Oracle R12 Intercompany - DARC - SKorwin - NCOAUGSummer2010 (EDocFind - Com)

Copyright © DARC Corporation, 2010
1
O l R12 I t
Oracle R12 Intercompany
Stan Korwin
DARC Corporation
DARC Corporation
NCOAUG August 20, 2010
2
DARC Lines of Business
• Consulting Services • Production Support
• Program Management, Functional, Technical,
Program Management Functional Technical • 24x7 Functional & Database
24x7 Functional & Database
Architecture
• Accelerators for Interfaces and Conversions
Accelerators for Interfaces and Conversions
• Organizational Change Management
• Mergers & Acquisitions
• Communications, Documentation, Training
• Global Consolidation
3
Agenda
• What Is Intercompany?
• How Does It Work?
k?
• Important Concepts
• How To Set It Up?
• Q&A
Q & A
4
What is Intercompany?
Functionality to create, manage, reconcile
p g p
and report transactions among multiple
organizations and entities across EBS
5
New Features for
Intercompany Transactions
• Ability to create invoices
Ability to create invoices
• Multiple recipients support
Multiple recipients support
• Proration of transaction distribution amounts
Proration of transaction distribution amounts
• Upload Transaction Batches created in Excel
U l dT ti B t h t di E l
6
B
Benefits
fit
• Ability to create invoices in subledger
Ability to create invoices in subledger
• Multiple recipient transactions
• Automatic intercompany accounting
Automatic intercompany accounting
• Descriptive Flexfield support
• Web ADI integration
Web ADI integration
• Period status controls transaction processing
7
Intercompany Reconciliation
Benefits
• Increases company efficiency by shortening the close
cycle
• Reduces costs by automating a largely manual and
l b i
laborious process
• Supports global enterprise by allowing to reconcile
across ledgers and charts of accounts
across ledgers and charts of accounts
• Offers better information by providing insight into
the sources of intercompany differences
• Delivers process innovation by allowing reconciliation
any time on selected level of detail
8
How Does It Work?
Pretty well actually…
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Process
• Transfer approved transactions to General Ledger
Transfer approved transactions to General Ledger
– Online: Workflow transfers the transaction
– Batch: Run ‘Transfer Intercompany Transactions to
General Ledger program’
• Transfer approved transactions to AR and AP
– Online: Workflow transfers the transaction
O li W kfl t f th t ti
AR program’
AR program
AP program’
p g
10
Process Web ADI
Process – Web ADI
Enter transactions in a spreadsheet and upload them
into Oracle Intercompany
Web ADI Spreadsheet Oracle

Upload,
Generate Templates D t E
Data Entry
t I t
Intercompany
Validation
Transactions
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Process Open Interface
Process – Open Interface
Import the external intercompany transactions into Oracle
Advanced Global Intercompany System
External
E ternal Data loaded IImportt Validated Data
into FUN_Interface Validations imported to FUN
tables
External Data FUN_INTERFACE Tables Intercompany

Transactions
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Process Reconciliation
Process –
DrillDown
13
Summary by Source
Summary by Source
14
Intercompany Transaction
Summary Report
Summary Report
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Important Concepts
Balance is Good…
Balance is Good…
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Intercompany and Intracompany
Balancing
BALANCING API
Intracompany
Create Balancing Rules Post
Accounting Journals
Subledger Intercompany Accounts General

Accounting Ledger
Architecture
17
Balancing
• What
What are the trigger points for generating balancing
are the trigger points for generating balancing
entries?
– GL Posting
– Subledger Journal Creation
• How are balancing lines created?
How are balancing lines created?
– Journal Mode
• 1 to 1
• 1 to Many
• Many to 1
• Many to Many
y y
18
Balancing Process
Balancing Process
• Wh
What happens if Intercompany and Intracompany
th if I t dI t
lines are mixed on a transaction?
• What differences exist between Intercompany and
What differences exist between Intercompany and
Intracompany balancing?
– Different Accounts
Different Accounts
– Summarization of Balancing Lines
– Use of a Clearing Company
– Processing Many to Many Journals
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Balancing Process Example
Balancing Process –
Balancing Rule Journal
Dr Cr Debit Credit
Journal Mode: 1-1
BSV BSV Account Account
01 02 01-4102-02 02-2201-01 03 5400.00 Original Line
02 01 02-4201-01 01-2102-02 10 5400.00 Original Line
03- Dr. Balancing

