Board of Education

Thursday, March 17, 2011, 5:00 PM

Adams Leadership Center, Winborn Conference Room
Agenda Item Page #
I. Call to Order, Susan Heil, President I-1

II. Pledge of Allegiance, Asbell Elementary School II-1

III. Roll Call of Members III-1

IV. Recognition of People, Events, & Programs IV-1

V. Citizen Participation V-1

VI. Consent Agenda

A. Reading of the Minutes VI-A1
B. Certified Staff Changes   VI-B1
C. Support Staff Changes VI-C1
D. Student Transfers VI-D1
*Any item shall be removed from the consent items section at the request of one board member.

VII. Action Items

A. Revisions to Policy 5.64 (Graduation Policy) – Ginny Wiseman VII-A1
B. 2009-10 Audit – Lisa Morstad VII-B1
C. Mid-Year Budget Revisions – Lisa Morstad VII-C1
D. Bank Accounts – Lisa Morstad VII-D1
E. Board Goals – Susan Heil VII-E1

VIII. Information Items

A. Investment Policy– Lisa Morstad VIII-A1
B. TV Contract– Susan Norton VIII-B1
C. Happy Hollow Update – Vicki Thomas VIII-C1
D. FHS Update – Vicki Thomas VIII-D1

IX. Adjournment IX-1

If you wish to speak during citizen participation or an action item report, please observe the following:
1. Avoid references, statements or conduct reasonably likely to result in disruption or undue delay in the orderly transaction of the
business scheduled for consideration by the Board.
2. Avoid personal attacks of any identified individual or group.
3. Refrain from cumulative or repetitive remarks..
4. Refrain from obscenity, vulgarity or other breach of respect.
5. Refrain from words or statements which, from their usual construction and common acceptance, are construed as insults and
tend to breach the peace.
 March 17, 2011

I. Call to Order

II. Pledge of Allegiance

Asbell Elementary School
Ms. LaTayna Greene, Principal

III. Roll Call

Susan Heil, President
Tim Hudson, Vice President
Jim Halsell, Secretary
Bryn Bagwell, Member
Justin Eichmann, Member
Steve Percival, Member
Becky Purcell, Member
 March 17, 2011

IV. Recognition of People, Events and Programs

V. Citizen Participation

VI. Consent Agenda

Reading of the Minutes
Certified Staff Changes
Support Staff Changes
Student Transfers
 Minutes of the February 24, 2011 Regular Meeting of the
Fayetteville Board of Education

The meeting convened at 5:00pm in the Adams Leadership Center with President Susan Heil
presiding. The Pledge of Allegiance was led by students from Vandergriff Elementary School.

Roll Call
The roll was called and board members Jim Halsell, Steve Percival, Tim Hudson, Susan Heil, Justin
Eichmann, Bryn Bagwell and Becky Purcell were present.

Recognition
Fayetteville High School Spanish teacher Pete Howard and Ramay science teacher Tamera Shreve
received Above & Beyond Awards.

The elementary gifted & talented staff received a Recognition of Outstanding Achievement Award
for winning the 2011 AGATE Elementary Curriculum Award.

Root and Happy Hollow gifted & talented teacher Sudie Henderson received a Recognition of
Outstanding Achievement Award for being named the 2011 AGATE Educator Award for
Outstanding Teaching in Gifted Education.

District maintenance staff members Larry Caudle, Cynthia Caudle, Jackie Collins and Milo Collins
received Impact Awards of Excellence for their work during the snow days.

The Fayetteville High School boys track team received a Recognition of Outstanding Achievement
Award for winning the 2011 Indoor State Track Championship, which is their second consecutive
indoor state championship.

Consent Agenda
The Board voted 7-0 to approve the consent agenda. Jim Halsell made the motion, which was
seconded by Steve Percival.

Education Jobs Fund Program

The Board voted 7-0 to approve the bonus proposal funded by the Education Jobs Fund Program.
The 2.5% bonus will be distributed on March 18th to all contracted employees of the district. The
bonus is a one-time payment. Becky Purcell made the motion, which was seconded by Tim
Hudson.

