1

PETROVIETNAM DRILLING & WELL SERVICES COMPANY

(PV DRILLING)

INVITATION FOR BID (IFB)

(IFB No. ………….)

FOR THE PROVISION OF …………..

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LETTER OF INVITATION FOR BID

TO.: …………..
()i
SUBJ.: INVITATION FOR BID NO. ………..
FOR PROVISION OF ………..

Dear Sirs,

PetroVietnam Drilling and Well Services Company (hereinafter referred to as “PV Drilling”)
is now in need of purchasing ………. (hereinafter referred to as the “Goods”). In
consideration of your experience and capabilities, PV Drilling would like to invite you to
participate in this Bid. You are, if so interested in this Bid, kindly requested to peruse and
follow PV Drilling’s instruction documents attached hereto.

The bidding documents comprise the following:

Part I Instructions to Bidders (ITB)

Part II Schedule of Requirements
Part III Form of Contract

The information in this Bidding Document shall be treated as confidential and should not be
released to any person or organization without the express permission of PV DRILLING.
()ii
The closing time for receipt of Bid Proposal is at 14:00 o’clock of Ha Noi time on ………..
(hereinafter referred to as Bid Closing Time) at PV Drilling’s head office, 2nd Floor, No. 12
Nam Ky Khoi Nghia street, District 1, Hochiminh City, S.R Vietnam. Bid shall be
opened publicly within 1 hour after Bid Closing Time and all Bidders are invited to
participate in the Bid opening if they wish to attend.

Your bid proposal should be prepared and submitted in accordance with the attached ITB
(Section 1).

Please acknowledge receipt of our Bidding Documents and your intention to bid as per Form
12, Section IV, Part II of the IFB within 3 days from the date of this letter.

Yours faithfully,

FOR PETROVIETNAM DRILLING AND WELL SERVICES COMPANY

General Director
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TABLE OF CONTENTS

LETTER OF INVITATION FOR BID.................................................................................2

FORM No.11 ............................................................................................................................7

BIDDER INFORMATION............................................................................................7
FORM No. 12 ...........................................................................................................................8

ACKNOWLEDGMENT................................................................................................8
FORM No. 13............................................................................................................................9

BIDDER’S QUALIFICATION/EXCEPTION..............................................................9

SUPPLY REQUIREMENTS................................................................................................10
I. General Requirements:.........................................................................................................10
II. Technical Requirements......................................................................................................25
III. Quantity, Specification, Country of Origin and Delivery of Goods..................................26

FORM OF CONTRACT.......................................................................................................28
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PART I
BIDDING PROCEDURES
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SECTION I. Instructions to Bidders

A. General
1. Scope of Bid 1. The Purchaser indicated in the Bidding Data Sheet (BDS), issues
these Bidding Documents for the supply of Goods (including spare
parts, technical documents and related technical services if any). Name
of the bid package and scope of the bid are described in BDS.
2. Period for contract execution is specified in the BDS.

2. Source of Source of funds to carry on bid package is stipulated in BDS.

Funds
3. Eligible 1. A Bidder must have civil legal capability, be financially autonomous
Bidders as stipulated in BDS.

2. A Bidder is only entitled to participate in one bid proposal as an

independent bidder or in a consortium

4. Eligible 1. All the Goods are deemed to be eligible if having a clear and legal
Goods origin and meeting other requirements stipulated in BDS.
2. The term “origin” means the country (in some cases it can be local,
factory, etc.) where the goods have been mined, grown, cultivated,
produced, manufactured or processed; or, where through manufacture,
processing, assembly, or supplement manufacturing to create a product
that is commercially recognized but that differs substantially in its
basic characteristics from its components.
5. Cost for Bidders shall bear all costs associated with bidding process from
Bidding receipt of Bidding Documents till announcement of bid results,
except for the awarded bidder till contract signing.
6. Bidding 1. Bidding Documents consist of the sections listed in the table of
Documents and content of this Bidding Documents. Bidders are required to check
Bidding and scrutinize the content of Bidding Documents to avoid any
Documents possible risks.
Clarification
2. A prospective Bidder requiring any clarification of the Bidding
Documents shall contact the Purchaser in writing at the Purchaser’s
address specified in the BDS (bidders may inform the Purchaser
beforehand via fax, email…). The Purchaser will respond in
writing to any request for clarification, provided that such request is
received within the time specified in BDS. The Purchaser shall
forward copies of its response to all those who have acquired the
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Bidding Documents directly from it, including a description of the

inquiry but without identifying its source.
7. Amendment 1. Should the Purchaser deem it necessary to amend the Bidding
of Bidding Documents as a result of a clarification or in case of a need for
Documents change in scope of supply, the Purchaser shall do so (including
extension of the dateline for bid submission if necessary) by issuing
addendum.
2. Any addendum issued shall be part of the Bidding Documents and
shall be communicated in writing to all who have obtained the Bidding
Documents directly from the Purchaser.
3. Bidders shall confirm its receipt of the addendum in writing or
by fax. In case the confirmation is made by fax, the original
confirmation must be received by the Purchase before the Bid
Closing Time.

B. Preparation of Bids
8. Language of 1. The Bid, as well as all correspondence and documents relating to the
Bid bid exchanged by the Bidder and the Purchaser, shall be written in the
language specified in the BDS.

