Corporate / Programme

Project Corporate advice

mandate and decisions

Initiation Project authorization PROCESS MODEL Project Board Closure

notification notification request for advice notification

Starting Up
ACTIVITY
Authorize initiation
ACTIVITY
Authorize the project
Directing a Project
APPROVE
a Project ACTIVITY
Direction

Direction
ACTIVITY ACTIVITY - End Project Report
Authorize a Stage or Exception Plan Give ad hoc direction Authorize project closure - (Updated) Business
Case
- (if updated) Benefits
Review Plan
Exception End Project
ACTIVITY Plan - Lessons Report
Report
Appoint the Executive
and the Project Manager
Benefits Benefits
Project Brief Review Plan Highlight
Authority to Stage Exception Plan Project Board Premature Review Plan
PID authorization request Report advice close
initiate a project
PID
Exception Plan Exception New issue
ACTIVITY Lessons Log approved Report (raise)
Capture previous Stage Plan Stage Plan
(next stage) Business
lessons (Initiation) Case
Benefits Issue Report
Review Plan End Stage Report Lessons
(current stage) Highlight
Report Report
Exception
ACTIVITY Request to Request to PID raised Exception
Design and appoint initiate a project deliver a project Report
Closure
the project management Request to approve Request for recommendation
team Exception Plan advice

Request to approve
Initiating a Project next Stage Plan UPDATED
CREATED
ACTIVITIES
- PID
- Config Item Records
Closing a Project - Follow-on action
ACTIVITY recommendations
Management

Management
Prepare the outline Prepare the Risk Management Strategy
Prepare the Configuration Management Strategy
Managing a Stage Boundary - Risk Register
- Issue Register
ACTIVITIES - Lessons Report
Business Case Prepare planned closure
Prepare the Quality Management Strategy - Quality Register
ACTIVITIES Prepare premature closure
- Project Plan UPDATED
Prepare the Communication Management Strategy Plan the next stage - Business Case Hand over products - PID
Set up the project controls Update the Project Plan
CREATED - Benefits Review Plan Evaluate the project - Project Plan
Create the Project Plan Update the Business Case
ACTIVITY - Daily Log Recommend project closure - Issue Register
- Lessons Log Refine the Business Case Report stage end
Select the project - Config Item Records
approach and assemble - (Outline) Business Case Assemble the Project Initiation Documentation Produce an Exception Plan CREATED - Benefits Review Plan
the Project Brief - Project Product Description - Stage Plan
- Project Brief - Product Descriptions
CREATED (included in assembled PID) (next stage)
CLOSED
- Risk Management Strategy - End Stage Report
(current stage) - Risk Register
- Configuration Management Strategy
- Lessons Report - Issue Register
ACTIVITY - Quality Management Strategy Stage boundary Stage boundary
approaching approaching - Exception Plan - Quality Register
Plan the initiation - Communication Management Strategy
stage - Daily Log
- Project Plan Project end
- Lessons Log
- (Detailed) Business Case approaching
CREATED
- Risk Register
- Configuration Item Records ACTIVITIES Controlling a Stage ACTIVITIES
- Issue Register
Authorize a Work package Capture and examine issues and risks
- Quality Register
Review Work Package status ACTIVITIES Escalate issues and risks
- Benefits Review Plan
Receive completed Work Packages Review the stage status Take corrective action
Report highlights

CREATED UPDATED UPDATED

UPDATED - Work Packages - Stage Plan - Issue Register
- Quality Register Authority to deliver Completed New risk
- Highlight Report (current stage) - Quality Register (raise)
Legend - Config Item Records
a Work Package (current period)
- Issue Report
- Config Item Records - Work Package
- Lessons log
Work Package
- Team Plans - Risk Register New issue
Delivery

Delivery
- Exception Report - Issue Report
These are management products that are created - Work Package (raise)
- Daily Log
or updated by a process’s activities. CREATED
- Team Plan
- Checkpoint Reports
This is an event or decision which triggers another ACTIVITY ACTIVITY ACTIVITY
process or is used to notify corporate or Accept a Work Package Execute a Work Package Deliver a Work Package
APPROVE
INCE2 PRO
programme management.
- Work Package
PR CE Managing Product Delivery
©C
op
yri
SS

gh
t

2009
MAP

EDITION
PRIN

ILX
Gro
up Are you achieving the best return from your ILX Group - Leaders in eLearning,
plc
200 investment in PRINCE2? Blended & Classroom PRINCE2
CE

