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Meetings Croydon Partnership - SAP Project Phase II 53794972.

xls

Product Owner Meeting Notes


Date Subject Discusion Action
Date SAP kick off Jan & Mark sow concerns abou the projected enddate(October 2004). Organise kick-off meeting for 1/10 (Jan, Mark,
The main concerns are the limited time available to develop the desired Hubert)
solution and the state of the discussion within the PCT around data Commence discussions on data issues within
protection, consent and the involved data that will be shared. PCT/S.Serviced (Jan, Mark)
HIV plans The HIV project requires a technical proposal: how to work with eForms Contact Ian Muller to discuss technical
from tablets, using a local datastore (on the tablet) that synchronises requirements (Hubert)
with a central store when a network connection is available. Draw up development plan (Hubert)
Additional data load The data that is loaded into MultiVue needs to be replaced with a most Include in plan and estimates (Hubert)
recent set, which can also be extended with fields that were not loaed
during the first phase.
There is a request to be able to select records using a criterium
'younger then' or 'older then'
IRT The PCT / Soc.Services have a preference for one central MultiVue
deployment that services SAP, and in the future IRT type solutions. This
is technically cmplex, as the two solutions will dictate very different and
stringent security requirements.
BizTalk 2004 Hubert raises a request to upgrade BizTalk to the latest version, as it Investigate upgrade possibilities (Jan)
will be an easier and better platform to develop against.

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Meetings Croydon Partnership - SAP Project Phase II 53794972.xls

Product Owner Meeting Notes


Date Subject Discusion Action
01 October 2004 Swift demo & review A discussion on the update frequency of data feeds from npoint Investigate update frequency from ePex (Jan)
systems leads to the conclusion that feeds should be more frequent
then once a day. Swift can run updates more often, ePex needs to be
investigated.
Other notes in the handouts, and incorporated in the updates of the
data definitions.
Swift Care History screens The design is documented seperately.
demo & review General idea is to grow the available historic information by running
multiple uploads of data from Swift/ePex to MultiVue/SAP.
ePex demo & review All notes are in the handouts, and have been incorporated in the
updates of the data defnitions.
MultiVue demo Request to broadcast changes, e.g. death of a client. Investigate solution to broadcast changes
Other remarks are in the action list. (Campbell)
Explicit agreements on These are recorded in the data definition tables
datafields to be shared

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Decisions Croydon Partnership - SAP Project Phase II 53794972.xls

Product Owner Decisions


# Raised Action Owner
1 01 October 2004 Data for the Care History table will be loaded from 1st of April, 2004 Jan/Mark

2
3
4
5
6
7
8
9

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Commitments Croydon Partnership - SAP Project Phase II 53794972.xls

Product Owner Commitments


# Raised Action Owner Ready by Complete
1 20/9/04 Organise kick-off meeting for 1/10 Jan, Mark, Hubert Ok
2 20/9/04 Commence discussions on data issues within PCT/S.Services Jan, Mark Ok

3 20/9/04 Contact Ian Muller to discuss technical requirements for eForms Hubert Ok
on a tablet PC
4 20/9/04 Draw up development plan Hubert Ok
5 20/9/04 Investigate upgrade possibilities for BizTalk to version 2004 Jan Ok
6 20/9/04 Include data reload in plan and estimates Hubert
7 20/9/04 Enable select records using a criterium 'younger then' or 'older Hubert Close
then'
8 1/10/04 Investigate update frequency from ePex Jan Ok
9 1/10/04 Investigate solution to broadcast changes e.g. death of a client Campbell Close

10 1/10/04 Search results: add gender Campbell

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Commitments Croydon Partnership - SAP Project Phase II 53794972.xls

Product Owner Commitments


Remark

No longer a requirement

Daily
Broadcast not required but show clearly in
screen

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Risks Croydon Partnership - SAP Project Phase II 53794972.xls

Risk Log
# Raised Description Impact Severity Action Owner Complete
1 21/10/04 Dependency on third party for completion of Delay of go-live date High Continuous Hubert No
network configuration. monitoring
2 10/11/04 Planning of training and go-live is unclear. Poor user preparation for High Early Mark Yes
use of the system, planning and
impacting on the use of Preparation
the system and the
success of the go-live.
3 10/11/04 Insufficient availability of product owners due Delay in decisions, Medium Continuous Hubert No
to work pressures. preparations and monitoring
ultimately go-live.

