3/14/2011

OCFC Agency Compliance Deliverables

Terminate
Item Agency Requesting Assigned to Frequency Timing Last Completed Year Due Month Due Day Due Status Complied Date Notes Date
Print OAKS month-end reports for auditors Auditor of State Fiscal/Personnel Officer Monthly 2nd week of month 2009 a. (January) 14 1-Not Started
Print OAKS month-end reports for auditors Auditor of State Fiscal/Personnel Officer Monthly 2nd week of month 2009 b. (February) 14 1-Not Started
Print OAKS month-end reports for auditors Auditor of State Fiscal/Personnel Officer Monthly 2nd week of month 2009 c. (March) 14 1-Not Started
EDGE/MBE Report DAS Fiscal/Personnel Officer Quarterly Middle month of Quarter 2009 b. (February) 28 1-Not Started
Transfer interest to 4T80 OBM Fiscal/Personnel Officer Quarterly 3rd week of Quarter 2009 a. (January) 21 1-Not Started
5A10 Appropriation increase request, allocation of OBM Fiscal/Personnel Officer Quarterly 3rd week of Quarter 2009 a. (January) 21 1-Not Started
Statement to CAPA re:fund balance OCFC Fiscal/Personnel Officer Quarterly 3rd week of Quarter 2009 a. (January) 21 1-Not Started
Project escrow statements (esp. NURFC) Project Sponsor(s) Fiscal/Personnel Officer Quarterly 3rd week of Quarter 2009 a. (January) 21 1-Not Started New tool for LPS, not required
Commission Meeting Files OCFC Operations Coordinator Quarterly following Commission mtg 2009 b. (February) 28 1-Not Started
Phone features audit OCFC Operations Coordinator Quarterly following Commission mtg 2009 b. (February) 28 1-Not Started
Registration Statements- KF, JF JLEC Operations Coordinator 3x/yr 31-Jan 1/8/2008 2009 a. (January) 31 1-Not Started and initial reg form every 2 (odd) yrs,

