GENERAL LEDGER
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COMPANY
Creation of Company
SPRO > Enterprise Structure > Definition > Financial Accounting > Maintain
Company
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Company Code
EXAMPLES:
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Company Code: The smallest organizational unit for which a complete self-contained set
of accounts can be drawn up for the purposes of external reporting. The process of
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external reporting involves recording all relevant transactions and generating all
supporting required for financial statements (balance sheets, profit and loss statements
and so on.)
OX16
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Business Area
Business area is NOT assigned to any company code but the business
area is given while posting to a company code manually.
Business Area: Organizational unit of financial accounting that represents a separate area
of operations or responsibilities within an organization and to which value changes
recorded in Financial Accounting can be allocated. Business areas are used in external
segment reporting (over and above company codes) based on the significant areas of
operation (for example, product lines) of a business enterprise. A segment is an isolated
area of activity
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FISCAL YEAR
A FINANCIAL YEAR IS TERMED AS A FISCAL YEAR
A FISCAL YEAR MAY BE OR MAY NOT BE SAME AS THE
CALENDER YEAR
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V3---APR-MAR
K4—JAN-DEC
V6—JULY-JUNE
V9- OCT-SEPT
SPECIAL PERIODS
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POSTING PERIODS:
THESE ARE THE PERIODS IN WHICH THE POSTINGS ARE
DONE FROM ACCOUNTING PERSPECTIVE
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SPECIAL PERIODS
Current Year-JAN-2010----------DEC-2010
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STEPS
1. CREATION OF POSTING PERIOD VARIANT
2. ASSIGN POSTING PERIOD VARIANT TO THE COMPANY
CODE
3. OPEN & CLOSE POSTING PERIODS.
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SPRO > Financial Accounting > FAGS > Document > Posting Periods > Assign Variants
to Company Code
In this screen, the posting periods are opened and closed for the posting period variant
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CHART OF ACCOUNTS
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EXAMPLES:
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Example:
One logical way of grouping GL accounts
----EXPENDITURE ACCOUNTS---------300000-399999
----INCOME/REVENUE ACCOUNTS---400000-499999
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DOCUMENT
A document in SAP can be
Sales Invoice
Vendor Invoice
Prod. Order
Purchase order
Journal Entry
1.Document Header Data –fields like company code, dates, doc.type etc. fall in this
data
2 .Line Item Data—Fields like posting keys,GL accounts, amounts etc fall in this data
Document Type
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Every document type will have a reversal document type assigned to it. The
reversal document will have the ‗reversal document type‘as the document type.
GL----SA-----------01-----------------100000-199999
2. NON-YEAR DEPENDENT- A new interval need NOT be defined for every new fiscal
year. The interval keeps continuing for the every new fiscal year
SA—01---9999-------------100000-1999999999
2007-------------100000---166500.
2008-------------166501—200011
2009-------------200012---400021
AP-------KR/KZ/KA
AR-------DR/DZ/DA
AA------AA/AF
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POSTING KEYS
Posting Key is a system defined key which identifies the line item in a document
whether its a debit or credit
Posting key tells if the account is debited or credited
Posting key changes with the type of transaction
POSTING KEY---
GL DEBIT-------40
GL CREDIT---- 50
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TOLERANCE GROUPS
TOLERANCE GROUPS ARE THE LIMITS SPECIFIED FOR POSTING
TRANSACTIONS USER WISE OR FOR A GL ACCOUNT WISE OR
FOR A VENDOR WISE OR A CUSTOMER WISE.
EXAMPLE:
JR.ACCT. SR.ACCT. FM
X
EXAMPLE
DEBIT---5 LAC--------------------10000 OR 2 %
CREDIT—5 LAC-----------------10000 OR 2 %
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GL ACCOUNT CREATION
PREREQUISITES
CHART OF ACCOUNTS
TOLERANCE GROUPS
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THE DATA IN THIS SECTION WILL BE SAME ACROSS COMPANY CODES IF &
ONLY IF ALL THE COMPANY CODES USE THE SAME COA.
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LOCAL CURRENCY
FOREIGN CURRENCY
TRANSACTION CURRENCY
T.code FS00
ACCOUNT NUMBER
ACCOUNT GROUP
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-Posting
-Creation
-Planning
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TYPES OF DATES
------DOCUMENT HEADER
------LINE ITEM DETAILS
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Document Parking
(It‘s a type of Release procedure)
EXAMPLE
JR ACCT CREATES A DOCUMENT & PARKS IT
SENDS A MESSAGE TO THE SENIOR TO RELEASE IT
THE SENIOR CHECKS THE DOCUMENT,MAKES NECESSARY
CHANGES
AND THEN RELEASES THE DOCUMENT I.E POSTS THE DOCUMENT
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Go to the T.code-FAGLB03
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5. To check if the GL accounts are updated or not after posting a parked document
Go to the T.code-FAGLB03
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Hold Documents
HOLD DOCUMENT IS A TEMPORARY DOCUMENT
THIS IS USED WHEN THE DETAILS FOR A DOCUMENT ARE NOT
FULLY GIVEN---EX. ONLY THE DEBIT GL A/C
THEN THE DOC. IS HELD, LATER COMPLETED & THEN CAN BE
POSTED.