9. Documents The Bid shall comprise the following:

Comprising the
Bid 1) Bid Submission Form in accordance with Article 10 of this
Section;
2) Bid price and applicable Price Schedules in accordance with
Articles 11 & 12 of this Section;
3) Documentary evidence in accordance with Article 13 of this
Section I, establishing the Bidder’s eligibility, experience and
capability to bid;
4) Documents evidencing the eligibility and conformability of
the Goods in accordance with Article 14 of this Section;
5) Bid Bond in accordance with Article 15 of this Section.
10. Bid Bidder shall submit the Bid Submission Form using Form 1 furnished
Submission in Section IV. This form must be signed by a person duly authorized to
Form sign on behalf of the Bidder (being the head of the company or the
person who is empowered to sign on behalf of the Bidder in which case
an eligible power of attorney must be submitted). For consortium
bidders, the Bid Submission Form shall be signed by each of the
authorized persons of all members in the consortium. In case all
members of the consortium empower the leader of the consortium to
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sign the Form, this arrangement must be clearly stated in the

consortium agreement.
11. Bid Prices 1. The Bid prices are the prices quoted by the Bidder in the Bid
and Price Submission Form after discount (if any). Bidders shall quote for all the
Schedule Goods in accordance with contract types stipulated in BDS. The prices
shall be inclusive of all necessary related costs to carry out the bid
package based on the requirements stipulated in Part II, Supply
Requirements of this Bidding Documents.
2. In case of there being a letter of discount from Bidder, it could be
submitted together with the bid proposal or submitted separately,
however in any case this letter must reach the Purchaser before the bid
closing time. Such letter must clearly specify the contents of the
discounts and the application of such discounts to the items in the Price
Schedule. In the absence of such a detailed distribution, it shall be
deemed that the discounts will apply proportionately to every item in
the Price Schedule.
3. In case the Bid package is divided into several parts and
participation for each part is permitted as stipulated in BDS, Bidder
shall at its discretion choose to quote for each part or all parts of the bid
package.
4. All information such as unit price, item price and total bid price must
be sufficiently provided for in the Price Schedule (as per Form 2, 3 and
4 of Section IV depending on the type of the Goods quoted by Bidder).
In each and every Price Schedule, Bidders shall clearly separate all
components that constitute the price as required in the BDS.
12. Currencies Bidder shall quote in the currency specified in the BDS.
of Bid
13. Documents 1. Documents to establish the eligibility of bidders:
Establishing the
Eligibility, a) For independent bidders, the documents that establish their eligibility
Experience and shall be as those that are required in the BDS
capability of the
b) For consortium bidders, the following documents shall be provided:
Bidder
- documents required in above sub-article a) of this article for each of the
members in the consortium
- consortium agreement by members of the consortium which clearly
specify the name and signature of each member, place and date of signing
the agreement, the scope and value of the work to be performed by each
member, the joint and several responsibilities of each member for the
execution of the bid package, the name of the leader of the consortium
who shall be the representative of the consortium to resolve matters
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relating to bidding process. In case the leader of the consortium is

empowered by all the consortium members to sign the Bid Submission
Form, this shall be clearly stipulated in the consortium agreement.
2. Documents to establish bidders’ experience and capability
a) list of contracts of similar nature to this bid package as per to Form 5
and 6; bidder’s experience and capability in its main business lines as per
Form 7, financial capability as per Form 8 of Section IV. Consortium
bidder’s experience and capability shall be the experience and capability
of all members. Each member shall prove that its experience and
capability satisfactorily meet with requirements of Bidding Documents
with regard to the scope of work that is to be performed by it as agreed in
the consortium agreement.
b) Other documents as required in the BDS
14. Documents 1. To establish the eligibility of the Goods in accordance with Article
Establishing the 4 of this Section, Bidders shall clearly define origin of the Goods
Eligibility and the marking, label of the Goods and other relevant documents.
Conformity of
the Goods 2. To establish the conformity of the Goods and Related Services to
the Bidding Documents, the Bidder shall furnish as part of its Bid
the documentary evidence that the Goods conform to the technical
specifications and standards specified in Part II, Supply
Requirements.
The documentary evidence may be in the form of literature, drawings
or data, and shall consist of a detailed item by item description of the
essential technical and performance characteristics of the Goods,
demonstrating substantial responsiveness of the Goods to the technical
specification, and if applicable, a statement of deviations and
exceptions to the provisions of the Supply Requirements.
The Bidder shall also furnish a list giving full particulars, including
available sources and current prices of spare parts, special tools, etc.,
necessary for the proper and continuing functioning of the Goods
during the period of ……. following commencement of the use of the
goods by the Purchaser.

Standards for workmanship, process, material, and equipment, as well

as references to brand names or catalogue numbers specified by the
Purchaser in the Supply Requirements, are intended to be descriptive
only and not restrictive. The Bidder may offer other standards of
quality, brand names, and/or catalogue numbers, provided that it
demonstrates, to the Purchaser’s satisfaction, that the substitutions
ensure substantial equivalence or are superior to those specified in the
Supply Requirements.
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15. Bid Bond 1. The Bidder shall furnish as part of its bid a bid bond with the content
as required in the BDS. The Bid Bond shall be submitted together with
bid proposal or separately but must reach the Purchaser before the bid
closing time. The bid bond of a consortium shall be in the names of all
members in the consortium so as to ensure the responsibility of the
consortium with regard to its participation in the bid.
2. A Bid bond shall be considered non-responsive if it is of lower value
or shorter validity period; dominated in other currency; submitted late
or to wrong address as required in the bid documents; with wrong
bidders’ name; without original copy or without authorized signature in
case of bank’s guarantee or cheque
3. The Bid bond shall be returned to the unsuccessful bidders within
time specified in BDS. Bid Bond shall be returned to the successful
bidder after its submission of Performance Bond.
4. The Bid Bond shall be forfeited if the bidder:
a) withdraws its bid proposal within the bid validity;
b) fails to carry out contract negotiation within a required period of
time or refuse to negotiate the contract after receipt of letter of award;
or refuses to sign the contract after completion of contract negotiation;
or fails to furnish a performance bond;
c) violates the bidding regulations as stipulated in article 37 of this
Section
d) violates other regulations set out in the BDS
16. Period of 1. Bids shall remain valid for the period specified in the BDS after
Validity of Bids the bid submission deadline. A bid valid for a shorter period
shall be rejected by the Purchaser as non responsive.
2. In exceptional circumstances, the Purchaser may request bidders
in writing to extend the period of validity of their bids as well as
to extend the validity of bid bond for a corresponding period. If a
Bidder refuses the request, its bid proposal shall not be further
evaluated but its bid bond shall be returned.
3. Format and 1. The Bidder shall prepare one original and a number of copies of
Signing of Bid the bid proposal as required in the BDS and clearly mark
proposal “Original” and “Copy” as appropriate. Bidders shall be
responsible for accuracy and conformity of the copies to the
original.
2. The bid shall be typed or written in indelible ink and page
numbered in continuity. Bid Submission Form, Discount letter,
Price Schedule and other clarification documents to the bid
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proposal shall be signed by a person duly authorized to sign on

behalf of the Bidder.
3. Any interlineations, erasures, or overwriting shall be valid only if
they are signed or initialed by the person signing the Bid.

