Microsoft Excel is a spreadsheet applicatio9n (program) for Microsoft Windows Excel has
log been the leading graphical spreadsheet software.
Restore/
Maximize
Button Close
Button
on
Rows &
Column Header
Active Column
Active
Row Active Cell
Cell Pointer
Vertical
Tab scrolling Scrollbar
toolbars
Horizontal
Active Sheet
Status Bar Scrollbar
tab Sheet tabs
WORKBOOK
A Workbook is an excel document or file, in which you work and store your data. When you
start Excel, workbook, Microsoft Excel displays it in a window. You can have several
workbook windows open at the same time.
WORKSHEET
Each workbook can contain many pages called worksheets. A worksheet consists of cells
organized into rows & columns, separated by gridlines. There are 65,536 rows and 256 (A to
IV) columns in each worksheet. A worksheet is always part of a workbook
By default a workbook include 3 worksheets, named sheet1, sheet2 and sheet3. You can
insert maximum 255 sheets in workbook.
You can quickly enter data in range by selecting ht range, typing data into a cell and pressing
Ctrl+Enter.
Double-Clicking to Fill a Range
You can fill a range adjacent to a range of data by double-clicking the fill handle.
Incrementing/Decrementing a Series
Practice # 2
E4 = C4 * D4
E10 = SUM(E4:E8)
STANDARD TOOLBAR
Practice # 3
Normally the top of the screen will contain traditional windows-style menus in a menu bar.
When you click on specific menu option once, the menu will display its more
options/commands. Commands with triangle (>) show that if contain more menu
options/commands. Commands with ellipsis (….) after their names will ask you for
additional information before the go to work. Dimmed commands are not currently available
and require you to do something else first.
File
Insert
Excel worksheet are not limited to number and text. Charts and other graphical objects can be
placed on worksheet, allowing for the creating of high-impact graphical presentations.
Practice # 4
Functions are predefined formulas that perform calculations by using specific values called
arguments, in a particular order, called the syntax.
The syntax of a function begins with the function name, followed by an opening parenthesis,
the arguments for the function separated by commas, and a closing parenthesis, if the
function starts a formula, type an equal sign (=) before the function name.
Parenthesis
Function Name
Arguments enclosing
arguments
=SUM(B5:D5,200,C10)
Equal sign
If Function is
at beginning of a formula Argument Separator (Comma)
COUNT () Counts the number of cells that contain numbers and number within the list of arguments. Use
COUNT to get the number of entries in a number field in a range of array of numbers.
Examples
MAX and MIN () Return the largest and lowest value in a set of values.
Syntax MAX (number1, number2, ……)
Examples:
If A2:A5 CONTAINS THE NUMBERS 10, 7, 9, 27, and 2, then:
MAX (A2:A5) equals 27
MAX (A2:A5, 30) equals 30
MIN (A2:A5, 30 equals 2
IF () Returns one value if a condition you specify evaluates to TRUE and another
values if it evaluates to FALSE
Syntax IF (Logical_test,value_if_true,value_if_false)
Examples:
=IF(A10>50,”PASS”,”FAIL”)
=IF(AS=100,SUM(B5:B15) ,””)
=IF(A10>=70,”VERY GOOD”,IF(A10>=50,”GOOD”,”FAIL”)
Practice # 5
=67+71+62+72 OR =C6+D6+E6+F6
=SUM(67,71,62,72) OR =SUM(C6,D6,E6,F6) OR =SUM(C6:F6)
=SUM(C6,D6:F6) OR =SUM(SA)
Calculating Grade
=IF(H6>=90,"A1",IF(H6>=80,"A",IF(H6>=70,"B",IF(H6>=60,"C",IF(H6>=50,"D","FAIL")))))
Calculation
Allowances
Tax Rule
Tax is applicable on exceeding amount according to the following conditions:
7.5% tax deduction of annual basic salary is greater than 60000 and less than 150000 12.5%
deduction if annual basic salary is greater than 150000.
Annual Basic Salary = Basic Salary * 12 = C7 * 12
Exceeding Amount = Annual Basic Salary – Amount = C7 * 12 – 60000
Applying tax criteria on exceeding amount = (C7 * 12 – 60000) * 7.5/100
1
Formula for Calculating Tax
NOW()
Returns the current date and time formatted as a date and time.
=NOW () → 5/28/02 17:03
WEEKDAY
Retunes a number from 1 to 7 identifying the day of the week of a date.
=WEEKDAY (NOW()) OR =WEEKDAY (DATE (2002,5,28)) → 3
HOURS() Returns the hour as a number from 0/12:00 AM) TO 23(11:00 PM)
MIINUTES() Returns the minutes, a number from 0 to 59.
SECOND() Retunes the second, a number from 0 to 59,
=HOUR (TIME(17,23,49)) OR → 17
=MINUTE(TIME(17,23,49)) OR → 23
=SECOND(TIME(17,2349)) OR → 49
DAY360()
Returns the number of days between two dates based on a 360 day year.
=DAYS360(DATE(1947,8,14),NOW()) → 19732
TODAY()
Returns the current date formatted as a date
=SUNDAY() → 5/28/2002
Format
Data → Sort… Data → Forms…
Data → Subtotals…
Data → Validation…
CTRL+SHIFT+F6 or CTRL+SHIFT+TAB
Move to the previous workbook or window
DELETE Delete the character to the right of the insertion point, or delta the
selection