INFORMATION PACK

FOR EXHIBITORS & ADVERTISERS

 Sponsorship and Exhibitors Information Pack

The IB Heads Conference in Singapore in October 2011 promises to offer something different for participants. The
title above gives a hint as to the aim of the conference: it is about making leadership an exciting journey together
with fellow heads from across the globe. It is also about demonstrating that heads are continuous learners and
that students can also give us clues about what great leadership might look like in the future.

We hope to create a framework for a paradigm shift in IB leadership; make the conference invigorating,
stimulating and challenging; develop relationships during the conference through professional learning
communities (PLCs); create learning networks during and after the conference; foster action and follow-up; and
ultimately improve IB leadership, and student learning and achievement in our schools.

IB Asia Pacific Annual Regional Conference is held from 13-16 October 2011 at the
UWCSEA East campus

The theme is:

“Leaders as Learners; Learners as Leaders”

Attendees of the conference include:
• Heads Council members
• Principals and Heads of schools from IB World Schools across the globe

Why Become an Exhibitor?

1. Meet with IB World Schools from all over the world
2. Increase your profile by networking with a diverse range of professionals and service/product users
3. Speak one to key buyers and decision makers
4. Showcase your products and services to a target market
5. Become an integral industry partner

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How to Become an Exhibitor / Advertiser
Please read this document carefully, complete and return the enclosed Booking Form. We will send an
invoice to the successful applicants and allocate stands in order of receipt of application.

For enquiries, please contact:

The IB Heads World Conference 2011 organizer
Tel : (65) 6579 5166
Email : headsconference@ibo.org

Supported by United World College South East Asia

www.uwcsea.edu.sg

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Conference Programme at a glance*

Thursday 13 October 2011

Time Activity
11am – 5pm Registration for all conference participants at Marina Bay Sands
1pm – 4pm Pre-conference session for new IB Heads of schools
1pm – 4pm Optional pre-conference travel and leisure opportunities
5pm – 7pm Opening ceremony with inspirational talk by guest speaker Sugata Mitra

Friday 14 October 2011

Time Activity
9am – 10am Session 1: Inspirational session with guest speaker
10am – 11am Session 2: Student leader presentations
11am – 11.30am Coffee Break
11.30am – 1pm Session 3: Strand session
1pm – 2pm Lunch
2pm – 3.30pm Session 4: Heads Business Meeting / Other parallel sessions
3.30pm – 4pm Coffee Break
4pm – 5pm Session 5: Follow-up by guest speaker, IB staff or student leaders
7pm – 9pm Cocktail Reception at National Museum of Singapore

Saturday 15 October 2011

Time Activity
9am – 10am Session 6: Inspirational session with guest speaker
10am – 11am Session 7: IB Staff presentation
11am – 11.30am Coffee Break
11.30am – 1pm Session 8: Strand session
1pm – 2pm Lunch
2pm – 3.30pm Session 9: Strand session
3.30pm – 4pm Coffee Break
4pm – 5pm Session 10: Follow-up by guest speaker, IB staff or student leaders
7pm – 9pm Gala dinner

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Sunday 16 October 2011
Time Activity
9am – 10am Session 11: Plenary guest speaker with feedback from strand sessions
10am – 11am Session 12: Presentation by Heads, IB staff or student panel
11am – 11.30am Coffee Break
11.30am – 12.30pm Session 13: Closing inspirational session by guest speaker

Exhibition Option
Table Display (US$2,200)

Exhibitors will receive:

1) Exhibition booth : 1 no. 6-foot draped table and 2 chairs
2) Acknowledgement in the conference programme
3) 2 complimentary exhibitor passes. Discounted additional exhibitor passes at USD200 each
4) Morning/afternoon breaks and lunch each day
Additional benefits:-
• Discounted welcome cocktail reception pass at USD 100 each
• Discounted gala dinner pass (15 October) at USD200 each

Impact: Recommended for publishers, service providers, industry bodies and associations. A prominently positioned
exhibition space enables you to showcase your organisation, programmes, products and marketing materials to
participants, which will allow you to make contact with them, develop leads and build your brand recognition within
the industry.