2 9
PR Blended PRINCE2 training solutions Training & Consultancy Solutions
OCESS MA
P www.PRINCE2forReal.com
www.PRINCE2.com

Version: 080609
To order further copies of this process model,
© ILX Group plc. Published by ILX Group plc 2003. Updated 2005/2009. Designed by C. Caulkin & G. Davies
Based on OGC PRINCE2® material. Reproduced under licence from OGC. PRINCE2® is a Registered Trade Mark of the Office of Government Commerce in the United Kingdom and other countries.The Swirl logo™ is a Trade Mark of the Office of Government Commerce.
or to contact a Training Specialist, call +44 (0) 1270 611600
 REFERENCE MATRIX - PRINCE2 PRODUCTS
Included defined management products Included defined management products

s
ption
PROCESS MODEL

ategy
escri

tegy
ture

re
ID)
team

tructu
riod)

nt Str
role d
stage

n
tions

od)

tion (P
struc

t Stra
e)

riptio

y
t stag

us pe
n

t peri
m ent

g
am s
catio

enda

gem e

Strate
n

gy
tions

em en
(next

t team
t team

c
riptio
n

menta

ted)
s
iled)

d)
2009

rds

Strate
r

riptio

le de
nage

urren

e)
nage

urren

revio

)
ent te
etaile
ates

notifi

stage
d)

om m

eport

scrip

M ana
(outlin
Reco

(upda
Plan

CE2
Desc

anag

ge)
unt
tions

(deta

s
pdate

em en
em en

em en

ption
des c

Docu
ger ro
ct Ma

tion)
ort (p
estim

ct ma

Plan

(s)

ort (c

CE2
port (c

m ent
utive

ct(s)
Acco

se (d

agem

xt sta
sure

n rec

ons R

le de

ns
ption

ch

f PRIN

rrent
ion
port
ord

w
eport

ols
)

tion M
n Item

ation
duc t
EDITION

cord(s

ase (u

Case
Case

Case

Case

riptio
escri

escri
rt

pproa

)
anag
anag

Revie

anag

ia

f PRIN
e role

age(s
ndate
efinit
eview

rt
t Rep
t Rep
Proje

iation

produ
Repo

a
Exec

je

ct clo

eport

tr

nage
e rec

n (Init
work

giste

a
ct Re

actio
Plan

ro

n (ne
Repo

escri

tatus

lan

n (cu
e Re

n
ter

n
Les s
ro

C
ro
R

munic

ter

)
o

o
rt
og

desc

Plan(s
l

figura
ef
o

ject m
ject m
ject M

ject m

lity M
p

itiona

ject C
Regis

iness
iness

ject P

iness
iness
iness

ject P
val re

ject a
ject d
ess C

Repo
t

cutiv

n
oring
gurati

Pack
hligh
hligh

efits

k Ma

ct ma
Regis
kpoin

ons R

ct Init
ptanc

proje

ty Re
fits R

duct

ct Bri

duct
ons L

ring o
inted
inted
inted

uct D
ional

Proje
Stag
ption
ption

uct S
w-on

e Pla

e Pla
e Pla
e Pla
ialist
Log

light

ious

- Com

- Role
- Qua
- Con
- Ben
- Add
- Bus
- Bus
- Exe

- Bus
- Bus
- Bus
- Pro

- Pro
- Pro
- Pro
- Pro
- Pro
- Pro

- Pro
- Pro
- Pro

- Pro
Appro

- Hig
- Hig

- Tail
- Ris
Busin

Team
Issue
Issue
Appo
Appo
Appo

Bene

Chec
Confi

Quali

Proje

Proje

Proje

Work
Addit

Spec
Acce

Daily

Exce
Exce
Draft

Follo

Less
Less

Prod

Prod
End

High

Prev

Stag

Stag
Stag
Stag
Tailo
Risk
End
Appoint the Executive and the Project Manager - - O - O - - - - - C - - - - - - - - - - - - - - - - - - - - - - C - - - - C - - - - - - - - - - - - - - - I - - - - - - - - - - LEGEND
Capture previous lessons - - - - - - - - - - - - - - - - - C - - I - - - - - - - - - - - - - - - - - - - - - - - AS = ASSEMBLE