C. Submission of Bids
4. Sealing and Bidders shall submit to the Purchaser a bid proposal comprising
Marking of technical proposal and commercial proposal. The bid proposal shall be
Bids placed in a sealed envelop (the sealing of the bid shall be done per the
bidder’s own way). The sealed proposal package shall marked out
clearly with the following information:

+ [Bidder’s Company name]

+ Subject: BID PROPOSAL FOR SUPPLY OF …….

(IFB NO. ……)

+ To: PETROVIETNAM DRILLING & WELL

SERVICES COMPANY
2nd Floor, 12 Nam Ky Khoi Nghia St., District 1
Ho Chi Minh City, S.R. Vietnam
Tel.: +84-8-9142012 Fax: +84-8-
9142021/9142022

Attn: Mr. Tran Van Hoat - Deputy General

Director

CONFIDENTIAL DOCUMENT DO NOT

OPEN
In case of there being various documents, the bid proposal needs to be
packed such a way so as to facilitate the receipt and care of the bid
proposal by the Purchaser, to ensure the intactness of the bid proposal
and to avoid missing or loss of the bid. Bidders should pack all bid
proposal documents in one envelop. If it is necessary to pack the bid
into smaller packages for convenience in handling, every single
package shall be marked in its sequence out of the total number of
packages to ensure the order of the documents. The marking and
sealing of each package shall follow the requirements in this Article.
5. Deadline for Bids can be submitted directly or sent to the address of the Purchaser
Submission of but must be received by the Purchaser no later than the date and time
Bids specified in the BDS.
The Purchaser may, at its discretion, extend the deadline for the
submission of bids when it deems necessary in order to increase the
number of bid proposals or in case of amendment to the Bidding
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Documents in accordance to Article 7 of this Section or at the request

of the Bidder.
6. Late Bids Any documents of the bid proposal including discount letter (if any)
arrives after the bid closing time shall be declared late, rejected and
returned unopened to the Bidder.
7. Withdrawal A Bidder may withdraw or modify its Bid after it has been submitted
and by sending a written notice to the Purchaser. The Purchaser shall accept
Modification of the request only when it has received the request before the bid closing
Bids time

D. Opening, Evaluation and Comparison of Bids

8. Bid Opening 1. The Purchaser shall conduct the bid opening in public. The
Purchaser invites bidders to attend the bid opening session
through its notice to bidders when releasing the Bidding
Documents. The Purchaser may also invite relevant authorities to
the bid opening. The opening of the bid shall be carried out right
after the bid closing time at the address, date and time specified
in the BDS with the witness of the participants whether or not
bidders are present.
2. The Purchaser shall open one at a time all the bid proposals of
each bidder (in the alphabetic order of the names of the Bidders).
The Purchaser shall only open bids from those Bidders that have
received the Bidding Documents and have been submitted before
bid closing time. Bidders shall be responsible for all
consequences and disadvantages due to its non-compliance to the
requirements of Bidding Documents such as unsealing of bids,
or loss of seals on bids during its transit to the Purchaser, or
wrong markings on the envelop containing the bids. Bids with
“WITHDRAWAL” letter (being received before bid closing
time) and late bids shall not be opened and returned to the
bidders in its origin.
3. The Purchaser shall proceed the Bid opening in the following
procedures:
a) Checking of seals of the bids
b) Opening of bids
c) Reading out and recording the following main information in
the Record of Bid Opening:
o Bidder’s name
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o Number of originals and copies

o Bid validity

o Bid price printed in Bid Submission Form and discount (if any)

o Value, validity and form of bid bond

o Documents requesting amendment to Bidding Documents (if

any) as stipulated in Article 21
o Other relevant information

4. The Bid Opening Records shall be signed by all bidders’

representatives (if they are present) and representatives from
authorities.
5. After opening, every single page of the original copy of all bid
proposals shall be initialed by the Purchaser and the Bids shall be
treated and kept as “Confidential documents”. The copies of the
bids shall be used for evaluation of bids. Bidders shall be
responsible for accuracy and conformity of the copies to the
original. If there are mistakes in the copy of the bids such as
blurred copying, unclear letters, missing pages and so on, the
corresponding content of the original shall be used for the
purpose of evaluation. Discrepancy between the copies and the
original, if any, shall be dealt with by the Purchaser as it deems
appropriate depending on the level of seriousness of the
difference. For example, the difference which is considered not
critical and not affecting the nature of the bid shall be deemed
acceptable. Otherwise it shall be considered as an act of fraud
and the bid shall be rejected and the bid bond may be forfeited.
9. Clarification of During the evaluation of the bids, the Purchaser may ask any Bidder
Bids for a clarification of its Bid. The Purchaser’s request for clarification
and the bidders’ response shall be in writing. The clarification process
shall be done either directly that is the Purchaser shall invite bidder for
a face to face discussion with the content of clarification to be recorded
in a minutes of meeting) OR indirectly through correspondences in
writing. No changes in the prices or substance of the Bid shall be
sought, offered or permitted through the clarification.
10. Preliminary 1. The following shall be examined to determine the responsiveness
Examination of and completeness of the bids:
Bids
(a) Eligibility of bidders in accordance with article 3 and sub-
article 1 of article 13 of this Section;
(b) Eligibility and conformity of the Goods as stipulated in
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Article 4 and 14 of this Section;

(c) Original copy of bids in accordance with sub-article 1 of
article 17 of this Section;
(d) Bid Price and Price Schedules (Form No. 2, 3 and 4 of
Section IV), in accordance with article 11 of this Section;
(e) Experience and capability of bidders (Form No. 5, 6, 7 and
8 of Section IV), in accordance with article 1 of Section III;

(f) Bid Bond (Form No. 9 of Section IV), in accordance with

article 15 of this Section;
(g) Other requirements as stipulated in the BDS
2. A bid that does not meet with pre-requisite criteria as set out in
the BDS shall be rejected.

