||||| ||||||||||||||||||||||||||||
||||||||| ||||||| ||||||||||||||||||| ||||||||||||||| |||||||| ||
||||||||||||||| ||||||||||| |||||| ||||||||| ||||||||||||| ||||||||||
|||||||| ||||||||| ||||||||| |||||||||| |||||| ||||||| ||||||||||||||||
|||||||||| |||||| ||||||||||||| ||||||||||| |||||||| |||| ||||||||
||||||||||||||| |||||||||||||| |||| ||||||
|||||||||||,
References:

(attached).


obtain.'

||||||||||| ||||||||||||| incident.
|||||||||| |||||||||||||||
|||||||||||||||||| |||||||||||||| ||| ||| ||||||||||||||| ||||||||||||

SO1 J4 Medical (A)
Page 76 of 154
Page 77 of 154
||||||||||||||||||| ||||||||||||||||||||||||| ||||||||||| ||||||||||

|||||||||||||||||||||||||||| ||||||||||||||||||| |||||||| |||||||||
||||||
||||||| |||||||| ||||||||| ||||||||||| |||||||| ||||||||||| |||||||||||||
|||||||| |||||||| ||||||||| ||||||||||| |||||||| |||||||||||
|||||||||||||
||||||||||| ||||||||||||||||||||||||||||||||@mod.uk
From: |||||||||||||||| |||||||||||||| |||||||
Sent: 06 August 2008 17:40
To: ||||||||||||||||||||||||||||||||||||||| ||||||||||||||||||||||||||||
||||||||| ||||||| ||||||||||||||||||| ||||||||||||||| ||||||||
|||||||||||||| ||||||||| |||||||| ||||||||
Sir
|||||||||||
|||||| ||||||||||||||||||
|||||||
SO2 Ops Sp 2
|||||| ||||||||| |||||||||||
||||||| ||||||||||||| |||||||||||
|||||| |||||||||||||||| |||||||| |||||||| |||||| |||
||||||||||| ||||||||||||||||||||||||||||||||||@mod.uk
From: |||||||||||||||||||||||||||||||||||||||
|||||||||||||||||||||||||||| ||||||||| ||||||
Sent: 06 August 2008 13:54
To: ||||||||||||||||||||||| |||| ||||
Cc: ||||||||||||||||||||||||||||||||||||||||||||||||| |||||||||||
||||||||||| ||||||||
Page 77 of 154
Page 78 of 154
Brigadier Mike,


|||||||||
|||||| ||||||||||||||||||||||||||||||||||
Col(Retd)RO1PS4(A)
|||||||||||||||||||||||||||||||||||
Page 78 of 154
Page 79 of 154
From: |||||||||||||||| |||||||||| |||| |||||| |||Sent: 06 August 2008
18:15
To: |||||||||||| ||||||||||| |||| ||||||||Cc: Hickson, Michael Brig;
|||||||||||||| ||||||||| |||||||| ||||||||| ||||||||||||||||
|||||||||||||| ||||||| || |||||||||||||||||||||||||||||||||||||||
|||||||||||||||||||||||||||| ||||||||| ||||||| |||||||||||||||||||
||||||||||||||| |||||||| || ||||||||||||||| ||||||||||| |||||| |||||||||
||||||||||||| |||||||||| |||||||| ||||||||| ||||||||| |||||||||| ||||||
||||||| |||||||||||||||| |||||||||| |||||| ||||||||||||| |||||||||||
|||||||| |||| |||||||| ||||||||||||||| |||||||||||||| |||| ||||||
|||Subject: RE: SERIOUS INJURY OF |||||| |||||||||||| ||||||||||||||||| -
|||||||||||,
References:

(attached).


obtain.'

||||||||||| ||||||||||||| incident.
|||||||||| |||||||||||||||
|||||||||||||||||| |||||||||||||| ||| ||| ||||||||||||||| ||||||||||||

SO1 J4 Medical (A)
||||||||||||||||||| ||||||||||||||||||||||||| ||||||||||| ||||||||||
|||||||||||||||||||||||||||| ||||||||||||||||||| |||||||| |||||||||
||||||
||||||| |||||||| ||||||||| ||||||||||| |||||||| ||||||||||| |||||||||||||
|||||||| |||||||| ||||||||| ||||||||||| |||||||| |||||||||||
|||||||||||||
||||||||||| ||||||||||||||||||||||||||||||||@mod.uk
From: |||||||||||||||| |||||||||||||| |||||||
Sent: 06 August 2008 17:40
To: ||||||||||||||||||||||||||||||||||||||| ||||||||||||||||||||||||||||
||||||||| ||||||| ||||||||||||||||||| ||||||||||||||| ||||||||
Cc: ||||||||||||||| |||||||||||||| |||||||| |||||||||||||||| ||||||||||
|||| |||||| || |||||||||||||| ||||||||| |||||||| ||||||||
Sir
Page 79 of 154
Page 80 of 154
|||||||||||
|||||| ||||||||||||||||||
|||||||
SO2 Ops Sp 2
|||||| ||||||||| |||||||||||
||||||| ||||||||||||| |||||||||||
|||||| |||||||||||||||| |||||||| |||||||| |||||| |||
||||||||||| ||||||||||||||||||||||||||||||||||@mod.uk
From: |||||||||||||||||||||||||||||||||||||||
|||||||||||||||||||||||||||| ||||||||| ||||||
Sent: 06 August 2008 13:54
To: ||||||||||||||||||||||| |||| ||||
Cc: ||||||||||||||||||||||||||||||||||||||||||||||||| |||||||||||
||||||||||| ||||||||
Brigadier Mike,


|||||||||
Page 80 of 154
Page 81 of 154
|||||| ||||||||||||||||||||||||||||||||||
Col(Retd)RO1PS4(A)
|||||||||||||||||||||||||||||||||||
Page 81 of 154
Page 82 of 154
From: ||||||| ||||||| ||||| |||| ||Sent: 29 July 2008 12:28

To: |||||||| ||||||| ||| |||||Subject: FW: INSURANCE - AUTHORS & JOURNALISTS
||||||,
For consideration in the Green Book update:
|||||||||| |||||||||
||||||| ||||||| ||||||| |||||||||||
|||||||||||||||| |||||||||||
||||||||| |||||||||||| |||||||||||||
||||||| |||||| ||| |||||||||||||

DCP Media Ops, DGMC
Ministry of Defence
Main Building
Whitehall
London. SW1A 2HB
My Out-Of-Office notification will not be sent to external addressees
From: ||||||||||||||||||||||| ||||||||| |||| |||||||| ||| ||||||||||||||||||||||| |||||||||

Sent: 29 July 2008 12:08
To: DGMC|||||| ||||||||||||||||
Subject: FW: INSURANCE - AUTHORS & JOURNALISTS
|||||||||||
||||||| |||||||||||| has asked me to forward to you, as the author of the Green Book, the e-mail trail
below regarding the insurance requirement for journalist/authors attached to British forces on
operations.
This e-mail exchange was propmpted by |||||||| |||||||||, with whom we a negotiating a book deal,
refusing to provide proof of Public Laibility Insurance - a normal pre-requisite for doing business
with the MOD.
Regards
||||||||||||
||||||||||| ||||| ||||||||||||||||||C2 Finance
WM IPT
|||||||||||||||| |||||||||| |||>This e-mail and any files transmitted with it are confidential and intended solely
for the use of the individual or entity to whom it is addressed. If you are not the intended recipient
or there are problems please notify the sender and then delete the e-mail (and file(s) if attached)
from your system.
>
>Recipients should note that e-mail traffic on MOD systems is subject to monitoring, recording and
auditing to secure the effective operation of the system and for other lawful purposes.
>
>The MOD has taken steps to keep this e-mail and any attachments free from viruses. However it
accepts no liability for any loss or damage howsoever caused as a result of any virus being passed
on. It is the responsibility of the recipient to perform all necessary checks.
Page 82 of 154
Page 83 of 154
>The statements expressed in this email are personal to the sender and do not necessarily represent
the opinions or policies of the department.
From: ||||||| |||||||| ||| ||||||||||||||||||||||||||||@mod.uk]

Sent: 22 July 2008 11:34
To: |||||||||||||||||||||||||Cc: ||||||||||||||||||||||| |||||||||| ||||||||||||||||||||||| |||||| |||||||||||||||||||||||
||||||||||||||| ||||||| ||||| |||
Subject: RE: INSURANCE - AUTHORS & JOURNALISTS
||||||||||||,
In terms of insurance for authors or journalists deploying to operational theatres, MOD first needs to be
satisfied that if an author or journalist causes injury through their negligence to a MOD employee or a third
party then that journalists insurance policy would provide cover should a claim be directed against them. I
doubt this is an issue for employees of the BBC or ITN etc as their employer will have appropriate insurance
in place to cover their employees, but this may be different for free-lance journalists.
Where reference is made in the Green Book to comprehensive insurance cover I believe this is referring to a
number of different types of insurance. The first is Public Liability insurance which will provide the individual
with cover should they be sued as described above and I recommend that cover should be provided at a
minimum of £2M. Also, I strongly recommend that the individual takes out Personal Accident insurance
which will provide cover should the journalist receive injury as a result of a pure accident where no MOD
negligence is involved (i.e. an Act of God). Finally, if the individual has a life insurance policy they will need
to check that this is not invalidated if they were to deploy overseas.
If this position is conveyed to the journalist/author deploying overseas I am content from a MOD liability
perspective.
Regards
||||||||||||
|||||||||||| |||||||||
Senior Claims Officer (Policy)
Directorate of Safety & Claims
St George’s Court
||||||| ||||||||||| |||||||||
From: |||||||||||||||||||||||| |||| |||||||| ||| |||||||||||||||||||||||||Sent: 17 July 2008 08:45
To: ||||||Senior Claims Policy Officer
Cc: ||||||||||||||||||||||| |||||||||| ||||||||||||||||||||||| |||||| ||||||||||||||||||||||| ||||||||||||||
Subject: INSURANCE - AUTHORS & JOURNALISTS
||||||||||||,
We spoke briefly before last week's DWMPG meeting about insurance for authors and journalists. You will
see from the e-trail that ||||||||||| |||||||||||| DGFM (Fin Pol Repay) has agreed to my proposal that authors and
journalists are treated the same way when they go to an operational area in that they should both sign the
acceptance of the 'Green Book' (which is owned by DGMC). Can you confirm what the implications are for
insurance cover required? The Green Book states that journalists should have appropriate cover but
provides no detail of what constitutes appropriate insurance and I am not sure if any checks are currently
made.
Can you confirm that until the review of the relevant JSPs has been completed you content that if an
author, who is going to an operational area, signs the Green Book then the MoD's necessary
insurance requirements are covered?
Page 83 of 154
Page 84 of 154
Regards,
|||||||||||| |||||||||||||| |||||||||| ||||||||||||||||| |||||||||||||||| ||AD WM IPT

|||||| ||||||||||| ||||||||| ||||||||| ||||||||||| ||||||||||||| ||||||||||| |||||||||||||||||||||||| |||||||||| ||||||||||| |||||||||||||
From: ||||||||| ||||||| ||||| |||||||||||||||||||||||||||||@mod.uk]

Sent: 16 July 2008 16:08
To: ||||||||||||||||||||||||
Cc: ||||||||| |||||||||| ||||| |||||||||| |||||| |||
Subject: RE: AUTHORS & JOURNALISTS
||||||||||||,
Yes, we spoke last week and I concur that we should treat journalists and authors as the same. This
takes away the time expended trying to distinguish between the 2 activities in order to determine the
contractual route to take. I am seeking to bring the policies of WM and repayment into one. In doing
so, I hope to engage with a number of stakeholder and issues such as this one you have raised will
no doubt feature. At this point, I would expect to work towards bringing greater clarity. Until such
time, I think that you should proceed along the lines of your proposal.
|||||||||||
||| |||||||||||
Head of Fin Pol Repayments
Main Building
Level 3, Zone M, desk 48
|||||| |||||| |||||||||
|||||||||| |||||||||| |||||||||||||||| |||||||||||| ||| |||||| |||||||||||||||||
|||||||||||||| ||||||||||| ||||||||||||||||||||||||||||||||mod.uk
From: |||||||||||||||||||||||| |||| |||||||| ||| ||||||||||||||||||||||||

Sent: 14 July 2008 09:12
To: DGFM || |||| ||||||||||
Cc: ||||||||||| ||||| |||| | |||||||||||||||||||||||||| |||||||||| |||| ||||||||||||||||||||||| |||||||||||||||
||||||||||||||||||||||| |||||||||| ||||||||||||| ||||||||||||||| |||||||||| ||||| ||||||||||||||||||||||||||||||||||
Subject: AUTHORS & JOURNALISTS
|||||||||||,
To follow up our telecom I am seeking clarification and guidance on the current way in which the Army deals
with authors and journalists who go into an operational area to gather information for their written products.
Currently journalists go 'in-country' under Green Book rules, I believe that this is essentially a set of
terms and conditions and thus may constitute a contract. Journalists operating under Green Book
rules are not charged for movement in/out of theatre, food and accommodation; a requirement for
insurance is mentioned but I understand that they do not have to prove that the appropriate
insurances is in place. In sum this is a simple and fast method to get 'people who write' into theatre.
Authors are currently treated differently to journalists. A contract is placed between the Army and the
author or an agent or the publisher, which requires proof of specified insurances, generates a
requirement for the individual to pay for food and accommodation (and in some cases baggage on a
flight). This process is labour intensive and is currently generating much 'internal friction' and I
haven't been able to identify the mandate for this approach - there is a danger that we have added
stifling and arguably bureaucratic process in order to capture IP issues.
The MoD Guide to IG states at para 2.11 that 'certain media projects where IG is not the aim' are not
generally accepted as WM or IG. With this distinction in mind and recognising that the Army only
Page 84 of 154
Page 85 of 154
supports authors who are writing books that generate positive PR for the Army, I believe that it is
appropriate to stop differentiating between journalists and authors and that all people going to an
operational area whose 'output' is written should be treated as only journalists currently are; this view
is reinforced because there are now examples where individuals are fulfilling both journalist and
author roles at the same time.
A 'simple' contract should be possible that captures IP issues and other aspects that DPR(A) require
(right to review the manuscript prior to publication; process where details of any fatalities are
included etc.
I would be grateful for your endorsement of this proposal until the forthcoming revision of JSPs 579
and 368 and the MoD Guide to IG has been completed
|||||||||||| |||||||||||||| |||||||||| ||||||||||||||||| |||||||||||||||| ||AD WM IPT
|||||| ||||||||||| ||||||||| ||||||||| ||||||||||| ||||||||||||| ||||||||||| |||||||||||||||||||||||| |||||||||| ||||||||||| |||||||||||||
Page 85 of 154
Page 86 of 154
From: |||||||| ||||||| |||

Sent: 28 July 2008 14:44
To: |||||||| ||||||| ||| |||||Subject: RE: Release-Authorised: Fitness Standards for Imbedded Journalists
|||||||||||,
Thank you for the email. That rounds off my audit trail perfectly
All the best
||||||||||
From: |||||||| ||||||| ||| |||| ||Sent: 28 July 2008 14:43

To: |||||||| ||||||| |||| ||||||| ||||||| ||||| |||| ||Cc: Wilcock, Charlie Air Cdre; ||||||| ||||||||| |||||Subject:
RE: Release-Authorised: Fitness Standards for Imbedded Journalists
|||||||||,
Perfect and thank you for you timely contribution; it will be incorporated within the re-write!
WKR
|||||||||||
|||| |||||| ||||||||||| |||||||||||

SO1 Media Ops DCP
DGMC
MOD (MB)
Whitehall
London SW1A 2HB
||||||||| |||||||||||| ||||||||| |||||||||||||||
|||||||||||||||||||||||||||||||||||||||||||||
From: |||||||| ||||||| ||| ||Sent: 28 July 2008 14:36

To: |||||||| ||||||| ||| ||||| ||||||| ||||||| ||||| |||| ||Cc: Wilcock, Charlie Air Cdre; ||||||| ||||||||| |||
Subject: Release-Authorised: Fitness Standards for Imbedded Journalists
||||||||||||||||||||||||
||||||||||
||||||| |||||||||||| |||||||||||||||

|||||||||| |||||||||||||
Page 86 of 154
Page 87 of 154
From: |||||||| ||||||| ||| ||Sent: 28 July 2008 14:36

To: |||||||| ||||||| ||| ||||| ||||||| ||||||| ||||| |||| ||Cc: Wilcock, Charlie Air Cdre; ||||||| |||||||||
|||||Subject: Release-Authorised: Fitness Standards for Imbedded Journalists
FOI NOTE: See Attachment 9 and 10
||||||||||||||||||||||||
||||||||||
||||||| |||||||||||| |||||||||||||||

|||||||||| |||||||||||||
Page 87 of 154
Page 88 of 154
From: ||||||| ||||||||| ||| ||Sent: 28 July 2008 13:00