Qualified School Construction Bond Application

The Board voted 7-0 to approve the application to the Arkansas Department of Education for
qualified school construction bonds. Dennis Hunt from Stephens, Inc. noted that any funds which
are awarded will be used for the renovation and equipping of district facilities. Steve Percival made
the motion, which was seconded by Jim Halsell.
Hight Jackson Contract for Tennis Court Relocation
The Board voted 7-0 to approve the contract with Hight Jackson for the relocation of the
Fayetteville High School tennis courts to property located south of the existing softball field at
Asbell Elementary School. Superintendent Vicki Thomas noted that the fee is 6.25% of the project
and that the eight tennis courts will be ready by the beginning of the 2011 school year. Tim Hudson
made the motion, which was seconded by Steve Percival.

District Mission and Goals

The Board voted 7-0 to approve the amended district mission and goals (stated below) that were
developed at the January 24th board workshop. Tim Hudson made the motion, which was seconded
by Steve Percival.

Mission:
The Fayetteville School District will provide a rigorous and relevant education in which all students
gain the academic and personal skills needed for lifelong learning and success.

Goals:
Goal 1: Continuously Improve Academic Performance of Each Student
Through a rigorous and relevant articulated curriculum, using effective instructional
strategies and a comprehensive assessment system that measures success in the years before
and after graduation.
Goal 2: Support the Personal Growth of Each Student
By providing integrated opportunities for students to develop effective personal and
technology skills.
Goal 3: Maximize Human, Financial, and other Resources for Academic Excellence
By developing, implementing and supporting an equitable, prioritized, performance-based
budget.
Goal 4: Engage Fayetteville and the Broader Community
By developing and maintaining a comprehensive, interactive, and transparent
communication process.

Energy Corp Update

Dana Smith, Fayetteville Public School Energy Corps Service member, reported to the Board on her
work in the schools with teachers, students and parents to meet the district environmental awareness
goals. The focus areas of her work are indoor environmental quality, energy efficiency, schoolyards
and LEED education.

Revisions to Policy 5.64 (Graduation Policy)

Ginny Wiseman, associate superintendent, presented revisions to Policy 5.64 (Graduation Policy).
The changes have been made in order to align our policy with state standards and smart core
requirements. The Board will be asked to approve the changes at the March board meeting.
Happy Hollow Update
Phil Jones of Nabholz Construction and Wes Burgess of Crafton Tull Sparks architects reported on
the progress made in the construction of the new Happy Hollow Elementary School. They reported
that heat is being provided in the buildings so that work could continue through the cold weather.
In addition, he showed photos which showed the steps being taken to insure the air quality
according to LEED standards.

Fayetteville High School Status Report

Jared Brown, project manager from Nabholz, reported that work is progressing on the FHS project.
Work on the underground detention at the southeast pad is near completion. Work on the southwest
building pad is progressing and the southeast concrete footing construction is underway.

Closed Session
The Board convened in closed session at 6:20pm to hear a student expulsion matter. The Board
reconvened in open session at 6:42pm. The Board voted 7-0 to expel Student A for the remainder
of the 2010-11 school year. Steve Percival made the motion, which was seconded by Tim Hudson.

______________________________________ __________________________________
Susan W. Heil, President Jim Halsell, Secretary
 Minutes of the March 8, 2011 Special Meeting of the
Fayetteville Board of Education

The meeting convened at 5:00pm in the conference room in the McClinton Administration Building
with president Susan Heil presiding. Board members Steve Percival, Jim Halsell, Susan Heil, Tim
Hudson, Bryn Bagwell, Becky Purcell and Justin Eichmann were present.

David Tate, director of maintenance, reported that the City of Fayetteville is asking for 5,543 sq. ft.
(0.13acres) to the north of Martin Luther King Blvd. and 504 sq.ft. (0.01acres) at the corner of
Clinton Drive and Garland Avenue. The area is being dedicated by deed to the City of Fayetteville
as street right of way per the master street plan. The district will install the sidewalks on the land,
but the city will maintain them. Tim Hudson made the motion to approve the warranty deeds for
the two pieces of land. Jim Halsell seconded the motion, which passed by a 7-0 vote.