11. Technical The Purchaser shall evaluate the technical aspects of the Bids that have
Evaluation passed the preliminary evaluation based on requirements as set out in
Bidding Documents and Evaluation Criteria as stipulated in Section III.
Bids that pass technical evaluation shall be short-listed and shall be
further evaluated in financial and commercial evaluation.

12. Commercial The Purchaser evaluate the financial and commercial aspects and
Evaluation and determine the evaluation price of the short-listed bids in the following
Determination steps: error correction, discrepancy adjustment, conversion to single
of Evaluation currency (if any), normalization of bid price for comparison purpose as
Price stipulated in Section III
13. Error 1. Error correction means the rectification of the errors in the bids
Correction including arithmetic errors, spelling errors, typo errors, unit errors, and
it shall be done on the following basis:
a) Arithmetic errors:
- If there is a discrepancy between the unit price and the line item total
price, the unit price shall prevail.
- If there is a discrepancy between summary bid price and breakdown
bid price, the breakdown price shall prevail.
b) Other errors:
- If there is a discrepancy between words and figures, the amount in
words shall prevail.
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- If the line item total price has been filled up without the unit price, the
unit price shall be calculated by dividing the line item total price by the
quantity
- If the unit price has been filled up but not the line item total price, the
line item total price shall be calculated by multiplying unit price by
quantity
- If the item quantity has not been filled up, it shall be calculated by
dividing line item total price by unit price. If the quantity arrived by
this method differs from the quantity required in Bidding Documents, it
shall be considered a discrepancy in the scope of supply and an
adjustment for discrepancy shall be made in accordance with point a)
of sub-article 1 of article 28 of this Section
- Errors in using of the decimal point shall also be corrected as
appropriate.
2. The error corrections made on the above mentioned basis shall be
advised in writing to the corresponding Bidder for their
confirmation of acceptance. The response from the Bidder shall be
made in writing. In case the bidder refuses to accept the said
correction for errors their Bid Proposal shall be rejected. A Bid
Proposal with the total value of arithmetical errors of more than
15% of the Bid Price which is calculated in absolute value (regardless
whether the correction will increase or decrease the Bid Price) shall
also be rejected.
14. Discrepancy 1. Adjustments for discrepancy are the adjustments made for those
Adjustments items that are either not quoted or over quoted in the bid proposal as
compared with requirements in the Bidding Documents as well as the
adjustments for discrepancy among various parts of bid proposals such
as between technical and financial proposals. Discrepancy adjustment
shall be done on the following basis:
a) If there is a discrepancy in scope of supply, the price of those items
that are not required in the Bidding Documents but quoted for by the
Bidder and included in the Bid Price shall be subtracted from the Bid Price.
If prices of these items can not be separated from the Bid Price for the
subtraction purpose, the lowest prices of same items in the Bid Proposals
of short listed Bidders shall be used. The price of those items that are
required in the Bidding Documents but not quoted by the Bidder and not
included in the Bid Price shall be added to the Bid Price. For this purpose,
the highest prices of same items in the Bid Proposals of short listed Bidders
shall be used.
In case the items that require adjustment are not quoted in any of the
short listed bids or there is only one short listed bid, the highest prices
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of the same items in the bid proposals of the bidders other than the
short listed bidders or the Purchaser’s estimate or general estimate or
the approved bid package price shall be used for addition adjustments
and the lowest prices shall be used for subtraction adjustments.
b) If there is any discrepancy between the content of technical
proposals and commercial proposals, the content of the technical shall
prevail for adjustment purpose.
2. A Bid Proposal with total value of discrepancies of more than 10% of
the Bid Price which is calculated in absolute value (regardless whether
the discrepancy is of subtraction or addition nature) shall be rejected.

3. Other adjustments as stipulated in BDS.

15. Conversion to In case bidders are allowed to quote in various currencies in
Single Currency accordance with the article 12 of this Section, the Purchaser for
evaluation and comparison purposes, shall convert all bid prices
expressed in amounts in various currencies into an amount in a single
currency at the exchange rates specified in the BDS.
16. Bid Bids shall be normalized to arrive at the evaluation price for the
Normalization purpose of comparison of bids taking into account differences in
for Comparison technical, commercial, financial, and other contents. Adjustments due
Purpose to the application of the evaluation criteria are set out in section III of
Section III.
17. No contact with Except for cases of clarification in accordance with article 23 of this
the Purchaser Section, no bidder shall be allowed to be in contact with the Purchaser
during Bid for all the matters relating to their bid as well as the bid package
Evaluation throughout the period from the bid closing time to the announcement of
bid results.

E. Award of Contract
18. Award Criteria 1. A Bidder shall be awarded the contract if:
a) the Bidder’s offer has been determined to be the lowest evaluation
bid. For the small scale bids, the Bid price (after error correction and
discrepancy adjustments) has been determined to be the lowest.
b) the award price shall not exceed the approved bid package price.
2. Other requirements in specified the BDS
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19. Purchaser’s The Purchaser reserves the right to accept or reject any bid, and to
Right to Accept, annul the bidding process and reject all bids at any time prior to
Reject Any or contract award in full compliance with bidding regulations.
All Bids
20. Notification of 1. Upon receipt of the approval of bid results by authorized person, the
Award Purchaser shall notify in writing the bid results to all bidders (including
both successful and unsuccessful bidders). At the same time, the
Purchaser also submit the results for publishing on relevant Bidding
Information Bulletin and Website of the government if the subject bid
falls within the category that needs such publication.
2. The Purchaser shall send to the successful bidder together with the
notification of award the contract form (Form No. 11 Section X) which
has been filled in with all the relevant specific information of the bid
package, and a plan for contract negotiation detailing all the issues that
need to be negotiated and the time for the negotiation meeting.
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21. Negotiation, The negotiation and signing of the contract shall be conducted as
Signing of follows:
Contract
a) After receipt of notification of award, within time stipulated in the
BDS, the successful bidder shall have to send to the Purchaser the
acceptance letter confirming its participation in the contract negotiation
meeting. Beyond this time, if the Purchaser has not received the said
acceptance letter or the bidder refuses to participate in the meeting, its
bid bond shall be dealt with in accordance to the bidding regulations.
At the same time, the Purchaser shall report to the authorized person to
seek for approval for inviting the next ranked bidder for the contract
negotiation.
b) According to the agreed terms, the Purchaser and the successful
bidder shall negotiate to conclude the contract. During the contract
negotiation all pending and incomplete issues shall have to be
discussed and mutually agreed, especially the price adjustments for
discrepancy to ensure that the contract price shall not exceed the
approved ward price. The negotiation also includes discussion on any
initiatives and solutions proposed by the bidder, alternative proposal (if
required), and detailing of those contents that are considered vague or
ambiguous and so on. In special case when the contract price exceeds
the approved award price, the Purchaser shall report to authorized
person for consideration and decision in accordance with article 55 of
Decree 88/CP.
c) After successful completion of contract negotiation, the two parties
shall proceed with the signing of the contract. In case of the consortium
bidder, the contract shall be signed by all members of the consortium.

