11i Implement Daily Business Intelligence Chapter 10

Daily Business Intelligence:
Financials Setup
Chapter 10
Copyright © Oracle, 2009. All rights reserved.
Daily Business Intelligence: Financials Setup

Chapter 11 - Page 1

Chapter 11 - Page 2

Chapter 11 - Page 3
Objectives

Chapter 11 - Page 4
Agenda

Chapter 11 - Page 5
DBI for Financials Dashboards
DBI for Financials dashboards

Profit and Loss (by Line of Business): This dashboard provides executives with daily, pre-
close profit and loss information compared to prior periods and budgets. This dashboard
displays revenue, cost of goods sold, gross margin, expenses, and operating margin
information by line of business.
Profit and Loss by Manager: This dashboard includes the same information as the Profit and
Loss dashboard, but displays information by manager instead of by line of business.
Expense Management: This dashboard provides cost center managers with daily information
about operating expenses, by comparing current expenses to forecasted or budgeted expenses.
Managers can also view other expense information such as expenses per employee, travel and
entertainment (T&E) expenses, and top 10 spenders.
Payables Management: This dashboard enables managers to monitor and analyze payables
operational efficiency. Managers can view information by operating units, suppliers, or
supplier across all operating units.
Payables Status: This dashboard provides the latest status of payables such as open payables,
unpaid invoices, available discounts, and invoices on hold.
Access to the information on these dashboards is secured by using the standard Oracle
Applications function security.

Chapter 11 - Page 6
For more information about securing these dashboards, see “Securing Daily Business
Intelligence Data” in the Oracle Daily Business Intelligence Implementation Guide and
“Managing Oracle Applications Security” in the Oracle Applications System Administrator’s
Guide.

Chapter 11 - Page 7
Concepts - Dimensions
Dimension Concepts
There are three available dimensions:
• Financial Categories that capture financial information at the natural account level.
• Lines of Business that group cost centers by function.
• Product categories that define an item hierarchy.
Financial Dimension Hierarchy Manager (FDHM)
You must create and manage the Financial Category and Line of Business dimensions using
the graphical, drag-and-drop capabilities of the FDHM. This utility enables you to create
hierarchies that are used for reporting purposes by DBI for Financials. For example, to gather
the required revenue data you must define a hierarchy of value sets that include the appropriate
natural account segments.

Chapter 11 - Page 8
Concepts - Financial Category
Financial Category Dimension

This dimension is based on the natural account segment in your charts of accounts. The
Financial Category dimension enables you to group your natural accounts into Financial
Category Types for reporting in DBI for Financials. You must map your natural accounts into
Financial Category Types using the Financial Dimension Hierarchy Manager (FDHM).
For more information, see Define Financial Dimensions in “DBI for Financials” in the Oracle
Daily Business Intelligence Implementation Guide .

Chapter 11 - Page 9
Concepts – Line of Business
Line of Business
A line of business is a functional grouping of cost centers, such as General and Administrative,
Sales, Support, Manufacturing, and so on.
• You can create a line of business hierarchy based on either the cost center segment or the
balancing segment from the chart of accounts you defined in the source ledger group.
• Setting up this dimension is optional. However, if you do not set up this dimension,
some dashboards and reports, such as the Profit and Loss by Line of Business dashboard,
will not work. There are no pre-seeded values for this dimension. You must create the
hierarchy and value set based on your own organization's needs.
For more information, see “DBI for Financials” in the Oracle Daily Business Intelligence
Implementation Guide .

Chapter 11 - Page 10
Concepts - Product Category
Product Category
The product category (also known in some cases as the product catalog) is part of the item
dimension. This dimension defines the hierarchical part of the item relationship between items
and their catalog assignments, as set up, maintained, and published in Oracle Inventory or
Oracle Advanced Product Catalog.
For more information, see “Item Dimension Reporting” in the Oracle Daily Business
Intelligence Implementation Guide .

Concepts - Master Value Set
Master Value Set

You must assign a master value set to the Financial Category and Line of Business dimensions.
A master value set aggregates financial data from different charts of accounts for a given
financial dimension. You can either assign an existing value set or create a new value set to
serve as the master.
The value set selected as a master value set should represent how you want to do management
reporting. For example, in the Line of Business dimension you can select Total Company to be
your master value set, and then you would map from the local value sets. So, you can map
Product License - Hardware - PC - Online Sales in a local value set (see next slide) to Total
Company - Hardware Business - Consumer - License.