A discussion was held regarding proposed goals for the board. Four tentative goals were
established for 2011. They are:
1. Development of new board member orientation - Bryn Bagwell
a. Build on orientation presented this year to include adopted Code of Conduct for
board members
2. Schedule board school visits once a month and zone meetings once per quarter – Becky
Purcell
3. Hold a joint session with the Fayetteville City Council with locally elected officials invited
to attend – Susan Heil
a. Goal of meeting will be to discuss items of importance to each group
4. Study of the book Key Work of School Boards – Steve Percival

The study of Key Work of School Boards involves looking at eight interrelated action areas to focus
and guide school boards in their work. Each board member was assigned an area of study and will
lead the board in a discussion of that area as an information item during the regular monthly board
meetings in 2011 The areas of discussion are as follows:
1. Vision –discussion led by Steve Percival (April)
 Standards – discussion led by Steve Percival (May)
 Assessment – discussion led by Susan Heil (June)
 Accountability – discussion led by Bryn Bagwell (July)
 Alignment – discussion led by Justin Eichmann (August)
 Climate – discussion led by Tim Hudson (September)
 Collaboration & Community Engagement – discussion led by Jim Halsell (October)
 Continuous Improvement – discussion led by Becky Purcell (November)
 Summary and Review (December)

Board members agreed to attend sessions related to the Key Works topic at the National School
Boards Conference in April to obtain information regarding internal and external evaluation.
The Board will approve the goals at the March 17 board meeting.

The meeting was adjourned at 6:45pm.

 March 17, 2011

B. Certified Staff Changes

TO: Board of Education

FROM: Vicki Thomas, Superintendent

I recommend approval of the following personnel actions:

Extended Leave of Absence

Name Position & Assignment Period
Kristy Sykes Teacher, FHS Fall 2011

Resignation
Name Position & Assignment
Claire McClure Teacher, McNair
Susan O’Meara Teacher, Root
Gail Vervack Teacher, McNair

1
Pending Completion of a criminal background check and receipt of eligibility information from the Department of Education
2
One year only
3
Year 1 of 1 year new hire probationary period
4
Year 1 of 3 year new hire probationary period
5
Year 2 of 3 year new hire probationary period
6
Year 3 of 3 year new hire probationary period
7
Per policy 4150
8
Contingent upon receipt of Arkansas Teaching Licensure
9
One year contract contingent on grant funding
10
Contingent upon acceptance in ALP program
11
Contract contingent upon waiver approval
12
Contingent upon receipt of ABESBA License
13
Contingent upon receipt of Medicaid Billing #.
 March 17, 2011

TO: Board of Education

FROM: Vicki Thomas, Superintendent

I recommend approval of the following personnel actions:

C. Support Staff Changes

Provisional Employment1, 2
Name Position & Assignment Replacement/New Period
Sigita Buysse Food Service Tech/Ramay Replacement 10/11
Christopher Lane Bus Driver/Transportation Replacement 10/11
Robert S Hamburg Bus Driver/Transportation Replacement 10/11
Mariah Hankey Bus Aide/Transportation Replacement 10/11
Melissa Irwin4,5 Interventionist/Owl Creek New 10/11
Thomas Grace5 Special Ed Aide/Woodland New 10/11

Employment – Transfers, Changes

Name Position & Assignment Replacement/ Period
New Position
John Pool Special Ed Aide/Owl Creek Replacement 10/11

Resignations
Name Position & Assignment
Tamara Palmer Bus Aide/Transportation
Linda Parker Bus Aide/Transportation
Joy Carter Special Ed Aide/Owl Creek
Linda Auman Chief Academic Officer/Central Office
Tyler Vanhook Title I Aide/Leverett
Amanda Koch Special Ed Aide/Root
John Pool Title I Aide/Butterfield

1
Pending completion of a criminal background check and receipt of eligibility information from the Department of Education
2
One Year Probationary Period
3
Based on Student Count
4
Grant Funded
5
One Year Only
6
Contract for the remainder of 10/11
 March 17, 2011

Consent Agenda
D. Student Transfers

TO: Board of Education

FROM: Vicki Thomas

I recommend approval of the following student transfer requests:

Incoming:
Tracy Skelton requests that her child Breana L. Skelton, grade 11, be
transferred from the Farmington School District to the Fayetteville School
District.
Kristie Williams requests that her child Javaris Williams, grade 9, be
transferred from the Prairie Grove School District to the Fayetteville School
District.
Janece Flippo requests that her children Ryann E. Flippo, grade 11, and
Regan E. Flippo, grade 7, be transferred from the Farmington School District to
the Fayetteville School District
 March 17, 2011

Revisions to Policy 5.64 (Graduation Policy)

TO: Board of Education

FROM: Ginny Wiseman

I will ask the Board to approve the revisions to Policy 5.64 (Graduation Policy). A few
additional changes have been made to the policies since the February board meeting
(highlighted in green on the attached policies) for clarification purposes.

