OVERVIEW

• India, the world’s largest democracy with world’s second highest population and 7th
largest area is also the 4th largest economy in terms of purchasing power. • One o
f India’s important assets is its vast reservoir of skilled manpower. India’s enduri
ng institutions,
rooted in the principles of democracy and justice.
• India’s strength is in its handicrafts, gems & Jewellery, Apparels, Software and I
T and tremendous e-commerce. • Government’s current Foreign Trade policies offer a m
ore investor friendly economic environment and are geared towards more investmen
t in promoting Import and Export Trade.
CLASSES OF EXPORTS:
Physical Exports
Deemed Exports
Need for Export Documents
Documentation is used
•
To keep shipment and delivery on schedule, To describe cargo, For customs cleara
nce, To indicate the ownership of goods for collection purposes or in the event
of dispute
• • •
•
To obtain payment.
The Preliminary
1. Importer Exporter Code Number (IE Code). 2. Obtain Registration-Cum-Membershi
p Certificate (RCMC) . 3. Manufacturer Raw Materials Duty Free. 4. Get familiar
with the excise formalities
Contd…..
5. Understand the local government regulations 6. Get information of the governm
ent’s regulations 7. Availability of Vessels/Airlines, the transport charges, freq
uency of operation etc. 8. Look for a Custom House Agent (CHA)
INVOICE CERTIFICATE EXPORT DOCUMENTATION CUSTOMS DOCUMENT TRANSPORT document EXC
HANGE CONTROL DOCUMENT. PAYMENT DOCUMENT. MISCELLANEOUS DOCUMENT
INVOICES
Proforma invoice
Commercial invoice Consular invoice
Proforma Invoice
Meaning Quotation in form of regular invoice sent as a reply to an inquiry. Impo
rtance of Proforma Invoice • It forms the basis of all trade transactions. • It may
be useful for the importer in obtaining import license or foreign exchange.
Exporter reference no. Exporter/Shipper (Name and physical address) Tel: Fax: Em
ail: Intermediate consignee (Name and physical address) Tel: Fax: Email: Notify
party (Name, physical address) Tel: Fax: Email:
Importer purchase/order/reference Invoice expiration date no. Importer/Consignee
(Name and physical address) Tel: Fax: Email: Buyer (if other than consignee – nam
e and physical address) Tel: Fax: Email: Terms and conditions of delivery and pa
yment (including Incoterms): Freight (please mark): Prepaid ___ Collect___ Title t
ransfer occurs at: Payment terms: Total Total gross weight (kg) Dimensions - H x
W x L (m3) numb er of packa ges
PROFORMA INVOICE
Marks and numbers
Port of loading
Port Total net weight (kg) of disch arge BOL/ Transportation method: AWB Vessel/
flight no. No. Quantity (Unit of measure)
Currency of sale
Country of final destination
Date of shipment: L/C No.
Complete and accurate description of the goods, including item no., product desc
ription, HS/tariff classification code and country of origin
Unit price
Total price
Packing costs Freight costs Other transportation-related costs Handling Insurance cos
ts Assists Additional fees Duties and taxes
Signature, initials, name, title and position Date Place
Grand Total
Commercial invoice
• Also known as a ‘Document of Contents’. • Actually a seller s bill of merchandise. • Pre
pared by the exporter after the execution of export order giving details about t
he goods shipped. • It is a prima facie evidence of the contract of sale or purcha
se.
Contents of Commercial Invoice
1. Name and address of the exporter. 2. Name and address of the consignee. 3. Na
me and the number of Vessel or Flight. 4. Name of the port of loading. 5. Name o
f the port of discharge and final destination. 6. Invoice number and date. 7. Ex
porter s reference number.
8. Buyer s reference number and date. 9. Name of the country of origin of goods.
10. Name of the country of final destination. 11. Terms of delivery and payment
. 12. Marks and container number. 13. Number and packing description. 14. Descri
ption of goods giving details of quantity, rate and total amount in terms of int
ernationally accepted price quotation. 15. Signature of the exporter with date.
Significance of Commercial Invoice
• Useful in preparation of various other shipping documents. • Used in various expor
t formalities. • Useful in negotiation of documents for collection and claim of in
centives. • Useful for accounting purposes to both exporters as well as importers.
€Date:€ Shipment Date From: Your Company Name Street Address City Postal Code Countr
y Your Name Telephone No. € Ship To:
TransFRESH Corporation 3801-D Charter Park Court San Jose, CA 95136 USA Attn: Ja
n Torres Ph. (408) 445 8861 Full Description of Goods No of Units Unit Weight We
ight (kg) Unit Value (US$) Value (US$)
TransFRESH Marine CA Controllers (Commodity Code 9032.89.6040) 9801 U.S. GOODS R
ETURNED
12
3.0kg (6.5lb)
36
$781.92
$9383
Country of Origin:
USA
Total Weight:
36 9999€8888€77776
Total Value:
$9383
No of Packages: €€€€€€€€€€€€€€€3 NOTE: NO COMMERCIAL VALUE - Goods Not for Resale
FedEx Air Waybill No:
Goods are for use in marine shipping containers for perishable fruits and vegeta
bles. Being returned to owners. I certify that the information on this declarati
on is true and correct to the best of my knowledge.