To: |||||||| ||||||| |||||Cc: |||||||| ||||||| ||| ||||| ||||||| ||||||| ||||| |||| | |||||||||| |||||||| |||| ||||||
Subject: RE: Release-Authorised: Embedded Journalists in Iraq and Afghanistan
||||||||||
||||||||||| ||||||||||| is the lead at DGMC with regard to the reissuing of the Green Book and ||||||||||| |||||||||| runs the
Green Book ensuring the ticks are in the boxes before journalists are accredited and visit Theatre. I have
copied in |||||||||||| |||||||||||||| who is PJHQ J9 Media Ops for information.
During the last meeting I attended regarding the Green Book, medical preparation was discussed and I
would have thought that with correspondence between ||||||||||| |||||||||||| and Nick Gurr having taken place
(||||||||||| has said that no journalists will be allowed to visit Theatre without medical clearance), this would be
getting immediate attention.
Hope this points you in the right direction.
Cheers
|||||||||
|||||||| ||||||
Support to Operations (S2O) – Visits
Support to Operations
From: |||||||| ||||||| ||| ||Sent: 28 July 2008 10:10

To: ||||||||||| ||||||||| |||||Cc: ||||||| ||||||||| |||| Wilcock, Charlie Air Cdre
Subject: Release-Authorised: Embedded Journalists in Iraq and Afghanistan
||||||||||||||,
To say that there is no guidance is incorrect. For some time we have had “A Guide to Fitness Levels for
Contractor’s Personnel” (attached). Although embedded journalists are not technically “contractor’s
personnel” the similarities are pretty close. The appropriate people in DGMC need to be made aware of this
guidance asap!
||||||||||
From: ||||||||||| ||||||||| ||| ||Sent: 28 July 2008 09:45

To: |||||||| ||||||| |||| ||||||| ||||||||| |||||Subject: RE: Release-Authorised: Embedded Journalists in Iraq
and Afghanistan
||||||||||,
Short answer is DGMC. They don’t come under S2O and the Green Book specifies they need to be fit to
deploy. But there isn’t any guidance that I’m aware of which says what “fit” is… Hence the re-write of Green
Book required.
Page 88 of 154
Page 89 of 154
Howard can give you the details of who in DGMC (and correct anything above which I’m out of date with).
||||||||||||||
|||||||||||||||||| |||||||||||||||||||
Assistant Director - Support to Operations (S2O)
From: |||||||| ||||||| ||| ||Sent: 28 July 2008 09:43

To: ||||||||||| ||||||||| |||||Subject: Release-Authorised: Embedded Journalists in Iraq and Afghanistan
Hello ||||||||||||||,
The fall out from recent cases of severe heat illness with some Scottish journalists in early July drags on.
From the initial reports it appears that the medical guidance that we are (or should be) making available to
“contractors” was not followed. We are attempting to discover if this was due to a failure of the journalists’
employers being given the guidance, or did they get the guidance and then ignore it. Do you know who (in
MOD) is responsible for ensuring that embedded journalists get appropriate medical advice before going on
operational deployments? Is it part of the remit of S2O, or the CONDO Unit, or even elsewhere like DGMC or
D News? Thanks
||||||||||
||||||| |||||||||||| |||||||||||||||

|||||||||| |||||||||||||
Page 89 of 154
Page 90 of 154
From: |||||||| ||||||||| ||Sent: 21 July 2008 16:06

To: |||||||| |||||| |||||| ||||||| ||||||| ||||| |||| ; Shelley, James Mr; |||||||||||| ||||||| ||||| ||||| ||Cc: ||||||||
||||||| ||| ||||
Subject: RE: release-authorised: Scots visit to Afgh
|||||||||||| ||||||||||| ||||||| |||||||||
Have we established lessons learnt from this incident? I realise I am behind the drag curve on this.
I am also not in favour of using the same reports-we loose the advantages that sending regional media
brings.
p

|||||||||||||| || |||||||||| |||||||||

Deputy Director Scotland, Wales and the Regions.
||||||||| ||||||| |||||||||

||||| ||||||||| |||||||||||
|||||||| ||||||||||| |||||||||||||
From: ||||||| |||||| ||||| ||||||||||||||||||||||||@land.mod.uk]

Sent: 18 July 2008 12:39
To: ||||||| ||||||| ||||| |||| ; Shelley, James Mr; |||||||| ||||||||| | |||||||||||| ||||||| ||||| ||||| ||Cc: ||||||||
||||||| ||| |||||Subject: RE: release-authorised: Scots visit to Afgh

Thanks |||||||||||.
That's a good point. I suppose we do something like that when we send PA Scotland out. But what I find is
that when you send a regional reporter out there, it is a really big deal for that paper and they commit lots of
space to their stories almost every day, and are happy to take more featurey stories. They just love being
able to put in a photo next to the headline, of their reporter in their body armour with a caption e.g.
"||||||||||||||||| |||||||||||||||, our Sun reporter in Helmand".
Whereas when PA Scotland went out in December, coverage was not guaranteed, I had to 'market' the fact
they were out there, and the Scots papers were disinterested in some of the softer features about medics
and vehicles.
Also the Scottish newspaper industry is one of the most competitive in the world, so it may be difficult to get
e.g. the Scotsman to accept a report from a Herald writer.
I do try to encourage papers to send reporters who have been before, but that only works if they are
available. And sometimes you find there is internal competition going on - i.e. more than one reporter vying
to go, and the news editor is under pressure to ensure someone else gets a chance.
Hope that helps.

||||||||||
From: ||||||| ||||||| ||||| |||| |||||||||||||||||||||||||||@mod.uk]

Sent: 18 July 2008 12:07
To: ||||||| |||||| |||||; Shelley, James Mr; |||||||| ||||||||| | |||||||||||| ||||||| ||||| ||||| ||Cc: |||||||| |||||||
||| |||||Subject: RE: release-authorised: Scots visit to Afgh
Page 90 of 154
Page 91 of 154
One way forward would be to send one or 2 ‘experienced’ reporters/phots on a ‘collaborative basis’ writing
for several regional papers.
We now have a small pool of regional reporters who have been to theatre several times.
We already do this, but greater use of these theatre-experienced reporters is one way forward.
|||||||||| |||||||||
||||||| ||||||| ||||||| |||||||||||
|||||||||||||||| |||||||||||
||||||||| |||||||||||| |||||||||||||
||||||| |||||| ||| |||||||||||||

DCP Media Ops, DGMC
Ministry of Defence
Main Building
Whitehall
London. SW1A 2HB
From: ||||||| |||||| ||||| ||||||||||||||||||||||||@land.mod.uk]

Sent: 18 July 2008 10:54
To: ||||||| ||||||| ||||| |||| ; Shelley, James Mr; |||||||| ||||||||| | |||||||||||| ||||||| ||||| ||||| ||Subject:
release-authorised: Scots visit to Afgh

James, |||||||||||| |||||||||||| ||||||||
I was very shocked when I got back from holiday and found out what happened to my second Scots trip to
Helmand. It's probably the 12th group trip to a theatre that arranged, but the first time I've encountered any
problems like this.
To ensure everyone is ok, and establish why it went pear shaped, I've spoken to three of the people who
went, plus the editor of the Scotsman. I've also spoken to the reporters who went the week before, to see
why they were fine but the others weren't. And I've sent flowers to |||||||||||| |||||||||||||.
|||||||||||||| ||||||||||||||| wrote a document back in KAF with some of his initial thoughts - ||||| stressed to me that
||||||| not pointing fingers at all, but wants to help us ensure it doesn't happen again. ||||| was in the Chinook
when |||||||||||||| heart stopped and watched |||||| be resuscitated, so wants to do his bit to help .
I have a few thoughts... none of these are criticisms at all, merely views of where things may have
unravelled, and ideas for the future.
1) HEAT: I don't think I fully prepared the media for the heat and rigours in Helmand, and apologise for my
part. I gave them my advice document (which you have seen), and talked to the reporters going almost
daily, about things out there. As you know yourselves, it's very difficult to explain to people what it's like
there - you have to go to understand - and I have only gone in the winter, and never visited a FOB. So
I wasn't really fully aware of the heat issue.
In my conversations with theatre and elsewhere, no-one really impressed upon me that the heat was so
extreme - I had assumed temps in the 40s but didn't know that it can reach well into the 50s. On my part - it's
not something I really asked about, I knew it would be hot, but also knew that there is air conditioning and
plenty of water available.
2) FITNESS: Nor did I talk to them about their fitness and well being. I'm not a qualified person to do this,
and I suppose I felt that the people going are grown ups, and they (with their editors) can make a decision of
whether they are able to cope with the trip. Some of those going were pretty experienced, others less so, but
their editors should have plenty of knowledge to decide whether someone is fit to go to a war zone.
However, a couple of reporters said that if they were to go out again, they would make an effort to get fitter in
advance.
Page 91 of 154
Page 92 of 154
3) FOB: The reporters who really suffered, said that the heat out at MSQ (up to 54 degrees) was right at the
limits of what you can endure, when you have just been flown in, and haven't had time to acclimatise. The
tabloid reporters who went the week before said that the max temp for them was about 46 degrees - very
uncomfortable, debilitating but bearable. They also said that all the accommodation, canteens, and work
areas were air conditioned, so there was plenty of respite from the heat, and you could write your stories in
comfort. Out at FOB Edinburgh, there was no respite at all. A FOB is a harsh, inhospitable, challenging
place at any time of the year - but in 54 degrees, it is not surprising that civilian reporters struggled in that
environment - many of us would. The soldiers based there will have arrived in April/May in cooler temps
which rose gradually and allowed them to acclimatise.
5) MEDICAL: On a medical front, they did not receive any formal medical briefing on arrival - perhaps that is
something we should consider? They were definitely told to drink lots of water, but told me that no-one really
pressed home the need to drink energy/rehydration drinks/sachets, although they were aware the sachets
were available. People who do lots of sport know about this sort of thing, but it shouldn't be assumed that
everyone does.
I'm no expert, but perhaps some people succumb to this sort of thing more than others - a bit like altitude
sickness - and we may just have been unlucky that they all seemed to suffer at some point in the trip.
3) COURSE: Whilst BBC and the big UK media expect their regular defence and foreign correspondents to
do hostile enviro training, it's a lot to ask the regional media to do. It's expensive (about £3000 plus travel
and accomm in London), and 3-4 days out of the office. We also don't tend to get the same reporters going
out regularly, to make it worth their while doing a course. When a paper with a small amount of staff agrees
to commit a reporter to a 7-10 day trip, it's hard for them to commit to a further 3-4 days of training.
I also speak to the BBC about what the course entails - they don't get a medical, there is very little on heat
issues, and most people (fit or unfit, large or small) can pass the easy physical test. Having said that, a few
of the reporters I spoke to said they would definitely have benefited from a course, and better awareness of
the environment out there.
This set me to thinking whether we could allow places on the Chilwell course for journalists - for a fee. It
could be a can of worms - liability, charging, availability of places etc, but possibly worth considering.
4) COMMUNICATION: I did find that some of the communication with theatre was a bit tricky at times - but
this is not a criticism. Sometimes the phones were down, or I got the time difference wrong, or people were
on R&R. The PIC was also very busy and under huge pressure because of the recent deaths. As a result, I
did struggle to get hold of people to talk to, didn't have one point of contact, and the visit plan was a bit last
minute. When I did speak to members of the team they were always really helpful, but I suppose in an ideal
world I would have a dedicated contact.
Of course I know that the PIC does not have a large staff, and it's not easy to staff it anyway.
Is that helpful? I very much welcome any advice from others involved, as to how I can plan and prepare my
Scots trip better. What I don't want to happen is for regional trips to be in jeopardy because of this incident -
we are getting so much short and long term media benefit from doing these. In Scotland - with no well
informed defence correspondents - it provides us with reporters who have a better understanding of
operations and military activity/issues (not to mention screeds of great positive coverage of ops). Just today,
the Record reporter who went to Helmand last month wrote a great article on the Command paper.
One final point, the reporters said that the media staff out there were exceptional - enthusiastic, on the ball
and very helpful. |||||| ||||||||||||||||| and ||||||||||| ||||||| were mentioned in particular.
Best regards,
||||||||||
Page 92 of 154
Page 93 of 154
From: ||||||| ||||||| ||||| |||| |||||||||||||||||||||||||||@mod.uk]

Sent: 14 July 2008 11:09
To: ||||||| |||||| ||||||Subject: FW: release-authorised: RE: ||||||||| |||||||||| and Dehydration Issue
|||||||||| |||||||||
||||||| ||||||| ||||||| |||||||||||
|||||||||||||||| |||||||||||
||||||||| |||||||||||| |||||||||||||
||||||| |||||| ||| |||||||||||||

DCP Media Ops, DGMC
Ministry of Defence
Main Building
Whitehall
London. SW1A 2HB
From: |||||||| ||||||| |||| ||Sent: 10 July 2008 13:07

To: Chief Media Ops Helmand; |||||||||| |||||||| |||| |||||||Cc: Shelley, James Mr; DGMC-DCP Director;
||||||| |||||||| |||| |||||||| ||||||| ||| ||||| ||||||| ||||||| ||||| ||||
Subject: release-authorised: RE: ||||||||| |||||||||| and Dehydration Issue

||||||||||||,
We discussed this issue this morning, and as I said we had already recognised that this is an issue. I would
suggest that whoever responds makes it clear that we had already identified this as an issue, that we are in
the process of revising the Green Book and that we recognise the need to improve our advice and guidance,
particularly to the regional media, of whom we are sending far more than previously and who are perhaps
less well prepared, both physically and mentally, for the rigours of working in such an austere and
demanding climate.
||||||||||| |||||||||||
|||||||||||||| ||||| |||||||||||

AD Operations Plans
DGMC
||||||||| ||||||| |||||||||
From: Chief Media Ops Helmand |||||||||||||||||||||||||||||||||||||||||||||||||||||||||

Sent: 10 July 2008 11:43
To: |||||||||| |||||||| |||| |||||||Cc: |||||||| ||||||| |||| ||Subject: ||||||||| |||||||||| and Dehydration Issue

||| ||||,
Page 93 of 154
Page 94 of 154
Pse see below an e-mail from |||||| ||||||| in the wake of his recent visit. I have
sent a holding reply for now, but owe him something further. Given the sensitivity of this
issue, I just wanted to make sure that our lines were coherent. To that end, herewith
theatre’s perspective:
Green Book. The text in the Green Book is explicit in its preparation of journalists and
media organisations; key quotes below:
‘blanket protection of media personnel will not be possible’
‘Too often correspondents’ lives are placed in danger their own lack of understanding or
knowledge. The responsibility rests with the individual and/or the individual’s employer
to ensure that they are appropriately prepared and trained for the assignment.’
‘.editors should have regard to their physical stamina and ability to endure difficult and
dangerous environments’
Of course, each journalist, their editor and an MOD accreditation officer confirms that the
correspondent reads and understands the Green Book. Moreover, it confirms that they are
fully conversant with their liability: ‘It is the MOD’s position that no duty of care is owed
by the Secretary of State to the correspondent or their property.
Each of the journalists during this recent trip received and signed a copy of the Green
Book. Therefore, they were all cognisant of the arduous nature of the undertaking. Of
note, two of the four journalists were stopped from going on patrol, because they were
deemed unfit to do so by the local commander on the ground.
TFH have processed 120 personnel without incident.
We are currently processing a learning account so will forward you the details when it is
complete.
That said, none of the above should be used as an excuse to prevent us reviewing
procedures. To note:
The PIC have raised their concerns about the level and nature of media pre-deployment
training.
There is no reason why journalists should not be given a med briefing on arrival in theatre;
we could instigate this now, though I just slightly wonder if that starts to confer liability
on the MOD?
Needless to say, ||||| |||| conduct on the ground was I think extremely well judged
and the deployment of the MERT was the quickest yet.
Do come back to me if you think I have missed anything.
|||||
Page 94 of 154
Page 95 of 154
PS Having met some of the party and watched |||||| ||||||| ||| sweat profusely in
Garmsir, my instinct tells me that they simply did not select the right people for the job,
noting that 120 pax have already passed through here without incident.

||| ||| |||||||||||||||||||||
|||| ||||||
Chief Media Ops
Helmand PIC
HQ TF Helmand
|||||||||||||||||
|||||||| |||||||| ||||||||||
From: |||||||| |||||||||||||| |||||||||||||||||||||||||@defencemediaops.co.uk]

Sent: 09 July 2008 21:41
To: 'helmandpic'; 'Chief Media Ops Helmand'
Cc: |||||||||||||||||||@thetimes.co.uk; |||||||||||||||||@hotmail.com
Subject: Dehydration