Lease Rental Payment Certification Treasurer of State Fiscal/Personnel Officer Semi Annual March 2009 c. (March) 31 1-Not Started
Member Briefing Books OCFC Operations Coordinator Annual Jan before new appointments 3/31/2008 2009 a. (January) 31 1-Not Started Last major update 3/08 for Wilhelm +
Weise
W-2 Certification DAS Fiscal/Personnel Officer Annual January 2009 a. (January) 31 1-Not Started
Real Estate Inventory DAS Operations Coordinator Annual February 2009 a. (January) 31 1-Not Started discuss with KF before responding
Operation Feed DAS Operations Coordinator Annual March 2009 c. (March) 31 1-Not Started Annual
Print OAKS month-end reports for auditors Auditor of State Fiscal/Personnel Officer Monthly 2nd week of month 2009 d. (April) 14 1-Not Started
Print OAKS month-end reports for auditors Auditor of State Fiscal/Personnel Officer Monthly 2nd week of month 2009 e. (May) 14 1-Not Started
Print OAKS month-end reports for auditors Auditor of State Fiscal/Personnel Officer Monthly 2nd week of month 2009 f. (June) 14 1-Not Started
EDGE/MBE Report DAS Fiscal/Personnel Officer Quarterly Middle month of Quarter 2009 e. (May) 31 1-Not Started
Transfer interest to 4T80 OBM Fiscal/Personnel Officer Quarterly 3rd week of Quarter 2009 d. (April) 21 1-Not Started
5A10 Appropriation increase request, allocation of OBM Fiscal/Personnel Officer Quarterly 3rd week of Quarter 2009 d. (April) 21 1-Not Started
Statement to CAPA re:fund balance OCFC Fiscal/Personnel Officer Quarterly 3rd week of Quarter 2009 d. (April) 21 1-Not Started
Project escrow statements (esp. NURFC) Project Sponsor(s) Fiscal/Personnel Officer Quarterly 3rd week of Quarter 2009 d. (April) 21 1-Not Started New tool for LPS, not required
Commission Meeting Files OCFC Operations Coordinator Quarterly following Commission mtg 2009 e. (May) 31 1-Not Started
Phone features audit OCFC Operations Coordinator Quarterly following Commission mtg 2009 e. (May) 31 1-Not Started
Registration Statements- KF, JF JLEC Operations Coordinator 3x/yr 30-May 5/7/2008 2009 e. (May) 31 1-Not Started
Financial Disclosure Statements (+filing fee) OEC Fiscal/Personnel Officer Annual 15-Apr 2009 d. (April) 15 1-Not Started
(reminder to Comm Members once ED receives
Open Enrollment - Benefits + Insurance DAS Fiscal/Personnel Officer Annual Spring (typically April) 2009 d. (April) 30 1-Not Started
County Spend Report LSC Fiscal/Personnel Officer Annual 6-Jun 6/6/2008 2009 f. (June) 30 1-Not Started
EDGE/MSDBE Yearly Projection/Narrative DAS Fiscal/Personnel Officer Annual June 2009 f. (June) 30 1-Not Started
Salary increases and reviews (gov's office) DAS Fiscal/Personnel Officer Annual 30-Jun 2009 f. (June) 30 1-Not Started
Hosting Account Renewal OIT Mgmt. Info. Coordinator Annual 30-Jun 2009 f. (June) 30 1-Not Started
IT Use Policy OIT Mgmt. Info. Coordinator Annual 30-Jun 6/30/2006 2009 f. (June) 30 1-Not Started
Capital Appropriations Budget OBM Fiscal/Personnel Officer Biennial Spring-even years 2010 d. (April) 30 1-Not Started
Management Agreement Renewals OCFC AD for Proj. Svcs. Biennial by May- odd years 2009 e. (May) 31 1-Not Started
Biennial Audit Auditor of State AD/COO Biennial April/May 7/30/2007 2009 e. (May) 31 1-Not Started NOT in 2008
Print OAKS month-end reports for auditors Auditor of State Fiscal/Personnel Officer Monthly 2nd week of month 2009 g. (July) 14 1-Not Started
Print OAKS month-end reports for auditors Auditor of State Fiscal/Personnel Officer Monthly 2nd week of month 2009 h. (August) 14 1-Not Started
Print OAKS month-end reports for auditors Auditor of State Fiscal/Personnel Officer Monthly 2nd week of month 2009 i. (September) 14 1-Not Started
EDGE/MBE Report DAS Fiscal/Personnel Officer Quarterly Middle month of Quarter 2009 h. (August) 31 1-Not Started
Transfer interest to 4T80 OBM Fiscal/Personnel Officer Quarterly 3rd week of Quarter 2009 g. (July) 21 1-Not Started
5A10 Appropriation increase request, allocation of OBM Fiscal/Personnel Officer Quarterly 3rd week of Quarter 2009 g. (July) 21 1-Not Started
Statement to CAPA re:fund balance OCFC Fiscal/Personnel Officer Quarterly 3rd week of Quarter 2009 g. (July) 21 1-Not Started
Project escrow statements (esp. NURFC) Project Sponsor(s) Fiscal/Personnel Officer Quarterly 3rd week of Quarter 2009 g. (July) 21 1-Not Started New tool for LPS, not required
Commission Meeting Files OCFC Operations Coordinator Quarterly following Commission mtg 2009 h. (August) 31 1-Not Started
Phone features audit OCFC Operations Coordinator Quarterly following Commission mtg 2009 h. (August) 31 1-Not Started
Registration Statements- KF, JF JLEC Operations Coordinator 3x/yr 30-Sep 9/11/2007 2009 i. (September) 30 1-Not Started
Lease Rental Payment Certification Treasurer of State Fiscal/Personnel Officer Semi Annual September 2009 i. (September) 30 1-Not Started
Combined Charitable Campaign DAS Operations Coordinator Annual early fall 9/30/2007 2009 i. (September) 30 1-Not Started
Emergency Weather Contact Updates DAS Operations Coordinator Annual Typically September 1/29/2009 2009 i. (September) 30 1-Not Started
GAAP Reporting OBM Fiscal/Personnel Officer Annual July 31 as requested 7/10/2008 2009 g. (July) 31 1-Not Started Last due 7/31/08 part A, 9/4/08 part B
- both were submitted 7/10/09

Financial Disclosure Business Dealings OEC Fiscal/Personnel Officer Annual August, following filing 10/26/2007 2009 h. (August) 31 1-Not Started Requested Sept '07, due 10/26/07.
OAKS BPM Budget Data Load OBM Fiscal/Personnel Officer Biennial Jul/Aug - even years 6/1/2008 2010 h. (August) 31 1-Not Started annual allotments + GRF spending
Budget Request OBM AD/COO Biennial Sept./Oct. 9/15/2008 2010 i. (September) 15 1-Not Started Requested in July, Submitted 9/15/09