Concepts - Local Value Set
Local Value Set

Local value sets map to a master value set for a given financial dimension. The list of local
value sets depends on the source ledgers that you defined. If all of your source ledgers use the
same value set, then you will see only one value set. If each source ledger uses a unique values
set, then you will see one value set per source ledger.
In these value set examples, you could map local value Consumer - Software - Product License
to the master value License - Consumer - Software Business.

Profit and Loss and Expense Management Set Up Checklist –
Implementation Considerations
Implementation Considerations
Reconciliation
The DBI for Financials dashboards and reports display interim operational and financial
information. During an accounting period this information may not reconcile to General
Ledger information, primarily due to one of the following: 1) Manual or period-end journal
entry adjustments. 2) Differences between current and period-end exchange rates used to
convert transactions to the global reporting currency. 3) Cost center numbers re-used for
different purposes.
Reporting Currencies
The Profit and Loss and Expense Management dashboards support both primary and secondary
global reporting currencies. You must define all of the necessary currency conversion rates to
the two global currencies in General Ledger. For more information about setting up
currencies, see the Oracle Daily Business Intelligence Implementation Guide .
Provide Up-to-Date Data by Processing Transactions Daily
To provide current information you should frequently process and post transactional data in
your Oracle Receivables, Payables, and General Ledger applications.

Limit Hierarchies
A deeper or wider hierarchy means less aggregation and can potentially have a negative impact
on the performance of the dashboards.
• Size of the Financial Category and Line of Business hierarchies, as defined in the master
value set.
• Number of company-cost center managers in the HR supervisor hierarchy. The FII:
Manager Aggregation Level profile option controls the level at which you can report on
managers. Setting this option to five, for example, will limit the dashboard access to the
top five levels of managers in the company. We recommend that you set the profile such
that the total number of managers is less than a couple thousand.

Prerequisites
Profit and Loss and Expense Management - Prerequisites

To use the Profit and Loss dashboards and the Expense Management dashboard, ensure that
your system meets the following prerequisites:
Oracle Applications Release 11i – Ensure you have the following product implemented before
using the Profit and Loss and Expense Management dashboards.
• Oracle General Ledger
Implement the following products if you want to use the associated features in the Profit and
Loss and Expense Management dashboards.
• Oracle Payables – Implement Payables if you want to drill down to Payables invoices
from the Expense region and to perform associated drills in the Expense Management
dashboard.
• Oracle Receivables – Implement Receivables if you want to drill down to Receivables
invoices from reports and to the Revenue by Sales Channel report in the Profit and Loss
dashboard.
• Oracle Internet Expenses – Implement Internet Expenses if you want to access the Top
Ten Spenders region and associated drills in the Expense Management dashboard.

• Oracle Order Management – Implement Order Management if you want to drill down to
the Revenue by Sales Channel report in the Profit and Loss dashboard.
• Oracle Human Resources – Implement Human Resources if you want to access
information for the Expense per Head, T&E per Head, and Headcount KPIs; and for the
Expense per Head, and the Expense per Head Trend reports.
Set Up Daily Business Intelligence – Complete all DBI setup steps. See: “Daily Business
Intelligence: Setup” or the Oracle Daily Business Intelligence Implementation Guide for more
information.

Prerequisites
Profit and Loss and Expense Management - Prerequisites

To use the Profit and Loss dashboards and the Expense Management dashboard, ensure that
your system meets the following prerequisites:
Set Up Manager Reporting – Complete the Manager Reporting setup steps. These steps
enable the Manager parameter that is used in the Profit and Loss and Expense Management
dashboards. See: “Daily Business Intelligence: Manager Reporting Setup” or the Oracle Daily
Business Intelligence Implementation Guide for more information.
Item Dimension – Ensure that the item dimension is set up if you want to view the Revenue
by Product report. See: “Daily Business Intelligence: Item Dimension Setup” or the
implementation guide for more information.
Employee Headcount – Ensure that employee headcount is set up if you want to view
headcount information in the Expense per Head, T&E per Head, and Headcount key
performance indicators; and in the Expense per Head and Expense per Head Trend reports.
This step is optional. See: Oracle Human Resources documentation.

Profit and Loss and Expense Management Set Up Checklist – Setup
Steps
Profit and Loss and Expense Management – Setup Steps

This slide provides an overview of the steps required to set up the Profit and Loss and Expense
Management dashboards. These steps are described in detail in the following slides. For
complete details on this process, see the Oracle Daily Business Intelligence Implementation
Guide .