FAO |||| ||||||| |||||||||| |||||||||||||||||| ||||||||| ||||||||||, Defence Media Ops
From: |||||||||||||| |||||||||||||||, The Times
July 9, 2008
Dehydration and visiting media
I thought it might be worth setting out some thoughts on the advice given to visiting journalists to
Helmand Province, both in advance and in the course of their tour, in the light of our group’s
experience over the past week. ||||| ||||||| |||||||||| ||||||| ||||||||||||||| |||| |||||| |||||||||||||| ||||||||||||||||||| |||||||||||
||||||||||| |||||||||||||| |||||||||||||| |||||||| ||||||||||||| |||| ||||||| ||||||| ||||||||||||||| |||||||||||| |||| |||||| ||||||||| |||| |||||| |||||||||||
||||||||||||||| |||||||||| |||||||| ||||||| ||||||||||||| ||||| ||||||| ||||| |||||| |||| ||||||| ||||| |||| |||||||||||||| ||| ||||||||||||| |||||||||||||| ||||||||
|||||| ||||||||| ||||||| |||||| |||| |||| ||||||||||||||| |||||||||| ||||||||| |||| ||||||||||| |||||| |||||||||||| |||||||||||||||||||||| |||| || ||| |||||||||
||||||| |||||| ||| |||||| ||| |||||||||||| |||||||||||||||
|||| ||||||||||| ||||||||||||| ||||||||||||||| I had a number of conversations with doctors, some of which
contrasted with the general advice we had been given on the best way of combating severe heat,
and since there seem be differing views, I believe the MoD advice to media in the UK should be
revised.
Briefings in the UK
These seem to vary widely. Some media are told that a Hostile Environment Course, lasting
upwards of a week, is an essential precondition of visiting Afghanistan. Some insurance companies
insist that a policy will not be issued unless the client has taken an HOE. Others, however, make
no mention of it. For instance, when I joined our group (||||||| |||||| ||| ||||||| |||| |||| |||||| |||||||||||||| |||||||||)
no one mentioned an HOE – indeed the first I heard of it was on the last day of our trip! More to
the point, perhaps, we were asked nothing about our personal fitness, nor were we told what kind
of physical activities we would be expected to undertake (running 200 yards over uneven rubble in
full body armour and 50 degree temperatures to a waiting Chinook, for instance.) || |||||||||||||||||| |||||||
|| ||||||| ||| |||||||||||| ||||||||||||||||||| |||||| |||||||||||||||||||| |||||| ||||||| ||||||||||||||| || ||||||||||||| || |||||||||| ||||| |||||||||||||||||||
|||||||||| |||||| ||||||| |||||||| |||||| ||||| ||||||| |||||||||||||| ||||||||||||||||||| |||||||||||||||||| ||||||| |||||| |||||||||||| |||||||||||||||| |||||||||
||||||||||| ||||||||||||| |||||||||| ||||||| The briefing documents talk of heat, and describe the climate, but only
in general terms.
Question: is this the responsibility of media groups? And if it is, should the MoD not make them
aware of the hazards of operating in temperatures which, in July and August, rise to the high
forties, and, in our case, 50 degrees plus?
Drinking
Page 95 of 154
Page 96 of 154
The advice we were given varied almost according to the last person we spoke to. Some told us
that we should be drinking at least five litres a day. Others suggested eight. Still others went up as
far as ten. We were told nothing about how to judge the amount we should drink – nothing, for
instance, about the definition of hydration and dehydration, body symptoms, colour of urine,
frequency of passing water etc. ||||| ||| ||||||||||| ||||||||| ||||| |||||||||||||| |||||||||| ||||||||| |||||||||||| ||||| ||||||||| ||||||||
||||||| ||||||||||||||||||||| |||||||||||||| |||| |||||| ||||| ||||||||| |||||||||||||| |||| || ||||||||| ||||||| ||||| |||||||||||||||||| ||||||||||||| |||||||
|||||||||||||||||| |||||||||| ||||||||| |||||||| |||||||||||||| ||||||| ||||||||||| |||||||||||| ||||| |||||||||| |||||| ||||||| |||||||||||||||||| |||||||||||
||||||||||||||||| ||||||| ||||||| |||||||||||||||||||| ||||||||| ||||||| ||||||| |||| |||||| |||||||||||||| |||| ||||||||||||| ||||||| ||||||| ||||||| ||||||||||
|||||| |||||||||| ||||||||||| ||||||| ||||||| |||||| ||||| |||||||||||||| ||||||| ||||||||||||||||||| ||||||| |||||||| |||| |||||||||| |||||||||||||| |||||||||
||||||||||||||| |||| |||||||||| ||||||| ||||||||||| |||||| ||||||||||| ||||||||| |||| |||||| |||||||||||||||||||| ||||||| |||| |||||| |||||||||||||| ||||||||| |||||||
|||||| ||||||| ||||||| |||| |||||| |||||||||||||| ||| ||||||||||||| ||||||| |||||||||||||| ||||||||||||||||| ||||||| ||||||| |||||| ||||||||| ||||||| |||||||||||
||||||||||||||||| |||| ||||||||| ||||||| |||||| |||||||||||||||| |||| |||||||||| ||||||| ||||||| ||||||||||||||||| ||
|||| |||||||||||||| ||||||||| || |||||||||||||||||| |||||| ||||||| |||||| ||||||||||||||| doctor (whose name I forget, but who
seemed very well informed) he said this was the wrong approach. He made the point that in
intense heat, the body loses essential nutrients, through sweat. The water which we all drink out
here, drawn from wells and usually chlorinated, contains none of those nutrients. In fact dealing
with this huge intake of extra liquid diverts the body’s systems from dealing with the imbalance
created by losing salts etc. His advice was: listen to your body. If it needs liquids it will tell you,
through thirst. Satisfy that thirst, but do not overdo it. Secondly, drink water with added energy
powders. (I know these are freely available throughout the ISAF camps, but some regard them
more as a way of disguising the taste of the water than an essential additive.)
Signs of dehydration
||||||||||| ||||||||||||| ||||||||||||||||| ||| |||||| |||||||||||| |||| ||| |||||||||| |||| |||||||||| |||||||| |||||||||| |||||||| |||||| |||| |||||||||||||| |||
||||| ||||||||| ||||||||||||| ||||||| ||||||||||||||| |||||| ||||||| |||| |||||| |||||||||||| |||||||| |||| |||||| ||||||||| ||||||| ||||||| ||||||||||||||| |||| |||||
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||||||||||||||||||||||||| |||||||||||| |||||||||||||| |||||||||||| |||||||| ||||||||| |||||||||||||||| ||||||| ||||||| ||||||| |||||||||||||| |||| |||||||||||||||||||
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||| |||||||| ||||||||||||| ||||||||||||||||| ||||||| ||||||||||||| |||||||||||||| |||||||||| ||||| ||||||| |||| |||||||||||||||| |||||||||||||| |||||||||||||| ||
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||||||| |||||| |||||||||||||||||| |||||| |||||||||| ||||||||| ||||||||| ||||||||||| ||||||| |||||||||||||| ||| |||| |||||| |||||||||| ||||||||||||||| |||||||| |||||||
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||||||||||| |||||||||||||||| ||||||| |||||| ||||||||| |||||||||||| ||||||||||||| ||||||| |||| |||||||||| ||||||||| |||||| |||||| |||||||||||||||||| |||||||||
||||||||||||||||| |||||||||||||| |||||||||||||| ||||||| ||||||| |||||||||||||| ||||||| ||||||| |||||||||| ||||||| ||||||||||||| |||||||||||||| |||| ||||||||||||||
Page 96 of 154
Page 97 of 154
||||||||||||||||||| ||||| |||||| |||||||||||||| |||| ||||||| |||| ||||||| ||||||| |||||| ||||| ||| |||||||||||| |||||||||| ||||||||||||||| ||||||||||||||||| ||||
|||||||||||| ||||||||||| |||| ||||||||| ||||||| |||||||||||||||||||||||| |||| |||||||||| |||||||||| |||||||| |||||||||||||| ||||||| |||||||||||||||||| |||||||
||||||||||||| ||||||||| |||||||| ||||||||||||| |||||||| ||||||| |||||||||||||||||| |||||||| |||| |||||| |||||||| |||||||| ||||||| |||||||||||||| |||||| ||||||| ||||
|||||| |||||||||
Conclusion
I have no magic remedy to suggest for all this. Indeed, in some ways our very different experiences
make the task of giving visiting journalists good and consistent advice, more complex. I would,
however, suggest that visiting media need to be far better informed, and I would suggest the
following:
1. Well in advance of a visit, they are advised on the merits of an HOE (I am presuming there are
merits)
2. They, and the media groups for whom they work, should be given consistent advice from the MoD
about conditions in Helmand Province and the kind of physical activities they will be expected to
undertake.
3. Advice about how to achieve proper levels of hydration need to be far more detailed. In particular,
emphasis should be given to drinking the right kinds of liquid, rather than just liquid for its own
sake, and signs of possible dehydration need to be described.
4. I am sure there is immense research in this area which can identify the additives needed to restore
the balance of lost nutrients. But are the commercial energy powders freely available in canteens
the ones recommended by medical authorities as the best available? If so, should that not be made
clear? If not, should there not be alternatives?
5. Finally, this is just my personal view, based on a mere 10 days’ experience in Afghanistan. I am sure
I am telling you nothing new. But I believe you need to reconsider whether you are passing on the
benefit of your knowledge in the right form, and at the right time to the people who most need to
know about it.
|||| |||||
Kandahar, 9 July 2008
Page 97 of 154
Page 98 of 154
From: |||||||||| |||||||| |||| ||||||

Sent: 21 July 2008 11:27
To: |||||||| ||||||| ||| ||||
Subject: Green Book
|||||||||||,
Not sure how far you have got with the attached, however, while I was away I messed around with Ser 6
through to Ser10 and came up with the attached. Thoughts?
Rgds |||||||||||| |||
||||||||||| ||||||||||||||
||| || |||| |||||||||||||||||
|||||| ||||||||
Hd J9 Media Ops
||||||||| ||||||||||| |||||||||||
|||||||| ||||||||||||||||||||||||
Page 98 of 154
Page 99 of 154
From: |||||||| ||||||| |||| ||Sent: 21 July 2008 09:50

To: |||||||| ||||||| ||| |||||Subject: RE: Green Book Issues
|||||||||||, Thank you, sorry I didn’t get back to you but I am in and out of the office a lot at the moment.
Actually the best people for you to speak to are the new AD Performance Management, Surg ||||||||| ||||||||||||||
|||||||||||||||| and ||||||||| |||||||||||||||, D Med F&S for DMSD - (I only have a couple of days left in post before
moving to Navy Command in Portsmouth).
||||||||||
|| || |||||
||||||||| |||||||||||||||||
Director Naval Nursing Services/Quality Assurance (Health)
DMSD-DGSC
||||||||||| |||||||||
||||||||| ||||||| |||||||||
||||||||||||||||||||||||||||||||||||||||||||||
||||||||||||||||||||||||||||||||||||||||||||||||||
From: |||||||| ||||||| ||| ||||
Sent: 18 July 2008 09:02
To: |||||||| ||||||| ||||
Subject: Green Book Issues
||||||||||,
Very much hoping I might be able to speak with you concerning Green Book issues form the
DGMC perspective! There is much being generated surrounding the recent ||||||||||||| incident in
HERRICK and am thus keen to attempt an explanation on the liability issues connected to the
embedding of correspondents to operational theatres.
WKR
|||||||||||
|||| |||||| ||||||||||| |||||||||||

SO1 Media Ops DCP
DGMC
MOD (MB)
Whitehall
London SW1A 2HB
||||||||| |||||||||||| ||||||||| |||||||||||||||
|||||||||||||||||||||||||||||||||||||||||||||
Page 99 of 154
Page 100 of 154
From: ||||||||||| ||||| ||| ||Sent: 18 July 2008 15:27

To: ||||||| ||||||| ||||| |||| | |||||||| ||||||| ||| ||||
Cc: |||||||| ||||||| |||| ; Neale, Liesl Dr; Shelley, James Mr; ||||||| |||||||| |||| ||||||||| ||||||||| |||| ||||||||
||||||||| ||Subject: RE:
Dear all
Please see the email below from the Scottish Sun. It’s worth noting that in spite of the obvious ||||||||||||
|||||||||||||| issue, it was actually a highly productive visit overall, which generated a number of very positive
articles in some of the most influential Scottish titles.
I’ve discussed briefly with |||||||||||, who thinks that much of this was due to good planning and selection of
journalists by ||||||||| – but I will also try to get some feedback both from theatre and from ||||||||| because it
would be useful to identify any positive lessons on why this visit worked well.
Thanks
|||||||
From: ||||||| ||||||| ||||| ||||

Sent: 18 July 2008 15:11
To: ||||||||||| ||||| |||| |||||||| ||||||| ||| ||||
Subject:
Nice to get some feedback,
From: ||||||||||| |||||||||||| |||||||||||||||||||||||||||||||@the-sun.co.uk]

Sent: 10 July 2008 20:50
To: ||||||| ||||||| ||||| |||| ||Subject:
Dear |||||||||||,
I just wanted to drop you a quick line to thank you very much for all your help in the run up to our Afghanistan
trip. I know you must be inundated and was very grateful for your patience!
I have attached copies of The Scottish Sun's coverage - my News Editor was really pleased with what we
sent back. It got better shows than any other army trip The Scottish Sun has ever done before - so we were
obviously getting exactly what they wanted.
I think the MoD up here were happy too, although ||||||||||| on holiday at the moment so I've not been able to
speak to her direct for a de-brief.
It is difficult to appreciate just what an amazing job everyone out there is doing without seeing it first hand
like that - I hope it came across in the pieces.
Many thanks again.
With very best wishes,
|||||||||||||||||
"Please consider the environment before printing this e-mail"
Page 100 of 154

Page 101 of 154
The Newspaper Marketing Agency: Opening Up Newspapers:
www.nmauk.co.uk
This e-mail and all attachments are confidential and may be privileged. If you have received this e-
mail in error, notify the sender immediately. Do not use, disseminate, store or copy it in any way.
Statements or opinions in this e-mail or any attachment are those of the author and are not
necessarily agreed or authorised by News International (NI). NI Group may monitor emails sent or
received for operational or business reasons as permitted by law. NI Group accepts no liability for
viruses introduced by this e-mail or attachments. You should employ virus checking software. News
International Limited, 1 Virginia St, London E98 1XY, is the holding company for the News
International group and is registered in England No 81701
Page 101 of 154

Page 102 of 154
From: ||||||| ||||||| ||||| |||| ||Sent: 18 July 2008 15:11

To: ||||||||||| ||||| |||| |||||||| ||||||| ||| |||||Subject:
Nice to get some feedback,
From: ||||||||||| |||||||||||| |||||||||||||||||||||||||||||||@the-sun.co.uk]

Sent: 10 July 2008 20:50
To: ||||||| ||||||| ||||| ||||
Subject:
Dear |||||||||||,
I just wanted to drop you a quick line to thank you very much for all your help in the run up to our Afghanistan
trip. I know you must be inundated and was very grateful for your patience!
I have attached copies of The Scottish Sun's coverage - my News Editor was really pleased with what we
sent back. It got better shows than any other army trip The Scottish Sun has ever done before - so we were
obviously getting exactly what they wanted.
I think the MoD up here were happy too, although ||||||||||| on holiday at the moment so I've not been able to
speak to her direct for a de-brief.
It is difficult to appreciate just what an amazing job everyone out there is doing without seeing it first hand
like that - I hope it came across in the pieces.
Many thanks again.
With very best wishes,
|||||||||||||||||
"Please consider the environment before printing this e-mail"
The Newspaper Marketing Agency: Opening Up Newspapers:
www.nmauk.co.uk
This e-mail and all attachments are confidential and may be privileged. If you have received this e-
mail in error, notify the sender immediately. Do not use, disseminate, store or copy it in any way.
Statements or opinions in this e-mail or any attachment are those of the author and are not
necessarily agreed or authorised by News International (NI). NI Group may monitor emails sent or
received for operational or business reasons as permitted by law. NI Group accepts no liability for
viruses introduced by this e-mail or attachments. You should employ virus checking software. News
International Limited, 1 Virginia St, London E98 1XY, is the holding company for the News
International group and is registered in England No 81701
Page 102 of 154

Page 103 of 154
From: ||||||| |||||| ||||| ||||||||||||||||||||||||@land.mod.uk]

Sent: 18 July 2008 12:39
To: ||||||| ||||||| ||||| |||| ; Shelley, James Mr; |||||||| ||||||||| | |||||||||||| ||||||| ||||| |||||
Cc: |||||||| ||||||| ||| |||||Subject: RE: release-authorised: Scots visit to Afgh
Thanks |||||||||||.
That's a good point. I suppose we do something like that when we send PA Scotland out. But what I find is
that when you send a regional reporter out there, it is a really big deal for that paper and they commit lots of
space to their stories almost every day, and are happy to take more featurey stories. They just love being
able to put in a photo next to the headline, of their reporter in their body armour with a caption e.g.
"||||||||||||||||| |||||||||||||||, our Sun reporter in Helmand".
Whereas when PA Scotland went out in December, coverage was not guaranteed, I had to 'market' the fact
they were out there, and the Scots papers were disinterested in some of the softer features about medics
and vehicles.
Also the Scottish newspaper industry is one of the most competitive in the world, so it may be difficult to get
e.g. the Scotsman to accept a report from a Herald writer.
I do try to encourage papers to send reporters who have been before, but that only works if they are
available. And sometimes you find there is internal competition going on - i.e. more than one reporter vying
to go, and the news editor is under pressure to ensure someone else gets a chance.
Hope that helps.

|||||||||.
From: ||||||| ||||||| ||||| |||| |||||||||||||||||||||||||||@mod.uk]

