Application for a Reciprocal Visit Grant

Please refer to the Guidance for applying for Reciprocal Visit Grants before
completing this form. Download from www.britishcouncil.org/globalschools

Please use this application to plan your grant application. You will then be able
post it onto our new online submission system, soon be made available.

All applications must be received by 1 May 2011

Global School Partnerships Reciprocal Visit Application 2011 Page 1 of 19

Have any of the schools in your No
partnerships applied for a GSP
Reciprocal Visit Grant before? If so,
please state school name, date and
outcome below. Briefly summarise
any previous communications with
GSP in the UK.
Is the Southern partner school in Yes,
touch with your local British
Council/VSO/CEF office? If so, state Nupur Sachdeva
who you are in contact with, and (British Council, Delhi)
describe the type and frequency of through email correspondence
contact. regularly.

Eligibility
For UK (coordinating) school to complete

In what country is (are) your Southern partner India

school(s)?

Type of UK (middle & secondary) Southern (primary, middle &

school secondary)

Will both visits include at least 5 days in the  YES NO

partner school(s)?

Will the visits be undertaken between 30 June  YES NO

2011 and 31 May 2012?

How many teachers from each school will visit? UK - 02 Southern - 02

Have you or any of the Global School Partnerships YES NO

partner schools received
funding from any of the International Inspirations YES NO
following:
World Links – School Linking Visits YES NO
Contact the GSP team if
Dreams & Teams YES NO
you answer yes to any of
these. UKIERI YES NO

Connecting Classrooms YES NO

Any other British Council programme YES NO

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Is the UK head teacher’s declaration signed and included with the YES NO
application?

Have you included a letter of support from (all) your Southern YES NO
partner school(s)?

Have you completed all sections of the application, including the YES NO
budget?

Does your budget total £2,100 or less per partnership? YES NO

Have you completed and signed the Data Protection statement YES NO
(UK schools only)?

Clusters

If you are applying as a two-school partnership – one school in the UK and one
in a Southern country – please proceed to Section A.

If you are applying as a cluster of schools you will need to copy and complete
sections A, D, and E for each pair of schools. You will also need to submit a
separate head teacher declaration for each UK school (please copy additional
sheets as required). Please ensure there is a letter, fax or email of support
from the head teacher of every Southern school.

You will also need to provide a signed Data Protection statement from each UK
school in the cluster.

Now complete the following sections:

State the names of the schools in your cluster:

UK school Southern school
Partnership 1            
(lead)

School type            

Partnership 2            
School type            
Partnership 3            
School type            

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Summarise how communication takes place between cluster schools in the
same country

Between schools in the UK Between schools in the Southern

country
           

Summarise your partnership budgets – from Section E

Partnership 1 subtotal £      (max. £2,100)

Partnership 2 subtotal £      (max. £2,100)
Partnership 3 subtotal £      (max. £2100)
Total requested for whole cluster £      (max. £6,300)

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All applicants should complete the following sections:

Section A: About your partner schools

A1 UK partner school: Contact details

Name of school SANDON HIGH SCHOOL

Address A520 Sandon Road, Meir Telephone 01782 377101

Stoke on Trent Email info@sandonmail.com
Staffordshire Mobile      
ST3 7DF Fax 01782 377101
Website www.sandonbec.com
Name of Mr. Lee Davies Position International Links
main Coordinator
contact Telephone      
(include
title) Mobile      
Email ldavies1@sandonmail.com
Fax      
Telephone      
Contact details outside school time and
Email      
during holidays
Mobile      

A2 UK partner school: About your school

No. of staff No. of staff currently 02

actively participating in the
partnership
Does your school have a partnership Ms. K. V. Castrey, Headteacher
coordinating committee? If so, give brief Mr. Lee Davies, International Links
details Coordinator
Ms. Terri McCarthy, Mentor GSP

No. of pupils Age range 11-16

on roll
% Free School Meals (for monitoring only)      
Likely no. of Female 04 Age range of 12-14
pupils taking pupils taking
part in the Male 04 part in
partnership partnership