Advertising Option
Bag Inserts (promotional materials)
(Advertiser to send materials to the IB Asia Pacific Global Centre 7 working days in advance)

A4 Brochure (Limits to maximum A3 size bi-fold brochure or A4 size page)…….. USD800

A4 Catalogue (Limits to 20pages or less) …………………………………………… USD1,000
USB / CD-rom ……………………………………………………………….… USD500

Impact: All registered participants will receive a complimentary conference bag. This is the great opportunity to create
brand awareness by providing your brochure/catalogue which carries your brand name and/or product information.

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Hotel Recommendation
Exhibitors are responsible for booking their own accommodation.
Please book early - The rate quoted below are subject to room availability at the time of booking and will be
allocated on a ‘first come, first served’ basis.

Marina Bay Sands SGD295++ per night (single occupancy)

SGD320++ per night (double occupancy)
(Subject to 7% GST and 10% service charge)
10 Bayfront Avenue
Singapore 018956
• Choice of king sized bed Atrium deluxe room for single
occupancy or two double beds for double occupancy.
Main Line: (65) 6688 8868
• Daily breakfast spread for one (single occupancy) or two
Reservations: (65) 6688 8888
(double occupancy)
• Complimentary high speed wired or wireless internet
www.marinabaysands.com
• Complimentary airport shuttle bus from Changi Airport to
Marina Bay Sands
• Complimentary access to the spectacular Marina Bay Sands
Skypark during your stay
• Marina Bay Sands Baggage Express service, an exclusive airport
flight and baggage service, at SGD25 for up to two bags from
the convenience of the hotel

Cancellation policy: Please check with hotel when booking.

Booking deadline: 1 October 2011

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Terms and Conditions
To advertise, exhibit or advertise this event, you agree to the following terms:
1) To reserve your booking, please fax or email the booking form to the event organizer as soon as possible.
2) Upon confirmation of your booking, an invoice will be issued to you and payment must be made within 14 days.
3) The event organizer reserves the right to cancel an event or to terminate the contract for any reason at anytime
upon written email notification to Exhibitor. Upon cancellation or termination by the event organizer, we shall
refund the Exhibit fees paid by Exhibitor under this contract (less bank charges).
4) Exhibitors will maintain their exhibition table(s) during all hours when the exhibition opening hours.
5) Exhibitors are responsible for transportation, lodging and non-convention meals and expenses for all members of
their staff.

Cancellation & Refund Policy:

In the event Exhibitor wishes to cancel the exhibit space contracted for herein, Exhibitor must email notice of
cancellation to IB Heads World Conference 2011 event organizer at headsconference@ibo.org

The following refund policy will apply:

Cancellation after receipt of invoice and before 13 September 2011 50% refund
Cancellation after 13 September 2011 No refund

Payment
1) Telegraphic Transfer should be remitted to:
Name: International Baccalaureate Organization
Account Number: 243 - 036225 – 178 (USD)
Bank: Hong Kong and Shanghai Banking Corporation Limited (Tanglin Branch)
6 Claymore Hill, #01-00 Claymore Plaza, Singapore 229571
Swift Code: HSBCSGSG

Payment must include the name of company/institution, payee’s name and “IB Heads World Conference 2011”. The
remitter must pay all bank charges so that exhibition/sponsorship fee is received in FULL.

2) Bank Draft should be made payable to: ““International Baccalaureate Organization”” and mailed to the IB Asia
Pacific Regional Office at 15 Hoe Chiang Road #11-04/06 Singapore 089316.
Please include an extra USD25 to pay for bank charges.

Neither the IB nor its directors, officers or agents are responsible or liable for the safety and property of participants or their companions during
the Convention or any excursions related thereto. Travelling to and from the Convention venue shall take place under the participants’ sole
responsibility. Participants are advised to seek information on potential health and security risks incurred by themselves or their companions at
the Convention and to secure adequate insurance coverage. Swiss law shall govern any legal issues relating to the enrolment and participation in
the Convention. Any disputes arising with respect to or in connection with the enrolment and participation in the Convention shall be finally
settled by one arbitrator in accordance with the Rules of Arbitration of the Chamber of Commerce and Industry of Geneva.

© International Baccalaureate Organisation 2009

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