VII-A1
5.64-GRADUATION REQUIREMENTS

GRADUATION REQUIREMENTS FOR 2011, 2012, 2013

Any student enrolled in Fayetteville School District may receive a diploma after completing the following requirements:
CORE DIPLOMA SMART CORE DIPLOMA
English – 4 units English – 4 units

Math – 4 units Algebra I or its Math – 4 units – Algebra I or Algebra

equivalent, Geometry or its equivalent,
other math units must build on the base
of algebra and geometry knowledge &
skills
Science – 3 units – 1 unit of Biology, 1
unit chosen from a physical science, and
1 unit of science elective
Social Studies – 3 units
American U.S. History, World History
and ½ unit Civics and ½ unit social
studies elective
Physical Education - ½ unit PE
excluding athletics
Health – ½ unit
Fine Arts – ½ unit (art, music, fine arts
drama)
Oral Communications – ½ unit
Career Focus Area – 6 units
Total – 22 Units
A/B (Grades 7-8 or 8-9) Geometry or
Investigating Geometry or Geometry
AB (Grades 8-9 or 9-10), Algebra II,
4th math beyond Algebra II
Science –1 unit of Biology, with lab
experience chosen from- Physical
Science, Biology, Applied Biology/
Chemistry, or Physics,or Principles of
Technology I & II or PIC Physics
Social Studies – 3 units
American U.S.History, World History
and Civics or Civics/American
Government-1 unit
Physical Education – ½ unit PE
excluding athletics
Health – ½ unit
Fine Arts – ½ unit (art, music, fine
arts drama)
Oral Communications – ½ unit
Career Focus Area – 6 units
Total – 22 Units

FPS Additional Requirements for Graduation

1 unit American History-9 1 unit American History-9
Career Focus Electives – 1 2 units Career Focus Electives– 1 2 units
Total – 24 Units Total – 24 Units

* Beginning with the 2014 graduates, the 3 units of Social Studies will include ½ credit of Civics/Government and ½ credit of Economics.
*A two-year algebra equivalent or a two-year geometry equivalent may each be counted as two units of the four (4) unit requirements under
Core Diploma requirements.
*All students under Smart Core must take a math course in grade 11 or 12 beyond Algebra II.
 HONORS GRADUATE *SEE BELOW
English – 4 units
Math – 4 units – Algebra I or Algebra A/B (Grades 7-8 or 8-9) Geometry or Investigating Geometry or Geometry AB
(Grades 8-9 or 9-10), Algebra II, 4th math beyond Algebra II
Science – – 1 unit of Biology, 2 units with lab experience chosen from- Physical Science, Biology, Applied Biology/
Chemistry, or Physics, or Principles of Technology I & II or PIC Physics
Social Studies 4 3 units American History, 9 and 10,
U.S. History, World History and Civics or Civics/American Government-1 unit

Physical Education – ½ unit PE excluding athletics

Health – ½ unit
Fine Arts – ½ unit (art, music, fine arts drama)
Oral Communications – ½ unit
Career Focus Area – 6 8 units (2 units must be in the same foreign language)
Elective – 1 unit
Total – 24 Units
*Beginning with the 2014 graduates, the 3 units of Social Studies will include ½ credit of Civics/Government and
½ credit of Economics.
* Honors Graduates and above- 2 units of Career Focus area must be in same foreign language
*Honors Graduate - students must maintain a 3.0 GPA and meet the Honors Graduate Diploma requirements.
*High Honors Graduate - students must maintain a 3.5 GPA, meet the Honors Graduate Diploma requirements,
with 5 units completed from the qualifying courses listed below.
*Distinguished Honors Graduate - students must maintain a 4.0 GPA, meet the Honors Graduate Diploma
requirements, with 8 units completed from the qualifying courses listed below.
Qualifying Courses for High/Distinguished Honors Graduates
Math English Science History Other
Honors Algebra Pre-AP English (9) Pre-AP Physical Pre-AP American Spanish III, IV,V
I Science (9) History (9) Honors Spanish
Honors Algebra Pre-AP English (10) Pre-AP Biology AP Comparative AP Spanish Language
II Politics
Honors AP English AP Biology U. S. History French III, AP French Language,
Geometry Language/Composition AP European History French IV
AP Calculus AP English Literature AP Physics B AP Macroeconomics German III, AP German
AB AP Microeconomics Language
AP Calculus BC English Composition I AP Physics C AP Psychology AP Studio Art
AP Statistics English Composition II AP Environmental AP U.S. Government AP Music Theory,
Sci. A Cappella
PreCal/Trig Honors Chemistry AP U.S. History
Honors
College AP Chemistry AP Human
Algebra, Finite Geography
Math
AP World History
Revised 1/24/08 Revised
Revised
5.64-GRADUATION REQUIREMENTS