01 All Other 01-4100-99 99-2200-01 5400.00
4000-10 Line
All 10- Cr. Balancing

01 99-4200-01 01-2100-99 5400.00
Other 2000-03
2000 03 Line
All
All Other 99-4000-99 99-2000-99
Other
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Balancing Process Example
Balancing Process –
BSV 10 maps to LE 1. BSV 20 maps to LE 2
Setup for LE1
Journal
From LE 1: Corporate Ledger: Corporate COA
Journal Mode: 1-1
To Account Type
10-
10
1800.00 Original Line
5200-00
10-2000-
LE2 Intercompany Payables Account
20 20-
1800.00 Original Line
5000-00
S t for
Setup f LE2
10- IC Payables to
1800.00
2000-20 LE 2 (BSV 20)
From LE 2: Corporate Ledger: Corporate COA
IC
20- Receivables
1800 00
1800.00
To Account Type 4000-10 from LE 1
(BSV 10)
20-4000-
LE1 Intercompany Receivables Account
10
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Dependencies and Interactions
Dependencies and Interactions
• Dependencies
– Legal Entity to be defined and associated to
Ledger
• Interactions
– Receivables – creation of invoice for outbound
t
transactions
ti
– Payables – creation of invoice for inbound
transactions
– General Ledger –accounting for non invoicing
intercompany transactions
p y
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How To Set It Up
Very Carefully…
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Intercompany Benefits
• Simplified
Simplified maintenance
maintenance
• Enhanced Control of intercompany transactions
• Integration of Accounting Setup With Accounting
Integration of Accounting Setup With Accounting
Setup Manager
• Migration of Profile Options to simpler System
Migration of Profile Options to simpler System
Options page
• Seeded default Setup Options, so operable out of the
p p , p
box
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Intercompany Setup and Process
SETUP PROCESS
Setup intercompany Open intercompany

organizations period
i d
Create intercompany
Setup security and transactions
approvers
pp
Approve intercompany
transactions
Define transaction
types
Transfer intercompany
transactions
Setup invoicing
options Reconcile intercompany
transactions
Setup system options Close intercompany

period
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Intercompany Setup 1
I t
Intercompany Organizations
O i ti
• Define
Define Intercompany organizations to
Intercompany organizations to
represent Internal Trading organizations
• Relate Intercompany organization to Legal
Relate Intercompany organization to Legal
Entity
• Relate Intercompany organization to
R l I i i
Operating Unit ‐ optional
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Security
• Define Security and Approvers
Define Security and Approvers
– security set up maps trading partners to users
– user can access to many intercompany organizations
• Example: Intercompany accountant processes
intercompany transactions for many intercompany
organizations in the enterprise.
– R11i ‐ Each responsibility has only one subsidiary assigned, therefore a user
can initiate intercompany transactions for one subsidiary from each
can initiate intercompany transactions for one subsidiary from each
responsibility
– R12 – the user can initiate intercompany transactions for many trading
partners without changing responsibility
p g g p y
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Intercompany Accounts
Intercompany Accounts
• Define Intercompany Accounts
Define Intercompany Accounts
– Provides the ability to define and update the
Intercompany Accounts for each Legal Entity
Intercompany Accounts for each Legal Entity
within their corporate enterprise. The ability to
define and update Intercompany accounts is key
to eliminating Intercompany transactions during
the consolidation process
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Transactions
• Define
Define transaction types to group transactions
transaction types to group transactions
logically to simplify processing
• Choose to create invoices for some transaction types
yp
to comply with legal requirements
p p pp p y g
• Speed up the approval process by making it
automatic
• Close Periods by Transaction Types to give more
control over processing and faster period close
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Invoicing Options Setup 5
• Specify
Specify the receivables invoice Transaction Type and
the receivables invoice Transaction Type and
Standard Memo Line used to create Intercompany
Sales Invoice to suit specific business needs
• Define Trading Partner relationships to specify
existing Customers and Suppliers for invoices created
in subledgers
• Create new Customers and Suppliers and relate them
to Trading Partners
d
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System Options Setup 6
• Select
Select manual or system
manual or system‐generated
generated batch numbering
batch numbering
• Choose Intercompany Currency to standardize
p
processing of intercompany transactions
g p y
• Exclude immaterial transactions by choosing a
minimum transaction amount
• Choose a minimum transaction amount currency
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System Options Setup 7
• Select
Select exchange rate type for consistent conversion
exchange rate type for consistent conversion
of foreign‐currency transactions
• Allow or disallow the rejection of intercompany
j p y
transactions by recipient
• Choose to transfer transactions in batch or online to
Oracle General Ledger or subledgers
• Select Intercompany Calendar
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Open / Close Periods Setup 8
• Maintain period status per Transaction Type
Maintain period status per Transaction Type
• Sweep transactions before closing
S i b f l i
33
S
Summary
• Intercompany
Intercompany accounting
accounting
• Intracompany balancing
• Centralized and shared setup of
C li d d h d f
Intercompany Accounts and Intracompany
B l i R l
Balancing Rules
• Balancing entries can be created in General
Ledger and in Subledgers
34
Summary
Intercompany transactions is now enhanced
process:
• Support for Intercompany Invoicing
Support for Intercompany Invoicing
• Transactions can be entered for multiple
recipients
• Flexible Security model
• Control timing with Intercompany Periods
• Web ADI integration
35
Questions?
36
Thank You!
S
Stan Korwin
i
sales@darc.com
877 476 7151
877‐476‐7151
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Copyright © DARC Corporation, 2010

Web ADI Spreadsheet Oracle

External Data FUN_INTERFACE Tables Intercompany

Subledger Intercompany Accounts General

01 02 01-4102-02 02-2201-01 03 5400.00 Original Line

02 01 02-4201-01 01-2102-02 10 5400.00 Original Line

03- Dr. Balancing

All 10- Cr. Balancing

Setup intercompany Open intercompany

Setup system options Close intercompany

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