STARTING UP
- - - - - - - - - - - - - - - - - - - - -

A PROJECT
Design and appoint the project management team - - - O - - - - - - U - - - - - - - - - - - I - - - - - - - - - - I - - C C I - - - - - - - - - - - - - - - - - - - - - - - - - - AP = APPROVE
C = CREATE
Prepare the outline Business Case - - - - - - - - - - U - - - - - - - - - - - I - - - - - - - - - C - - - - - - C - - - - - - - - - - - - - - - - - - - - - - - - -
CL = CLOSE
Select the project approach and assemble the Project Brief - - - - - - - - - - U - - - - - - - - - - - I - - - - - - A C - I I C - I I I I - - - - - - - - - - - - - - - - - - - - - - - - -
I = INPUT
Plan the initiation stage - - - - - - - - - - IU - - - - - - - - - - - I - - - - - - I - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - C - - - -
O = OUTPUT
Authorize initiation - - - - - - - - - - - - - - - - - - - - - - - - - - - - - I AP - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - I AP - - - - OB = OBTAIN

A PROJECT
DIRECTING
Authorize the project - - - - - - I AP - - - - - - - - - - - - - - - I - - - - - - - - - - - - - - - - - I AP - - - - - - - - - - - - - - - - - - - - - - - - P = PREPARE
Authorize a Stage or Exception Plan - - - - - - I AP - - - - - - I AP - I I AP - - - - - - I AP - - - - - - - - - - - - - - - - I AP - - - - - - - - - - - - - - - - - - - - I AP - - - R = RAISE
Give ad hoc direction - - - - - - - - - - - - - - I - - I - - - I - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - U = UPDATE

Authorize project closure - - - - - - I AP AP - - - - I AP - - - I AP - - - - - - I AP - - - - - - - - - - - - - - - - - - - - I - - - - - - - - - - - - - - - - - - - -

Prepare the Risk Management Strategy - - - - - - - - - - I - - - - - - - - - - - I - - - - - - I - - - - - - - - - - - - - - - - - - - - - C - - - C - - - - - - - - -
Prepare the Configuration Management Strategy - - - - - - - - - C I - - - - - - - - - C - I - - - - - - I - - - - - - - - - - - - - - - C - - U - - - U - - I - - - - - - - - -
Prepare the Quality Management Strategy - - - - - - - - - - - - - - - - - - - - I - I - C - - - - I - - - - - - - - - I - - - - - - - - - - C - - - - I - - - - - - - - -

A PROJECT
INITIATING
Prepare the Communication Management Strategy - - - - - - - - - - - - - - - - - - - - I - I - - - - - - I - - - - - - - - - - - - - - - I C - - - I I - - - I - - - - - - - - -
Set up the project controls - - - - - - - - - - - - - - - - - - - - I - I - - - - - - I - - - - - - - - - - - - - - - I I C U I I I U - - I - - - - - - - - -
Create the Project Plan - - - - - - - - - U - - - - - - - - - - I - I - - - - - - I - - - - I - - - - I - - - - - I I I U C I I U - - I - - - - - - - - -
Refine the Business Case - - - - - - C - - - - - - - - - - - - - - - - - - - - - - I - C I - - - - - - - - - - - - - - - - I - - - - - I - - - - - - - - -
Assemble the Project Initiation Documentation - - - - - - - - - - - - - - - - - - - - - - - - - - - - - I - - - - I I - - - - AS - - I - I I I I I I I I I - - - - - - - - - - -
Authorize a Work package - - - - - - - - - U - - - - - - - - - - U - - - U - - - - - - - - - - - - - - - I - - - - I - I - - I - - - - U - I I U - - - I C

PROCESSES
Review Work Package status - - - - - - - - I U - - - - - - - - - - U - - - I - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - IU - IU - - - - - I IU

CONTROLLING
Receive completed Work Packages - - - - - - - - - IU - - - - - - - - - - - - - - I - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - IU - - - - - - -