GRADUATION REQUIREMENTS FOR 2014 AND BEYOND

Any student enrolled in Fayetteville School District may receive a diploma after completing the following requirements:
CORE DIPLOMA SMART CORE DIPLOMA
English – 4 units English – 4 units

Math – 4 units Algebra I or its Math – 4 units – Algebra I or Algebra

equivalent, Geometry or its equivalent,
other math units must build on the base
of algebra and geometry knowledge &
skills
Science – 3 units, 1 unit of Biology, 1
unit chosen from a physical science, 1
elective science
A/B (Grades 7-8 or 8-9) Geometry or
Investigating Geometry or Geometry
AB (Grades 8-9 or 9-10), Algebra II,
4th math beyond Algebra II
Science – 3 units –1 unit of Biology, 2
units chosen from Physical Science,
Chemistry or Physics

Social Studies – 3 units American Social Studies – 3 units American

History, History,
World History and ½ unit of Civics/ ½ World History and ½ unit of Civics/½
unit of Economics unit of Economics
Physical Education - ½ unit PE Physical Education – ½ unit PE
excluding athletics excluding athletics
Health – ½ unit Health – ½ unit
Fine Arts – ½ unit (art, music, fine arts Fine Arts – ½ unit (art, music, fine
drama) arts drama)
Oral Communications – ½ unit Oral Communications – ½ unit
Career Focus Area – 6 units Career Focus Area – 6 units
Total – 22 Units Total – 22 Units

FPS Additional Requirements for Graduation

1 unit American History-9 1 unit American History-9
Career Focus Elective – 1 2 units Career Focus Elective – 1 2 units
Total – 24 Units Total – 24 Units

*A two-year algebra equivalent or a two-year geometry equivalent may each be counted as two units of the four (4) unit requirement under Core Diploma
requirements.
*All students under Smart Core must take a math course in grade 11 or 12 and complete Alg. II.
 FAYETTEVILLE HONORS GRADUATE *SEE BELOW
English – 4 units
Math – 4 units – Algebra I or Alg A/B (Grades 7-8 or 8-9) Geometry or Investigating Geometry, Geometry AB (Grades 8-
9 or 9-10) Algebra II, 4th math beyond Algebra II
Science – 3 units, 1 unit of Biology, 2 units from Physical Science, Chemistry or Physics
Social Studies – 4 3 units American History, 9, American History 10,
World History and ½ unit of Civics/ ½ unit of Economics

Physical Education – ½ unit PE excluding athletics

Health – ½ unit
Fine Arts – ½ unit (art, music, fine arts drama)
Oral Communications – ½ unit
Career Focus Area – 6 8 units (2 units must be in same foreign language)
Elective – 1 unit
Total – 24 Units
*Honors Graduate - students must maintain a 3.0 GPA and meet the Honors Graduate Diploma requirements.
*High Honors Graduate - students must maintain a 3.5 GPA, meet the Honors Graduate Diploma requirements, with 5 units completed from the
qualifying courses listed below.
*Distinguished Honors Graduate - students must maintain a 4.0 GPA, meet the Honors Graduate Diploma requirements, with 8 units completed from the
qualifying courses listed below.

Qualifying Courses for High/Distinguished Honors Graduates

Math English Science History Other
Honors Algebra Pre-AP English (9) Pre-AP Physical Pre-AP American Spanish III, IV,V
I Science (9) History (9) Honors Spanish
Honors Algebra Pre-AP English (10) Pre-AP Biology AP Comparative AP Spanish Language
II Politics
Honors AP English AP Biology AP European History French III, French IV,
Geometry Language/Composition AP French Language
AP Calculus AP English Literature AP Physics B AP Macroeconomics German III,
AB AP Microeconomics AP German Language
AP Calculus BC English Composition I AP Physics C AP Psychology AP Studio Art
AP Statistics English Composition II AP Environmental AP U.S. Government AP Music Theory,
Sci. A Cappella
PreCal/Trig Honors Chemistry AP U.S. History
Honors
College AP Chemistry AP Human
Algebra, Finite Geography
Math
AP World History
Revised 1/24/08 Revised
Revised
 March 17, 2011

2009-10 Audit Report

TO: Board of Education

FROM: Lisa Morstad

I will present the final audit report for the 2009-10 school year.

