(E) PRESIDING OFFICER. The Regional Vice Chairman, or his or her designee,
shall be the presiding officer(s) for each nominating convention held within his
or her region. A presiding officer designee must be a member of the state
central committee. For a nominating convention for districts crossing into two
or more regions, the state Chairman shall designate the Regional Vice Chairman
who shall preside.
(F) SECRETARY AND RECORDS. The state Secretary shall designate an official
recording Secretary for each nominating convention. If the state Secretary fails
to designate an official recording Secretary, or if the Secretary’s designee fails
to perform the responsibilities set forth herein, the presiding officer may
designate an alternate recording Secretary. Complete and detailed minutes of
each convention shall be kept and immediately transmitted to the state
Secretary and Chairman following the conclusion of the nominating convention
and shall be deemed official upon certification of authenticity and accuracy by
the state Secretary.
(I) QUORUM. The Board of Directors shall determine the minimum quorum
requirement for each nominating convention. In all nominating conventions,
once quorum is attained, it shall remain in effect throughout the convention
until a nominee is elected or the convention adjourns by majority vote.
(J) NOTICES. The state Secretary shall issue the call to convention to all
eligible participants for each nominating convention within 20 days following
the Secretary’s publishing of the list of eligible nominating convention
participants. The notice will include the name of the presiding officer, the time
and place of the convention, the districts for which nominations will be made.
Notice may be waived and physical presence at a nominating convention shall
constitute waiver. The unintentional failure of the Secretary to provide
adequate notice to some individuals shall not invalidate a nominating
convention where it can be shown that most eligible participants received
notice from the Secretary or received notice by other means.
Within 10 days after the close of filing, the state Secretary shall send an
additional notice to all individuals qualified to participate in each nominating
convention containing the names of all Republicans who successfully filed for
the corresponding office.
(K) The nominating convention for a district may be cancelled in the following
cases: