SPS SPS

reduction stated stated

SPS-designated department FY11 scenario change change % SPS stated impact note
Accounting 16.4 16.4 0 0% Ensure internal controls do not suffer.
Advanced Learning 1.3 1.3 -0.1 -4% minor math error
Inhibits ability to respond to citizen's requests for records. District
has a set amount of time to respond to records request, without the
.5 FTE there is no guarantee the district will stay in compliance with
Archives 1.5 1 -0.5 -33% the state law.
Athletics 3.4 2.4 -1 -29%
Career and technical Education 2 2 0 0%
Child Nutrition Services 10 10 0 0%
Contracts
Custodial 266.4 264.4 -2 -1%

No in-house video production or broadcast service - must contract

services as needed; School board meetings would no longer be
televised. Would lose TV studio as a means to deliver professional
development. Also lose the production services provided by this
FTE. Reduction of FTE will result in decreased support for schools -
(IT group is funded by capital reiumbursement to general fund -
reduction would not directly reduce GF). Redesign IT school
support. Reduces capacity, business support slow, no new
automation or BPR support. Decrease in efficiency in support for
other departments. Repair and change requests may take up to a
week to respond to classroom telephones, 911 database
management, voicemail management, call center issues, school
auto attendant management. Fewer school visits for teacher
DoTS 48.2 36.8 -11.4 -24% support requests. Slower respons for district-wide network.
This will be re-staffed with a 1.0 Family Advocate (grant funded).
Still need half for providing ELL PD to all teachers including non-
ELL schools; however, means that more schools are supported by
ELL 7 3.5 -1 -14% fewer resources.
Reduced frequency of updating enrollment projections and resulting
staffing adjustments; more staffing changes after school starts;
could lead to overstaffing or misallocation of resources based on
projections. Minimal staff capacity for community engagament,
response to emails, updating of web information. Longer wait time
for families enrolling students in the district and applying during
Open Enrollment. Less outreach to underserved families could
result in later enrollment and lost instructional time. Longer wait
times for immigrant families enrolling children. Longer wait times to
callers with enrollment questions - more callers on hold for longer
Enrollment/Planning 6.5 4.3 -2.3 -35% periods of time. minor math error
Facilities Administration 4.8 4.7 -0.1 -2%
Impact to principal time; fewer projects; quality of projects may be
impacted; liability and risk management could increase; supervision
of building code changes and best practices district-wide; lack of
Facilities Planning 1.9 0.9 -1 -53% consistency.
Fam Supp/Comm Partnerships 1 1 0
Family and Community Engagement 2 2 0
Prepares and maintains grants inventory of all grants received by
offices and schools; Position maintains accurate records of all
programmatic and general fiscal functions of all grants in the
district. Provides guidance to program managers and principals on
the compliant use of their funds; Tracks funding trends and
prepares reports for senior management and the board on the use
of grant funds; works directly with funders on oversight and report
preparation; mines and distributes grant opportunities district-wide.
The work of this position would have to be absorbed somewhere
Grant Services 2.8 1.8 -1 -36% else.
Limited maintenance of district sports complexes, limited facility
support for athletic events at sports complexes. The cost cut now
could cost us even more in the long term. Someone has to set up
the field for events. This is a .2 FTE reduction for each of the 3
Grounds 24 23.4 -0.6 -3% sports complexes.

Health and Safety
Human Resources
Direct impact to student safety - specifically in the areas of adult
sexual misconduct, emergency preparedness and ability of school-
based security staff to perform job functions. Would not meet
requirements for NIMS compliance, mandatory drills and reporting.
Impact of law suits resulting from negligence. (See mandates) Loss
of substantial savings generated by perfect Insurance Pool scores,
use of technology, other innovative cost saving measures and
projects. We can move part of this position to grant funds for
several years and thereby reduce baseline funding. Title IV SDFSC
ATOD Prev. Interb The federal and State Prevention Intervention
Grants contribute funding for staff to provide tobacco, alcohol and
other drug prevention, intervention, family involvement and referral
to treatment. The positions must meet the WA State standards for
prevention/intervention specialist, pursuant to RCW 28A.120.082.
Bullying (.5 FTE) and tobacco prevention (.6 FTE) training and
support is provided to school staff with I-728 and Tobacco
Prevention grant funding. School board policy/procedures D49.01
6.4 3.7 -2.7 -42% state "in order to promote a safe, civil and supportive school, each
Utilization of EAP has increased. Risk of not being able to meet the
volume and potentially more grievance because there is no one
point of contact. By reducing the Leave unit by 1.0 FTE, the
remaining Leave Administrator will have to absorb the work. Impact
is increased risk of violation of FMLA, increased overpayments
when work is done without care, and increased number of
33 28 -5 -15% grievances.