Sent: 18 July 2008 12:07
To: ||||||| |||||| |||||; Shelley, James Mr; |||||||| ||||||||| | |||||||||||| ||||||| ||||| |||||
Cc: |||||||| ||||||| ||| ||||
Subject: RE: release-authorised: Scots visit to Afgh
|||||||||| |||||||||
||||||| ||||||| ||||||| |||||||||||
|||||||||||||||| |||||||||||
||||||||| |||||||||||| |||||||||||||
||||||| |||||| ||| |||||||||||||

DCP Media Ops, DGMC
Ministry of Defence
Main Building
Whitehall
London. SW1A 2HB
From: ||||||| |||||| ||||| ||||||||||||||||||||||||@land.mod.uk]

Sent: 18 July 2008 10:54
Page 103 of 154

Page 104 of 154

James, |||||||||||| |||||||||||| ||||||||
problems like this.
|||||||||||||| ||||||||||||||| wrote a document back in KAF with some of his initial thoughts - he stressed to me that
he's not pointing fingers at all, but wants to help us ensure it doesn't happen again. He was in the Chinook
when |||||||||||||| heart stopped and watched her be resuscitated, so wants to do his bit to help .
advance.
everyone does.
Page 104 of 154

Page 105 of 154
Best regards,
||||||||||
From: ||||||| ||||||| ||||| |||| |||||||||||||||||||||||||||@mod.uk]

Sent: 14 July 2008 11:09
|||||||||| |||||||||
||||||| ||||||| ||||||| |||||||||||
|||||||||||||||| |||||||||||
||||||||| |||||||||||| |||||||||||||
||||||| |||||| ||| |||||||||||||
Page 105 of 154

Page 106 of 154
DCP Media Ops, DGMC

Ministry of Defence
Main Building
Whitehall
London. SW1A 2HB
From: |||||||| ||||||| |||| ||Sent: 10 July 2008 13:07

To: Chief Media Ops Helmand; |||||||||| |||||||| |||| |||||||Cc: Shelley, James Mr; DGMC-DCP Director;
||||||| |||||||| |||| |||||||| ||||||| ||| ||||| ||||||| ||||||| ||||| |||| ||Subject: release-authorised: RE: |||||||||
|||||||||| and Dehydration Issue

||||||||||||,
demanding climate.
||||||||||| |||||||||||
|||||||||||||| ||||| |||||||||||

AD Operations Plans
DGMC
||||||||| ||||||| |||||||||
From: Chief Media Ops Helmand [|||||||||||||||||||||||||||||||||||||||||||||||||||||||]

Sent: 10 July 2008 11:43

||| ||||,
Page 106 of 154

Page 107 of 154
complete.
training.
on the MOD?
|||||
PS Having met some of the party and watched |||||| ||||||| ||| sweat profusely in

||| ||| |||||||||||||||||||||
|||| ||||||
Chief Media Ops
Helmand PIC
HQ TF Helmand
|||||||||||||||||
|||||||| |||||||| ||||||||||
From: |||||||| |||||||||||||| ||||||||||||||||||||||||||||||||||||||||||||||||||||||| ||Sent: 09 July 2008 21:41


FAO |||| ||||||| |||||||||| |||||||||||||||||; ||||||||| ||||||||||| ||||||||||||||| ||||||||||| |||||||
Page 107 of 154

Page 108 of 154
From: |||||||||||||| |||||||||||||||, The Times

July 9, 2008
||||||||||| |||||||||||||| |||||||||||||| |||||||| ||||||||||||| |||| ||||||| ||||||| ||||||||||||||| |||||||||||| |||| |||||| ||||||||| |||| |||||| |||||||||||
||||||||||||||| |||||||||| |||||||| ||||||| ||||||||||||| ||||| ||||||| ||||| |||||| |||| ||||||| ||||| |||| |||||||||||||| ||| ||||||||||||| |||||||||||||| ||||||||
|||||| ||||||||| ||||||| |||||| |||| |||| ||||||||||||||| |||||||||| ||||||||| |||| ||||||||||| |||||| |||||||||||| |||||||||||||||||||||| |||| || ||| |||||||||
||||||| |||||| ||| |||||| ||| |||||||||||| |||||||||||||||
revised.
Briefings in the UK
|| ||||||| ||| |||||||||||| ||||||||||||||||||| |||||| |||||||||||||||||||| |||||| ||||||| ||||||||||||||| || ||||||||||||| || |||||||||| ||||| |||||||||||||||||||
|||||||||| |||||| ||||||| |||||||| |||||| ||||| ||||||| |||||||||||||| ||||||||||||||||||| |||||||||||||||||| ||||||| |||||| |||||||||||| |||||||||||||||| |||||||||
in general terms.
Drinking
||||||| ||||||||||||||||||||| |||||||||||||| |||| |||||| ||||| ||||||||| |||||||||||||| |||| || ||||||||| ||||||| ||||| |||||||||||||||||| ||||||||||||| |||||||
|||||||||||||||||| |||||||||| ||||||||| |||||||| |||||||||||||| ||||||| ||||||||||| |||||||||||| ||||| |||||||||| |||||| ||||||| |||||||||||||||||| |||||||||||
||||||||||||||||| ||||||| ||||||| |||||||||||||||||||| ||||||||| ||||||| ||||||| |||| |||||| |||||||||||||| |||| ||||||||||||| ||||||| ||||||| ||||||| ||||||||||
|||||| |||||||||| ||||||||||| ||||||| ||||||| |||||| ||||| |||||||||||||| ||||||| ||||||||||||||||||| ||||||| |||||||| |||| |||||||||| |||||||||||||| |||||||||
||||||||||||||| |||| |||||||||| ||||||| ||||||||||| |||||| ||||||||||| ||||||||| |||| |||||| |||||||||||||||||||| ||||||| |||| |||||| |||||||||||||| ||||||||| |||||||
|||||| ||||||| ||||||| |||| |||||| |||||||||||||| ||| ||||||||||||| ||||||| |||||||||||||| ||||||||||||||||| ||||||| ||||||| |||||| ||||||||| ||||||| |||||||||||
||||||||||||||||| |||| ||||||||| ||||||| |||||| |||||||||||||||| |||| |||||||||| ||||||| ||||||| ||||||||||||||||| ||
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Page 109 of 154
||||||||||| ||||||||||||| ||||||||||||||||| ||| |||||| |||||||||||| |||| ||| |||||||||| |||| |||||||||| |||||||| |||||||||| |||||||| |||||| |||| |||||||||||||| |||
||||| ||||||||| ||||||||||||| ||||||| ||||||||||||||| |||||| ||||||| |||| |||||| |||||||||||| |||||||| |||| |||||| ||||||||| ||||||| ||||||| ||||||||||||||| |||| |||||
|||||||||||||| ||||||||||||||||||| ||||||| ||||||| ||||||| ||||||| ||||||||| ||| ||||||||||||||||||||| ||||| |||| ||||||| |||||||||| |||||||| ||||||| ||||||| ||||||
||||||||||||||||||||||||| |||||||||||| |||||||||||||| |||||||||||| |||||||| ||||||||| |||||||||||||||| ||||||| ||||||| ||||||| |||||||||||||| |||| |||||||||||||||||||
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|||||||||||||||| ||| ||||||| |||||||||| |||||| |||||||||| |||||| |||||||| |||| |||||||||||| ||||||| ||||||| ||||||| ||||||||||||||| ||||||||| |||| |||||||||||||||
||||||| ||||||||||| |||||||||||||| |||||||| ||||||| ||||||| |||||||||||||||||| |||||||||||| ||| |||||||||||||| |||||||||||||| ||||||| ||| |||||||||||||||| |||||||||
||| |||||| |||||||||||| |||| |||||||||| ||||||| |||||||||| ||||||||||||||||| ||||||||| |||| ||||||||||| ||| |||||| |||||||||||| |||||||||||| |||| |||||| |||||| |||||
||| ||||||| |||||||| |||||||||| |||||| |||||||||||||| ||||||| |||||||||||| |||||| |||||| |||| ||||| |||||||||||||||||| ||| || ||||||||| ||||| |||||||| ||||||||||
||||||| ||||||||| |||||| |||||||||| |||||||||||||| ||||||| ||||||||||||||||||| ||||||||||| ||| ||||||||| ||||||||||||||||| |||||||||||| ||||| |||||||||||||||||| |||||
|||||| |||||||| ||||||| ||||||| ||||||||| |||||||||||| |||||||| |||| |||||||||| ||||||||| ||||||| ||||||||| ||||||||||||||||||||| ||||||| |||||||||||||| |||||
||||||||||||||| |||||||||| |||||| ||||||||||| |||||||||| ||||||| |||||| ||||||| |||||| ||||||||||||| ||||||| ||||||| |||||||| ||||||||| ||| ||| |||||| |||||||||||||
|| |||||| |||||||||||| |||| ||||||||||||| ||||||| ||||||||| ||| ||||| |||||||||||| |||| |||||||||||||||||||||||| ||||||||||||||| ||||||| ||||||||||| |||||||||| ||||
||||||||| ||||||| |||||||||||||| |||||||| ||||||| ||||||||||||||||| |||||| || |||||||||| ||||| |||||||||| |||||||||||||||| |||||| |||||||| ||||||||||||||
|||||||||||||||||||||| ||
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|||||||| |||||||||||||||||| |||| ||||||||||| ||||||| ||||||||||||||||||| ||||| |||||||||||||||| ||||||| ||| ||||||||||||||||||||| |||| |||||||||||| ||||||||||||
||||||| |||||||||||||||||||||| ||||||||| ||||||| |||||| |||||||||||||||||||| ||||||| ||||| ||||||||| |||| |||||||||| |||||| ||||||||||||| |||| ||||||||||||
||||||||||||||| ||||| ||||||||||||| |||| ||||||||| ||||||| |||||| |||||||||
|||||||||||||| ||||||||||||||| ||||||| |||||||||||| ||||||||||||| |||||| |||||||||||||||||||| |||||| |||||| |||||||||||||||||||| ||||||||||||| |||| |||||||||||| |||
|||||||||| ||||||||| |||| |||||| ||||||||| ||||||||||| ||||| |||||||||| ||||||||||| ||||| ||||||| ||||||| |||||||||||| |||| ||||||||| |||||||||||||| |||||||
||||||||||||| |||||| |||||||| ||||||| ||||||||||||||||||| ||||||| |||| |||||| ||||||||||||||| |||||||| ||||||||||| |||||||||||||| ||||||||||||| |||||| ||||||| |||||
||| |||||||| ||||||||||||| ||||||||||||||||| ||||||| ||||||||||||| |||||||||||||| |||||||||| ||||| ||||||| |||| |||||||||||||||| |||||||||||||| |||||||||||||| ||
|||||||| ||||||||| |||||| ||||||||||||||||||||| ||||||| |||||||||||||||| |||| |||||||| |||||||||||||||| |||||| |||||||||| ||||||||| |||| |||||| ||||| ||||||| |||||||
|||| ||||||||| ||||| |||||||||||||| ||||||||||| |||||||| |||||||| |||||||||||||||| ||||| |||||| ||| ||||||||||||||||||| |||| |||||| |||||||||||| |||||||| |||||||
||||||||||||||| ||| |||| |||||| ||||||||||||| ||||||||||| ||||| ||||||| |||||||||||||| |||||||||| ||| ||||||||| ||||||||| ||||||||||||||||||| ||||||| |||||| |||||||||
||||||| |||||||||| ||| ||||||||| ||||||||||||| |||||||||||| |||||| |||||||||||||| ||||||||||||| |||||||||||||| ||||||||||||||||||||| ||||||||||||| |||||||||| ||||||
|||||||||||||||||||| |||| |||||| |||||||| ||||||||| |||||||||||||||||||||| |||||||||| |||| ||||||| ||||||||| |||||||||||||| |||| ||||||||| |||||||| |||||| |||||
||||||| |||||| |||||||||||||||||| |||||| |||||||||| ||||||||| ||||||||| ||||||||||| ||||||| |||||||||||||| ||| |||| |||||| |||||||||| ||||||||||||||| |||||||| |||||||
|||||||| ||||||||| ||||||||| |||||||| |||| ||||||||||||||
||||||||||| |||||||||||||||| ||||||| |||||| ||||||||| |||||||||||| ||||||||||||| ||||||| |||| |||||||||| ||||||||| |||||| |||||| |||||||||||||||||| |||||||||
||||||||||||||||| |||||||||||||| |||||||||||||| ||||||| ||||||| |||||||||||||| ||||||| ||||||| |||||||||| ||||||| ||||||||||||| |||||||||||||| |||| ||||||||||||||
||||||||||||||||||| ||||| |||||| |||||||||||||| |||| ||||||| |||| ||||||| ||||||| |||||| ||||| ||| |||||||||||| |||||||||| ||||||||||||||| ||||||||||||||||| ||||
|||||||||||| ||||||||||| |||| ||||||||| ||||||| |||||||||||||||||||||||| |||| |||||||||| |||||||||| |||||||| |||||||||||||| ||||||| |||||||||||||||||| |||||||
||||||||||||| ||||||||| |||||||| ||||||||||||| |||||||| ||||||| |||||||||||||||||| |||||||| |||| |||||| |||||||| |||||||| ||||||| |||||||||||||| |||||| ||||||| ||||
|||||| |||||||||
Conclusion
following:
merits)
undertake.
Page 109 of 154

Page 110 of 154
know about it.
|||| |||||
Page 110 of 154

Page 111 of 154
From: ||||||| ||||||| ||||| ||||

Sent: 18 July 2008 12:07
To: |||||||| |||||| |||||; Shelley, James Mr; |||||||| ||||||||| | |||||||||||| ||||||| ||||| ||||| ||Cc: |||||||| |||||||
||| |||||Subject: RE: release-authorised: Scots visit to Afgh
|||||||||| |||||||||
||||||| ||||||| ||||||| |||||||||||
|||||||||||||||| |||||||||||
||||||||| |||||||||||| |||||||||||||
||||||| |||||| ||| |||||||||||||

DCP Media Ops, DGMC
Ministry of Defence
Main Building
Whitehall
London. SW1A 2HB
From: ||||||| |||||| ||||| ||||||||||||||||||||||||@land.mod.uk]

Sent: 18 July 2008 10:54

James, |||||||||||| |||||||||||| ||||||||
problems like this.
|||||||||||||| ||||||||||||||| wrote a document back in KAF with some of his initial thoughts - he stressed to me that
he's not pointing fingers at all, but wants to help us ensure it doesn't happen again. He was in the Chinook
when |||||||||||||| heart stopped and watched her be resuscitated, so wants to do his bit to help .
Page 111 of 154

Page 112 of 154
advance.
everyone does.
Page 112 of 154

Page 113 of 154
Best regards,
||||||||||
From: ||||||| ||||||| ||||| |||| |||||||||||||||||||||||||||@mod.uk]

Sent: 14 July 2008 11:09
|||||||||| |||||||||
||||||| ||||||| ||||||| |||||||||||
|||||||||||||||| |||||||||||
||||||||| |||||||||||| |||||||||||||
||||||| |||||| ||| |||||||||||||

DCP Media Ops, DGMC
Ministry of Defence
Main Building
Whitehall
London. SW1A 2HB
From: |||||||| ||||||| |||| ||Sent: 10 July 2008 13:07

To: Chief Media Ops Helmand; |||||||||| |||||||| |||| ||||||
Cc: Shelley, James Mr; DGMC-DCP Director; ||||||| |||||||| |||| |||||||| ||||||| ||| ||||| ||||||| ||||||| ||||| ||||
||Subject: release-authorised: RE: ||||||||| |||||||||| and Dehydration Issue

||||||||||||,
demanding climate.
||||||||||| |||||||||||
|||||||||||||| ||||| |||||||||||

AD Operations Plans
DGMC
||||||||| ||||||| |||||||||
Page 113 of 154

Page 114 of 154

Sent: 10 July 2008 11:43

||| ||||
complete.
training.
on the MOD?
Page 114 of 154

Page 115 of 154
|||||
PS Having met some of the party and watched |||||| ||||||| (66) sweat profusely in

||| ||| |||||||||||||||||||||
|||| ||||||
Chief Media Ops
Helmand PIC
HQ TF Helmand
|||||||||||||||||
|||||||| |||||||| ||||||||||
From: |||||||| |||||||||||||| |||||||||||||||||||||||||||||||||||||||||||||||||||||||

Sent: 09 July 2008 21:41

FAO |||| ||||||| |||||||||| |||||||||||||||||| ||||||||| ||||||||||| ||||||||||||||| ||||||||||| |||||||
From: |||||||||||||| |||||||||||||||, The Times
July 9, 2008
||||||||||| |||||||||||||| |||||||||||||| |||||||| ||||||||||||| |||| ||||||| ||||||| ||||||||||||||| |||||||||||| |||| |||||| ||||||||| |||| |||||| |||||||||||
||||||||||||||| |||||||||| |||||||| ||||||| ||||||||||||| ||||| ||||||| ||||| |||||| |||| ||||||| ||||| |||| |||||||||||||| ||| ||||||||||||| |||||||||||||| ||||||||
|||||| ||||||||| ||||||| |||||| |||| |||| ||||||||||||||| |||||||||| ||||||||| |||| ||||||||||| |||||| |||||||||||| |||||||||||||||||||||| |||| || ||| |||||||||
||||||| |||||| ||| |||||| ||| |||||||||||| |||||||||||||||
revised.
Briefings in the UK
|| ||||||| ||| |||||||||||| ||||||||||||||||||| |||||| |||||||||||||||||||| |||||| ||||||| ||||||||||||||| || ||||||||||||| || |||||||||| ||||| |||||||||||||||||||
|||||||||| |||||| ||||||| |||||||| |||||| ||||| ||||||| |||||||||||||| ||||||||||||||||||| |||||||||||||||||| ||||||| |||||| |||||||||||| |||||||||||||||| |||||||||
Page 115 of 154

