Te Rawhiti Marae Development Committee Report.

February, 2011 1

Te Rawhiti Marae Report

February, 2011
1.0 INTRODUCTION

This Feasibility Report discusses proposed developments for Te Rawhiti

Marae and is prepared by the Te Rawhiti Marae Development Committee in
accordance with the terms of reference as set out by the Marae Trustees,
and in consultation with the Marae Project Architect, Pete Bossley, and
Bruce Shadwick and with help of Brian Maltby, Quantity Surveyor.

Te Rawhiti Marae is the ancestral Marae for the eastern Bay of Islands. It is
the central facility for all traditional and non-traditional gatherings.

The need for the renovation and extension of the Marae has been discussed
for the last 18 years. The population of Te Rawhiti district has grown
steadily over the years, expanding in the holidays from 200 to 800. It will
grow even more. In the Te Rawhiti Marae Strategic plan, it is envisaged that
the Marae will adjust to meet this growth, in the size of the buildings and in
its functions. This extension and renovation is one of our primary goals. The
facilities do not cater for the larger numbers who already attend varied
events at the Marae. The upgrade is long overdue. Fundraising to provide
these extensions is vital.

2.0 TERMS OF REFERENCE

The location of the Marae is at Te Rawhiti Marae, 221 Rawhiti Road, Te

Rawhiti RD. Hikurangi 0215. Its legal description is Rawhiti 2A1 and 2A2A
MB Ref 86 WH 287
The property is 1.2214 ha in size. Title Order Ref: 19 BI 78

In 2003, Malcolm Walker, Ponsonby, Auckland, agreed to enter the

project. He designed concept drawings for additions and renovations. These
were produced according to a brief formed by a series of hapu consultation
hui at Te Rawhiti and in Auckland which included:

o extend whare hui

o extend dining room
o extend and renovate kitchen
o extend and renovate toilets
o create outside eating areas
o define the formal marae entry lawn- Atea
o create a mattress room
o upgrade water system
o build a caretakers cottage
o create a secure archive/library

Te Rawhiti Marae Development Committee Report. Te Rawhiti Marae 439 (Maori

Reserve) Trust
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3.0 THE STRUCTURE OF THE MARAE

Nga Kuia and Kaumatua o Ngati Kuta and Patukeha Hapu

The Kuia and Kaumatua have numerous roles in the life of the community
through the Marae. They teach and guide in tikanga matters; they tell the
stories of the hapu; they teach te reo; they advise in resolving disputes and
they hold knowledge which relates to keeping Archival information safe and
accessible.

Nga Hapu
Ngati Kuta and Patukeha each have their own organisations and meetings.
Each Hapu appoints four kaitiaki to manage and administer the affairs of the
Marae. The Te Rawhiti Marae Trustees are :

Ngati Kuta Kaitiaki Patukeha Kaitiaki

Mrs Helen Mountain Harte Mr Joe Bristowe (Chair)

(Secretary)
Ms Rahema Hook (Treasurer) Mr Andre Witehira
Mr Henare Cook Mr Richard Witehira
Mr Alfred Kareko (Kaikorero) Mr Hohepa Hemara

The Trustees are the kaitiaki of the Marae complex and everything which
affects it. Their primary role is to care for the Marae as a ’taonga tuku iho’,
a treasure handed down, for the tupuna, for the community and for the
future.

The Marae Trust has developed its Foundation documents which contain
the policies of the Marae and its activities. They contain the principles and
practices and the legal requirements of the Hapu for the Marae. These are:
Te Tutohinga o Te Rawhiti Marae/ The Charter of Te Rawhiti Marae, The
Strategic Plan for the marae and the Procedures for the Marae.

Te Komiti Wahine (managing the operations), Nga Tane ( maintenace)Te

Rawhiti Marae Development Committee (fundraising), Te Rawhiti Toi
Maori Roopu (arts & crafts).

4.0 CONSULTATION PROCESS

Following an initial hui in April 20-21, 2002, a series of consultation hui with
whanau, beneficiaries and community was conducted over a four year
period from which a project brief was decided and plans were drawn up. In
2006, a new set of plans was developed by Pete Bossley 1Architects and
Bruce Shadwick. Two meetings at the Marae and an extensive email and
post voting survey of 100 people (6 people were against it), voted to

Te Rawhiti Marae Development Committee Report. Te Rawhiti Marae 439 (Maori

Reserve) Trust
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develop these plans and not the former ones. In 2008 a Resource Consent
was approved for the new plans for the Marae which did not extend beyond
the original footprint and previous requirements.
5.0 DESIGN REPORT