HOLD DOCUMENT IS CREATED & SAVED AND IT WILL NOT UPDATE
THE GL ACCOUNTS
HOLD DOCUMENT CAN BE DELETED.
DOCUMENT NUMBER FOR HOLD DOCUMENTS IS NOT GENERATED
BY SYSTEM,IT HAS TO GIVEN MANUALLY BY THE USER
A PROGRAM-RFTMPBLU HAS TO BE RUN SO AS TO USE THIS HOLD
DOCUMENTS.
(System will prompt for a temporary document number to be given by the user)
You can enter incomplete documents. Some information, such as the bank charges or cost
center, may be missing. You can enter incomplete documents by using the Hold function.
If you do this, the system does not update any account balances.
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REFERENCE DOCUMENTS
THESE DOCUMENTS USED AS A REFERENCE FOR POSTING MANY
DOCUMENTS
THEY ARE USED AS TEMPLATES
1. SAMPLE DOCUMENTS
2. RECURRING DOCUMENTS
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SAMPLE DOCUMENTS:
SAMPLE DOCUMENTS ARE USED FOR MONTH END
PROVISIONS OR FOR THE ANY TRANSACTION WHICH IS
VERY FREQUENTLY & PERIODICALLY REPEATED
A SEPARATE NUMBER RANGE INTERVAL HAS TO BE
CREATED FOR NUMBER RANGE -X2
31-MAR-2008
SALARIES--------------------------------DR
O/S EXPENSES A/C------------CR
RENT --------------------------------DR
O/S EXPENSES A/C------------------CR
1 –APR-2008
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2. Creation of GL accounts
a. Outstanding expenses GL a/c under current liabilities
B.Rent account under admin expenses
T. Code-FS00
Example:
SALARIES--------------------------------DR
OUTSTANDING EXP. A/C------------CR
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Recurring Documents
Will be used for Recurring Entries
Amount and Date are fixed for every month
Examples: Rent lease transactions, hire purchase transactions
Recurring documents can be used to post many transactions at a time
using ―batch input session‖
A Separate number range interval for X1 has to be created
Recurring documents can be used to post many transactions at a time
using ―batch input session‖
BATCH INPUT SESSION
This is a general concept of SAP which is used to post huge number or bulk
number of transactions in one particular screen in one go or at a time.
This a method through which many transactions at one particular screen can be
posted at a time
This concept is used by many transactions across various modules in SAP
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Example:
Lease Rent agreement-1-50000
Starting date end date
05-Apr.2010………………….05-Mar.2011
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EXAMPLES:
i. OUTSTANDING EXPENSES
ii. AMT PAYABLE TO A VENDOR
iii. AMT. RECEIVABLE FROM A CUSTOMER
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1. FULL CLEARING
2. PARTIAL CLEARING
3. RESIDUAL CLEARING
1. FULL CLEARING
2. PARTIAL CLEARING
EVERY PART PAYMENT IS CREATED AS A NEW OPEN ITEM
EXAMPLE:
100000----------- INITIAL (ORIGINAL) OPEN ITEM -1
25000----PP-1----OPEN ITEM-2
75000
30000—PP-2----OPEN ITEM-3
45000---PP-3----OPEN ITEM-4
45000
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0
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3. RESIDUAL CLEARING
THE RESIDUAL AMOUNT (REMAINING AMOUNT) IS SHOWN
WHEN A PART PAYMENT IS MADE.
NO TRACK OF THE ORIGINAL OI AND THE PREVIOUS PART
PAYMENTS
EXAMPLE
100000
-25000-PP-1
75000
-45000-PP-2
30000
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Reversals
A Document posted in SAP cannot be deleted and to make any
corrections to the amount or account, the document has to be reversed
and then the correct entry has to be posted
Reversal of a posting is done by entering an identical amount to the
opposite side of the account, thereby offsetting the original amount.
Original entry---SA
40 SALARIES A/C------------100 LINE ITEM-1
50 CASH A/C------------------ 100- LINE ITEM-2
Reversal entry-AB
50 SALARIES A/C------------ 100-LINE ITEM-1
40 CASH A/C------------------ 100- LINE ITEM-2
TYPES OF REVERSALS
Individual Reversal
Reversal of Reversal
Mass Reversal
Cleared Item Reversal
Accrual/Deferral Reversal
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Example:
1.