22. Performance The successful bidder shall have to provide a Performance Bond in
Bond accordance with article …of the Contract to guarantee its responsibility
and liability in performance of the contract.
23. Settlement of During the bidding process, if the bidder commits the following
infringement in infringement acts the Purchaser shall report to authorized body for
bidding consideration and decision on whether or not to reject the bid and make
use of the Bid bond. After receipt of decision of the authorized body,
the Purchaser shall also publish bidder’s name and its infringement on
the Bidding Information Bulletin and Website of the government. The
infringement acts shall include the following:
a) fraud in reporting and providing information; misrepresentation on
its financial, technical capability, experience in its bid proposals,
clarifications and other relevant documents,
b) giving bribes to persons, organizations of the Purchaser and
18

authorities relating to the bidding process,

c) collusion between bidders impairing the interest of the Purchaser
d) collusion with person, organization of the Purchaser to trade
information regarding the content of Bidding Documents before its
release and inside information relating to the evaluation process (from
bid opening time to announcement of bid results)
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SECTION II. Bidding Data Sheet (BDS)

The following specific data for the goods to be procured shall complement, supplement, or
detail the corresponding provisions in Section I, the Instructions to Bidders (ITB). Whenever
there is a conflict, the provisions herein shall prevail over those in ITB.

Article Sub-Article Content

1 1 -Name Of Bid:
- Scope Of Supply:
- The Purchaser: Petrovietnam Drilling and Well Services Company
2 Duration of contract execution:
2 Source of fund for the bid package:
3 1

Documents establishing the civil legal status capability, financial autonomy of the
bidder:
- Certificate of incorporation
- Business license or Business registration certificate
- Other documents as Bidders deem appropriate
4 1 Other requirements for the eligibility of the Goods:

6 2 The Purchaser's address:

- Deadline for receiving clarification letters to Bidding Documents: not later than
days before bid closing time.
7 Amendment to Bidding Documents (if any) shall be sent by the Purchaser to the
bidders who have received Bidding Documents at least _____ days before bid
closing time
8 The language of the bid:
11 1

Type of Contract:
3 The bid package is divided into………part

4
Prices shall be entered in the following manner:

12
The currency of the bid:
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13 1
a) Documents establishing the bidder's eligibility: ___________

2
b) Documents establishing experience and capability of bidders: ____________

15 1
Requirements of the bid bond:
- Type of bid bond: _____________________________
- Amount and currency of bid bond: _______________
- Bid Bond Validity: ______________ days from bid closing time

3
The bid bond shall be returned to unsuccessful bidders within _____ days from
the date of announcement of bid results

4
d) Infringement to other requirements: __________________

16 1 The Bid proposal shall have validity of at least ________ days from bid closing
time

17 1 Number of bid proposals to be submitted:

- 01 original; and
- _______ copies
19 1

The Bid Closing Time is: _____ hours, date _____ month ____ year

22 1
Opening of bid shall be done publicly at ____ hours, date ___ month ____ year
___, at __________
24 1
h) Other requirements: ___________
 Section I Instructions to Bidders 21

2 A Bid shall be rejected if it does not meet any one of the following pre-requisites:

a. Name of the bidder is not in the lists of bidding

registration and bidder list.
b. The Bid Proposals are submitted to the wrong address and after
the bid closing time prescribed in bidding document.
c. The Bid Proposals without bid bond or non-compliant bid bond
such as bid bond of lower value, of shorter validity or bid bond
sent to the wrong address prescribed in the bidding document.
d. The Bid Proposals without the original but only copies of the
tender proposals submitted.
e. Absence of the administrative and legal documents required
in this bidding
document such as copy of business registration, business
license/documentary if required.
f. Absence of legal/authorized signature or seal in the Bid
Submission Form.
g. The Bid Proposals with adjustable prices such as two rates of
bidding price or conditional bid price.
h. The bidder's name is listed in more than one Bid Proposals for the
same bid package under the status of independent bidder or joint
venture or sub-bidder.
i. Failure to meet the financial requirements as set out in the
……...

28 3 Other requirements for discrepancy adjustments: ______________

29
Bid prices shall be converted in: _______ as per the exchange rate issued by State
Bank of Vietnam at time of bid opening

32 2 Other criteria for award: __________

35 1
a) Bidder shall send acceptance letter confirming its participation in contract
negotiation meeting within ______ days from the date of notification of award.
 22

SECTION III. Evaluation Criteria and

Determination of Evaluation Price
I. Evaluation criteria for Experience and Capability
II. Criteria for Technical Evaluation
III. Determination of Evaluation Price

No. Description Basis of determination

1 Bid Price Article 11 of Section I
2 Error Correction Article 27 of Section I
3 Adjustments for Discrepancies Article 28 of Section I
4 Bid Price after Error Correction, Discrepancy Total of (1)+(2)+(3) and
Adjustment and Conversion to a single currency (if conversion in accordance
any) with Article 29 of Section I
(if any)
5 Evaluation Criteria (Adjustment for evaluation purpose Article 30 of Section I
only):
a) Progress
b) Capacity, productivity of equipment/machinery
c) electricity and fuel consumption level
d) Costs for operation, maintenance, repair, life span
e) financial and commercial conditions
f) Preferential for domestically produced goods
g) other criteria
6 Evaluation price Total of (4)+(5)
 23

SECTION IV. Bidding Forms

FORM No. 1

Bid Submission Form

Invitation for Bid No.
Date: [insert date (as day, month and year) of Bid Submission]

To: [insert complete name of Purchaser]

After having examined the Bidding Documents including addendum No.: [insert the number
and issuing date of each letter], We [insert complete name of Bidder] commit to supply
[insert a brief description of the Goods] in conformity with the Bidding Documents for an
amount of [insert the total bid price in words and figures, the respective currencies]with
detailed Price Schedule as attached.