Page 116 of 154
in general terms.
Drinking
||||||| ||||||||||||||||||||| |||||||||||||| |||| |||||| ||||| ||||||||| |||||||||||||| |||| || ||||||||| ||||||| ||||| |||||||||||||||||| ||||||||||||| |||||||
|||||||||||||||||| |||||||||| ||||||||| |||||||| |||||||||||||| ||||||| ||||||||||| |||||||||||| ||||| |||||||||| |||||| ||||||| |||||||||||||||||| |||||||||||
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||| |||||| |||||||||||| |||| |||||||||| ||||||| |||||||||| ||||||||||||||||| ||||||||| |||| ||||||||||| ||| |||||| |||||||||||| |||||||||||| |||| |||||| |||||| |||||
||| ||||||| |||||||| |||||||||| |||||| |||||||||||||| ||||||| |||||||||||| |||||| |||||| |||| ||||| |||||||||||||||||| ||| || ||||||||| ||||| |||||||| ||||||||||
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|| |||||| |||||||||||| |||| ||||||||||||| ||||||| ||||||||| ||| ||||| |||||||||||| |||| |||||||||||||||||||||||| ||||||||||||||| ||||||| ||||||||||| |||||||||| ||||
||||||||| ||||||| |||||||||||||| |||||||| ||||||| ||||||||||||||||| |||||| || |||||||||| ||||| |||||||||| |||||||||||||||| |||||| |||||||| ||||||||||||||
|||||||||||||||||||||| ||
|||||| |||||||||||||||||||| |||||| |||||||||||||||||||||||| ||||||| |||||| ||||||| |||| ||||||||||| ||||||||| |||| |||||||| |||||||||||||||||||| |||||| ||||||
|||||||||||||||||| |||||||||| |||||| |||||||| |||||||||||||| ||||||| |||||||||||||| |||||||||||||| |||||||||||||||||||| ||||| ||||||| |||||| ||||| ||| ||||||| ||||
|||||||| |||||||||||||||||| |||| ||||||||||| ||||||| ||||||||||||||||||| ||||| |||||||||||||||| ||||||| ||| ||||||||||||||||||||| |||| |||||||||||| ||||||||||||
||||||| |||||||||||||||||||||| ||||||||| ||||||| |||||| |||||||||||||||||||| ||||||| ||||| ||||||||| |||| |||||||||| |||||| ||||||||||||| |||| ||||||||||||
||||||||||||||| ||||| ||||||||||||| |||| ||||||||| ||||||| |||||| |||||||||
|||||||||||||| ||||||||||||||| ||||||| |||||||||||| ||||||||||||| |||||| |||||||||||||||||||| |||||| |||||| |||||||||||||||||||| ||||||||||||| |||| |||||||||||| |||
|||||||||| ||||||||| |||| |||||| ||||||||| ||||||||||| ||||| |||||||||| ||||||||||| ||||| ||||||| ||||||| |||||||||||| |||| ||||||||| |||||||||||||| |||||||
||||||||||||| |||||| |||||||| ||||||| ||||||||||||||||||| ||||||| |||| |||||| ||||||||||||||| |||||||| ||||||||||| |||||||||||||| ||||||||||||| |||||| ||||||| |||||
||| |||||||| ||||||||||||| ||||||||||||||||| ||||||| ||||||||||||| |||||||||||||| |||||||||| ||||| ||||||| |||| |||||||||||||||| |||||||||||||| |||||||||||||| ||
|||||||| ||||||||| |||||| ||||||||||||||||||||| ||||||| |||||||||||||||| |||| |||||||| |||||||||||||||| |||||| |||||||||| ||||||||| |||| |||||| ||||| ||||||| |||||||
|||| ||||||||| ||||| |||||||||||||| ||||||||||| |||||||| |||||||| |||||||||||||||| ||||| |||||| ||| ||||||||||||||||||| |||| |||||| |||||||||||| |||||||| |||||||
Page 116 of 154

Page 117 of 154
||||||||||||||| ||| |||| |||||| ||||||||||||| ||||||||||| ||||| ||||||| |||||||||||||| |||||||||| ||| ||||||||| ||||||||| ||||||||||||||||||| ||||||| |||||| |||||||||
||||||| |||||||||| ||| ||||||||| ||||||||||||| |||||||||||| |||||| |||||||||||||| ||||||||||||| |||||||||||||| ||||||||||||||||||||| ||||||||||||| |||||||||| ||||||
|||||||||||||||||||| |||| |||||| |||||||| ||||||||| |||||||||||||||||||||| |||||||||| |||| ||||||| ||||||||| |||||||||||||| |||| ||||||||| |||||||| |||||| |||||
||||||| |||||| |||||||||||||||||| |||||| |||||||||| ||||||||| ||||||||| ||||||||||| ||||||| |||||||||||||| ||| |||| |||||| |||||||||| ||||||||||||||| |||||||| |||||||
|||||||| ||||||||| ||||||||| |||||||| |||| ||||||||||||||
||||||||||| |||||||||||||||| ||||||| |||||| ||||||||| |||||||||||| ||||||||||||| ||||||| |||| |||||||||| ||||||||| |||||| |||||| |||||||||||||||||| |||||||||
||||||||||||||||| |||||||||||||| |||||||||||||| ||||||| ||||||| |||||||||||||| ||||||| ||||||| |||||||||| ||||||| ||||||||||||| |||||||||||||| |||| ||||||||||||||
||||||||||||||||||| ||||| |||||| |||||||||||||| |||| ||||||| |||| ||||||| ||||||| |||||| ||||| ||| |||||||||||| |||||||||| ||||||||||||||| ||||||||||||||||| ||||
|||||||||||| ||||||||||| |||| ||||||||| ||||||| |||||||||||||||||||||||| |||| |||||||||| |||||||||| |||||||| |||||||||||||| ||||||| |||||||||||||||||| |||||||
||||||||||||| ||||||||| |||||||| ||||||||||||| |||||||| ||||||| |||||||||||||||||| |||||||| |||| |||||| |||||||| |||||||| ||||||| |||||||||||||| |||||| ||||||| ||||
|||||| |||||||||
Conclusion
following:
merits)
undertake.
know about it.
|||| |||||
Page 117 of 154

Page 118 of 154
From: ||||||| ||||||||| |||

Sent: 15 July 2008 11:53
To: |||||||| ||||||| ||| ||||
Cc: ||||||||||| ||||||||| |||| ||||||||||| ||||||| |||||Subject: RE: Embed Journalists - duty of care
|||||||||||
Thanks for this.
As we have just discussed, the Green Book at the moment is fit for purpose. However when the Book is
reissued, we agreed that the Department (either DGMC or PJHQ J9 Media Ops) will have to intervene at the
Annex C stage to ensure, with 100% positive checking, that medicals and insurance have been obtained
prior to accreditation.
Cheers
|||||||||
|||||||| ||||||
From: |||||||| ||||||| ||| |||| ||Sent: 15 July 2008 11:30

To: ||||||| ||||||||| |||||Subject: FW: Embed Journalists - duty of care
||||||||||||||,
As discussed.
WKR
|||||||||||
|||| |||||| ||||||||||| |||||||||||

SO1 Media Ops DCP
DGMC
MOD (MB)
Whitehall
London SW1A 2HB
||||||||| |||||||||||| ||||||||| |||||||||||||||
|||||||||||||||||||||||||||||||||||||||||||||
From: |||||||| ||||||| ||| ||||

Sent: 14 July 2008 15:19
To: Gurr, Nick Mr
Cc: Neale, Liesl Dr
Subject: RE: Embed Journalists - duty of care
Nick,
Page 118 of 154

Page 119 of 154
The answer is yes. But the e-mail below typifies the main issue; a wider lack of understanding as to
the terms, conditions and responsibilities of correspondents deploying to theatre under the
auspices of the Green Book. In this I include correspondents and those down the CoC who support
the various programmes. Rest assured that the review (independent of this case) has already
identified a number of areas (including this specific point on re-education through more rigorous
pre-deployment briefings and education of Media Ops staff) where clarification/amendment is
needed.
But in response to this particular case and to hopefully put your mind at rest, we and PJHQ remain
in agreement that that the current Green Book remains fit for purpose. When considering both the
|||||||||||||| ||||||||||||||| and ||||||||||| ||||||||||||| scenarios, as accredited correspondents it worth reinforcing
the terms, conditions and personal liability accepted as signatories of the Green Book prior to their
recent deployment:
• Safety Advice, Para 11 – ‘Accordingly, correspondents who expect to work in these types
of environment (combat), should be trained in risk evaluation and the fundamentals of
working alongside the military. Too often, correspondents’ lives are placed in danger
through their own lack of understanding or knowledge. The responsibility rests with the
individual and/or the individual’s employer to ensure they are appropriately prepared and
trained for the assignment.’
• Operational Media Assignments, Para 14 – ‘All correspondents on operational media

assignments with UK forces will require accreditation.’
• Selection of Accredited Correspondents, Para 24 - ‘When selecting correspondents for

facilities in the front line, editors should have regard to their physical stamina and ability to
endure difficult and dangerous environments, since commanders will have the right to
refuse access to a unit if, by reason of unfitness or temperament, an individual is thought
likely to jeopardise operations, or the safety of personnel’.
• Medical Treatment, Para 79 – ‘Correspondents should seek medical advice from their
doctors prior to travel. Correspondents on MOD-arranged assignments are entitled to
receive Service medical treatment free in an operational area, but will be charged for such
treatment outside the area’.
• Annex B, Correspondent Accreditation Form:

o ‘Whilst British Forces will use all reasonable endeavours to ensure the safety of the
accompanying correspondents’, there is an inherent risk associated with such
assignments. It is the MOD’s position that no duty of care is owned by the Secretary
of State to the correspondent or their property. It is the correspondents’
responsibility to ensure that that they obtain comprehensive insurance cover valid
for their assignment, including medical and legal expenses be fore being allowed to
accompany British Forces on active operations’.
o ‘Any correspondents’ choosing to travel uninsured would remain liable for the
recovery of any costs arising during the period s pent accompanying British Forces,
such as medical provision and aero medical evacuation’.
o ‘I acknowledge that I understand that there is potential risk associated with my
assignment accompanying British Forces in…….’.
o ‘I have considered the need for comprehensive insurance and am aware of my
personal liabilities regarding the recovery of costs arising during this assignment in
the event that I choose not to obtain cover. My employer is aware of the requirement
for insurance and has agreed with the provisions I have made in this respect’.
• Annex C, Preparations:
o ‘While on notice, a correspondent should pay particular attention to the following:
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Confirm with your doctor which vaccinations, inoculations or other medical

precautions are necessary. Check valid certificates are held, or obtain.
Check validity of insurance.
If time allows, do personal fitness training…..’.
WKR
|||||||||||
|||| |||||| ||||||||||| |||||||||||

SO1 Media Ops DCP
DGMC
MOD (MB)
Whitehall
London SW1A 2HB
||||||||| |||||||||||| ||||||||| |||||||||||||||
|||||||||||||||||||||||||||||||||||||||||||||
From: Gurr, Nick Mr

Sent: 14 July 2008 13:12
To: |||||||| ||||||| ||| |||||Subject: FW: Embed Journalists - duty of care
|||||||||||
To see.
Are you sure this is a fixed as you told me?
Nick
Nick Gurr
DIRECTOR GENERAL MEDIA & COMMUNICATION
||||||||| ||||||||||
DGMC-DG
Whitehall
London SW1A 2HB
|||||||| ||||||| |||||||||||||
From: Williams, Chris Mr

Sent: 14 July 2008 11:46
To: Howe, Stephen Brig ; Wilcock, Charlie Air Cdre; Shelley, James Mr; Halliday, Alistair Cdre
Cc: Jarvis, Lionel Surg RAdm; Gurr, Nick Mr; |||||||| |||||| |||
Subject: Embed Journalists - duty of care
Colleagues
The weekend coverage (|||||||||||||| ||||||||||||||| in the Times) of the near fatal heat stress casualty
involving a female embed journalist on HERRICK (and ||||||||||||||| himself was not handling the
heat well) prompts me to ask about our duty of care. It’s not difficult to associate the ‘anonymous’
casualty with the blog that was being written by ||||||||||| ||||||||||||| for the Scotsman. It appears from
her blog that she did not have an extended acclimatisation period.
Now of course journalists will want to chase the stories, under pressure from editors. But what is
the extent of our duty of care to them to say – “You can’t embed without acclimatisation. And we
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will not let you go (either to theatre, or on particular tasks) if we consider you are not going to
cope”.
The Times coverage shows the medical services and troops in a very positive light. If she had died,
we would be facing a coroners inquest, where our duty of care would be probed in depth, and a
very different reputational outcome could be predicted.
[There is also the issue of putting the Chinook and MERT at risk to rescue a journalist who was not
fit for task.]
Chris Williams
Director - Medical Finance & Secretariat
|||||||||| |||| ||||||||| |||| MOD Main Building
|||| |||||||||||||||||||||| |||| ||||| ||||||||| ||||||| |||||||||
||||||||| ||||||||||||||||||||||||||||||||||||||||||||||
Page 121 of 154

Page 122 of 154
From: ||||||| ||||||||| ||| ||Sent: 15 July 2008 09:36

To: |||||||| ||||||| ||| |||||Cc: |||||||||| |||||||| |||| ||||||| ||||||| |||||||| |||| ||||||| ||||||| ||||| |||| |
||||||||||| ||||||||| |||||Subject: Journalists in Theatre
|||||||||||
Thank you for letting me attend the meeting last week.
I need to assure Command Sec PJHQ, who is the risk owner for civilians visiting Theatres, that there is a
clear way ahead for the preparation of journalists before they enter Theatre. What she does not want is
another |||||||||||| |||||||||||||| incident if it can be avoided.
As |||||||||||||| noted we do not want to change the current policy position of transferring the responsibility (and
thus risk) for training and medicals to the journalists’ employers, but what we do need is a robust system in
place before they visit. This means that ||||||||||| ||||||||||, who runs the Green Book, would need evidence from
the individual or employer that they have completed the requisite training, medical and has the correct
insurance before being accredited. (Obviously this is a suggestion and there might well be a more suitable
procedure that DGMC will see fit).
Can you advise as soon as possible so I can brief Command Sec.
Cheers
||||||||| ||
|||||||| ||||||
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Page 123 of 154
From: |||||||||||| ||||| |||| ||Sent: 15 July 2008 09:21

To: ||||||||||| |||||||||| ||||| |||| ||Cc: |||||||||| |||||||| |||| ||||||| |||||||| ||||||| ||| |||||Subject: RE:
DESIGNATING CIVILIANS PAPER
||||||||||||||,
This issue may become part of what my DACOS and MOD are currently reviewing – basically the TOR for
media visiting Th. If media are required to be ‘designated’ then it would be my DACOS who would delegate
authority to the appropriate desk officer in the when and if required. If this is indeed allowable under the
terms of this procedure.
Rgds
|||||||| |
||| ||| |||||||||||||||||

||||||| ||||||
SO1 J9 MEDIA PLANS
||||||| |||||||| ||||||||||
|||||||||||||| |||||| ||||||||||||| |||||| ||||||
|||||||| |||||| ||||||||||||| ||||||||||||
||||||||| |||||| ||||||||||||| ||||||||||||
|||||||||||| |||||||||||||||||||||||||||||||||||||||||||||||
||||||| ||||||||||||||| ||||||| |||||||||||| ||||||||||||
From: ||||||||||| |||||||||| ||||| |||| ||Sent: 15 July 2008 08:59

To: |||||||||||| ||||| |||| ||Subject: RE: DESIGNATING CIVILIANS PAPER
Thanks for your comments Sir
During the meeting we discussed the designation of journalists prior to arrival in theatre iaw the policy
guidelines – this is the part of the process that I would be grateful for your teams view on during the working
group, it is my understanding that there should be an authorised officer at PJHQ who can ‘designate’ media
personnel.
|||||| |||||||
||||||||||||||| |||||||||||||||
||||||| ||||||
SO2 J1 OPS Sp
PJHQ
|||||||||||||||||||||
|||||||||||||||||||||||||||||||||||@mod.uk
From: |||||||||||| ||||| |||| ||Sent: 14 July 2008 18:00

To: ||||||||||| |||||||||| ||||| |||| ||Subject: FW: DESIGNATING CIVILIANS PAPER
||||||||||||||||
In short nothing specific from media apart from the few staffing changes under tracked changes.
This paper will be officially communicated and distributed by town and unless a ‘designated’ individual steps
out of line then there will be no specific J9 media action. The internal MOD process will also aid with its
‘advertising’.
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Rgds
|||||||| |||
||| ||| |||||||||||||||||