30-APR-2010
40 SALARIES A/C------------ 100 LINE ITEM-1
50 O/S EXP. A/C------------------ 100- LINE ITEM-2
(01 MAY-2010)- reversal date
2.
30-APR-2010
40 RENT A/C------------ 100 LINE ITEM-1
50 O/S EXP. A/C------------------ 100- LINE ITEM-2
(05.MAY-2010)- reversal date
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05.MAY-2010
50 RENT A/C------------ 100 LINE ITEM-1
40 O/S EXP. A/C------------------ 100- LINE ITEM-2
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CURRENCIES
LOCAL CURRENCY: It is the company code currency
DOCUMENT CURRENCY( TRANSACTION CURRENCY): It is the currency
in which the document is posted.This can be same as company code currency or a
different currency( foreign currency)
GROUP CURRENCY: This is the currency which is defined for a group which
will enable to view the financial statements of various company codes (which
have different currencies) in one single currency. For each company code, the
group currency is specified in the configuration and based on this system will
convert the values in company code currency to a group currency
Foreign currency
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Transaction Currency
It‘s the currency in which the transaction is done. It can be either local or a
foreign currency.
Exchange Rate Type: - Key used to define exchange rates in the system.
For each currency pair we can define different exchange rates.
The different exchange rates are used for the purposes of Valuation,
Conversion, Translation, Planning etc.For each purpose, an exchange rate
Type can be created in SAP
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1 RUPEE: 1 DOLLAR----------------1:1
1 PAISE: 1 DOLLAR---------------100:1
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Example:
G-------43
B-------44
M------42
Direct Quotient
INR: USD--------1:1
1 DOLLAR- = 1 RUP --------------- 1 DOLLAR = RS.39
Indirect Quotient
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----Posting of foreign currency transaction (when one exchange rate type is defaulted at
doc. Type level)
Use the T.Code-F-02
----Posting of foreign currency transaction by giving the exchange rates manually (Use
the T.Code-F-02)
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CASH---------------------------DR
HSBC F.C.T.L A/C----------CR-
Posted on 30.04.2008.
40 TSL 400002 Exchange Loss a/c 20,000.00 INR
50 TSL 100001 HSBC F.C .T.L a/c 20,000.00- INR
Reversal on 01.05.2008
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Interest Calculations
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Loan taken
01.04.2008- SBI loan G: L a/c… …… ……..@10 % interest…monthly.
(Give Interest ID & specify Interest Calculation Type ‗S‘ & Don‘t select
‗Account Number as interest calculation indicator‘)
Interest indicator
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(Here the reference Int. rate is defined. this is the link between the Interest Indicator and
the interest rate)
(This Step establishes the link between the Interest Indicator and reference interest rate)
(Select ‗Credit Interest Balance Interest Calculation‘ for Sequence 1 & ‗Debit Interest
Balance Interest Calculation‘ for Sequence 2 and give date for ‗Valid from‘)
Int.Ind.(T1)….. Reference int. rate (T2) ------Debit int. rate (10%) ….. Interest rates
(10%)
Int.Ind.(T1)….. Reference int. rate (T3) ------ Credit int.rate (11%)………….. Interest
rates (11%)
Int.Ind.(T1)….. Reference int. rate (T2) ------Debit int. rate. /credit int. rate (10%) …..
Interest rates (10%)
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SPRO > Financial Accounting > General Ledger Accounting > Business Transactions >
Bank Account Interest Calculation > Interest Calculation > Enter Interest Values
(Here we specify the rate of interest)
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40 INTEREST. A /C INR
50 SBI .T.L a/c INR
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AP IS THE A SUB-MODULE OF FI
IT‘S A SUBSIDIARY LEDGER
AP RECORDS ALL THE PURCHASE TRANSACTIONS OF
SAP FROM ACCOUNTING PERSPECTIVE
EXAMPLES: 1.PURCHASES FROM VENDOR
2. PAYMENTS TO THE VENDOR
3. ADVANCE PAYMENTS TO THE VENDOR
VENDOR----------------CR
RECONCILLIATION ACCOUNT
THIS IS THE GL ACCOUNT WHICH WILL UPDATE THE VALUES IN GL
FROM AP.