A3 Southern partner school: Contact details

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Name of school SANGAM SCHOOL OF EXCELLENCE
Address NH-79, Chittor Telephone 01482-312251
By- Pass Email info@sangamschoolbhilwara.com
PO Atun, Mobile      
Distt- Bhilwara Fax      
Rajasthan- Website www.sangamschoolbhilwara.com
311001
(INDIA)
Name of Mr. Asif Iqbal Position International Coordinator for GSP
main Telephone      
contact
(include Mobile +91-9784-526467
title) Email asif.iqbal@sangamschoolbhilwara.com
Fax      
Contact details outside Telephone      
school time and during Email asifitft@gmail.com
holidays Mobile +91-9784-526467

A4 Southern partner school: About your school

No. of staff 60 No. of staff currently 02

actively participating in
partnership
Does your school have a partnership Ms. Madhu Nagpal, Principal
coordinating committee? If so, give brief Mr. Asif Iqbal, International
details Coordinator for GSP
Ms Sweta Batra, Support Coordinator
Ms. Maninder Sudhiir, Mentor GSP

No. of pupils 750 Age range 3-18

on roll

Likely no. of Female 06 Age range of 12-16

pupils taking pupils taking
part in the part in
partnership Male 02 partnership

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Section B: About your partnership

B1 Give the month and year when your partnership started

January , 2011

B2 Describe how your partnership started and how it has developed (max 75 words)
The credit goes to Ms. Nupur Sachdeva, British Council, Delhi who introduced
both schools and from then on there was no looking back.

I sent an introductory mail to Mr. Lee Davies, the International Links

Coordinator who was equally excited to start this exchange programme.

Initially we decided on having an introductory session with the GSP students

from both schools through ‘skype’ and we were successful in pairing a buddy
for each student.

B3 Outline the main aims and objectives of the partnership (max 50 words)
The main aim of the partnership is to build positive relationships between both
schools, instil a deeper awareness of individual, group and societies, positive
exchange of cultures i.e. food, music, dance and build a more sustainable
educational curriculum that believes in global citizenship for the future.

B4 Do you have a Partnership Agreement? If ‘yes’ attach a copy to your

Yes No application

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B5 Describe how communication happens between partner schools (max 50 words)
Communication between both school takes place through various mediums i.e.
skype, emails and post. Through ‘skype’ we managed to have real-time
interactions so that the students could actually see their buddies and interact.

B6 Describe what activities have already taken place (in any/all schools) as part of
the partnership (max 150 words)
• Introductory sessions with Sandon High School through ‘skype’
• Participating in Sandon High School logo competition
• Designing GSP Brochure for both schools
• Writing letters and mailing photographs of each activity

B7 State what local or community groups are involved in the partnership and
describe the nature of their involvement (max 75 words)
Presently, the local group or community only provides tertiary support and
there is no direct involvement.

B8 Provide details of any curricular or partnership support/advice the partnership has

received (max 75 words)
Most of the curricular or partnership support is self funded and people have
advised us to go on a much larger scale.

B9 If your partnership is reflected in the any of school’s documentation, e.g. the

School Development Plan, please briefly describe in what context (max 50 words)
We plan to incorporate a brochure on GSP in our school prospectus so that
students are aware of the fact that such partnerships that can be possible and
contribute by making the world a much better place to co-exist.

B10 Indicate below attendance on any courses that have contributed to your
or other teachers’ understanding of school partnerships and of global
education

No. teachers No. teachers

from UK from Southern
school(s) school(s)
Grant Preparation Seminar       01
GSP Introductory workshop       01
Professional Development Module workshop e.g.            

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Building Effective Partnerships
Teacher Taster Session            
UKOWLA Country Conference            
Other: provide details            

Other: provide details            

Other: provide details            

Section C: About your joint curriculum project

About your joint curriculum project
C1 Give a brief description and outline the main aims and objectives of your joint
curriculum project(s). Note that you will be able to include further details in the grid at
C3 (max 250 words)
To build a deeper understanding of

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C2 Explain how the ideas for your project(s) originated and how they have
developed (max 150 words)
Once the introductions were made between both schools we decided in doing
something meaningful so that each partner is able to show cause his or her
talent.

We decided on an activity titled ‘Recipe for your Partner’. This included a UK

student to make a recipe for his Indian counterpart and vice versa. It was quite
an interesting activity for both partners as we got to try out each other’s
recipes in the cooking sessions. The students enjoyed a lot trying out food of
different cultures.