Cdr RN
SO1 J9 MEDIA PLANS
||||||| |||||||| ||||||||||
|||||||||||||| |||||| ||||||||||||| |||||| ||||||
|||||||| |||||| ||||||||||||| ||||||||||||
||||||||| |||||| ||||||||||||| ||||||||||||
|||||||||||| |||||||||||||||||||||||||||||||||||||||||||||||
||||||| ||||||||||||||| ||||||| |||||||||||| ||||||||||||
From: ||||||||||| |||||||||| ||||| |||| ||Sent: 11 July 2008 17:35

To: |||||||||| ||||||||| ||| |||| | |||||||| ||||||| ||||| | ||||||||||| ||||||||| |||| |||||||||||| ||||| |||| | ||||||||| ||||
|||| |||||||||| |||||||| ||| |||| | ||||||||| |||||||| ||||| ||Cc: ||||||| |||||| |||||| |||||
Subject: FW: DESIGNATING CIVILIANS PAPER
Sirs et al
Following last weeks meeting chaired by DACOS J1, I have been asked to circulate the attached paper for
internal PJHQ staffing comments. Apologies if I have not captured in this distribution everybody that
attended the meeting. I would be grateful if your divisions could send comments to me by COP 18 Jul. As we
discussed the Paper at length during the meeting, there should not be too many hidden surprises!
Following the PJHQ formal staff response, we will need to meet in order to actually co-ordinate taking this
work forward in the PJOBs and OTs. As discussed at the meeting, J1 is taking forward the allocation of
PJOBs to a single service for disciplinary purposes. Our working group will also need to consider:
• who will be the Designated Officers within PJHQ and how we will get them empowered
• J9 Media involvement
• who should be the nominated COs in each Theatre
• how these changes should be communicated to Theatre to ensure awareness of the processes and
responsibilities
Kind Regards
|||||| |||||||
||||||||||||||| |||||||||||||||
||||||| ||||||
SO2 J1 OPS Sp
PJHQ
|||||||||||||||||||||
||||||||||||||||||||||||||||||||||||||||||||||||||||
From: ||||||| |||||| |||||| ||||| ||Sent: 03 July 2008 15:30

To: ||||||||||| |||||||||| ||||| |||| ||Cc: ||||||||||| |||||||||| ||| |||| ||Subject: FW: DESIGNATING CIVILIANS
PAPER
||||||||||||||| – could you staff this paper around the HQ and collate comments ready for 22 Jul – also
plse engage J4,9 and 8 to clarify the actions iot ensure the principles and process outlined in the
attached can be enacted. Key issues are:
PJOBs
- Taking forward the FLC lead role for each PJOB
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OTs
- Who will be the Designated Officers and how we will get them empowered
- J9 Media involvement
- Who should be the COs in each Theatre
- Communication and knowledge In-Theatre of the processes and responsibilities
vmt
||| ||| |||| ||||||||||

||||||||||||| |||||||||| |||||||||
Deputy Assistant Chief of Staff J1
Permanent Joint Headquarters (UK), ||||||||||||||||||| ||||||| ||||||||||| |||||||||| ||||||||||||||||||||
||||||||||| |||||||| |||||||
||||||| ||||||| |||||||| |||||||||||| ||||||| |||||||| ||||||||||
|||||||| ||||||| |||||||| ||||||||||||
||||||||| ||||||| |||||||| ||||||||||||
||||||||||| |||||||||||||||||||||||||||||||||||||||
From: |||||||| |||||||| ||| |||| ||Sent: 03 July 2008 13:06

To: Hughesdon, Paul Air Cdre ; |||||||||||||||||||| (Conway, Michael Brig); ||||||||||||||||||||||| ||||||||||||
|||||| |||||; Irvine, Lindsay AIR CDRE ; Brown, Neil Cdre; |||||||| |||||||| ||||||| |||||| | ||||||| |||||| ||||||
||||| | |||||||||| ||||||| ||||| ||||||||||| |||||||||| ||| |||| | ||||||||||| |||||||||||| |||| |||||||||| |||| |||| |||||| |
|||||||||||| |||||||||| ||| |||| ||Cc: ||||||||| ||||||| |||| | ||||||||||||||||||||||||||||||||||||||| ||||||||||||| |||||||
||| |||||| |||||||||||||||||||||||||||||||Subject: DESIGNATING CIVILIANS PAPER
Sir,
I attach the designated civilians paper which has been amended following a meeting at PJHQ.
Please could action addressees provide comment by 22 July in order that the paper can be reconsidered by
the Delivery Group at the end of the month.
I am on leave until the 21st but I can be reached by phoning ||||||||| |||||||||||| |||| ||||||||||| ||||||||||||| or e-mail:
|||||||||||||||||||||||||||||||||||||||||||||. Please do not hesitate to call if you have any questions.
Please note that PJHQ have agreed to consider the PJOB ownership issue again and will be dealing direct
with each Service if appropriate.
Aye
|||||||||||| |||||||||||
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Sent: 14 July 2008 16:38
To: Neale, Liesl Dr; ||||||||||||| |||||||||||||||||||||||||||Cc: Halliday, Alistair Cdre ; Jarvis, Lionel Surg RAdm;
Gurr, Nick Mr; |||||||| ||||||| |||| ; Wilcock, Charlie Air Cdre
I know this risks sounding like the counsel of perfection, but given the rigours of the terrain and climate (the
latter varying through the year) I would think it sensible if we set out some minimum fitness standards for
embeds – and required editors to allow for acclimatisation before requiring strenuous activity from their
personnel. They might simply not understand how debilitating heat/altitude/terrain can be.
Chris Williams
|||||||||| ||| ||||||||| |||| MOD Main Building
|||| |||||||||||||||||||||| |||| ||||| ||||||||| ||||||| |||||||||
|||||||||| ||||||||||||||||||||||||||||||||||||||||||||||
From: Neale, Liesl Dr

Sent: 14 July 2008 16:29
To: Williams, Chris Mr; ||||||||||||| |||||||||||||||||||||||||||Cc: Halliday, Alistair Cdre ; Jarvis, Lionel Surg
RAdm; Gurr, Nick Mr; |||||||| ||||||| |||| ||Subject: RE: Embed Journalists - duty of care
Chris
The Green Book, which correspondents sign up to, clearly sets out the terms, conditions and responsibilities
governing their deployment to theatre.
This places responsibility on
1. Individuals and/or employers to ensure they are appropriately prepared and trained for the
assignment
2. Editors for ensuring that in selecting correspondents they take into consideration their physical
stamina and ability to endure difficult and dangerous environments
3. Correspondents to seek medical advice from their doctors prior to travel.
4. Correspondents to obtain comprehensive insurance (including medical cover)
In terms of 2, the Green Book spells out that commanders have the right to refuse access to a unit if by
reason of unfitness or temperament, an individual is thought likely to jeopardise operations, or the safety of
personnel.
In reviewing the Green Book we will be looking to improve our advice and guidance, particularly to the
regional media, of whom we are sending far more than previously and who are perhaps less well prepared,
both physically and mentally, for the rigours of working in such an austere and demanding climate.
||||||||||| ||||||||||| who works in my Media Ops team is leading the detailed work and can answer any further
questions you have.
Hope this helps
Liesl
Dr Liesl Neale
Director Communications Planning
DGMC
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Page 127 of 154
|||||| ||||||||||||
||||||| ||||||| |||||||||||

Sent: 14 July 2008 15:12
To: Williams, Chris Mr| ||||||||||||| |||||||||||||||||||||||||||Cc: Jarvis, Lionel Surg RAdm; Gurr, Nick Mr;
||||||||| |||||| ||||| |||||||| ||||||| |||| ; Howe, Stephen Brig ; Wilcock, Charlie Air Cdre; Shelley, James Mr;
Neale, Liesl Dr
Chris,
this is a v good point. The Green Book is the key ref for this and is being reviewed by ||||||||||| ||||||||||| and the
media ops team icw PJHQ. It does stipulate what the media have to have in terms of overall fitness and pre
deployment training. We have a responsibility of duty of care for embedded journalists but whilst they are
under a remit to be of sufficient standards we have not to date stopped anyone from deploying (at least not
that I am aware). Of course there are journalists who chose not to embed for which we have much less
responsibility.
For most of the time, national media (who by and large have done the training and are generally fit) have
been satisfactorily prepared. We have encountered greater problems with regional media who are much less
prepared and the Scotsman case led us to discuss this at the last MMSG last week. ||||||||||| ||||||||||| and DCP
media ops are looking into it and addressing the regional media issue and we need to decide whether we
should assess individual suitability and turn them back to avoid the reputational hit if something goes wrong.
||||||||||| is on leave but is on the case.
Alistair
Alistair Halliday
D A HALLIDAY
Cdre RN
||||||||||| |||| ||| |||||||||
|||||||||| ||||||||||||||||||||||||||||||||||||||||||||||||
|||| |||||||| |||||||||||| |||||||||| ||||||

Sent: 14 July 2008 11:46
Cc: Jarvis, Lionel Surg RAdm; Gurr, Nick Mr; |||||||| |||||| |||||Subject: Embed Journalists - duty of care
Colleagues
cope”.
Page 127 of 154

Page 128 of 154
fit for task.]
Chris Williams
|||| |||||||||||||||||||||| |||| ||||| ||||||||| ||||||| |||||||||
||||||||| ||||||||||||||||||||||||||||||||||||||||||||||
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Sent: 14 July 2008 16:29
To: Williams, Chris Mr; ||||||||||||| |||||||||||||||||||||||||||Cc: Halliday, Alistair Cdre ; Jarvis, Lionel Surg
RAdm; Gurr, Nick Mr; |||||||| ||||||| |||| ||Subject: RE: Embed Journalists - duty of care
Chris
The Green Book, which correspondents sign up to, clearly sets out the terms, conditions and responsibilities
governing their deployment to theatre.
This places responsibility on
5. Individuals and/or employers to ensure they are appropriately prepared and trained for the
assignment
6. Editors for ensuring that in selecting correspondents they take into consideration their physical
stamina and ability to endure difficult and dangerous environments
7. Correspondents to seek medical advice from their doctors prior to travel.
8. Correspondents to obtain comprehensive insurance (including medical cover)
In terms of 2, the Green Book spells out that commanders have the right to refuse access to a unit if by
reason of unfitness or temperament, an individual is thought likely to jeopardise operations, or the safety of
personnel.
In reviewing the Green Book we will be looking to improve our advice and guidance, particularly to the
regional media, of whom we are sending far more than previously and who are perhaps less well prepared,
both physically and mentally, for the rigours of working in such an austere and demanding climate.
||||||||||| ||||||||||| who works in my Media Ops team is leading the detailed work and can answer any further
questions you have.
Hope this helps
Liesl
Dr Liesl Neale
DGMC
|||||| ||||||||||||
||||||| ||||||| |||||||||||

Sent: 14 July 2008 15:12
To: Williams, Chris Mr; ||||||||||||| |||||||||||||||||||||||||||Cc: Jarvis, Lionel Surg RAdm; Gurr, Nick Mr;
||||||||| |||||| ||||| |||||||| ||||||| |||| ; Howe, Stephen Brig ; Wilcock, Charlie Air Cdre; Shelley, James Mr;
Neale, Liesl Dr
Chris,
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Page 130 of 154
responsibility.
Alistair
Alistair Halliday
D A HALLIDAY
Cdre RN
||||||||||| |||| ||| |||||||||
|||||||||| ||||||||||||||||||||||||||||||||||||||||||||||||
|||| |||||||| |||||||||||| |||||||||| ||||||

Sent: 14 July 2008 11:46
Colleagues
cope”.
fit for task.]
Chris Williams
|||| |||||||||||||||||||||| |||| ||||| ||||||||| ||||||| |||||||||
||||||||| ||||||||||||||||||||||||||||||||||||||||||||||
Page 130 of 154

Page 131 of 154

Sent: 14 July 2008 15:12
To: Williams, Chris Mr; ||||||||||||| |||||||||||||||||||||||||
Cc: Jarvis, Lionel Surg RAdm; Gurr, Nick Mr; ||||||||| |||||| ||||| |||||||| ||||||| |||| ; Howe, Stephen Brig ;
Wilcock, Charlie Air Cdre; Shelley, James Mr; Neale, Liesl Dr
Chris,
responsibility.
Alistair
Alistair Halliday
D A HALLIDAY
Cdre RN
||||||||||| |||| ||| |||||||||
|||||||||| ||||||||||||||||||||||||||||||||||||||||||||||||
|||| |||||||| |||||||||||| |||||||||| ||||||

Sent: 14 July 2008 11:46
Cc: Jarvis, Lionel Surg RAdm; Gurr, Nick Mr; |||||||| |||||| |||||Subject: Embed Journalists - duty of care
Colleagues
cope”.
fit for task.]
Page 131 of 154

Page 132 of 154
Chris Williams
|||| |||||||||||||||||||||| |||| ||||| ||||||||| ||||||| |||||||||
||||||||| ||||||||||||||||||||||||||||||||||||||||||||||
Page 132 of 154

Page 133 of 154
From: Gurr, Nick Mr

Sent: 14 July 2008 13:17
To: |||||||| ||||||| ||| ||||
Subject: FW: Release-authorised: Embed Journalists - duty of care
Importance: High
To see
Nick
Nick Gurr
||||||||| ||||||||||
DGMC-DG
Whitehall
London SW1A 2HB
|||||||| ||||||| |||||||||||||
From: Jarvis, Lionel Surg RAdm

Sent: 14 July 2008 12:15
To: Wilcock, Charlie Air Cdre
Cc: Gurr, Nick Mr; ||||||||| |||||| ||||; Williams, Chris Mr; Shelley, James Mr; Halliday, Alistair Cdre ; Howe,
Stephen Brig ; ||||||||||||||||; ||||||||||||||||||||||||||||||| |||||||| |||||||| |||||| |||| ||||
Subject: Release-authorised: Embed Journalists - duty of care
Importance: High
Charlie – please can we stand by to be asked how many cases of heat illness have been seen? Suggest
start with OpEDAR data, but this does, of course, exclude all those managed at Role 1, or indeed those that
recover without medical treatment.
Lionel Jarvis
Surgeon Rear Admiral
Assistant Chief of Defence Staff (Health)
|||||||| |||||| ||||||||

Sent: 14 July 2008 11:46
Colleagues
Page 133 of 154

Page 134 of 154
cope”.
fit for task.]
Chris Williams
|||| |||||||||||||||||||||| |||| ||||| ||||||||| ||||||| |||||||||
||||||||| ||||||||||||||||||||||||||||||||||||||||||||||
Page 134 of 154

Page 135 of 154

Sent: 14 July 2008 11:08
To: |||||||| ||||||| ||| |||||Subject: FW: Emma Cowling
|||||||||||
For info
Liesl
Dr Liesl Neale
DGMC
|||||| ||||||||||||
||||||| ||||||| |||||||||||
From: Gurr, Nick Mr

Sent: 14 July 2008 11:06
To: Neale, Liesl Dr
Subject: RE: |||||||| |||||||||
Thanks
Pse inform |||||||||||||| |||||||||||||||
Nick
Nick Gurr
||||||||| ||||||||||
DGMC-DG
Whitehall
London SW1A 2HB
|||||||| ||||||| |||||||||||||

Sent: 14 July 2008 10:33
To: Gurr, Nick Mr
Cc: |||||||| ||||||| ||| |||||Subject: RE: |||||||| |||||||||
Nick
||||||||||| is chasing the report with PJHQ and will provide you with a detailed update.
The green book already requires journalists to seek medical advice from their doctor prior to travel, and also
to have appropriate medical insurance. The latter they have to confirm. Throughout the process leading up to
an embed journalists will have been made aware of the conditions in which they will be operating.
We discussed this issue at the MMSG last week. In revising the Green Book we will need to improve our
advice and guidance, particularly to the regional media, of whom we are sending far more than previously
Page 135 of 154

Page 136 of 154
and who are perhaps less well prepared, both physically and mentally, for the rigours of working in such an
austere and demanding climate.
In revising the Green Book we would need to consider whether any changes transferred liability from the
individual to MOD or could leave us open to accusations that we are blocking visits.
Liesl
Dr Liesl Neale
DGMC
|||||| ||||||||||||
||||||| ||||||| |||||||||||
From: Gurr, Nick Mr

Sent: 14 July 2008 10:07
To: |||||||| ||||||||||||| |||||||Cc: Neale, Liesl Dr
Subject: FW: |||||||| |||||||||
I too would appreciate such an update. Action pse
Nick
Nick Gurr
||||||||| ||||||||||
DGMC-DG
Whitehall
London SW1A 2HB
|||||||| ||||||| |||||||||||||
From: ||||||||||| ||||||||| |||

