(OASIS)
Application Guide
The OASIS User Reference Guide Version 1.1
This work is copyright. Apart from any use as permitted under the
Copyrights Act 1968, no part may be reproduced by any process
without prior written permission from the Commonwealth.
Requests and inquiries concerning reproduction and rights should
be addressed to the Commonwealth Copyright Administration,
Attorney-General’s Department, Robert Garran Offices, National
Circuit, Barton ACT 2600 or posted at http://www.ag.gov.au
ISBN 1 920861 77 7
Internet www.ausaid.gov.au
Table of Contents
CHAPTER 1...............................................................................................................................................................4
OASIS BASICS..........................................................................................................................................................4
LOGGING ON TO OASIS..............................................................................................................................................5
.....................................................................................................................................................................................5
CHAPTER 2...............................................................................................................................................................7
OASIS APPLICATION FORMS.............................................................................................................................7
CREATING A NEW APPLICATION....................................................................................................................................8
THE CHECKLIST........................................................................................................................................................10
COMPLETING AN ALAS APPLICATION FORM................................................................................................................11
Tips for Completing an Application.................................................................................................................14
ATTACHING DOCUMENTS TO A DRAFT APPLICATION.......................................................................................................15
Attaching a Document......................................................................................................................................15
Deleting a Document.......................................................................................................................................17
DELETING A DRAFT APPLICATION................................................................................................................................18
SUBMITTING AN APPLICATION......................................................................................................................................19
UNSUBMITTING AN APPLICATION..................................................................................................................................21
3
Chapter 1
OASIS Basics
Purpose To familiarise the user with the basic screen elements and navigation within OASIS.
Prerequisites The user must be registered in OASIS before being able to log in to the system.
4
The OASIS User Reference Guide Version 1.1
Logging on to OASIS
To receive an OASIS Password and logon for the first time, follow these steps.
2 Select
4 After filling out and submitting this page, you will receive a Registration
Confirmation.
You will need to check the email address provided as part of your registration for
your temporary password.
5 Once the email containing a temporary password has been received, return to the
6 In the Email field, enter the exact email address that was provided on the OASIS
New User Application Form.
7 Enter in the password received by email in the Old Password field, a new
password in the New Password and Confirm Password fields, then select
5
The OASIS User Reference Guide Version 1.1
To logon to OASIS after the initial logon, follow these steps.
2 Select
6 In the Email field, enter the exact email address that was provided on the OASIS
New User Application Form.
In the Password field, enter the password created by following the steps provided
6
Chapter 2
Purpose To familiarise the user with creating and submitting online applications.
Audience • Applicants
Prerequisites • The user must be registered in OASIS before being able to log in to
the system.
7
The OASIS User Reference Guide Version 1.1
Once registered, applicants can fill in the ALA Scholarship application form online. In addition to the
application form, users are also able to upload copies of all their supporting documents.
Applicants can edit an application when in the status of draft, but applications cannot be edited once
they are submitted. Applications may be submitted and un-submitted before the closing of the round.
2
Select on the Scholarships menu
3 Select
Please select the appropriate Scheme and Intake Round that you would like to
complete an application for. To continue, click Save
4
The Eligibility Requirements screen will appear.
Select
If the eligibility criteria entered are correct, the application will be created and
the Checklist screen will appear.
Note:
8
The OASIS User Reference Guide Version 1.1
If you have indicated in English proficiency, ‘Pending’, you must change the answer to this question
must be ‘Yes’ before the application can be submitted and upload your test results in the documentation
section.
9
The OASIS User Reference Guide Version 1.1
The Checklist
The Checklist allows the user to navigate within the draft application. Each section of the application
has a Checklist item, which takes the user into a different screen to complete.
The Checklist does not have to be completed in order. Once the items Eligibility and Mode of
Application (1 & 2) have been completed, any section of the application can be accessed.
E.g.
E.g.
Note: An Application cannot be submitted until all checklist items are ticked.
10
The OASIS User Reference Guide Version 1.1
An online application created from a hardcopy application should be completed exactly as the applicant
has submitted it. This section does not explain how to interpret the information in the application form –
it is a brief guide on how to convert the information from hard copy to the online form.