limited key changes, hardware replacements/repair, etc. Reduced

services, limited ballast replacements, limited lighting, increased
heating deficiencies (no heat). Limited services; no tile replacement,
no carpet repair. Limited sports complex repair on Turf. reduced
services, boarding of windows, cracked windows will not be
replaced. No asphalt patching, no wood chip replenishment.
Additional roof leaks, more buckets in classrooms, mold, etc.
Limited downspouts, limited locker repair, no duct repairs/revisions.
Surplus goods will not be delivered or picked up. Asbestos removal
of tile and no support of tile will and pipefitter crafts. Limited fence
repair, reduced motor repair, reduced custodial equipment repairs.
Instr Serv 3 2.7 -0.3 -10% Limited ceiling tile replacement, sheetrock, doors, ramps, etc.
Not all the international schools and their stadd would not receive
coaching support in the form of professional development.
Principals and Karen Kodama would have to seek a personal
services contract for some PD and have school staff such as JSIS
Intl Education 0.5 0 -0.5 -100% provide PD to the other schools.
Ensure compliance and internal controls do not suffer. Expected
Legal 8.4 8.4 0 0% increase in work load due to issues coming out of reductions
Added work load to clerical staff and will redefine work to support
Literacy 2 1 -1 -50% functional areas
Mail Services 1 1 0 0%
Maintenance Services 90 36 -54 -60% Maintenance will be limited to emergency incidents only.
Native Am Education 0.7 0.7 0 0%
native American 1 1 0 0%
Decrease in customer service and slow down of internal control
implementation and monitoring; increased risk of compliance
Payroll 13 11 -2 -15% findings in certain areas
Policy & Government Relations 3 3 0 0%
 Risks eliminating function: Audit trail for fixed assets would be lost;
ethics violations, negative audit findings and negative publicity
would increase; materials cost and payment cycle times would be
increased. Loss of 15-20% hard dollar savings generated by
competitive purchases. If position is lost, consider the possibility of
Purchasing 5 4.3 -0.8 -15% funding with Cap. dollars. minor math error

If not completed, loss of district funding (P223H) and potential

violation of state and federal regulations. Activity continues with
reduction in supplies (non-staff budget); requires process
improvement with ADW, HR and accounting data systems in order
to reduce the manual data compilation (CRDC in particular).
Academic Data Warehouse would not have an acting Data Steward
or support by subject matter experts to continue to add content to
the ADW required to complete CBA implementation. Additional 3.0
FTE housed within DoTS in 11-12 through levy (Business
Intelligence Developers); recommendation: determine whether eSIS
Research, Eval and Assessment 8.1 6.2 -1.9 -23% business analyst positions can contribute to ADW development
Risk Management 0.9 0.9 0 0%
Loss of At Risk results in the loss of Intervention for high risk
students and incidents. Lack of data collection, (intelligence) ganag
members, gang activity, retaliations. Inability to recognize trends
and behaviors that occur during non-school hours. (weekends,
evenings, holidays) that impact school safety. Inability to process
Safety and Security 10 8 -2 -20% leads to avoid school violence.
Science 4 3.5 -0.5 -13%
Service Center 19.7 17.5 -2.3 -11% Safety/Security assumes responsibility for building access. more math! 19.7 minus 17.5 is 2.2
Compliance/instruction impact. Less staff to support instruction,
school leader education regarding special education issues and
SpED 14.3 11 -3.3 -23% compliance in buildings

The work of this position is data entry for immunizations no

Student health services
efficiencies are possible. The work could be moved to enrollment
but requires capacity there. Not doing the work may create a
reduction in our ability to respond meaningfully to a disease
outbreak, reduced ability to meet targets for FEL grants, and put us
out of compliance with the law requiring that students be immunized
to attend school. Each year as students move into the schools
families are asked key questions at enrollment this position notifies
the nurse at the school of the situation. It is our first step at case
finding. We would be at great risk if this was not done but it is
2.8 2.3 -0.5 -18% possible that a more automated activity could assist.

Interagency/Middle College/South Lake would need registrar

support. Other alt. schools use admin secretary to complete
required registrar duties; concerns about non-compliance for
adjudicated youth. Enrollment services can take on some of this
task. M. Tolley is working to restructure services so this change
would be part of that restructuring. McKenny vento non-compliance
Systemic Interventions 7 2.5 -4.5 -64% issues. BECCA Compulsory Attendance non-compliance issues.
Coordination of utility payments and scheduling of trash and recycle
pickups and service scheduling will be reduced or eliminated. Utility
usage will not be tracked by location. Schools will have to schedule
trash and recycling pickup and service. Popular Shared Savings
program will need to be revised. Long-term impact on general fund
Utilities 6.6 4.6 -2 -30% could be increased utilities cost.
Visual/perf Arts 8 7.7 -1.3 -14% slight workload increase to community partnerships position

Risk of eliminating these functions: mail delivery would be reduced

Warehouse
District-stated grand total
to one route, affecting receipts, payroll and other time-sensitive
materials such as test materials and student records; these would
be delayed to once every four days. Meal delivery to 9 schools
would be eliminated, as would timely small deliveries (UPS type).
Risks of eliminating functions: system-wide degradation, elimination
of customer service support to schools, departments and programs.
transfer of responsibility to users (including schools) would
negatively affect users' ability to perform their core responsibilities.
20 19 -1 -5% Increased safety violation risk due to lack of equipment training.
668.4 559.6 -108.9 -16%