If our bid is accepted, we commit to obtain a performance bond with the value equivalent to
___ % of the contract price in accordance with the Bidding Documents and commit to supply
Goods in conformity with the requirements in the contract.

Our bid is valid for _______ days, starting from ____ hours, date _____ month ____ year
____ [insert bid closing time]

Authorized representative of the bidder

(insert name, position, signature and stamp)

24

FORM No. 2

Price Schedule for Goods Manufactured

and Processed in the Purchaser’s Country
Line Description Marking/Code/Label Quantity Origin Unit Total
item of Goods (manufacturer, price(EXW (4x6)
No. country) )
(1) (2) (3) (4) (5) (6) (7)
1 Item A
2 Item B
3 Item C
Sub-Total
Taxes and other fees
Freight, insurance, other charges to transport the Goods to their final destination
Total

Authorized representative of the bidder

(insert name, position, signature and stamp)

 25

FORM No. 3

Price Schedule for Goods Manufactured

and Processed outside the Purchaser’s
Country to be imported
Line Description Marking/Code/Label Quantity Origin Unit Total
item of Goods (manufacturer, price(CIF, (4x6)
No. Country) CIP)
(1) (2) (3) (4) (5) (6) (7)
1 Item A
2 Item B
3 Item C
Sub-Total
Taxes and other fees
Freight, insurance, other charges to transport the Goods to their final destination
Total

Authorized representative of the bidder

(insert name, position, signature and stamp)

 26

FORM No. 4

Price Schedule for Goods Manufactured

and Processed outside the Purchaser’s
Country, already imported to Vietnam
Line Description Marking/Code/Label Quantity Origin Unit Total
item of Goods (manufacturer, price(Exw) (4x6)
No. area etc.)
(1) (2) (3) (4) (5) (6) (7)
1 Item A
2 Item B
3 Item C
Sub-Total
Taxes and other fees
Freight, insurance, other charges to transport to the Goods to their final destination
Total

Authorized representative of the bidder

(insert name, position, signature and stamp)

 1

FORM No. 5

List of Contracts of Similar Nature which has been completed

by the Bidder
1. Name of bidder: ____________
Address: _____________________

2. List of Contracts of similar nature which were carried out in the last _____years

Unit: __ (VND, USD)

No. Name of contract and Name of the Main scope Contract Remarks
execution period Purchaser/Owner of supply Value
1
2
3

Bidders are to enclose herewith copies of documents relating to the mentioned contracts (attestation
letters by respective owners regarding the contracts which had been already carried out, any
certificates for high quality goods or projects, etc.)

_______, date _______ month ______ year___

Authorized representative of the bidder

(insert name, position, signature and stamp)

2

FORM No. 6

List of Contracts of Similar Nature that are on going

1. Name of bidder: ____________
Address: _____________________

2. List of Contracts of similar nature that are being carried out by the Bidder
Unit: __ (VND, USD)
No. Name of Contract Value Name of the Value of Effective Contract
contract Purchaser/Owner unfinished Date of Execution
work contract Period
1
2
3

Bidders are to enclose herewith copies of documents relating to the mentioned contracts (attestation
letters by respective owners regarding the on-going contracts, parts of work been finished, etc.)

_______, date _______ month ______ year___

Authorized representative of the bidder

(insert name, position, signature and stamp)

2
 IFB No.02-2005/PVD-WSE for the provision of tubing 4 ½”

FORM No. 7

Bidder’s Experience and Capability in its Main Business Lines

1. Name of bidder: ______________________________

2. Experience in main business lines:
a) Production:
- _____________(1)_ from year _______ to
- ______________ from year _______ to

b) Trading:
- _____________(2)_ from year _______ to
- ______________ from year _______ to
3. Products and quantity of the main business lines in the last___ years:
a) Production: __________
b) Trading: ______________
4. Total number of labors:
a) In Production: ___________ of which professionals /specialists:
b) In trading: ___________ of which professionals/specialists:

_______, date _______ month ______ year___

Authorized representative of the bidder

(insert name, position, signature and stamp)

Note: (1) and (2) Bidder to specify its experience in each of its main product lines

Page 3 of 42
4

FORM No. 8

Bidder’s Financial Capability

1. Name of Bidder: ___________
- Address: _________________

2. Bidder shall provide a summary of financial data in the last 3 years together with copies of audited
financial reports (Balance Sheet and Profit and Loss Account) or bidder’s tax settlement declaration or
attestation of taxation authorities for bidder’s financial operation of the year.
Unit: __ ( USD)
No. Year _____ Year _____ Year _____
1 Total assets
2 Total liabilities
3 Current assets
4 Current liabilities
5 Turnover
6 Profit before tax
7 Profit after tax
8 Net worth

3. Commitment for credit facility (ability to borrow): _____________

_______, date _______ month ______ year___

Authorized representative of the bidder

(insert name, position, signature and stamp)

4
 IFB No.02-2005/PVD-WSE for the provision of tubing 4 ½”

FORM No. 9

Bid Bond
(To be printed on the Bank’s Letterhead)
Place and date: ________________________

Reference No.: ________________________

TO: PETROVIETNAM DRILLING AND WELL SERVICES COMPANY

12 NAM KY KHOI NGHIA STR., DIST. 1, HOCHIMINH CITY, VIETNAM
TEL: 84-8-9142012 FAX: 84-8-9142021/22
For the attention of Mr. ________
SUBJECT: TENDER FOR SUPPLY OF ____
IFB No. _________