5.1 Siting
See Site Survey, Site Plan

5.12 The Marae is situated on 1.2 ha. The Marae buildings consist of, a wharehui
[main meeting house], wharekai [dining room], kitchen, ablution block all
under one roof. There are two sheds and a separate ex-Kohanga Reo building.
5.13 Te Rawhiti Marae itself is a significant cultural site. There are no
archaeological sites recorded on the property.
5.14 The total proposed building coverage of the site is 1176.50m 2 within a total
site area of 9414.00 m 2 (12.50%)
5.15 The total impermeable surface area is 646.10 m 2 ((6.86%)
5.16 The maximum height of the Main building is 5.83m (RL-12.03m)
5.17 Earthworks associated with the construction is approximately 45.20m 3
associated with the buildings, retaining walls and associated facilities and
utility services and disposing soil in a Council approved site.
5.18 Engineering of the whole open drain (25m to be covered) to cope with
intermittent water flow and the wastewater treatment tanks

Main Building

5.2 Wharehui
See Wharehui Plan
5.21 Increasing the size of the Wharehui of approximately 63m 2 total floor area
to 126m 2
5.23 Retaining the verandah and the colonial interior.
5.24 Carpet on floor.
5.25 Traditional decorating interior by Toi Maori Group later

5.3 Wharekai
Wharekai Plans

5.31 Building a wharekai consisting of 3 separate buildings joined by a common

roof.
5.32 One and a quarter buildings will house the kitchen and storage areas and
the rest of the area will be for dining. The separate buildings can be
opened up in to one whole dining room or each room closed enabling
different meetings to be held and catered for.

5.4 Ablution Block

5.41 Constructing a two new ablution blocks from an existing 38.5m 2 to 77 m2
total floor area
5.42 8 W.C. suites, 3 single urinals, 6 vanity units, 6 shower units, 2 Disabled
shower/toilet units and a baby changing table area.
5.43 Interior finishing to be discussed water proofing materials/paint.

5.5 Other parts of main building

See Plans

5.51 Installing and burying Innoflow Treatment and Disposal System (1000 m 2)
5.52 Constructing a new laundry of approx. 5.4m 2 total floor area.
5.53 Constructing new storage rooms of approx 50m 2 total floor area.

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Reserve) Trust
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5.54 Constructing a new Dangerous Goods room of approximately 6.5 m2 total

floor area
5.55 Covering roof between kitchen, cookhouse and ablution blocks, floor
covering to be discussed.
5.56 Installing Roof water Runoff system with storage tank and pipes, ultraviolet
water cleaning unit and pump
5.57 Installing a water tank for the fire protection sprinkler system, mandatory
for the kitchen and a building where 40+ people sleep.

5.6 Waharoa

5.61 Building a gateway of approximately 2600mm x 2600mm.

5.62 To be decorated at a later date-Toi Maori Group.

5.7 Mahi Toi Centre

See Plans

5.71 Moving the existing dining hall to the southern hillside

5.72 Installing two washbasins and benches, one for the Resource Centre and
one for the Mahi Toi Centre.

5.8 Caretakers Cottage

5.81 Adapting the existing cottage to a one bedroom cottage.

5.9 Provide 17 car parks

5.91 15 car parks for the Marae and 2 for the caretaker’s cottage

5.10 Landscaping the property

See Landscape Plan

5.101 The property is divided in to 7 areas to ensure that the requirements of

each area are met and that the overall landscaping is coordinated.
5.102 The fencing of the entire property be completed, eventually.

6.0 PLANNING CONTROLS Resource and Building Consents

Resource Consent for Land Use has been granted as a Restricted Discretionary
Activity
6.12 Setback See Appendix 1 Site Plan
The proposed 8.790m setback for the corner of the wharehui transgressed
by 1.210m
The setback is reduced along the north-eastern boundary at the back of the
Marae from 10m to 4.620m at most at the corner of the new toilet
block. The previous setback transgression of 4.692m was for the existing shed. The present
proposed setback is 72cm less than this existing setback.
6.13 Retaining wall (see Site Plan Appendix 1)
The height of the retaining wall along the north- eastern boundary, at the
rear of the complex, transgresses by .900cm at 2.4m.
6.14 A variation to the original Resource Consent was applied for in
December,2007 and after some months of adjusting, a full resource
consent was lodged in July, 2008 and was approved in 2008. This consent is effective to
2013.
6.15 A Building Consent is to be pursued after the Building Plans are drawn up by
the Architect.

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Reserve) Trust
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7.0 THE BUILDING CONSENT PROBLEM IS MONEY.

We have $39,530.72 in Rabobank ($25, 000 of this is tagged for the artworks,
carving and Waharoa) and $2565.26 in ASB as in 11.0. The estimates for the
architect and consultants to complete the Building Plans have been placed in stages as in
8.0. We cannot afford to build the whole complex in one, though we would love to. This
means that we all have to continue fundraising. The Building Plans need consultants to put
it together. The cost of these is a lot.