Once this activity was over our partner school decided to exchange something
on modern day culture which was enthusiastically taken up by our students
i.e. music and dance. Both school put together a compilation of their favourite
songs and dances and mailed it to each other. It was a great hit among the
students of both schools.

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C3 Complete this grid to give further details of your joint curriculum project(s)
Complete a copy of the grid for each project. You must read the relevant section in the guidance before completing this grid.

Name of project Changing values in families of North & South

In both schools
Describe the This project is based on the conflict taking place in nuclear and joint families in the UK and India that are
proposed global governed by various factors i.e. limited exposure, lack of understanding global issues, monetary factors that
issue/skills/outlook govern decisions in the family, family responsibilities and expectations etc.
which your project
will explore
Outline the Through this project we get to know each other family situations and the kind of relationships that exists in
proposed learning the family. The kind of interdependence and space that is given to nuclear and joint families in both
outcomes for the countries. The individual as the centre of the family or the family as the centre of the individual.
project

Outline the Have a class discussion on the role of family and its importance in our lives. Each student get to talk about
proposed classroom the members in his family. List down activities for children to find out i.e. the gap between the old and the
activities young, rich and poor, the people who make decisions in the family and their importance

In UK school(s) In Southern school(s)

List the proposed Peace and conflict, globalization and Peace and conflict, globalization and
curricular areas & interdependence, diversity, cooperation and conflict interdependence, diversity, cooperation and conflict
ages/stages covered resolution and sustainable development. resolution and sustainable development.
by the project (KS-3 and KS-4) (KS-3 and KS-4)

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Section D: About your visit

D1 What are the main objectives of your reciprocal visits? (max 50 words)
• To develop mutual understanding of various cultures,
• foster global and sustainable tie-ups
• encourage international mindedness
• able to address and resolve global issues
• strong commitment to a shared vision and goal

D2 Apart from developing your joint curriculum project what else has been done in
preparation for the visits? (max 75 words)
Orienting students the benefits of such global exchange programmes. Finding
information about the host country and looking forward to maintaining sustainable
joint curriculum projects that mutually benefit both schools.

D3 Name all staff visiting the Southern partner school who will be funded by this grant

Name Mr. Lee Davies

Position International Links Coordinator
Briefly provide reason(s)
why this person has been
selected

Name Ms. Terri McCarthy

Position Mentor for GSP
Briefly provide reason(s)
why this person has been
selected

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D4 Name any staff or others visiting the Southern partner school who will NOT be funded
by this grant

Name      
Position      
Briefly provide reason(s)      
why this person is going
with the group and what
their role will be
Name      
Position      
Briefly provide reason(s)      
why this person is going
with the group and what
their role will be

D5 Name all staff visiting the UK partner school who will be funded by this grant

Name Mr. Asif Iqbal

Position International Coordinator for GSP
Mr. Iqbal has been coordinating GSP students for the
last six months. Apart from take the responsibility he
initiated the dialogue between both partner schools and
Briefly provide reason(s) ensured that students have adequate means to
why this person has been communicate with their British counterparts and
selected developed strategies so that both partner schools could
benefit mutually form such exposure.

Name Ms. Maninder Sudhiir

Position Student Mentor for GSP
Ms. Sudhiir has been mentoring GSP students for the
Briefly provide reason(s) last six months. She is versatile and has good language
why this person has been proficiency. Apart from mentoring she also takes
selected interests in creative writing, drama and arts.

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D6 Name any staff or others visiting the UK partner school who will NOT be funded by this
grant

Name       Position      

Briefly provide reason(s)      
why this person is going
with the group and what
their role will be
Name       Position      
Briefly provide reason(s)      
why this person is going
with the group and what
their role will be

D7 Provide details of the visits

First visit No. of days in

Sandon High School 08
destination school
Outward date       Return date      
Day 1: Visit to Sandon High School
Outline the Day 2:
provisional Day 3:
programme
Day 4:
for the first
visit Day 5:
(max 50 Day 6:
words) Day 7:
Day 8:

Second visit No. of days in

           
destination school
Outward date       Return date      
     
Outline the
provisional
programme
for the
second visit
(max 50
words)