Profit and Loss and Expense Management Set Up Checklist – Setup
Steps
Profit and Loss and Expense Management – Setup Steps

This slide provides an overview of the steps required to setup the Profit and Loss and Expense
Management dashboards.These steps are described in detail in the following slides. For
complete details on this process, see the Oracle Daily Business Intelligence Implementation
Guide .

Profit and Loss and Expense Management - 1. Define Financial
Dimensions
Define Financial Dimensions

Use the Financial Dimensions dashboard to enable or disable the dimensions and provide the
master value sets that you want to use for financial reporting.
(N) Business Intelligence Administrator > Setup > DBI for Financials > Financial Dimensions
Setup > Financial Dimensions tab.
1. For each dimension, click Update. The Update Financial Dimensions dashboard appears.
2. Update the dimensions as follows:
• For the Financial Category dimension, enable the dimension by checking Enabled and
select a master value set.
• If you want to report by Line of Business, enable the Line of Business dimension by
checking Enabled and select a master value set.
• If you want to report by Product Category, ensure that the Product Category dimension is
enabled. You cannot select the master value set for product category from this window.
The master value set was enabled when you completed the Item Reporting setup, which
is an optional prerequisite for the Profit and Loss and Expense Management dashboards.

Practice 1

Practice - FII Setup Home Page and Tabs
Overview
The purpose of this practice is to give you an overview of the DBI for Financials setup process.
You will navigate to each of the tabbed regions initially displayed on the Home page and read
the text displayed on each page. Your instructor will demonstrate how each of these tabbed
regions are used. For now, simply explore the pages in sequence to get a general overview of
the flow between pages and the tasks you must perform during setup on each page. You will
review the following pages:
• Home
• Financial Dimensions
• Source Ledger Groups
• Dimension Mappings
Assumptions
• Use the Vision demo database for this practice.
• Use the login information provided by your instructor.
• Log on using WTUCKER as the user name and WELCOME as the password.
• Select the Navigator link and then the Business Intelligence Administrator
responsibility for this practice.
Tasks
Navigate to each of the tabbed regions from the Financial Intelligence page and read the
text displayed on each page.

Solution – FII Setup Home Page and Tabs
Navigate to each of the tabbed regions from the Financial Intelligence page and read the
text displayed on each page.
1. Log on using the WTUCKER user name and the WELCOME password.
2. Navigate to the Financial Intelligence page.
Navigator > Business Intelligence Administrator > Setup: Financial Intelligence, Financial
Dimensions Setup
2. Click on the Financial Dimensions tab. Read the text on the page.
3. Click on the Source Ledger Groups tab. Read the text on the page.

4. Click on the Dimension Mappings tab. Ensure the Mapping Rules subtab is selected. Read
the text on the page.

Practice 2

Practice - View Line of Business Dimension
Overview
In this practice you will view the Line of Business dimension used in the Daily Business
Intelligence for Financials dashboards.
Assumptions
• Login: wtucker/welcome
• Responsibility: Daily Financials Intelligence
• Date: 9-SEP-2004
• You must have access to an Oracle Application Vision database or comparable
training or test instance at your site on which to complete this practice.
Tasks
In this practice you will view the Line of Business dimension used in the Daily Business
Intelligence for Financials dashboards.

Solution –View Line of Business Dimension
Responsibility = Daily Financials Intelligence
1. (N) Intelligence Overviews > Profit and Loss
2. Scroll to the Revenue region and click the title to view the Revenue report.
3. The following is a representation of the Line of Business hierarchy you might see in this
window:
Commercial
Education
Government
Distributions
Support
Services
Partners
G&A
4. Select the Drill/Pivot icon that corresponds with Commercial

5. Drill/Pivot by Cost Center
6. The Revenue Summary window refreshes showing data for the Commercial Line of
Business
7. Notice that Cost Center 420 Sales East rolls into the Commercial Line of Business

Practice 3

Guided Demonstration - Understand Line of Business Dimension
Note that the Financial Data Hierarchy Manager, which is required for this practice or demo
requires specific technology components to work. If you have issues getting the FDHM to work,
please contact the support group, and reference the Daily Business Intelligence for Financials
Troubleshooting Guide on Oracle MetaLink (Note 273043.1).