Messrs _____________(name of the Bidder) (hereinafter referred as the Bidder) submitted on

______(date) his bid for the supply of ________ under your Invitation for Bid No. __________

At the request of the Bidder, we, ________________ (name and address of the Bank) having head
office at ___________(address of the Bank) is bound to you in the sum of USD ... (In words: United
States Dollar only) to guarantee for the Bidder participating in bidding for supply of __________
under your Invitation for Bid No. _________

We, __________________ (name of the Bank) hereby irrevocably and unconditionally undertake to
pay you at any time within the validity of this Bid Bond up to the amount above stated upon receipt of
your first simple written demand without justification of the amount to be payable by the Bidder for
the following reasons:

1. If the Bidder withdraws his bid during the period of bid validity specified by the Bidder on
his bid.
2. If the Bidder, having been notified of your acceptance of his bid during the period of bid
validity:
a) fails or refuses to execute the contract;
b) fails or refuses to furnish the Performance Bond.

This Bid Bond will remain in force for _____ (________) days as from ....... (Bid Closing Date) or
until 30 (thirty) days after Contract Award notification whichever is the earlier. Any demand regarding
to this Bid Bond should reach us not later than such date.

This Guarantee is subject to the Uniform Rules for Demand Guarantees, ICC Publication No. 458.

Yours faithfully,

(Authorized signature)

Page 5 of 42
6

FORM No. 10

Manufacturer’s Authorization
[The Bidder shall require the Manufacturer to fill in this Form in accordance with the instructions
indicated. This letter of authorization should be on the letterhead of the Manufacturer and should be
signed by a person with the proper authority to sign documents that are binding on the Manufacturer.
The Bidder shall include it in its bid, if so indicated in the BDS.]

Date: [insert date (as day, month and year) of Bid Submission]
IFB No.: [insert number of bidding process]

To: [insert complete name of Purchaser]

We [insert complete name of Manufacturer], who are official manufacturers of [insert type of goods
manufactured], having factories at [insert full address of Manufacturer’s factories], do hereby
authorize [insert complete name of Bidder] (hereinafter referred to as the Bidder) to submit a bid the
purpose of which is to provide the [insert name and or brief description of the Goods] manufactured
by us, and to subsequently negotiate and sign the Contract.

We hereby undertake to supply in full the above mentioned Goods to the Bidder to further supply to
you and hereby extend our full guarantee and warranty in accordance with the Contract, with respect
to the Goods offered by the Bidder.

Signed: [insert signature(s) of authorized representative(s) of the Manufacturer]

Name: [insert complete name(s) of authorized representative(s) of the Manufacturer]

Title: [insert title]

Duly authorized to sign this Authorization on behalf of: [insert complete name of Bidder]

Dated on ____________ day of __________________, _______ [insert date of signing]

6
 IFB No.02-2005/PVD-WSE for the provision of tubing 4 ½”

FORM No.11

BIDDER INFORMATION

[The Bidder shall fill in this Form in accordance with the instructions indicated below. No alterations
to its format shall be permitted and no substitutions shall be accepted.]

Date: [insert date (as day, month and year) of Bid Submission]
Invitation for Bid No.: [insert No of IFB]

1. Bidder’s Legal Name [insert Bidder’s legal name]

2. In case of consortium, legal name of each party: [insert legal name of each party in the consortium]
3. Bidder’s actual or intended Country of Registration: [insert actual or intended Country of
Registration]
4. Bidder’s Year of Registration: [insert Bidder’s year of registration]
5. Bidder’s Legal Address in Country of Registration: [insert Bidder’s legal address in country of
registration]
6. Bidder’s Authorized Representative Information
Name: [insert Authorized Representative’s name]
Address: [insert Authorized Representative’s Address]
Telephone/Fax numbers: [insert Authorized Representative’s telephone/fax numbers]
Email Address: [insert Authorized Representative’s email address]
1. Attached are copies of original documents of:
- Articles of Incorporation or Registration
- In case of consortium, letter of intent to form the consortium or consortium agreement

Page 7 of 42
8

FORM No. 12

ACKNOWLEDGMENT

TO: PETROVIETNAM DRILLING AND WELL SERVICES COMPANY

12 NAM KY KHOI NGHIA STR., DIST. 1, HOCHIMINH CITY, VIETNAM
TEL: 84-8-9142012 FAX: 84-8-9142021/22
For the attention of Mr. Tran Van Hoat - Deputy General Director
SUBJECT: TENDER FOR SUPPLY OF …….
IFB No. …….

Dear Sirs,

We acknowledge the receipt of your Invitation for Bid Documents for the above subject in accordance
with your Letter of Invitation.

We hereby confirm that:

1. The Invitation for Bid Documents will be treated as confidential and proprietary information.

2. The said Documents will not be reproduced without your prior written consent.

3. We will return the Invitation for Bid Documents and any copies to the above address on your
request.

4. a*) We have received all Invitation for Bid Documents as detailed in the Item 1 “Bidding
Documents” of its Section I.
b*) We have received all Invitation for Bid Documents with the exception of:
______________________________________________

* Delete (a) or (b) as applicable.

5. a*) We shall submit a Bid Proposal in full accordance with all conditions stated in your
Invitation for Bid Documents not later than the Bid Closing Time stated therein.
b*) We shall not submit a Bid Proposal and confirm that all copies of the Invitation for Bid
Documents have been destroyed by us. We are declining to tender due to
______________________________________________
* Delete (a) or (b) as applicable.