VII-B1
 March 17, 2011

Budget Revisions

TO: Board of Education

FROM: Lisa Morstad

I will present budget revisions to the 2010-11 budget for your approval.

VII-C1
 Executive Summary
Fayetteville Public Schools
FY2010-2011
3/9/2011 Revised Revised
Revenues: FY10 Budget FY11 Budget FY11 Budget Change Note

Property Tax Reserve $ 3,000,000 $ 3,000,000 $ 3,000,000 -

21 C Fund $ 900,000 $ 900,000 -
Capital Funds & Savings for FHS Phase I $ 2,278,635 $ 2,278,635 -
Uncommitted Cfwd $ -
Restricted Carryforwards $ 4,281,046 $ - $ 2,712,502 2,712,501.90 a
State Funds $ 21,992,862 $ 21,654,360 $ 22,705,524 1,051,164.12 b
Local Funds $ 53,594,854 $ 55,034,303 $ 55,034,303 -
Interest on checking account $ 120,000 $ 75,000 $ 75,000 -
Fed Funds/Grants/Restricted $ 7,570,745 $ 9,051,506 $ 11,344,586 2,293,079.22 c
Vocational Education $ 27,000 $ 27,000 $ 27,000 -
Coke Contract $ 50,000 $ 50,000 $ 50,000 -
Athletic Gate Receipts $ 125,000 $ 125,000 $ 125,000 -
E-rate $ 35,000 $ 35,000 $ - (35,000.00) d
Miscellaneous $ 130,000 $ 130,000 $ 130,000 -
Food Service sales $ 1,330,000 $ 1,463,104 $ 1,463,104 -
Reserve $ 5,281,200 $ 5,281,200 $ 5,281,200 -
Total Revenues & Reserve: $ 97,537,706 $ 99,105,109 $ 105,126,854 6,021,745.24
-
Expenditures: -
Salaries $ 55,600,000 $ 56,000,000 $ 58,051,410 2,051,410.40 e
Fringe Benefits $ 13,609,436 $ 14,000,000 $ 14,512,853 512,852.50 e
Debt Service Payments $ 6,080,000 $ 10,450,000 $ 11,020,000 570,000.00 f
Maintenance & Operations:
Maintenance $ 1,344,505 $ 1,230,755 $ 1,230,755 -
Utilities $ 1,720,174 $ 1,673,899 $ 1,673,899 -
Transportation $ 871,873 $ 846,873 $ 846,873 -
Food Service $ 1,064,283 $ 1,054,183 $ 1,054,183 -
Technology $ 500,864 $ 469,614 $ 469,614 -
Curriculum & Instruction $ 1,900,000 $ 1,569,423 $ 1,569,423 -
School Improv/Prog. Devlp. $ 251,922 $ 235,422 $ 235,422 -
Athletics/Physical Education $ 373,926 $ 323,926 $ 323,926 -
Grant Expenditures (not personnel) $ 2,075,745 $ 2,195,794 $ 2,195,794 -
Miscellaneous $ 406,520 $ 261,021 $ 405,000 143,979.28 g
Tuition $ 13,000 $ 13,000 $ 44,000 31,000.00 h
C21 Curriculum $ 1,945,372 $ 500,000 $ 500,000 -
Capital Expense $ 296,596 $ - $ -
Reserve $ 5,281,200 $ 5,281,200 $ 5,281,200 -
Unrestricted Carryforward $ 3,000,000 $ 3,000,000 $ 3,000,000 -
Restricted Carryforward $ 1,202,290 $ - $ 2,712,502 2,712,502.00 a
Total Expenditures & Reserve: $ 97,537,706 $ 99,105,109 $ 105,126,854 6,021,744.18
 Executive Summary
Fayetteville Public Schools
FY2010-2011
Notes to Financial Report

a. Carryforward balances were unknown at time of proposed budget in June 2010 as district books
had not closed for the fiscal year.