A STAGE
Review the stage status - - - - - - - - I - - - - - - - - - - - IU U U - I - - - I - - - - - - - - - - - I I I - - - - - - I - - - - - IU - IU - - - - - - -
Report highlights - - - - - - - - I - I - - - - - - - C I I - I - I - - - I - - - - - - - - - - - I - - - - - I - - - - - - - - I - I - - - - - - -
Capture and examine issues and risks - - - - - - - - - - U - - - - - - - - - U C - - - - - - - - - - - - - - - - - - I - I - - I I - - I - - - - - U - I - - - - - - -
Escalate issues and risks - - - - - - - - - - - - - - C - - - - - IU IU - - - - - - - - - - - - - - - - - - I - I - - - - - - I - - - - - IU - - - I - - - - -
Take corrective action - - - - - - - - - IU IU - - - - - - - - - IU IU - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - IU - IU - - - - - - -

MANAGING
Accept a Work Package - - - - - - - - - - - - - - - - - - - - - - - - U - - - - - - - - - - - - - - - I - - - - - - - - - - - - - - - - - - - - - - C I AP

DELIVERY
PRODUCT
Execute a Work Package - - - - - OB - - C U - - - - - - - - - - - - - - U - - - - - - - - - - - - - - - I - - - - - - - - - - - - - - - C - - - - - - IU I
Deliver a Work Package - - - - - - - - - I - - - - - - - - - - - - - - I - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - U IU
Plan the next stage - - - - - - - - - U - - - - - - - - - - IU - I - U - - C - - - - - - - - - - - - IU - - - - - - - - - - - - - - IU - - - - - C - - -

BOUNDARY
MANAGING
Update the Project Plan - - - - - - - - - - - - - - - I - - - - U - - - - - - - - - - - - - - - - - - - IO - - - - - - - - U - - - - - U - - - I - I - - -

A STAGE
Update the Business Case - - - - - - IU - - - - - - - - - - - - - IU - - - - - - - - - - - - - - - - - - - I - - - U - - - - I - - - - - IU - - - - - - - - -
Report stage end - - - - - - I - - - - - - C - - C - - - I - I C I - - - I - - - - - - - - - - - I - I - - - I - - - - - - - - I - - - I - - - - -
Produce an Exception Plan - - - - - - - - - U - - - - I C - - - - IU - - - U - C - - - - - - - - - - - - - IO - - - - - - - - - - - - - - IU - - - I - - - - -
Prepare planned closure - - - - - - - - - - - - - - - - - - - - - - - - - - - - I - - - - - - - - - - - IO - - - - - - - - IU - - - - - - - - - - - - - - -

A PROJECT
Prepare premature closure - C - - - - - - - - - - - - - - - - - - U - - - - - - - I - - - - - - - - - - - IO - - - - - - - - IU - - - - - - - - - - - - - - -

CLOSING
Hand over products OB - - - - - U - - U - - O - - - C - - - I - - - - - - - - - - - - - - - - - - - I - - - - I - - - - - - - - - I - - - - - - - - -
Evaluate the project - - - - - - - - - - - - IO - - - I - - - I - I C I - - - - - - - - - - - - - - - I - - - - - - - - - - - - - - I - - - - - - - - -
Recommend project closure - - - - - - - - - - CL P - - - - - - - - CL CL - CL - - - - - - - - - - - - - - - I - - - - - I - - - - - - - - CL - - - - - - - - -

CE2 PRO
P RIN C
©C E
op
yri ILX Group - Leaders in eLearning,
SS

gh
t
www.ilxgroup.com - Company Information
www.PRINCE2.com
MAP

Blended & Classroom PRINCE2

www.prince2.com - Everything PRINCE2
Training & Consultancy Solutions
PRIN

ILX
Gro
up To order further copies of this process model,
sales@ilxgroup.com - General Enquiries

Version: 080609
plc
200
or to contact a Training Specialist,
CE

2 9
PR P Tel: +44 (0) 1270 611600
OCESS MA call +44 (0) 1270 611600
PRINCE2® is a Registered Trade Mark of the Office of Government Commerce in the United Kingdom and other countries. The Swirl logo™ is a Trade Mark of the Office of Government Commerce.