Sent: 14 July 2008 09:54
To: Beaver, Sarah Mrs; Gurr, Nick Mr; ||||||| ||||||||| |||
Cc: ||||||||||| ||||| |||| |||||||| ||||||| ||| ||||
Subject: RE: |||||||| |||||||||
||||||||||||||,
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Page 137 of 154
PSB. Thanks for the verbal update you gave me on the Green Book review meeting you attended with
DGMC on Thursday. Could you please provide ||||||||||| with a short update from S2O perspective on those
discussions? The learning account was indeed quite damning of the events that unfolded. I know DGMC are
looking at these issues and we continue to stand by to advise. It would also be useful to have a short update
from DGMC on where we stand.
Thanks
||||||||||||||
|||||||||||||||||| |||||||||||||||||||
From: Beaver, Sarah Mrs

Sent: 14 July 2008 08:34
To: ||||||||||| ||||||||| |||; DGMC-DG
Cc: ||||||||||| ||||| |||||Subject: |||||||| |||||||||
I am just reading the HQ JF SP sitrep report which covers, inter alia, the fact that a Learning Account for the serious
heat injury ||||| |||||||||||| |||||||||||||| suffered while in Afghanistan. It apparently says that ‘she and the party of which she
formed a part were wholly unprepared for the rigours of visiting Afghanistan, both medically and in terms of levels of
physical fitness.’ It is recommending at a BOI be convened to examine the procedures in place for the deployment of
civilians other than those covered by existing training packages.
With journalists going out weekly to Afghanistan, I trust that DGMC have very urgent action in hand to address this
issue – we cannot have further episodes like this. In other words, are we going from now to be stopping any journalists
deploying without proper certification of their medical condition and training?
Sarah
Dr Sarah Beaver
Command Secretary PJHQ
||||||||||| ||||||||| || |||||||| ||||||||||||||
||||||||||||||||||| ||||||||||||||||||||||||
||||||||||| |||||||||| |||||||||||||||||||
|||||||||||||||||| |||||||| ||||||||
|||||||||||||||||| |||||||||||||||||||| |||||||||||||

|||||| ||||||||| |||||||||||
||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
|||||| ||||||||||||||||||||||||||||||||
Page 137 of 154

Page 138 of 154
From: |||||||| ||||||| ||||

Sent: 10 July 2008 13:07
To: 'Chief Media Ops Helmand'; |||||||||| |||||||| |||| ||||||
Cc: Shelley, James Mr; DGMC-DCP Director; ||||||| |||||||| |||| |||||||| ||||||| ||| ||||| ||||||| ||||||| ||||| ||||
||Subject: release-authorised: RE: ||||||||| |||||||||| and Dehydration Issue
||||||||||||,
demanding climate.
||||||||||| |||||||||||
|||||||||||||| ||||| |||||||||||

AD Operations Plans
DGMC
||||||||| ||||||| |||||||||

Sent: 10 July 2008 11:43

||| ||||,
Page 138 of 154

Page 139 of 154
complete.
training.
on the MOD?
|||||
PS Having met some of the party and watched |||||| ||||||| (66) sweat profusely in

||| ||| |||||||||||||||||||||
|||| ||||||
Chief Media Ops
Helmand PIC
HQ TF Helmand
|||||||||||||||||
|||||||| |||||||| ||||||||||
From: A||||||| |||||||||||||| |||||||||||||||||||||||||||||||||||||||||||||||||||||||

Sent: 09 July 2008 21:41

FAO |||| ||||||| |||||||||| |||||||||||||||||| ||||||||| ||||||||||| Defence Media Ops
From: |||||||||||||| |||||||||||||||, The Times
July 9, 2008
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||||||||||| |||||||||||||| |||||||||||||| |||||||| ||||||||||||| |||| ||||||| ||||||| ||||||||||||||| |||||||||||| |||| |||||| ||||||||| |||| |||||| |||||||||||
||||||||||||||| |||||||||| |||||||| ||||||| ||||||||||||| ||||| ||||||| ||||| |||||| |||| ||||||| ||||| |||| |||||||||||||| ||| ||||||||||||| |||||||||||||| ||||||||
|||||| ||||||||| ||||||| |||||| |||| |||| ||||||||||||||| |||||||||| ||||||||| |||| ||||||||||| |||||| |||||||||||| |||||||||||||||||||||| |||| || ||| |||||||||
||||||| |||||| ||| |||||| ||| |||||||||||| |||||||||||||||
revised.
Briefings in the UK
|| ||||||| ||| |||||||||||| ||||||||||||||||||| |||||| |||||||||||||||||||| |||||| ||||||| ||||||||||||||| || ||||||||||||| || |||||||||| ||||| |||||||||||||||||||
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in general terms.
Drinking
||||||| ||||||||||||||||||||| |||||||||||||| |||| |||||| ||||| ||||||||| |||||||||||||| |||| || ||||||||| ||||||| ||||| |||||||||||||||||| ||||||||||||| |||||||
|||||||||||||||||| |||||||||| ||||||||| |||||||| |||||||||||||| ||||||| ||||||||||| |||||||||||| ||||| |||||||||| |||||| ||||||| |||||||||||||||||| |||||||||||
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Conclusion
following:
1. Well in advance of a visit, they are advised on the merits of an HOE (I am presuming there are merits)
undertake.
5. Finally, this is just my personal view, based on a mere 10 days’ experience in Afghanistan. I am sure I
am telling you nothing new. But I believe you need to reconsider whether you are passing on the
know about it.
Page 141 of 154

Page 142 of 154
|||| |||||
Page 142 of 154

Page 143 of 154
From: ||||||||||| ||||||||| |||

Sent: 09 July 2008 09:08
To: ||||||| ||||||||| |||| |||||||| ||||||| ||| |||||Subject: FW: 20080630 U Embedded journalists
||||||||||||||,
Relevant for your discussions tomorrow. Please let them know that 2PUS is content with the approach we’re
collectively taking.
|||||||||||,
For info. Response from 2PUS office following the update I promised to provide after out first meeting. We’re
on track.
||||||||||||||
|||||||||||||||||| |||||||||||||||||||
From: ||||||| ||||| ||||| ||Sent: 08 July 2008 18:52

To: ||||||||| ||||||| ||||||Cc: |||||||| ||||||| |||| |||| | ||||||||||| ||||||||| |||| ||||||||||| ||||| |||| |||||||||||||||
Subject: RE: 20080630 U Embedded journalists
Sarah,
Sorry for delay in responding – 2nd PUS was very grateful for your advice. He agrees with the points of
policy here, and welcomes the work being done to update the Green Book.
Regards,
|||||||| ||||||||
PS/VCDS & 2nd PUS
|||||| |||||||||| ||||||||| |||| |||||||||||||
From: ||||||||| ||||||| |||||

Sent: 02 July 2008 18:55
To: ||||||| ||||| |||||
Cc: |||||||| ||||||| |||| |||| | ||||||||||| ||||||||| |||| ||||||||||| ||||| |||
Subject: FW: 20080630 U Embedded journalists
||||||||,
I know that 2PUS was concerned about whether our current approach for embedded journalists who visits
theatre is at odds with S2O visits policy for other visitors. This is a short note to let you know that ||||||||||||||
Page 143 of 154

Page 144 of 154
||||||||||||||| (who has provided the advice below) is working with DGMC as set out below to ensure there is a
consistent position.
The headline point is that our current position of transferring the responsibility the journalists’ employer
seems likely to remain the same, albeit with perhaps some revised guidance in the Green Book. Initial legal
advice supports the approach set out below and 2PUS should be assured that DGLS will be fully involved in
the production of the final revised Green Book.
Context
• There is a difference between the current practices for preparing and supporting MOD employees,
external visitors (including VIPs) and journalists who visit theatre.
• In establishing S2O during 2007/8 embedded journalists were specifically highlighted as being out of
scope as they were subject to alternative arrangements.
• Nevertheless there have been recent questions from TOTO as to whether this varied approach
created inconsistencies in our policy. This concern has been driven by recent resistance from
members of the HCDC (who were subject to S2O VIP policy) who might have exploited the
difference in approach between them and journalists.
• The revision of the Green Book presents a useful and timely opportunity to take account of S2O
policy if, and as, deemed necessary.
Policy Position
• The current approach of transferring the responsibility (and thus risk) for training and medicals etc to
the journalists’ employers should continue.
• This is not inconsistent with our policy for other visitors for several reasons:
i) MOD has clear responsibilities towards it own staff visiting theatre as the employing
organisation which asks them to go to theatre;
ii) Many external visitors (MPs, academics etc) who go to theatre (mainly) at our
behest do not have an employing organisation in a position to do the preparation;
iii) Journalists are (in nearly all cases) going at their behest;
• Consequently categories i) and ii) are subject to S2O policy whilst iii) are not as we seek to transfer
much of the responsibility to their employer
Further work
• Work is in train to consider each element of the S2O visits policy alongside the information in the
Green Book and in particular the “disclaimer” which each journalist signs before visiting theatre.
Additional information/guidance may be inserted into the document but taking on responsibility for
MOD is to be avoided if at all possible. (To note the number of journalists visiting per annum equals
the total number of MOD visitors per annum – processing them would require double the current
(stretched) resource.)
Timetable
• DGMC’s current timetable aims to publish the revised version of the Green Book in early September
2008.
Interim presentation
• In the interim the current position is defensible. Lines to take are being prepared in case of questions
about the differences in approach.
I hope this helps as background and to explain the difference in approach between MPs and journalists.
|||||||||||
Page 144 of 154

Page 145 of 154
From: |||||||| ||||||| |||| ||Sent: 08 July 2008 18:18

To: |||||||||| |||||||| |||| ||||||| ||||||| ||||||| ||||| ||||
Cc: |||||||||||| ||||| |||| | |||||||| ||||||| ||| ||||| |||||||| ||||||||| ||Subject: RE: 20080707-HERRICK
JOURNALIST MEDEVAC-U
||||||||||||,
Will do. ||||||||||| – please add “Regional Media Visits” to the agenda, with me to lead.
Interestingly, I had identified and brought back as an action point from my visit last week the need to better
prepare and brief the regional media for these visits, so this case is a vivid example of the need to do so.
We had also already identified the need to provide them with briefings on the context and background, so we
can weave the two strands together. So not a knee jerk at all, but an already identified need. We can also
take account of it and of the other aspects raised in the email below in our work on revising the Green Book.
Unfortunately |||||||| |||||||||||| (DD Regions) is on leave this week, but we will brief her on her return and get her
to take the necessary action through her regional network of press officers.
There are a good many other things that I would like to talk to you about following my visit and work out how
we take them forward. Also, we aim to send you the first cut of our report tomorrow for you to run an eye
over before we push out more widely.
||||||||||| |||||||||||
|||||||||||||| ||||| |||||||||||

AD Operations Plans
DGMC
||||||||| ||||||| |||||||||
From: |||||||||| |||||||| |||| |||||| ||Sent: 08 July 2008 17:49

To: |||||||| ||||||| |||| ||Cc: |||||||||||| ||||| |||| | |||||||| ||||||| ||| |||||Subject: FW: 20080707-HERRICK
JOURNALIST MEDEVAC-U
|||||||||||,
Can we please make this a topic for the MMSG on Thur. There are a couple of issues that come out of this
namely; costs of support and flights as well as medevac and also the fitness and suitability of journalists that
deploy into Th. This later issue is one that Th have raised in respect of the regional journos who seem to be
ill prepared for the rigour of deployed ops. We should not knee jerk to this one instance but it is a wake up
call.
Rgds |||||||||||| |||
||||||||||| ||||||||||||||
||| || |||| |||||||||||||||||
|||||| ||||||||
Hd J9 Media Ops
||||||||| ||||||||||| |||||||||||
|||||||| ||||||||||||||||||||||||
From: |||||||||| ||||||| ||| ||Sent: 08 July 2008 17:32

To: |||||||||||| ||||| |||| | ||||||||| |||| |||| |||||||||||||| |||||| ||||| | ||||||| |||||| |||| ||||
Cc: ||||||||| |||||| ||||| |||||||||| ||||||||||||| |||||| |||||||||||| |||| |||| ||||||| ||||||| ||||| |||||||||| ||||||||
|||| ||||||
Subject: RE: 20080707-HERRICK JOURNALIST MEDEVAC-U
||||||||
Page 145 of 154

Page 146 of 154
Thanks for this. Presumably we get journalists to sign Annex B before they go to theatre. I think this clearly
implies that MoD do not accept liability for costs of medical or legal expenses & one para specifically states
liability of correspondent for recovery of costs, such as medical provision & aero-medical evacuation. I am
sure D Fin Pol will expect us to identify these costs and pursue cost recovery. I have included J1 & J4 here
to kick this process off.
Could you also provide me a contact in the press office that I can warn of an impeding bill for this MEDEVAC
& get billing details?
I am currently reviewing procedures and processes for recovering costs in our operational theatres. This
mainly concerns other nations, OGDs and some contractors. I note that para 77 of of the Green Book
includes a piece on cost recovery of food and accommodation charges for visiting journalists, & I can cover
this our PJHQ Operational Finance Handbook. If the Green Book is currently being reviewed, this might be
an opportunity to include other real life support costs that we could consider including within an overall daily
charge. It would be useful to include J8 in this review.
|||||||||||||||||||
Can you provide me details of this case in order that I can begin the costing process, or give me other points
of contact. For example, ranks & number of medical personnel used for this evacuation so that I can apply
manpower capitation rates, details of specific airframes used, UK transport costs? etc etc.
|||||||||| ||||||||||||||
J8 Fin Ops 2
||||||| |||||||||||
From: |||||||||||| ||||| |||| ||Sent: 07 July 2008 15:29

To: ||||||||| |||| |||| |||||||||| ||||||| |||||Cc: ||||||||| |||||| ||||| |||||||||| ||||||||||||| |||||| |||||||||||| ||||
|||| ||||||| ||||||| ||||| |||||||||| |||||||| |||| |||||||Subject: RE: 20080707-HERRICK JOURNALIST
MEDEVAC-U
|||||| | ||||||||||,
Pfa Green Book that MOD (DGMC) use as the authorative document that media sign before they go to
Th….if you like the agreement.
Interestingly it is under review at the moment (DACOS Media leading) but there is I believe some
inconsistency in the document wrt medical care that MOD may provide. It could be argued that paras 79 and
80 and the final para of Annex B contradict and definitely confuse what is expected of and from both parties.
Rgds
||||||||
||| ||| |||||||||||||||||

||||||| ||||||
SO1 J9 MEDIA PLANS
||||||| |||||||| ||||||||||
|||||||||||||| |||||| ||||||||||||| |||||| ||||||
|||||||| |||||| ||||||||||||| ||||||||||||
||||||||| |||||| ||||||||||||| ||||||||||||
|||||||||||| |||||||||||||||||||||||||||||||||||||||||||||||
||||||| ||||||||||||||| ||||||| |||||||||||| ||||||||||||
From: ||||||||| |||| |||

Sent: 07 July 2008 14:38
Page 146 of 154

Page 147 of 154
To: |||||||||||| ||||| |||| | |||||||||| ||||||| |||||Cc: ||||||||| |||||| ||||| |||||||||| ||||||||||||| |||||| ||||||||||||
|||| |||| ||||||| ||||||| ||||||Subject: RE: 20080707-HERRICK JOURNALIST MEDEVAC-U
|||||||||| |||||||| |||||||||
What I want to know is what arrangements we made with the media for this visit to cover emergencies etc –
and what deal/arrangements we struck with them about costs (and what of this we wrote down). What are
the charging SOPs for the Media Management Group (and have they been approved by Fin Pol?) Did we tell
the jornos to make sure that they had up to date insurance, for example?
Fin Pol’s starting position will be the recovery of full costs, I expect - I’m happy for |||||||||| to discuss a
waiver/reduction in these: but only once we are clear on the documented position for the visits.
|||||| ||||||||||||
From: |||||||||||| ||||| |||| ||Sent: 07 July 2008 14:14

To: ||||||||| |||| |||||Cc: ||||||||| |||||| ||||| |||||||||| ||||||| |||| |||||||||| ||||||||||||| |||||| |||||||||||| ||||
|||| ||||||| ||||||| ||||||Subject: RE: 20080707-HERRICK JOURNALIST MEDEVAC-U
||||||,
I can confirm that we transport (to and from Th), feed and water media whilst they are in Th and do not
charge. They are there under MOD sponsorship and the visit has been authorised by the MOD Media
Management Group ( a x-gov group at OF5 level incorporating numerous MoD depts and PJHQ, principally
||||||| |||||||||| ||||||||||||||).
All this is done iso HMG’s communication & information stategy.
Rgds
|||||||| |
||| ||| |||||||||||||||||

||||||| ||||||
SO1 J9 MEDIA PLANS
||||||| |||||||| ||||||||||
|||||||||||||| |||||| ||||||||||||| |||||| ||||||
|||||||| |||||| ||||||||||||| ||||||||||||
||||||||| |||||| ||||||||||||| ||||||||||||
|||||||||||| |||||||||||||||||||||||||||||||||||||||||||||||
||||||| ||||||||||||||| ||||||| |||||||||||| ||||||||||||
From: |||||||||| ||||||| |||