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Project: Project X phase I 27/09 04/10 11/10 18/10 25/10 01/11 08/11 15/11 22/11 29/11 06/12 13/12 20/12 03/01 10/01 17/01 24/01 31/01 07/02 14/02 21/02 28/02 07/03 14/03 21/03 28/03 04/04 05/04
IT Team Tasks days remaining 125 116 107 97 89 87 81 75 73 71 69 62 60 44 44 42 42 36 30 0 0 0 0 0 0 0 0 0
1 6 11 16 21 26 31 36 41 46 51 56 61 68 73 78 83 90 97 104 111 118 125 132 139 146 153 154
Number of consultants: 1.5 125.0 117.5 110.0 102.5 95.0 87.5 80.0 72.5 65.0 57.5 50.0 42.5 35.0 24.5 17.0 9.5 2.0 -8.5 -19.0 -29.5 -40.0 -50.5 -61.0 -71.5 -82.0 -92.5 -103.0 -104.5
Task description Responsible Status 1000 928 852 776 708 696 644 596 584 564 552 492 480 352 348 336 332 288 240 0 0 0 0 0 0 0 0 0
Requirements Component 7 days In progress
Used for drop down list
Project
box in Requirements Gathering
column 'Status' Campbell In progress 32 24 24 24 24 24 24 24 16 16 16 16 8 8 8 8 8 8 8
This number is used to
Formal Requirements Documentation Campbell In progress 24 24 24 24 24 24 24 24 16 16 16 16 16 8 8 8 8 8 8
calculate the 'ideal line'
MultiVue Configuration Component 2 days in the burndownNot started
chart.
Append Additional Demographics Campbell Completed 16 16 16 16 calculated
16 16number
16 of 16 16 16 16 16 16
SAP Component 60 days In progress worked days in the
sprint
Design SAP Database Campbell Completed 16 16 12 12 8 4 0
Creation of the SAP Database Campbell Completed 24 24 24 12 12 12 8 8 0
Create stored procedures on SAP database Campbell Completed 40 40 32 20 20 20 12 0
My burndown sheet
Creation of SAP .NET Component Campbell Completed 104 64 40 32 8 8 0 updates became a
Creation of SAP Web Application Campbell Completed 64 64 Calculated
64 52 number
52 48 24 0 weekly exercise. The
Creation of Security Administration Site Campbell Completed 40 32 ofwork
24 days
16 left
0 in the chart now shows spikes.
sprint. Used to draw the For customer
Secure Messenging Campbell Completed 40 32 24 16 0
'ideal line' presentation purposes I
Security Integration Campbell Completed 24 16 8 0 0
hide empty columns in
SAP system testing Campbell Completed 40 40 40 40 40 40 40 32 32 24 24 24 that24
this worksheet, 16 16 16 16 8 0
SAP System Verification Campbell In progress 16 16 16 16 16 16 16 16 32 32
makes32 32
the graph 32 16 16 16 16 16 8
Bug Fixing / Cosmetic Changes Campbell In progress 40 40 40 40 40 40 40 40 40 smooth.
32 24 24 24 16 16 16 16 16 16
Install in Live Environment Campbell In progress 16 16 16 16 16 16 16 16 16 16 16 16 16 16 16 16 16 8 4
Go Live Support Campbell Not started 16 16 16 16 16 16 16 16 16 16 16 16 16 16 16 16 16 16 16
General Project Component 25 days In progress
Project Management Hubert In progress 144 144 128 120 112 108 104 100 96 92 88 84 80 72 68 64 60 56 52
System Documentation Campbell Not started 24 24 24 24 24 24 24 24 24 24 24 24 24 24 24 16 16 16 16
User Documentation Campbell Not started 32 32 32 32 32 32 32 32 32 32 32 32 32 32 32 32 32 32 32
BizTalk 2004 Component 31 days Not started
Used for drop down
Extend
listboxePEX-3 Adaptor
in column Campbell In progress 40 40 40 40 40 40 40 40 40 40 40 32 32 16 16 16 16 16 8
Extend Swift Adaptor
'responsible' Campbell Completed 40 40 40 40 40 40 40 40 40 40 40 40 40 0 0
Extend Upstream Schemas Campbell Completed 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 8 0
Create AIC schema Campbell Completed 8 8 8 8 8 8 8 8 8 8 8 8 8 0 0
Create Mappings Campbell In progress 24 24 24 24 24 24 24 24 24 24 24 16 16 8 8 8 8 8 8
Create SAP AIC Campbell Completed 64 64 64 64 64 64 64 64 64 64 64 24 24 16 16 16 16 8 0
Unit Testing Campbell Completed 40 40 40 40 40 40 40 40 40 40 40 40 40 40 40 40 40 32 24
Integration Documentation Campbell Not started 24 24 24 24 24 24 24 24 24 24 24 24 24 40 40 40 40 40 40
Product Owner Tasks 27/09 04/10 11/10 18/10 25/10 01/11 08/11 15/11 22/11 29/11 06/12 13/12 20/12 03/01 10/01 17/01 24/01 31/01 07/02 14/02 21/02 28/02 07/03 14/03 21/03 28/03 04/04 05/04
Task description Responsible Status Mon Mon Mon Mon Mon Mon Mon Mon Mon Mon Mon Mon Mon Mon Mon Mon Mon Mon Mon Mon Mon Mon Mon Mon Mon Mon Mon Tue
Design tasks In progress
Data mapping: Swift to SAP Mark Completed
Data mapping: ePex to SAP Jan Completed
Data mapping: Care History to SAP Jan/Mark Completed This customer didn't
track work left for the
Training preparation In progress product owners. It
would require a second
Agree scheduling with Project Board Jan/Mark In progress
burndown chart.
Prepare trainer materials
Prepare handouts
Prepare exercises
Prepare training data
Run trial training
Appoint trainers
Complete training schedule
Schedule dates early to avoid clashes
Determine group size
Determine format and duration of hands-on session

Network Configuration In progress


Design network structure Jan/Mark In progress
Order components Jan/Mark In progress
Issue installation requests to service providers
Monitor completion of installation
Test network components
Test end-to-end services
Test SAP application over the network

Go-live preparation In progress


Agree dates with Project Board Mark In progress
Design vetting process
Distribute user authorisations
Add input of user secrets to training
Train and prepare support staff Mark
Update existing support processes
User acceptance testing
Data loadng
Remaining work (days) for project X phase Y
140

120

100

80
Working days

60

40

20

0
27/09 04/10 11/10 18/10 25/10 01/11 08/11 15/11 22/11 29/11 06/12 13/12 20/12 03/01 10/01 17/01 24/01
Date