Guided Demonstration - Understand Line of Business Dimension
Identify how Cost Center values map to the Line of Business Value Set.
Responsibility: Daily Business Intelligence Administrator

1. (N) Setup > Financial Intelligence > Financial Dimensions Setup
2. Select the Dimension Mappings tab and the Values and Hierarchies subtab
3. In the Values and Hierarchies window, click the Launch Hierarchy Manager icon that
corresponds with Line of Business
4. In the Financial Dimension Hierarchy Manager: Line of Business window, click the Find
button
5. Notice the Master Values that are associated with the Line of Business Value Set. You will
see that Value 420 is Commercial
6. Right mouse click on the Value 420, select View Attributes
Identify the Master Value Set associated with the Financial Dimension: Line of Business
8. Select the Financial Dimensions tab.
9. Select the Update icon that corresponds with Line of Business
10. Notice the Master Value Set field.
Lines of Business are cross-country and cross-legal entity functional groupings of
profit/cost centers, such as General and Administrative, Licenses, and Services, etc. The
dimension values are associated with the Balancing and/or Cost Center segment values
in a chart of accounts.
Identify the Line of Business Value Set defined in Oracle Applications

11. (N) Setup > Financials > Flexfields > Key > Segments
12. Query the Management Flexfield
Application: %Financials%
Flexfield Title: %Management%
13. Highlight the DBI Default Structure
14. Click the Segments button
15. In the Segments Summary window, notice the Line of Business Value Set.
16. With the row for Line of Business selected, click the Open button
17. In the Segments window, click the Flexfield Qualifiers button
18. Notice that the Line of Business Segment Qualifier has been enabled for the Line of
Business Value Set. This attribute is used to identify the segment containing line of
business definitions
Identify the Values for the Line of Business Segment

19. Switch to the General Ledger, Vision Operations (USA) responsibility.
20. (N) Setup > Financials > Flexfields > Key > Values
21. In the Find Key Flexfield Segment window, enter the following:
Application: Financials Intelligence
Title: Management Flexfield

Structure: Management Flexfield
Segment: Line of Business
22. Click the Find button
23. Notice the Values that represent the Line of Business segment
24. You will see Value 420 which represents the Commercial Line of Business

Practice 4

Practice - View Financial Categories Dimension
Overview
In this practice you will identify the financial categories used by Daily Business Intelligence for
Financials.
Assumptions
• Login: wtucker/welcome
• Responsibility: Daily Financials Intelligence
• Date: 9-SEP-2004
Tasks
Navigate to the Expense Management dashboard and view the financial categories available.

Solution – View Financial Categories Dimension
Responsibility = Daily Financials Intelligence
1. (N) Intelligence Overviews > Expense Management
2. Scroll down to the Expenses by Category region.
3. Click on the title of the region to view the Expenses by Category report.
4. The following is a representation of the Category hierarchy you might see in this region:
Employee Related Expense

Benefits
Commission/Bonus
Salaries
Travel and Entertainment
Other Operating Expense
Computers, Voice and Data
Contractor Fees
Documentation and Media
Facilities
Marketing Communications
Miscellaneous
Professional and Recruiting Fees
Shipping


Practice 5

Guided Demonstration - Understand Financial Categories Dimension
Note that the Financial Data Hierarchy Manager, which is required for this practice or demo
requires specific technology components to work. If you have issues getting the FDHM to work,
please contact the support group, and reference the Daily Business Intelligence for Financials
Troubleshooting Guide on Oracle MetaLink (Note 273043.1).

Guided Demonstration - Understand Financial Categories Dimension
Assign Financial Categories to Hierarchy
Responsibility = Daily Business Intelligence Administrator

1. (N) Setup > Financial Intelligence > Financial Dimensions Setup.
2. Select the Dimension Mappings tab, Values and Hierarchies subtab.
3. Select the Launch Hierarchy Manager icon for the Financial Category dimension.
4. Financial Dimension Hierarchy Manager: Financial Category window appears.
5. In the Local Value Sets region, expand the Financial Category branch
6. Select Operations Account (by clicking on this value set)
7. In the Chart of Accounts applied region, notice that the Chart of Accounts Applied is
Operations Accounting Flex.
9. In the Master Values region, highlight Employee Related Expense
10. Drag Employee Related Expense to the open section (panel) on the right side
11. Expand the Employee Related Expense branch
12. Notice that the same values:
 Benefits
 Commission/Bonus
 Salaries and Travel and Entertainment
roll up to the Employee Related Expense category.
13. Expand the Benefits branch
14. Notice the Natural Account values that when entered on Transactional Records (such as
Invoices, Journal Entries, etc) form the Values created for the Financial Category
Dimension
15. Right mouse click on the Benefits branch, select View Attributes
16. Notice that the Financial Category Type is set to Operating Expense
17. For the Financial Category dimension only, assign the following financial category types to
the hierarchy:
 Revenue
 Cost of Goods Sold
 Operating Expenses
 Travel and Entertainment
 Product Expenses (used by Engineering Intelligence only)
Identify the Master Value Set associated with the Financial Dimension: Financial
Category
19. Select the Financial Dimensions tab.
20. Select the Update icon that corresponds with Financial Category.
21. Notice the Master Value Set field.