Sent: 07 July 2008 14:08
To: ||||||||| |||| |||||Cc: |||||||||||| ||||| |||| | ||||||||| |||||| ||||| |||||||||| ||||||||||||| |||||| |||||||||||| ||||
|||| ||||||| ||||||| ||||||Subject: 20080707-HERRICK JOURNALIST MEDEVAC-U
||||||
Just discussed this with J9 Media – |||||||| |||||||||||||||||. His view is there should be no charge for this. This is a
MoD (PJHQ) sponsored visit. Journalists are sent out to theatre at MoDs behest & there are no charges for
flights in & out of theatres. Presumably all other real life support charges are also provided free of cost. If this
is standard procedure for all theatre visits, do you wish me to double check that D Fin Pol are aware &
endorse this practice as far as media visits are concerned?
|||||||||| ||||||||||||||
J8 Fin Ops 2
||||||| |||||||||||
Page 147 of 154

Page 148 of 154
From: ||||||||||| ||||||||| ||| ||Sent: 07 July 2008 16:59

To: |||||||| ||||||| ||| |||||Cc: ||||||| ||||||||| |||||Subject: RE: Green Book Review
|||||||||||,
Thanks for the call. |||||||||||||| in copy will represent the team. He’s the visits policy lead so is the right man for
the job!
If you could send the first re-draft to myself and |||||||||||||| that would be very helpful.
Thanks
||||||||||||||
PS – the current live case we spoke about raises the question of “assurance” within the process. Approach
should remain to have the risk and responsibility placed on the employer. But the knock-on effect if they don’t
check that they are fit enough is that it can potentially lead to an event in theatre and tie up medical
resources. (I can’t pre-judge the specific circumstances of the live case but if it related to an existing
condition then that would have been picked up through medical checks.) So we’d have to think about how
the journalists could provide us with the assurance that they have been checked to be fit – without MOD
doing the medical tests. One to consider options for.
As we discussed, the SofS context is thus:
SofS is in an ongoing battle with members of the HCDC about them doing medicals before going to theatre.
Argument being we don’t want to put them in a dangerous position without knowing the health risks and then
divert our medical facilities when we could have avoided it in the first place. SofS wanted to use this latest
example as another reason why HCDC should do it. But he then worried that VIPs would speak to journalists
and expose the apparent inconsistency in approach. Therefore he wanted to fix that inconsistency. He has
been reassured that work is taking that forward (we were all ahead of the game) but just to let you know that
he is interested in the outcome.
Hope meeting goes well
||||||||||||||
|||||||||||||||||| |||||||||||||||||||
From: |||||||| ||||||| ||| |||| ||Sent: 07 July 2008 16:31

To: |||||||| ||||||| |||| | |||||||||| |||||||| |||| ||||||| |||||||||||||||||||||||||||| |||||||| ||||||| |||| | ||||||||||
|||||||| |||| ||||||| ||||||| |||||||| |||| ||||||| ||||||| ||||| |||| | ||||||||||| ||||||||| |||| ||||||||||| ||||| |||||Cc:
Neale, Liesl Dr; Shelley, James Mr; Halliday, Alistair Cdre ; |||||||||||| ||||| |||| | |||||||||||||||||||| ||||||| |||
|||||Subject: Green Book Review
Gentlemen,
Page 148 of 154

Page 149 of 154
1. The staffing timelines on the Green Book have had to be amended slightly due availability
issues. The revised timelines are shown below but it should be noted that the revised plan does
not alter the original revised publish date or our plans to meet this Thursday (10 Jul) at 1400hrs in
conference room 3-2-9. It is hoped that this meet should last no longer than 90 minutes:
Serial Action By DTG Remarks

1 Initial draft on internal circulation Wed 9 Jul 08 DCP
2 Internal comments to DCP Thu 10 Jul 08 2nd Review meet
post MMG Thu
10 Jul 08
(1400hrs)
3 Revised draft on external & wider Fri 25 Jul 08 DCP
internal circulation
4 Revised draft comments to DCP Fri 8 Aug 08 All
5 Final draft circulation Fri 29 Aug 08 DCP
6 Publish revised Green Book Mon 8 Sep 08 DCP
3. Queries to the undersigned.
WKR
||||||||||| |||||||||||
|||| |||||| ||||||||||| |||||||||||

SO1 Media Ops DCP
DGMC
MOD (MB)
Whitehall
London SW1A 2HB
||||||||| |||||||||||| ||||||||| |||||||||||||||
|||||||||||||||||||||||||||||||||||||||||||||
Page 149 of 154

Page 150 of 154
From: ||||||||||| ||||||||| ||| ||Sent: 29 June 2008 15:08

To: |||||||| ||||||| ||| ||||| |||||||| ||||||| |||| | |||||||||| |||||||| |||| ||||||| |||||||||||| ||||| |||| |
|||||||||||||||||||||||||||| |||||||| ||||||| |||| | |||||||||| |||||||| |||| ||||||| ||||||| |||||||| |||| ||||||| |||||||
||||| |||| | ||||||||||| ||||| |||||Cc: Gurr, Nick Mr; Neale, Liesl Dr; Shelley, James Mr; Halliday, Alistair Cdre ;
|||||||||||| ||||| |||| | |||||||||||||||||||| ||||||| ||| ||||| ||||||||| ||||||| ||||| ||||||||||| ||||| |||| |||||||
||||||||| |||| |||||||||| |||||| |||||Subject: RE: Release-authorised: Green Book Staffing Table
Dear all,
Thanks for letting me attend your first meeting. I was asked by Command Sec PJHQ to offer some guidance
on the Support to Operations (S2O) visits policy which applies across MOD to all visitors to operational
theatres, in order to ensure that, where deemed necessary, your revision of the Green Book is consistent
with S2O policy. Key to this work is of course defining the boundaries and scope of the respective
responsibilities of MOD, of the individual journalists, and of their employers.
I’ve set out below a summary of the key points in this regard and my understanding of the way ahead.
Context
• Firstly we were all clear that there is a difference between the current practices for preparing and
supporting MOD employees, external visitors (including VIPs) and journalists who visit theatre.
• In establishing S2O during 2007/8 embedded journalists were specifically highlighted as being out of
scope as they were subject to alternative arrangements.
• Nevertheless there have been recent questions from TOTO as to whether this varied approach
created inconsistencies in our policy. This concern has been driven by recent resistance from
members of the HCDC (who were subject to S2O VIP policy) who might have exploited the
difference in approach between them and journalists.
• The revision of the Green Book presents a useful and timely opportunity to take account of S2O
policy if, and as, deemed necessary.
Policy Position
• We agreed that the current approach of transferring the responsibility (and thus risk) for training and
medicals etc to the journalists’ employers should continue.
• We agreed that this is not inconsistent with our policy for other visitors for several reasons:
iv) MOD has clear responsibilities towards it own staff visiting theatre as the employing
organisation which asks them to go to theatre;
v) Many external visitors (MPs, academics etc) who go to theatre (mainly) at our
behest do not have an employing organisation in a position to do the preparation;
vi) Journalists are (in nearly all cases) going at their behest;
• Consequently categories i) and ii) are subject to S2O policy whilst iii) are not as we seek to transfer
much of the responsibility to their employer
Further work
• For completeness we should consider each element of the S2O visits policy alongside the
information in the Green Book and in particular Annex B (the “disclaimer”). For each element we
should consider the following options:
i) Should it be mentioned explicitly in Annex B as a responsibility of the employer?

ii) Should some reasonable guidance be inserted into the Green Book on what the
employer should do to meet this requirement?
iii) Should it be a responsibility of MOD? (To be avoided if possible)
Way ahead
• I agreed to send on the full S2O visits policy for ||||||||||| to consider which elements might need to be
incorporated and where. The document is on the Defence Intranet at the link below (and also
attached for completeness):
Page 150 of 154

Page 151 of 154
http://defenceintranet.diiweb.r.mil.uk/DefenceIntranet/Library/CivilianAndJointService/BrowseDocumentCate
gories/Personnel/CareerDevelopmentAndManagement/PreparingToVisitAnOperationalTheatre.htm
• I have initially checked the policy position with PJHQ J9 Legal (||||| |||||||||||||) who supports the
continued stance of transferring responsibility to employer. In addition he agreed that we might need
to insert some guidance which was not in the old version of the Green Book but advised that we
need to be careful what we insert so as not to indirectly assume responsibility. The guidance should
be on topics where MOD would reasonably be considered the subject matter expert and for which it
would be difficult for the employer to find the information from any other source.
• DGLS will need to be engaged later in the process to ensure that what we have and have not
inserted provides us with a coherent position.
• I agreed to reassure Command Sec PJHQ and 2PUS that work was in train to consider the issues. I
have briefed Command Sec (who is also copied into this email) and will provide a short note through
her to 2PUS.
• Further (non-legal) questions on the actual S2O visits policy and process should be directed to
|||||||||||||| |||||||||| (in copy) who is the policy lead.
Lines to take
• Given we may get questions about the different approaches, and to reassure TOTO, I suggest we
work up a few lines to take to the current brief with |||||||||||| for the HCDC visits. Mig – please can you
prepare a few draft lines? I’ll reassure 2PUS that there are some in hand. I’ve included one very
rough line as a starter below:
Q. Why is there a difference between the way in which you support journalists going
into theatre and other VIP visitors?
A. It remains the responsibility of each journalist and his/her employer to adequately prepare
them before they go to an operational theatre, just as they would do if going to any other
potentially dangerous environment.
Next meeting
• I’m unavailable on 10 July but |||||||||||||| or |||||||| |||||||||||||| can probably attend to represent S2O. (|||||||
||| please note time and date).
I hope this helps. Please let me know if I’ve misrepresented anything from the meeting.
|||||||||||||||||| |||||||||||||||||||
From: |||||||| ||||||| ||| |||| ||Sent: 27 June 2008 17:48

To: |||||||| ||||||| |||| | |||||||||| |||||||| |||| ||||||| |||||||||||| ||||| |||| | |||||||||||||||||||||||||||| ||||||||
||||||| |||| | |||||||||| |||||||| |||| ||||||| ||||||| |||||||| |||| ||||||| ||||||| ||||| |||| | ||||||||||| ||||||||| ||||
||||||||||| ||||| |||||Cc: Gurr, Nick Mr; Neale, Liesl Dr; Shelley, James Mr; Halliday, Alistair Cdre ; ||||||||||||
||||| |||| | |||||||||||||||||||| ||||||| ||| |||||Subject: Release-authorised: Green Book Staffing Table
Gentlemen,
1. Following last weeks establishment of initial direction & guidance on the Green Book
review, the staffing timelines to enable the completion of the review process will be as follows:
Page 151 of 154

Page 152 of 154

1 Initial draft on internal circulation Fri 4 Jul 08 DCP
post MMG Thu
10 Jul 08
(1400hrs)
2. The agenda and review responsibilities for the second review meeting to be held on Thu 10
Jul at 1400hrs (location tbc) remain as follows:
Ser Chapter Lead

1 Intro DCP
2 Initial Meets with Editors & Media Orgs D News
3 Safety Advice DCP
4 Security DCP
5 Media Ops Staff DCP
6 Operational Media Assignments PJHQ
7 Media Accreditations PJHQ
8 Selection of Accredited Correspondents PJHQ
9 War Correspondents DMOC
10 Embed Assignments PJHQ
11 Facilities in the UK D News
12 Briefings D News
13 Pooling D News
14 Control of Information: PJHQ
- Restrictions on reporting
- Control of the release of information
- Embargoes
- Casualty reporting
- Aircrew interviews
- PoW’s
15 Assistance with Travel & Life Support PJHQ
16 Annexes (all) DCP (||||||| ||||||
||||||||||)
3. Availability and confirmation of attendance to this second meet to the undersigned.
WKR
||||||||||| |||||||||||
|||| |||||| ||||||||||| |||||||||||

SO1 Media Ops DCP
DGMC
MOD (MB)
Whitehall
London SW1A 2HB
||||||||| |||||||||||| ||||||||| |||||||||||||||
|||||||||||||||||||||||||||||||||||||||||||||
Page 152 of 154

Page 153 of 154
From: |||||||| ||||||| ||| |||| ||Sent: 27 June 2008 17:48

To: |||||||| ||||||| |||| | |||||||||| |||||||| |||| ||||||| |||||||||||| ||||| |||| | |||||||||||||||||||||||||||| ||||||||
||||||| |||| | |||||||||| |||||||| |||| ||||||| ||||||| |||||||| |||| ||||||| ||||||| ||||| |||| | ||||||||||| ||||||||| ||||
||||||||||| ||||| |||||Cc: Gurr, Nick Mr; Neale, Liesl Dr; Shelley, James Mr; Halliday, Alistair Cdre ; ||||||||||||
||||| |||| | |||||||||||||||||||| ||||||| ||| |||||Subject: Release-authorised: Green Book Staffing Table
Gentlemen,
1. Following last weeks establishment of initial direction & guidance on the Green Book
review, the staffing timelines to enable the completion of the review process will be as follows:

1 Initial draft on internal circulation Fri 4 Jul 08 DCP
post MMG Thu
10 Jul 08
(1400hrs)
2. The agenda and review responsibilities for the second review meeting to be held on Thu 10
Jul at 1400hrs (location tbc) remain as follows:
Ser Chapter Lead

1 Intro DCP
2 Initial Meets with Editors & Media Orgs D News
3 Safety Advice DCP
4 Security DCP
5 Media Ops Staff DCP
6 Operational Media Assignments PJHQ
7 Media Accreditations PJHQ
8 Selection of Accredited Correspondents PJHQ
9 War Correspondents DMOC
10 Embed Assignments PJHQ
11 Facilities in the UK D News
12 Briefings D News
13 Pooling D News
14 Control of Information: PJHQ
- Restrictions on reporting
- Control of the release of information
- Embargoes
- Casualty reporting
- Aircrew interviews
- PoW’s
15 Assistance with Travel & Life Support PJHQ
16 Annexes (all) DCP (||||||| ||||||
||||||||||)
3. Availability and confirmation of attendance to this second meet to the undersigned.
WKR
||||||||||| |||||||||||
|||| |||||| ||||||||||| |||||||||||
Page 153 of 154

Page 154 of 154
SO1 Media Ops DCP

DGMC
MOD (MB)
Whitehall
London SW1A 2HB
||||||||| |||||||||||| ||||||||| |||||||||||||||
|||||||||||||||||||||||||||||||||||||||||||||
Page 154 of 154

20100105-GREEN BOOK Related Emails-U

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20100105-GREEN BOOK Related Emails-U

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Page 1 of 154

GREEN BOOK RELATED EMAILS.

IN CHRONOLOGICAL ORDER, FROM MOST RECENT TO OLDEST.

From: |||||||| ||||||| ||| ||||

|||| |||||| ||||||||||| |||||||||||

From: ||||||||||||||||||||||||| |||| |||||||| ||| |||||||||||||||||||||||||

||| ||| ||| ||||||| |||||| |||||| ||SO1 WMIPT

From: ||||| ||||||| |||||||||||||||||||||||||||||||||||||

Subject: MOD Green Book - Final Draft

Ladies and Gentlemen,

• Confirmation that liability insurance remains strongly recommended rather than

• Acknowledgement that new medical and safety standards are provided as

Your continued input and engagement is much appreciated.

With Kind Regards

||||||||||| ||||||||||| |||

|||| |||||| ||||||||||| |||||||||||

From: ||||||||| |||||||| |||||||||||||||||||||||||@newssafety.org]

Many thanks for sorting out our little problem, |||||||||||.

2008/11/19 Brown, ||||||||||| |||| |||||| ||||||||||||||||||||||||||||||||||||||||||||||||>

Ladies and Gentlemen,

• Confirmation that liability insurance remains strongly recommended rather than

Your continued input and engagement is much appreciated.

With Kind Regards

|||| |||||| ||||||||||| |||||||||||

Mob: ||||||| ||||||||| |||||||||||||

Many thanks for these helpful amendments.

2. As to the specifics points you raise:

a. Para 3: We will delete 'if appropriate'.

b. Para 14: A request from the International News Safety

e. Annex B: With the amendment of para 77, Annex B will remain

f. Para 18: The additional original sentence will be introduced.

h. Annex F: I will check.

3. Two final points:

a. Please get back to me today with confirmation you are nowhappy

|||| |||||| ||||||||||| |||||||||||

Sent: 20 November 2008 18:20

A hard copy will follow in the post

2. As to the specifics points you raise:

b. Para 14: A request from the International News Safety Institute

c. Para 15: The word 'recommend' will replace 'required' in the

e. Annex B: With the amendment of para 77, Annex B will remain

f. Para 18: The additional original sentence will be introduced.

g. Para 61: Change to 'Correspondents are requested not to take or

h. Annex F: I will check.

3. Two final points:

A hard copy will follow in the post

A hard copy will follow in the post

From: |||| |||||||||| ||||||||||||||||sdns.org.uk]

Will you be printing the final version?

Tel: ||||||||| ||||||| |||||||||

From: |||||||| ||||||| ||| |||| |||||||||||||||||||||||||||||@mod.uk]

Ladies and Gentlemen,

Your continued input and engagement is much appreciated.

With Kind Regards

|||| |||||| ||||||||||| |||||||||||

From: |||||||| ||||||| ||| |||| ||Sent: 19 November 2008 18:04

FOI NOTE: See Attachment 1 and 2

Ladies and Gentlemen,

Your continued input and engagement is much appreciated.

With Kind Regards

||||||||||| ||||||||||| |||

|||| |||||| ||||||||||| |||||||||||