Proposed Project Project Area Column A: Column B Column C

Stages QS Costings per QS Costings per Possible reductions
August 2009 August 2009
(GST incl.) (GST excl.)
Total project cost:
$2.6 million(2008)
Preliminary Stage - Building Consent/levies 8,225 7311
To produce Resource - Architect Fees 33,78 30,029
Consent and Building - Engineers Geo Tech fee 3 4,444
Plans - Mechanical Design fees 5,000 7,556
- Fire Design Fees 8,500 6,733
- Waste Water design fees 7,575 6,667
- Electrical Design fees 7,500 5,689
- Dangerous Gds & 6,400 1,067
Kitchen fees 1,200
- Quantity Survey fees
- QS survey service fees nil 8,889
(if required) 10,00
- Insurances (all risks) 0 4,677
- Registered Surveyor 1,333
fees 5,262 84395
(providing set out points) 1,500
$94,945

WHAT WE NEED NOW.

1 Consultants who don’t cost anything or who cost much much less. Please let
us know.
2 Fundraising by all. See below.

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Reserve) Trust
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8.0 THE FIVE STAGE PROJECT COSTS

The following is an outline of proposed Project Stages & Cost Estimates as compiled
by the Quantity Surveyor in July 2008. The Marae Trust Board are committed to
exploring all avenues for cost savings and cost-efficiencies, as indicated by Column B (1),
which includes some cost-savings identified to date, by Trustees and hapu.

Proposed Project Project Area Column A: Column B Column C

Stages QS Costings per August QS Costings per Possible
2009 August 2009 reductions
(GST incl.) (GST excl.)
Total project cost:
$2.6 million(2008)
Stage 1 Innoflow Waste water $100,000 88,889
and stormwater system
Stage 1 Build ablution Block $123,750 110,000
(approx)
Stage 1 Drainage & retaining $191,740 153,390
walls (approx)
Stage 1 Waharoa 8,600 7,645
(funding secured)
Total stage 1 $424090 359,924
Stage 2 Parking/Landscaping-to 40,000
be started within 1 year
of the granting of
resource consent

Stage 2 Stage 2 Parking/Landscaping- 40,000

to be started within
1 year of the
granting of resource
consent

Stage 3 Stage 2 The Kitchen plus one 437,68.75

dining room
Total stage 2 477,68.75 350,150
Stage 3 Build second dining hall
Extend Wharehui. 201,150
Incl sprinkler system fire
services 187, 080

Total stage 3 398, 230 353,982

Stage 4 & 5 Mahi Toi /Archives
Building fit out 150,000

Stage 4 & 5 Caretaker’s Cottage- 6,845

convert to 1 bdrm
cottage 215,845
374,836
421, 690
Total Stage 4

Te Rawhiti Marae Development Committee Report. Te Rawhiti Marae 439 (Maori

Reserve) Trust
Te Rawhiti Marae Development Committee Report. February, 2011 7

9.0 PROJECT STAGING OPTION

9.1 Stage One: Ablution Block-construction, fit out

including earthworks-retaining walls, drainage,
WW, Treatment Plant
Waharoa- this has funding.

9.2 Stage Two Build and fit out kitchen and one dining hall.

9.3 Stage Three Move old dining hall

Build second dining hall
Extend Wharehui
9.4 Stage Four
Mahi Toi Building
Caretakers cottage
Verandahs concrete areas

10.0 PROPOSED ENTIRE BUILDING PROJECT TIMEFRAME WHEN IT ACTUALLY

STARTS

The proposed time frame for the project is as follows:

- Preliminary stages and set up

10 weeks

- Construction period (based on labour: 45 hour week)

39 weeks

11.0 FUNDING FOR TWO DEVELOPMENT STAGES

11.1 2011/12 Funding Target $ 425,000

Project Development & Stage One:

Funds Raised to date: $ 130,324
Funds Expended to date on Project Prelim Costs (see 105,324
accounts)
Source of funds
Whanau F/Raising Efforts to pay Engineer, Architect, QS $ 45,000
Toi Ake Funding $ 25,000

11.2 Funding Facilitation Strategy:

- Fundraising & Sponsorship Campaign $ 250,000
- Applications to Funders incl gaming sites etc $ 100,000

11.3 Stage Two

2013/14 Funding Target $ 400,000

Strategy:
- Fundraising Activities/events $ 150,000
- Lotteries $ 100,000
- ASB Trusts $ 50,000
- Other Funders (3) $ 100,000
400,000

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Reserve) Trust
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12.0 FINANCIAL REPORTS

Te Rawhiti Marae Development Committee Report. Te Rawhiti Marae 439 (Maori

Reserve) Trust
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Te Rawhiti Marae Development Committee Report. Te Rawhiti Marae 439 (Maori