Specifying a master value set allows you to roll up financial data from multiple ledgers
with different charts of accounts. For example, you may have a master value set that
contains US GAAP natural account values, which you use for consolidation purposes.
You can then map your local country specific natural accounts to their corresponding
master values. If you have a single chart of accounts across all ledgers, then specify the
natural account value set as the master.
Identify the Financial Category Value Set defined in Oracle Applications

22. Switch to the General Ledger, Vision Operations (USA) responsibility
23. (N) Setup > Financials > Flexfields > Key > Segments
24. Query the Management Flexfield
Application: %Financials%
Flexfield Title: %Management%
25. Press Ctrl + F11 to execute the Query
26. Highlight the DBI Default Structure
27. Click the Segments button
28. Notice the Financial Category Value Set.
29. With the Line for Financial Category selected, click the Open button
30. In the Segments window, click the Flexfield Qualifiers button
31. Notice that the Financial Category Sets Segment Qualifier has been enabled for the
Financial Category Value Set. This attribute is used to identify the segment containing
financial category set definitions used by Daily Financials Intelligence.
Identify the Values for the Financial Categories Segment

32. (N) Setup > Financials > Flexfields > Key > Values
33. In the Find Key Flexfield Segment window, enter the following:
Application: Financials Intelligence
Title: Management Flexfield
Structure: Management Flexfield
Segment: Financial Categories
35. Notice the Values that represent the Financial Categories segment
36. Select the Employee Related Expense value
37. Click the Define Child Ranges button
38. Notice the following values that roll up to form Employee Related Expense:
 Benefits
 Commission/Bonus
 Salaries
 Travel and Entertainment

Set Up Profit & Loss and Expense Management - 2. Define Source
Ledger Groups
2. Source Ledger Group

A source ledger group is a group of ledgers (set of books), across which you report and analyze
financial information. This defines the scope for extracting financial information used to
provide a consolidated view of revenue, costs, and expenses across the enterprise.
When setting up a source ledger group, you can include the entire ledger or specific balancing
segment values within the ledger. We recommend including all balancing segments for
operational ledgers. However, for consolidation or adjustment ledgers only specific
balancing segments or journals should be included to avoid double counting. This is
explained more in 2a. Assigning Ledgers to Source Ledger Groups.
Defining a Source Ledger Group
Setup > Source Ledger Groups tab.
1. Click the DBI for Financials Group link.
2. View the contents of the group by searching using a criteria in the search field. The
example above shows the search by Chart of Accounts.
3. Define the source ledger group.

• Click the Update button at the top of the dashboard to change the name and description of
the group.
• Click the Add Ledger Assignment button to add or modify ledgers in the source ledger
group. See: 2a. Assigning Ledgers to Source Ledger Groups.
• For each ledger, you can choose to update the journal inclusion rules. See: 2a. Assigning
Ledgers to Source Ledger Groups.

Practice 6

Practice - Source Ledger Group
Overview
The purpose of this practice is to determine if all of the journals for a source ledger group are
included in the data displayed by DBI for Financials. If any journals are not included in the data,
then you must identify at least one journal source and category combination that is not included.
Assumptions
• Login: XX Executive/Oracle
• Responsibility: Daily Business Intelligence Administrator
• To complete this practice you must have completed the Create a New User
practice.
Tasks
Determine if all journals are included for all ledgers in the Financials Intelligence source
ledger group. If any ledger does not have all journals included, then review the journal
source and category for that ledger.

Solution – Source Ledger Group
Determine if all journals are included for all ledgers in the Financials Intelligence source
ledger group. If any ledger does not have all journals included, then review the journal
source and category for that ledger.
1. (N) Setup Financials Intelligence > Financials Dimensions Setup > (t) Source Ledger
Groups
2. Click on the Financials Intelligence Group link under the Source Ledger Group heading.
3. In the Search field under the Ledger Assignments heading, select Chart of Accounts from
the list of values, and then click Go.

4. Click on the icon in the Update Inclusion Rules column for any ledger. Determine if the
Include All Journals check box is selected.