4. Contact Details 2. Contact Details Select ‘No’ in the ‘Mailing Address same as
residential Address’ drop down list to enter
in a separate Mailing Address.
5. Spouse Details 2. Spouse Details If the applicant does not have a spouse,
select the ‘Not Applicable’ checkbox and
save the screen.
7. Academic Background 4. Academic Background If the applicant has written more than 500
characters, only enter as much as will fit
without editing the text.
8. Qualifications 5. Qualifications
Select to add a qualification to the
list.
11
The OASIS User Reference Guide Version 1.1
12. Current Scholarship 9. Current Scholarship Select either ‘Yes’ or ‘No’. If ‘Yes’ is selected, details of
Applications Applications the scholarships applied for must be entered.
13. Employment Current Position 10. Employment Current Positions Current employment may include work experience and
voluntary work. Enter Not Applicable in the Position
Title if the applicant is not currently employed.
14. Employment Previous 11. Employment Previous
Select to add a previous employment position
Positions Positions
to the list.
15. Proposed Study Program 12. Proposed full time study The applicant must select a theme from the priorities
program list. if the applicant leaves this blank, the application
will not be eligible.
16. Proposed Research Proposal 13. Research Proposal Details This information is only required if the applicant has
indicated that they plan to study by Research or
Combined Research/Coursework.
12
The OASIS User Reference Guide Version 1.1
19. Documentary Evidence 16. Checklist of Documentary Evidence The applicant must provide certified copies of
all supporting documentation along with their
application. These should be scanned and
uploaded to the online application.
13
The OASIS User Reference Guide Version 1.1
Always click in every screen to ensure that the information that has been entered is
retained. Clicking ‘Save’ will return the user to the Checklist.
Select the button on the Application menu to return to the Checklist screen.
The application status displayed in the Summary bar shows whether the application is complete or
incomplete, draft or submitted.
14
The OASIS User Reference Guide Version 1.1
Applicants are asked to provide documentary evidence of a range of claims made in their application.
These documents will be verified during the selection process and the application for enrolment at an
Australian higher education institution.
All relevant Supporting Documentation should be attached to the online application form. The number
of documents that can be uploaded is unlimited, however a single document cannot be larger than 2MB.
Files of the following types may be uploaded: .doc, .rft, .pdf, .gif, .jpeg, .jpg, .tiff, .png, .bmp, .txt.
Attaching a Document
To attach a document to a draft application, follow these steps.
2
Select on the Scholarships menu
Click
4
Select from the Checklist
5 Select the appropriate type from the Document Type dropdown list.
15
The OASIS User Reference Guide Version 1.1
7
Select
Select
9
Select
10
Either repeat steps 5 to 9 to upload more documents, or select to
return to the Checklist.
16
The OASIS User Reference Guide Version 1.1
Deleting a Document
Any supporting documentation can be deleted from a draft application.
1
Select from the Checklist
3
Select
17
The OASIS User Reference Guide Version 1.1
2
Select on the Scholarships menu
Click
4
Select from the Application menu.
The Delete Application screen will appear, confirming whether the application
should be deleted.
5
Select
The application will be deleted and the user will be returned to the News page.
18
The OASIS User Reference Guide Version 1.1
Submitting an Application
Once an all of the items on the Checklist have a tick displayed against them, the application is
ready to be submitted.
2
Select on the Scholarships menu
Click
4
Select on the Application menu
The Submit Application screen will appear with the Applicants Declaration
displayed.
Note: The Applicant will have already read the declaration when they signed
and submitted their hardcopy application form.
19
The OASIS User Reference Guide Version 1.1
A Submission Confirmation will appear and the Application Status will change
to Submitted.
20
The OASIS User Reference Guide Version 1.1
Unsubmitting an Application
Once an application has been submitted, it cannot be edited. However, the application can be
withdrawn to a status of Draft so that changes can be made.
Note: An application can only be unsubmitted and submitted prior to the 30 June deadline
2
Select on the Scholarships menu
Click
4
Select on the Application menu
The Unsubmit Application screen will appear, with a verification confirming that
the application should be unsubmitted.
5
Select
The user will be returned to the Checklist screen and the Application Status of
the application will be returned to Draft,
21