Reserve) Trust
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Te Rawhiti Marae Development Committee Report. Te Rawhiti Marae 439 (Maori

Reserve) Trust
Te Rawhiti Marae Development Committee Report. February, 2011 11

13.0 FUNDRAISING

13.1 Fundraising for the Marae Maintenance

This is a current and ongoing process.

a) Koha from groups using the Marae facilities. Please remember your
koha.
b) Koha-regular direct debits from whanau and annual koha from
whanau and friends of the Marae
c) Koha from Market days
d) koha in the form of free labour for maintenance

13.2 Fundraising for the Marae extensions

This fundraising has lapsed somewhat much to the chagrin of the

committee. The amount of money we have raised so far
is $130,324.00. We have spent $105, 324.00 on developing 3 concepts and 2
sets of plans and their resource consents.
We have a lot more money to raise. We need more than the following
fundraising ventures this year. The first one is the Five- Dollar- a - Month
Campaign.

1 The $5 – a - Month Campaign.

Whanau are asked to deposit $5 a month in to the Marae account for
the extensions. You can of course, donate more. A sub-account is set up to keep
the accounts apart.

2 Community skills and resources

We need the expertise and volunteer time from the community to
reduce costs. Please look at the plans and consider how you or your whanau might
help to reduce costs.

3 The key formula is based on leveraging specific funding targets

achieved at each stage, which then become the basis of applications to funders
such as ASB Trusts and Lotteries, as well as other public sector funders, local
gaming site operators, local business sponsorship; special fundraising efforts.

DONORS & DONATIONS

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Reserve) Trust
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Te Ihi o nga Tohoraa (The power of the Whales)

The Benefits of supporting the Marae
 Be recognised as one of the Ihi Tohoraa (the power of the Whale) - a group of
donors to Te Rawhiti Marae. Our ancestors, in the Bay of islands, were noted
for their ability to not only harvest their own whales (tohoraa), but to carve
the bone in to intricate ornaments or taonga. The wearing of the whale bone
ornament adds to the mana of the wearer.
 Have your name, your whanau or family name, and/or your organisation’s
name recorded on the proposed Ihi Tohoraa Tiled Wall
 Receive a regular newsletter Marae either on paper or electronically, updating
you on progress and activities associated with the Marae
 Be entitled to receive notification of events and meetings of interest on the
Marae and also results of those events and meetings by post or email
 Be entitled to express your opinion to the Marae Trust about events,
community developments and environmental issues
 Be a contributing member of the Marae community and its planned traditional
and modern artistic development.

No reira ko te tumanako kia awhinatia mai tenei kaupapa e koutou

Te Ihi o nga Tohoraa

Te Aroha Rewha Willoughby whanau

Hone Kaa Whanau
Erceg whanau
Maria Mavoa whanau
Clare Phillips Whanau
Mountain whanau
Clendon whanau
Hook-Te Tai whanau
Te Aue Woods whanau
Ben Te Haara whanau
Philip Yates family
Hellaby family
McConnell family
Grant Coupland
John Alexander
Maria & Derek Moppett
David & Laurel McCulloch
Mere Gillman (Talbot)
Michelle Elboz
Natasha Clarke
Ngahue Te Paa
Paranihi Hakaraia
Puti Puru Corbett,
Te Ringa & Mayron Witehira
Walter Martin (H whanau)
Wayne Dunning, Kym Dunning, Scott Dunning
Craig Heatley
Ron & Rangi Higgison
John & Di Struthers
Rachel Fewster
Tony Beckett & Margaret Horsburg
Bryn Jamieson & Sue Whitely
David & Bridget Winstone

Te Rawhiti Marae Development Committee Report. Te Rawhiti Marae 439 (Maori

Reserve) Trust
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Freddie & Pam Graham Family Trust

Lois Mathews, Richard Mathews Trust
Peter Mathews
M P Brothers
Kenda & John Bedgoni
Jenny & John Buxton
John & Alison Robb, Belinda & Grant Watson
Catherine Pullman
Keita Inch
Terry Hakaraia whanau
Riihi Tenana
John Booth
Atarangi Norman (Heke whanau)
Te Herekiekie Herewini for Reremoana Whanau, Ratana Pa

Liz Harte
Matthew Harte
David and Laurel McCulloch
Puti Corbett
Paul James Henare whanau
Waihuka & Sylvia Te Tai
Waihuka Te Tai, Junior
Marara Te Tai Hook
Judith Binney
Walter Martin
Te Ringa & Mayron Witehira
Christine Heke
Paranihi Hakaraia
Mere Gillman
Charl Hirschfeld

Ngahue Te Paa
Marcia Rickman
______________

Te Rawhiti Marae Development Committee Report. Te Rawhiti Marae 439 (Maori

Reserve) Trust