Set Up Profit & Loss and Expense Management - 2a. Add Ledgers to
Source Ledger Groups
2a. Assigning Ledgers to Source Ledger Groups

When you assign ledgers to the source ledger group, ensure that you assign all of your
operational ledgers and all of the ledgers that you use to consolidate your accounting
information. This ensures that the information displayed in the Profit and Loss and Expense
Management dashboards will be consistent with your General Ledger information.
Note: Plan your ledger assignments carefully. If you change your ledger assignments, then
you must re-run the initial request set for the affected dashboards.
Add Ledgers to Source Ledger Groups
1. Click the DBI for Financials Group link.
2. View the contents of the group by searching using a criteria in the search field. The
example above shows the search by Chart of Accounts.
3. Click the Add Ledger Assignment button to add or modify ledgers in the source ledger
group.
4. In the Ledger field, select a ledger.

• If you want to report on a specific balancing segment in the ledger, in the Balancing
Segment Value field select one or more balancing segments. To include all balancing
segments, leave the Balancing Segment Value field blank.
• If you want to control the journals that provide information for your reports, define
journal inclusion rules by defining the journal source and journal category.
Define Journal Inclusion Rules
Journal inclusion rules are only useful when you want to include consolidation adjustment
journals from a consolidation ledger for reporting. For example, you can select a
Consolidation source with the Adjustments category, and then add the Consolidation
source with the Eliminations category.
By default, journal inclusions rules are enabled and included.
To select the appropriate journals you should be consistent in assigning a journal source and
journal category combination to your manual adjustment and consolidation journals.
If your inclusion rules only include these two source and category combinations, a journal with
a "Consolidation" journal source and an "HQ Adjustment" journal category would not be
included in DBI for Financials dashboards and reports.
You can update existing inclusion rules; however, you cannot update the balancing segment
assigned to a ledger. If you update the journal inclusion rules, re-run the initial request sets
for affected dashboards.
Click the DBI for Financials Group link.
View the contents of the group by searching using a criteria in the search field. The example
above shows the search by Chart of Accounts.
Click Update Inclusion Rules.
To include specific journals, choose a Journal Sources and Category.
Click Apply to save your work.

Set Up Profit & Loss and Expense Management - 2b. Define
Dimension Mapping Rules
2b. Define Dimension Mapping Rules

The charts of accounts assigned to dimensions are determined when you assign ledgers to the
DBI for Financials source ledger group. The Assignment Type column displays the type of
segment used in the assignment; a single segment or a code combination range.
The Financial Category dimension is always mapped to the natural account segment of the
chart of accounts. For that reason you cannot update the mapping to this dimension. This
is always a single segment.
The Line of Business dimension is mapped to either a balancing segment or a cost center
segment. This is always a single segment dimension.
The Product Category dimension is mapped to either a single or multi-segment category set.
Defining dimension mapping rules:
Setup > Dimension Mappings tab > Mapping Rules subtab.
1. Click the Update icon to define dimension mapping rules.
2. For the Line of Business dimension, choose either a balancing or a cost center segment.
3. For the Product Category, do the following

• If the Product Category is a single segment category set, and choose the segment that you
want to use for product reporting (as shown in the following figure).
• If the Product Category is a multi-value segment, the segment defaults to Code
Combination Ranges.

Set Up Profit & Loss and Expense Management – 3. Define and
Manage Values and Hierarchies
3. Using the Financial Hierarchy Dimension Manager

The Financial Dimension Hierarchy Manager (FDHM) enables you to map local value sets to
the master value set that you defined when you set up your Financial Dimensions. This
mapping determines how data is aggregated and displayed in the Profit and Loss and
Expense Management dashboards and reports. For Financial Categories, you must also
assign Financial Category Types.
Setup > Dimension Mappings tab > Values and Hierarchies subtab.
1. Click Launch Hierarchy Manager.
Note: To manage Product Category values, see Item Reporting.
2. Define the top node for the hierarchy by right clicking on an item in the master value set,
then select Top Node.
3. Manage the relationships between the master and local value sets by dragging and dropping
segment values from the local value set hierarchy to the master value set hierarchy.
• If you move a parent value in the hierarchy, the parent’s child values move with it.
• If there is no local value set, you can maintain the dimension hierarchy within the master
value set.

• If you have local value sets, the dimension hierarchy crosses the master and all local
values sets. You cannot move values between local value sets, you can only assign local
values as detail values to a master value set.
• You can edit the value descriptions directly in the window.