Name:
Print€Your€Name€€€€€€€€€€€€€€€€€€€€€€€€€€€€€Signature:___Sign€Here€________
Consular invoice
• Consular invoice is a document required mainly by the Latin American countries l
ike Kenya, Uganda, Tanzania, Mauritius, etc. • Collection of accurate information
by the authorities of the importing country for assessing import duties and also
for statistical purposes. • For obtaining consular invoice1the exporter is requir
ed to submit three copies of invoice to the Consulate of the importing country c
oncerned.
Significance of Consular Invoice
• Significance of Consular Invoice for the Exporter • Significance of Consular Invoi
ce for the Importer
• Significance of Consular Invoice for the Customs Office
Certificate of Origin
• It certify the place of origin of the merchandise.
•
Federation of Indian Chambers of Commerce and Industry, the export promotion cou
ncils and various other trade associations have been authorized by the Governmen
t of India to issue certificates of origin.
•
Important in the case of countries, having preferential rates of tariff for Indi
an commodities.
Types
• Certificate for Clearance. • Certificate for availing concessions under GSP. • Certi
ficate for availing concessions under CWP.
Combined Certificate of Origin and Value
• Special printed form required by Commonwealth countries. • Identifying the particu
lar form which satisfies the requirements of the port of destination as well as
the particular goods being exported. • The statement of the value of the goods imp
ortant in determining what import duty would be payable at the destination.
Shipping Bill
• Shipping bill is required by the customs. • There are separate forms of shipping b
ills for free goods, and goods for which there is a claim for drawback of duty. •
It is only after the shipping bill is stamped by the customs that the cargo is a
llowed to be carted to the docks.
Mate’s Receipt
When the cargo is loaded on the ship, the commanding officer of the ship will is
sue a receipt called the "mate receipt" for goods.
Contents of Mate Receipt
The name of the vessels, berth, date of shipment, description of packages, marks
and numbers, condition of the cargo at the time of receipt on board the ship, e
tc.
Bill of Lading
The bill of lading is a document issued by the shipping company or its agent ack
nowledging the receipt of goods on board the vessel, and undertaking to deliver
the goods in the like order and condition as received, to the consignee or his o
rder, provided the freight and other charges as specified in the bill have been
duly paid. Three main purposes: • • • As a document of title to the goods; As a receip
t from the shipping company; and As a contract for the transportation of goods.
Types of bill of lading
• Clean Bill of Lading • Claused Bill of Lading • Transshipment or Through Bill of Lad
ing • Stale Bill of Lading • Freight Paid Bill of Lading • Freight Collect Bill of lad
ing
Airway Bill
• An airway bill, also called an air consignment note, is a receipt issued by an a
irline for the carriage of goods. • Airway Bill or Air Consignment Note is not tre
ated as a document of title and is not issued in negotiable form.
Contents of Airway bill
1. 2. 3. 4. 5. 6. 7. 8. 9. Name of the airport of departure and destination. The
names and addresses of the consignor, consignee and the first carrier. Marks an
d container number. Packing and container description. Total number of container
s and packages. Description of goods in terms of quantity. Container status and
seal number. Amount of freight paid or payable. Signature and initials of the is
suing carrier or his agent.
Importance of Airway Bill 1. It is a contract between the airlines or his agent
to carry goods to the destination. 2. It is the document of instructions for the
airline handling staff. 3. It acts as a customs declaration form. 4. Since, it
contains details about freight it also represents freight bill.
GR Form
• Exchange control document . • RBI has introduced the GR procedure. • The duplicate c
opy of GR form together with a copy of invoice will be retained by the authorize
d dealer till full export proceeds have been realized and thereafter submitted t
o the RBI.
PP Form
• PP form is another exchange control document. An exporter has to make a declarat
ion of PP form in case of exports to all countries by Parcel Post, except when
made on "value payable" or "cash on delivery" basis. • It is used in place of Form
GR.
Bill of Exchange
An instrument in writing containing an unconditional order signed by the drawer
directing a certain person to pay a certain sum of money only to or to the order
of a person or the bearer of the instrument. Features 1. Negotiable Instrument.
2. Also known as “Draft”. 3. Drawn on the issuing bank or another drawee bank. 4. D
oes not block the funds of the importers.
CONTENTS
1. 2. 3. 4. 5. Name & signature of the drawer Name of the drawee Name of the pay
ee Specified sum Fixed date or determinable future date of payment
Marine Insurance Policy
The following are the different types of marine insurance policies. 1. Specific
voyage policy:
2. Time policy:
3. Floating policy:
4. Open policy:
5. Open cover policy:
Bill of Entry
1. The bill of entry is a document, prepared by the importer or his clearing age
nt in the prescribed form under Bill of Entry Regulations, 1971, on the strength
of which clearance of imported goods can be made. 2. Bill of entry is a documen
t. 3. The bill of entry is drawn in triplicate.
Health Certificate
Certificates of health are normally required by the importing country to ensure
that the imported goods (plants, plant products, animals and animal products) ar
e in good health and carry no diseases, pests or any health-threatening organism
s. Such certificates of health confirm (a) the origin of the shipment health. an
d, (b) that local authorities have inspected the consignment and ensure its good
ACKNOWLEDGEMENT
• We, the members of Group 3, would like to take this opportunity to thank Prof. S
hital Mody for giving us such an interesting topic for our presentation which ha
s enlightened our knowledge on Export Documentation. • You have always being a sou
rce of inspiration and have always guided us throughout the presentation. We hav
e learnt some good skills of presentation and hope that this will be helpful to
us in our near future. • Thank you mam for all your support