All matters relating to this Bid should be addressed to our:

Mr.: <to be specified by Bidder>
Title: <to be specified by Bidder >
Address: <to be specified by Bidder >
Tel: <to be specified by Bidder >
Facsimile: <to be specified by Bidder >
Email: <to be specified by Bidder >

Yours faithfully,
Signature : _____________________________
Name : _____________________________
For and on behalf of _____________________________

8
 IFB No.02-2005/PVD-WSE for the provision of tubing 4 ½”

FORM No. 13

BIDDER’S QUALIFICATION/EXCEPTION

- Bidder should submit its Proposal in accordance with all the terms, conditions, standards and
specifications set forth in this Bidding Documents. However, if Bidder has any change that are
considered of mutual benefit or if there are any exceptions to the terms and conditions of the
Contract Form or any other part of this document, Bidder must state the changes or exceptions
proposed by filling in the following table;

- Statements of Bidder with regard to the qualifications shall be as follows (to delete a or b)
where not applicable):
a) We make no qualification to this Bid
b) This Bid is made subject to the qualifications listed below

- PV Drilling will review each changes or exceptions on a case-by-case basis, but in no event
shall Bidder’s base quotation be qualified by any such changes or exceptions nor will PV
Drilling be obligated to accept any such changes or exceptions.

- Any changes or exceptions to the Contract expressed after closing date of the Bid shall not be
entertained.

No. IFB Proposed Specific Qualifications Reasons for Qualifications

Ref./Section
1 Please specify <To facilitate PV DRILLING’s Please specify
reference, Bidder is required to extract
such IFB’s wordings here and put
markup track changes for its proposed
qualifications>
2
3
4
Etc.

Page 9 of 42
10

PART II

SUPPLY REQUIREMENTS
I. General Requirements:

1. Delivery time: Required delivery time is not later than …….weeks from the date of L/C
.

2. Terms of delivery: CIF Vungtau port, Vungtau city. S.R Vietnam. (Incoterms 2000).

3. Year of manufacture: All equipment must be brand new and manufactured not before
January 2005).

4. Bidder must quote for all items with quantity as per request.

5. Packing and marking:

- The Commodity shall be packed and delivered in original and standard packing for
export and suitable for the nature of the Commodity and sea transportation. The Seller
shall provide sufficient and suitable packing to ensure the safety of the Commodities
from damages, losses and corrosion during transportation, loading, unloading, handling
and storage of the Commodities
- Packing must be suitable for loading and unloading by crane, forklift.
- The Marking will be marked in indelible paint in English with character heights not less
than 5 centimeters consists as follows:

+ NAME OF GOODS
+ PV DRILLING
12 NAM KY KHOI NGHIA, HO CHI MINH CITY, VIETNAM
+ WEIGHT (KGS)
+ CONTRACT NO.

PORT OF SHIPMENT:
PORT OF DISCHARGE: Vung Tau Petroleum Port, Vung Tau City, Vietnam
SUPPLIER:

6. Technical documents required upon delivery of the Goods:

6.1 Certificate of Origin issued by Chamber of Commerce and Industry in the manufacturer’s
country.
6.2 Pipe material certificates issued by Pipe Manufacturer.
6.3 Threading Certificates issued by ……
6.4 Certificates of quantity and quality issued by Seller
6.5 Warranty certificates issued by manufacturer for 12 months for normal use from the date of
receipt of Commodities at the port of discharge for the supplied Commodities.

10
 IFB No.02-2005/PVD-WSE for the provision of tubing 4 ½”

6.6 All technical documents such as technical data sheets, relevant catalog, operation and
maintenance instruction.

Page 11 of 42
 IFB No.02-2005/PVD-WSE for the provision of tubing 4 ½”

II. Technical Requirements

Pipe OD/ID 4.1/2" /3.826"

Nominal Pipe Weight 15.5 ppf
Joint Weight 498 lb
Pipe Grade L-80
Length Range 2 (28-32ft, however 31ft/jt preferred )
Box OD Taper 12 deg.
Pipe & Connection Drift Diameter 3.701"
Pipe Connection PH6/533
Upset OD Pin 5.125"
Box 5.125"

Pipe connection/Upset ID PH6/533-3.765”

New Pipe Tensile (Yield) 353,000 lb

New Pipe Burst 10,480 psi
New Pipe Collapse 11,080 psi

Connection Make-Up, Minimum 6,000 ft/lb (5,800 ft/lb for 533)

Connection Make-Up, Target 7,500 ft/lb (6,700 ft/lb for 533)
Pin Upset Length Extra - Min 9" Length
Box Upset Length Extra - Min 12" Length
Tubing must be coated by standard material for
Coating internal and external coating.

Page 25 of 42
26

III. Quantity, Specification, Country of Origin and Delivery of Goods

MAKER / C.O (*)

BIDDER’S DELIVERY
No. CLIENT'S SPECIFICATIONS UNIT QTY (For the pipe)
SPECIFICATIONS (*) (*)

1 4.1/2" OD Tubing, L-80, 15.5ppf, Range 2, Premium Ft 15,000

PH6/533 connection c/w Pin x Box thread protectors

2 4.1/2" OD , L-80, 15.5ppf, 10 ft Long Pup Joint, Ea 2

Premium PH6/533 connection c/w Pin x Box thread
protectors
3 4.1/2" OD , L-80, 15.5ppf, 8 ft Long Pup Joint, Ea 2
Premium PH6/533 connection c/w Pin x Box thread
protectors
4 4.1/2" OD , L-80, 15.5ppf, 6 ft Long Pup Joint, Ea 2
Premium PH6/533 connection c/w Pin x Box thread
protectors
5 4.1/2" OD, L-80, 15.5ppf, 4 ft Long Pup Joint, Ea 2
Premium PH6/533 connection c/w Pin x Box thread
protectors
6 4.1/2" OD, L-80, 15.5ppf, Premium PH6/533 Pin x Ea 2
4.1/2" IF Box connections - 24" Min Length c/w
Thread Protectors
7 4.1/2" OD, L-80, 15.5ppf, Premium PH6/533 Box x Ea 2
4.1/2" IF Pin connections - 24" Min Length c/w
Thread Protectors
8 4.1/2" OD, L-80, 15.5ppf, Premium PH6/533 Pin x Ea 2
3.1/2" IF Box connections - 24" Min Length c/w
Thread Protectors
9 4.1/2" OD, L-80, 15.5ppf, Premium PH6/533 Box x Ea 2
3.1/2" IF Pin connections - 24" Min Length c/w
Thread Protectors

Note: (*) To be proposed by Bidder

26
27
28

PART III
FORM OF CONTRACT

28