Set Up Profit and Loss and Expense Management – Final Steps
Set Up Profit and Loss and Expense Management – Final Steps

4. Upload Budgets and Forecasts
DBI for Financials provides an open interface for customers to load budgets and forecasts for
reporting. The information uploaded is used in the Profit and Loss and Expense Management
dashboards for comparing budgets and forecasts to actual values. Customers must extract and
upload this information from their own budgetary application either through custom scripts or
the Oracle Applications Desktop Integrator interface.
5. Set Up Profile Options
Set the FII: Cumulative Revenue Budget/Forecast Line Display option to YES. This profile
option enables you to display cumulative revenue to-date and the cumulative budget/forecast
line on the Profit and Loss dashboards.
Set the FII: DBI Payables Expenses Implementation option to YES. This profile option enables
you to display payables-related information in the Expense Management and other expense
related dashboards.
6. Complete Post-Setup Steps
After you complete the setup steps for the Profit and Loss and Expense Management
dashboards, be sure to complete the post-setup steps for Daily Business Intelligence. See:
Daily Business Intelligence Setup or the Oracle Daily Business Intelligence Implementation
Guide for more information.

Payables Set Up Checklist – Implementation Considerations
Payables - Implementation Considerations

Reporting Currencies
The Payables Management and Payables Status dashboards convert transactional currencies to
functional currencies. For example, this occurs because the discount available and discount
remaining amounts (AP_PAYMENTS_SCHEDULES_ALL) and discount taken amount
(AP_INVOICE_PAYMENT_ALL) are only stored in the transaction currency. For this reason,
exchange rates must be maintained between all transactional and functional currencies. If all
operating units use the same functional currency, then the Payables dashboards can display the
dashboards in that functional currency.

Payables Set Up Checklist – Prerequisites
Payables - Prerequisites
1. Oracle Applications Release 11i – Ensure you have the following product implemented
before using the Payables Management and the Payables Status dashboards.
• Oracle Payables
2. Set Up Daily Business Intelligence – Complete all DBI setup steps. See: “Daily Business
Intelligence: Setup” or the Oracle Daily Business Intelligence Implementation Guide for
more information.

Payables Set Up Checklist – Setup Steps
Payables – Setup Steps

1. Secure Payables Data
Payables security uses the MO: Security Profile option to secure data by operating unit. In
a shared service environment, you can also set up access to multiple operating units. See
“Set Up the MO:Security Profile” in the Oracle Daily Business Intelligence
Implementation Guide .
2. Set the Payables Operations Implementation Profile Option
Set the FII: DBI Payables Operations Implementation option to YES. This profile option
enables you to display payables-related information in the Payables Management or the
Payables Status dashboards. This option identifies transactions that will be included in
initial data loads or when you refresh tables and summaries with incremental data.
3. Post Setup Steps
Once you complete the setup steps for the Payables dashboards, be sure to complete the
post setup steps for Daily Business Intelligence. For more information, see Daily Business
Intelligence Setup or the Oracle Daily Business Intelligence Implementation Guide .

Reconciliation
Reconciliation: Identify Reconciling Reports and Validate Setup

Accounting and finance organizations typically use tools such as Oracle Financial Analyzer
(OFA), Oracle Financial Statement Generator (FSG), and Oracle Discoverer workbooks, as
well as third-part tools, to generate financial reports required by management or by law.
After the initial implementation of DBI for Financials, amounts displayed on DBI for
Financials dashboards, reports, and graphs may differ from the amounts that appear on reports
generated using these tools. Two sources may cause these differences:
• DBI for Financials setup
• The underlying actual data.
You should first check your setup:
• Is a company cost center organization missing?
If you generated a new company cost center in your Oracle General Ledger value
set, a corresponding company cost center organization must be created in
HR. If this is not created, the data associated with that specific company cost
center is not collected. You can create a company cost center organization
either manually or by using the “Synchronize GL company cost centers with
HR” program. For more information, see the Oracle Daily Business
Intelligence Implementation Guide for more information on the “Synchronize