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Section E: About your budget

Name of UK School: Name of Southern School:

Sandon High School Sangam School of Excellence
Airfares
(Include anticipated numbers No. of teachers       No. of teachers - 02
of staff travelling)

£      £422 x 2 = £844

Internal travel

£      £150 x2 = £300

Accommodation

£      £111.28 x 2 = £222.56

Max. £200 per visitor Max. £400 per visitor

Subsistence
(Include anticipated number No. of days       No. of days 08
of days, maximum 14)

£      £160 x 2 = 320

Max. £140 per visitor Max. £280 per visitor

Travel insurance, health
& travel
documents £      £73.01 x 2 =£146.02 (Visa fees for
2 visitors)

Total requested
amount * *
£      £1832.58

Budget notes:
I have not included the travel insurance for two visitors.

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Section F: Head Teachers’ Declarations

F1 Head teacher of UK partner school

“I, the undersigned, certify that the information contained in this application form is
correct to the best of my knowledge and that my school supports the aims and activities
outlined. I agree to the division of the budget between my school and my partner school.
I certify that my partner school has seen and is committed to the project as outlined in
this application.”

Name: Ms. K. V. Castrey

Position: Head Teacher

School: Sandon High School, UK

Signature:       Date:      

F2 Head teacher of the Southern partner school

A copy of a letter, fax or email from the head teacher(s) of (all) the Southern partner
school(s) must be enclosed. The letter(s) should state the Southern school support for this
specific application.

Please note that failure to provide such a letter will render the application ineligible.

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Section G: Data Protection Statement – UK School only

To be signed by a representative of the UK school only.

I understand and accept the statement below concerning disclosure of information about
partnerships that our school / cluster has with partners from Southern countries.

I agree that the information about the partnership, as available in application forms, reports
and any other material provided by our school and partner(s) may be used for promotional
and educational purposes in order to support and promote global school partnerships.

Please also tick one of the statements below:

 I agree that British Council may retain and record information regarding the partner
schools’ contact details (addresses, telephone numbers, fax numbers, e-mail
addresses, websites) and description of the partner schools and that the details can
be used for promotional and educational purposes.

OR

 I agree that British Council may retain and record information regarding the partner
schools’ contact details (addresses, telephone numbers, fax numbers, e-mail
addresses, websites) and description of the partner schools and that the details will
not be used for promotional and educational purposes.

Signed on behalf of the partnership:      

Name (BLOCK CAPITALS PLEASE):      

Position:       Date:      

Under the UK Data Protection Act 1998 you have the right to ask for a copy of the personal information we
hold on you, for which we may charge a fee, and the right to ask us to correct any inaccurate information. For
more details please contact your local British Council office or the Data Protection Team:
dataprotection@britishcouncil.org.

Global School Partnerships Reciprocal Visit Application 2011 Page 17 of 19

Evaluation Sheet: Reciprocal Visit Grant
The DFID Global School Partnerships (GSP) programme invites your comments on
improvements that can be made to the Reciprocal Visit Grant application process. Please
answer the questions below and enclose this sheet with your application form.

1. How did you hear about the GSP grants programme?

British Council

2. How helpful were the guidance notes?

Tick box to indicate between 1 not at all helpful and 5 very helpful:

1 2 3 4 5

3. If you feel there are improvements that could be made to the guidance notes,
please comment.
     

4. How easy was the application form to complete?

Tick box to indicate between 1 very difficult and 5 very easy:

1 2 3 4 5

5. If you feel that the application form could be improved in any way, please
comment.
     

6. Do you have any other comments or suggestions?

     

Global School Partnerships Reciprocal Visit Application 2011 Page 18 of 19

 CHECKLIST

 Have you included a letter, fax or email from the head teacher(s) of (all) the
Southern partner(s) which demonstrates support for this application?

 Has the UK school read the Data Protection statement?

 Is the partnership planning one visit in each direction?

 Are both schools planning to travel within the eligible period?

 Is the total budget equal to or less than the maximum of £2,100 per
partnership?

 Has each school completed a column of the budget?

 Are the subsistence and accommodation costs equal to or less than the
allocated maximums?

 If applying as a cluster, have separate school details and budget pages been
completed for each partnership in the cluster?

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