b. Increase in State funding is primarily due to growth funding for additional students in FY11

c. Increase in grant funding is primarily due to Educational Jobs Fund revenue ($1,648,267) and federal
reimbursements for interest of Qualified School Construction Bonds ($747,175)

d. Decrease in erate is due to change in erate program where incentives are now processed as credits to
invoices instead of checks being sent to the district.

e. Increase in payroll and fringe benefits is due to staff bonus being paid primarily from Education Jobs
Fund and new teacher and staff positions required by growth in student enrollment. (see corresponding
increase in revenue at notes b & c).

f. Increase in debt service payment is due to the net of the increase in interest expense for Qualified School
Construction bonds (being reimbursed to the district in note c) and savings from refundings.

g. Increase in miscellaneous budget expense is primarily due to increased costs in FY11 for professional fees,
litigation, and two school elections.

h. Increase in tuition expense is due to higher participation in programs offerred by NWACC

 March 17, 2011

Bank Account

TO: Board of Education

FROM: Lisa Morstad

I will ask the Board to approve the opening of district bank accounts at Liberty Bank with
Vicki Thomas, Lisa Morstad, and Terri Raskiewicz as authorized signers on the accounts.

VII-D1
 March 17, 2011

Board Goals

TO: Board of Education

FROM: Susan Heil

I will ask the Board to approve the following goals that were set at the March 8th special
board meeting.

1. Development of new board member orientation

2. Schedule board visits once a month and zone meetings once per quarter
3. Hold a joint session with the Fayetteville City Council with locally elected officials
invited to attend
4. Study of the book Key Work of School Boards

VII-E1
 March 17, 2011

Investment Policy

TO: Board of Education

FROM: Lisa Morstad

I will present a draft investment policy for the Fayetteville School District.

VIII-A1
 Fayetteville School District
Investment Policy

I. INTRODUCTION

This statement of investment policies and objectives of the Fayetteville School District cash
management and bond proceeds funds are hereby adopted as follows:

1. The Board shall define investment polices and objectives as generally set forth
below.

2. The investment advisor shall be given guidance and limitations as set forth below
and understand what is expected of them by the Board.

3. There will be a basis for evaluation of the performance of the individual advisors and
the Funds as a whole as generally stated below.

4. The investment polices and objectives may be changed at any time by the Board and
shall be reviewed at least annually.

II. POLICY

Fayetteville School District shall invest its funds in accordance with state and federal law and this
investment policy.

1. Objective. The objective of this investment policy is to maximize return while ensuring:

(a) Preservation and Safety of Principal

(b) Liquidity
(c) Compliance with federal, state, and other legal requirements

2. Authorized and Suitable Investments and Guidelines

(a) Types of Investments

i. Direct Obligations of the Untied States Government (e.g., Treasury Bills &
Notes)

ii. Obligations of agency or political subdivisions created by act of the United

States Congress and authorized thereby to issue securities that do and do not
 guarantee of repayment by the United States Government (e.g.,
FNMA,FHLMC, & FHLB)

iii. Demand, savings or time deposits or accounts of any bank or banking

institution doing business in the State of Arkansas which are members of the
Federal Deposit Insurance Corporation (FDIC), and any amount in excess of
the FDIC limit will require full collateralization pursuant to Arkansas Law

(b) Maximum Maturities

The board shall determine the amount of cash reserves that may be needed to
meet current and expected expenses. The remaining portions of the funds
may be invested in allowable securities described in paragraph 2(a) with a
maturity date not more than five (5) years from the date of purchase.

III. INVESTMENT MANAGEMENT

The Board is authorized to engage the services of the investment advisors, as defined under the
Investment Advisors Act of 1940, and other investment professionals to provide the specialized
research and skilled manpower to meet these investment objectives and guidelines. Accordingly,
the Board requires the investment advisors to adhere to the “prudent man rule” and/or such other
federal or state laws as may be applicable, or which may be applicable in the future to investments
of public funds. All investments shall be made in accordance with Arkansas law.

Investment managers shall utilize security brokers that provide the lowest cost and best execution
on all transactions

IV. DELEGATION OF AUTHORITY

Any investment advisor retained by the Board will be held responsible for making all investment
decisions regarding the assets under their direction. Each investment advisor will observe the
guidelines and philosophies stated herein and will be required to operate within these guidelines.

V. REPORTING

The investment advisor(s) shall prepare and report on investment activity at the request of the Board
but not less than semi-annually. The meetings will serve as review of the manager’s progress and
adherence to the fund’s guidelines.