IT Plan OIT Mgmt. Info. Coordinator Biennial Sept./Oct. 9/15/2008 2010 i. (September) 15 1-Not Started With biennial budget request
Print OAKS month-end reports for auditors Auditor of State Fiscal/Personnel Officer Monthly 2nd week of month 2009 j. (October) 14 1-Not Started
Print OAKS month-end reports for auditors Auditor of State Fiscal/Personnel Officer Monthly 2nd week of month 2009 k. (November) 14 1-Not Started
Print OAKS month-end reports for auditors Auditor of State Fiscal/Personnel Officer Monthly 2nd week of month 2009 l. (December) 14 1-Not Started
EDGE/MBE Report DAS Fiscal/Personnel Officer Quarterly Middle month of Quarter 2009 k. (November) 30 1-Not Started
Transfer interest to 4T80 OBM Fiscal/Personnel Officer Quarterly 3rd week of Quarter 1/20/2009 2009 j. (October) 31 1-Not Started
5A10 Appropriation increase request, allocation of OBM Fiscal/Personnel Officer Quarterly 3rd week of Quarter 1/20/2009 2009 j. (October) 31 1-Not Started
interest
Statement to CAPA re:fund balance OCFC Fiscal/Personnel Officer Quarterly 3rd week of Quarter 1/22/2009 2009 j. (October) 31 1-Not Started
Project escrow statements (esp. NURFC) Project Sponsor(s) Fiscal/Personnel Officer Quarterly 3rd week of Quarter 1/22/2009 2009 j. (October) 31 1-Not Started New tool for LPS, not required
Commission Meeting Files OCFC Operations Coordinator Quarterly following Commission mtg 2009 k. (November) 30 1-Not Started
Phone features audit OCFC Operations Coordinator Quarterly following Commission mtg 2009 k. (November) 30 1-Not Started
Physical Inventory Reporting, Certification DAS Operations Coordinator Annual October 3/31/2008 2009 j. (October) 31 1-Not Started may change with OAKS

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 3/14/2011
OCFC Agency Compliance Deliverables

Terminate
Item Agency Requesting Assigned to Frequency Timing Last Completed Year Due Month Due Day Due Status Complied Date Notes Date
Custodial Funds OBM Fiscal/Personnel Officer Annual November 2009 k. (November) 30 1-Not Started Request not received yet as of
1/23/10
Disclosure list of persons who must file OEC Operations Coordinator Annual November 11/7/2007 2009 k. (November) 30 1-Not Started
HR Benefits Year-End Payouts DAS Fiscal/Personnel Officer Annual November 11/29/2007 2009 k. (November) 30 1-Not Started
1099 Report Verification OBM Fiscal/Personnel Officer Annual December 12/4/2008 2009 l. (December) 31 1-Not Started
Capital Reappropriations Budget OBM Fiscal/Personnel Officer Biennial Fall- odd years 2009 l. (December) 31 1-Not Started
Transition Manual Governor's Office Communications Manager Varible As Requested 10/15/2007 0-Pending
Sunset Review General Assembly Communications Manager Varible As Requested 0-Pending Every 4-6 yrs
Commission Attendance (2yr charts) Governor's Office Operations Coordinator Varible As Requested 0-Pending Each new Governor elected?
Ethics Training Plan for staff Governor's Office AD/COO Varible As Requested 7/1/2007 0-Pending
DMA Certification OBM Fiscal/Personnel Officer Varible As Requested 0-Pending Every two years?
Sunshine Law- Records Retention Schedule DAS Operations Coordinator Varible As Requested 11/29/2007 0-Pending
Emergency Preparedness Manual (Safety and DHS/DPS Operations Coordinator Varible As info changes 0-Pending
Security, Disaster Recovery, COOP, Crisis
Written notice of board members' low attendance Governor's Office Operations Coordinator Varible As info changes 0-Pending Notify Gov immed. after member
misses meeting that drops
attendance under 60%
Commission Member Files (FO's office) OCFC Operations Coordinator Varible As info changes 0-Pending
State Website Directory Updates OIT Operations Coordinator Varible As info changes 7/31/2008 0-Pending
Internal Directory, Ohio.gov agency directory OCFC Operations Coordinator Varible As info changes 7/31/2008 0-Pending
Rules Filing (internal mgmt. rules only) LSC Operations Coordinator Varible As info changes 0-Pending ONLY IF NEEDED - not in '08

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