GL company cost centers with HR” program and on setting up the manager
hierarchy.
• Is a company cost center organization not assigned to manager?
The first step in making changes to company cost centers is to ensure that a
company cost center has a corresponding company cost center organization.
The second step is to assign a specific manager to the company cost center
organization. If a manager is not assigned, then the data associated with that
specific company cost center is not included in reports.
• Is the Financial Category Type properly assigned to the parent nodes in the
Financial Category hierarchy?
Unassigned Revenue, Expense, and COGS natural accounts can cause under-
reporting of the actual values. To verify the mapping, query your Financial
Category master value set in the Financial Dimension Hierarchy Manager
(FDHM). Ensure that the proper Financial Category Type is assigned to the
top node of the revenue branch of the hierarchy. This also applies to
Expense, COGS, and T&E. For more information, see the Oracle Daily
Business Intelligence Implementation Guide for more details on the FDHM
and assigning Financial Category Types.
• If your financial information by line of business (LOB) does not reconcile with
data in existing reports, then check that you properly mapped the appropriate cost
center or company values in the LOB hierarchy.
Discrepancies can also occur if you have not mapped all of your Revenue, Expense,
and COGS natural accounts into the Financial Category Dimension. To validate
this:
1. Load your Financial Category Dimension into FDHM,
2. Verify that all local value sets for natural account are identified and loaded.
3. Verify that all of the Revenue, Expense, and COGS-related local values in
each value set are mapped appropriately to the master value set.
For more information, see the Oracle Daily Business Intelligence Implementation
Guide for more details on FDHM, local value sets, and value set mapping.
Detailed diagnostic information is available by viewing the output logs of concurrent
programs in the request sets for Profit and Loss dashboard and Expense
Management dashboard. Typically, when any of the above situations exist, the
impacted concurrent program issues an error or warning.

Reconciliation
Reconciliation: Validate Data

After checking your setup, validate the underlying data. Initially, you should focus on
comparing one measure, such as Revenue or Expenses, during one time period against
existing reporting tool.
First, reconcile the DBI for Financials GL Activities Base Summary
(FII_GL_JE_SUMMARY_B) against existing financial reports in descending order of
granularity:
• Set of books
• Company
• Company, Cost Center
• Company, Cost Center, and Natural Account
After you reconcile the base summary with existing reports, reconcile reports and dashboards
at the following levels.
• Manager
• Line of Business
To reconcile these:
1. Extract a list of cost centers and their balances to a spreadsheet from your existing
reporting tool.

2. Add up the amounts for a list of cost centers for a specific manager or line of business.
3. Compare the results to the reports in DBI for Financials.
Because new cost centers and managers are constantly being added, we recommend that you
automate the entire reconciliation process using custom scripts. This helps maintain the
ongoing integrity of the information.

Common Problems
Common Problems Discovered During Reconciliation

Common errors encountered during reconciliation are:
• Incorrect company cost center organization to manager assignments.
• Not all natural accounts (revenue, COGS, expenses) across all source ledger groups are
assigned to a financial category.
• DBI for Financials and your existing financial reporting tool use different currency rates.
• Consolidation books are not included in the source ledger groups
• All consolidation adjustment journals within consolidating books are not included
• Recycled cost centers or company values are used. For example, disabling a cost center
“C486-Database License Sales” and later re-using it as “C486 – Applications Support.”
The DBI for Financials dashboards assume that cost center or balancing segment values
carry the same meaning for all time periods.

Summary


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Daily Business Intelligence:

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Daily Business Intelligence: Financials Setup

Daily Business Intelligence: Financials Setup

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Daily Business Intelligence: Financials Setup

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Daily Business Intelligence: Financials Setup

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Daily Business Intelligence: Financials Setup

DBI for Financials dashboards

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Daily Business Intelligence: Financials Setup

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Daily Business Intelligence: Financials Setup

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Daily Business Intelligence: Financials Setup

Financial Category Dimension

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Daily Business Intelligence: Financials Setup

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Daily Business Intelligence: Financials Setup

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Daily Business Intelligence: Financials Setup

Master Value Set

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Daily Business Intelligence: Financials Setup

Local Value Set

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Daily Business Intelligence: Financials Setup

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Daily Business Intelligence: Financials Setup

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Daily Business Intelligence: Financials Setup

Profit and Loss and Expense Management - Prerequisites

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Daily Business Intelligence: Financials Setup

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Daily Business Intelligence: Financials Setup

Profit and Loss and Expense Management - Prerequisites

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Daily Business Intelligence: Financials Setup

Profit and Loss and Expense Management – Setup Steps

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Daily Business Intelligence: Financials Setup

Profit and Loss and Expense Management – Setup Steps

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Daily Business Intelligence: Financials Setup

Define Financial Dimensions

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Daily Business Intelligence: Financials Setup

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Daily Business Intelligence: Financials Setup

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Daily Business Intelligence: Financials Setup

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Daily Business Intelligence: Financials Setup

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Daily Business Intelligence: Financials Setup

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Daily Business Intelligence: Financials Setup

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