VI. INTERNAL CONTROLS

The Chief Financial Officer of the District shall establish and maintain an internal control structure
designed to ensure that the assets of the District are protected from loss, theft, or misuse. The
internal control structure shall be designed to provide reasonable assurance that the objectives of
this policy are met.

VII. CONFLICT OF INTEREST

Members of the Board as well as employees and staff involved in the investment process shall
refrain from personal business activity that could conflict with the proper execution and
management of the investment program, or that could impair their ability to make impartial
decisions.

APPROVED BY THE BOARD OF THE FAYETTVILLE SCHOOL DISTRICT:

___________________ DATE:
SIGNATURE/ TITLE
 March 17, 2011

TV Contract

TO: Board of Education

FROM: Susan Norton

I will present a draft TV contract between the Fayetteville School District and the City of
Fayetteville for the operation of the City’s Education Access Television channel.

VIII-B1
 March 17, 2011

Happy Hollow Status Report

TO: Board of Education

FROM: Vicki Thomas

Information will be presented regarding the construction progress at the new Happy Hollow
Elementary School. Kent Doughty, project manager from Nabholz Construction, and Wes
Burgess from Crafton Tull Sparks will present the information.

VIII-C1
 March 17, 2011

Fayetteville High School Status Report

TO: Board of Education

FROM: Vicki Thomas

Information regarding the renovation and construction at Fayetteville High School will be
presented. Jared Brown, project manager from Nabholz Construction will present the
information.

VIII-D1
 FHS SE SW Quads

Activity ID Activity Name Original Start Finish Activity 2011

Duration %
Feb Mar Apr May Jun Jul Aug
Complete
FHS SE & SW Quads 203 16-Feb-11 A 05-Dec-11

Southeast Quadrant 203 16-Feb-11 A 05-Dec-11

A1480 SE - Footings 40 16-Feb-11 A 12-Apr-11 27.5% SE - Footings

A1010 SE - Retaining Wall 30 30-Mar-11 10-May-11 0% SE - Retaining Wall
A1020 SE - Slab on Grade 55 20-Apr-11 07-Jul-11 0% SE - Slab on Grade
A1030 SE - CMU Walls 55 11-May-11 28-Jul-11 0% SE - CMU Walls
A1040 SE - Erect Steel 55 16-Jun-11 01-Sep-11 0%
A1050 SE - Slab on Deck 20 15-Jul-11 11-Aug-11 0% SE - Slab on Dec
A1090 SE - Exterior Framing 75 29-Jul-11 11-Nov-11 0%
A1100 SE - Exterior Finishes 75 19-Aug-11 05-Dec-11 0%
A1110 SE - Canopy 30 02-Sep-11 14-Oct-11 0%
Southwest Quadrant 139 22-Mar-11 05-Oct-11

A1450 Southwest Building Pad Ready 0 22-Mar-11* 0% Southwest Building Pad Ready
A1140 SW - Footings 30 23-Mar-11 03-May-11 0% SW - Footings
A1180 SW - Retaining Wall 30 22-Apr-11 03-Jun-11 0% SW - Retaining Wall
A1190 SW - Slab on Grade 35 16-May-11 05-Jul-11 0% SW - Slab on Grade
A1200 SW - CMU 75 21-Jun-11 05-Oct-11 0%
A1210 SW - Pre-Cast Bleachers 30 10-Aug-11 21-Sep-11 0%
Site Work 173 03-Mar-11 03-Nov-11
A1500 Storm Detention 40 03-Mar-11 27-Apr-11 0% Storm Detention
A1490 Utilities 90 22-Mar-11 27-Jul-11 0% Utilities
A1340 Miscellaneous Site Work 60 17-May-11 10-Aug-11 0% Miscellaneous S
A1390 Site Retaining Walls 60 11-Aug-11 03-Nov-11 0%

Actual Work Project Confidential Date Revision Chec... Appr...

Remaining Work Property of Nabholz Construction Corporation Not for Duplication or Distribution
Critical Remaining Work
Milestone This document includes data prepared in conjunction with the Project that is deemed
trade secret or proprietary to Nabholz. This document is shared with the Project Team
solely for use on this Project consistent with the responsibilities of the Project team.
The Recipients shall not duplicate, use, or disclose, in whole or in part, to any person,
entity, or party outside the Project team without Nabholz prior written authorization. This
schedule is provided for facilitating information to construct the project listed,and does not change