IN AP, THE RECONCILLIATION A/C IS ―SUNDRY CREDITORS‘ OR
ACCOUNTS PAYABLE OR TRADE PAYABLES
―SUNDRY CREDITORS‘ IS KNOWN--- AS CONTROL ACCOUNT IN
ACCOUNTS AND ----AS RECONCILLIATION ACCOUNT IN SAP
DIRECT POSTINGS ARE NOT POSSIBLE IN RECON. ACCOUNTS
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VENDOR ACCOUNT
FOR EVERY VENDOR WITH WHOM THE PURCHASES ARE DONE, A VENDOR
MASTER IS CREATED
Posting Keys
Vendor Debit: 25
Vendor Credit: 31
VENDOR INVOICE ----KR
INVENTORY ----------DR----40
VENDOR----------------CR----31
VENDOR PAYMENT-----KZ
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VENDOR-----------------DR----25
CASH/BANK -----------CR-----50
Document Types in AP
KR – Vendor Invoice
KZ – Vendor Payment
KA – Vendor Document (Transfers/Reversals)
KG---Vendor credit memo
Steps:
1. Creation of Vendor Account Groups with Reconciliation Account Field
mandatory.
2. Creation of Number Range Groups and Numbers for Vendors.
3. Assignment of Number Range Group to Vendor Account Group
4. Define Tolerance Groups for Vendors.
5. Creation of 2 GL accounts
6. Creation of Vendor Master.
7. Document Types and Number Ranges for KR, KZ and KA.
HERE, THE FIELD STATUS OF THE FIELDS ON THE VENDOR MASTER CAN
BE SPECIFIED OR CONTROLLED.
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One-time Vendor:
Vendors who have a business transaction only once are called one-time vendors. You
create collective master record for one-time vendors. The complete details of the Vendor
will be given at the time of Invoice Posting. (While creating the group a ‗One-time
Vendor Group‘ should be created.)
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(Vendors)
NOTE:
Sundry creditors is RECONCILLIATION ACCOUNT
THIS IS THE GL ACCOUNT WHICH WILL UPDATE THE VALUES IN GL
FROM AP.
IN AP, THE RECONCILLIATION A/C IS ―SUNDRY CREDITORS‘ OR
ACCOUNTS PAYABLE OR TRADE PAYABLES
―SUNDRY CREDITORS‘ IS KNOWN--- AS CONTROL ACCOUNT IN
ACCOUNTS AND ----AS RECONCILLIATION ACCOUNT IN SAP
DIRECT POSTINGS ARE NOT POSSIBLE IN RECON. ACCOUNTS
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VENDOR ACCOUNT/MASTER
FOR EVERY VENDOR WITH WHOM THE PURCHASES ARE DONE , A VENDOR
MASTER IS CREATED
VENDOR ACCOUNT IS A MASTER DATA IN SAP
EVERY VENDOR MASTER DATA WILL HAVE THREE TYPES OF DATA
General data consists vendor name, Address, phone no.s etc (FI& MM)
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7. Define number ranges for the Document Types for KR, KZ and KA (OBA7 &
FBN1)
Document Types in AP
KR – Vendor Invoice
KZ – Vendor Payment
KA – Vendor Document (Transfers/Reversals)
KG---Vendor credit memo
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Posting Keys
Vendor Debit: 25
Vendor Credit: 31
HOUSE BANK
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INVENTORY ----------DR----40
VENDOR----------------CR----31
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VENDOR PAYMENT-----KZ
VENDOR-----------------DR----25
CASH/BANK -----------CR-----50
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STEPS
1. Create Special GL Account ‗Advance to Vendors (Reconciliation Account)‘
under Current Assets
2. Create Link between ‗S/Creditors‘ and ‗Advance to Vendors‘ (Special GL
Indicator: A)
3. Setup Company Code for Payment Transaction
(Double click on ‗Down Payment on Current Assets‘, Give Reconciliation Account and
Special GL Account Number)
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3. Setup ALL Company Codes for Payment Transaction (To avoid Short Dump
Error while posting Down Payments)
SPRO > Financial Accounting > Accounts Receivable and Accounts Payable > Business
Transactions > Outgoing Payments > Automatic Outgoing Payments > Payment
method/Bank selection for Payment Program > Setup all Company Codes for Payment
Transactions
SCENARIO-1
DOWN PAYMENT -----100000
INVOICE AMOUNT----100000
1. Down Payment Posting
2. Purchase Invoice Posting
3. Transfer of Down Payment from Special GL to Normal item by clearing Special
GL Account
4. Clearing of Normal Item
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1. 100000 3. 100000
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(29-------SPECIAL GL DEBIT----VENDOR
A—DOWN PAYMENT)
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SCENARIO-2
DOWN PAYMENT -----100000
INVOICE AMOUNT----200000
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1. 100000 3. 100000
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SCENARIO-3
DOWN PAYMENT -----200000
INVOICE AMOUNT----100000
1. Down Payment Posting(200000) at f-48
2. Purchase Invoice Posting(100000) at f-43
3. Transfer of Down Payment from Special GL to Normal item by clearing Special
GL Account(100000) at f-54
4. Clearing of normal items( F-44)
1. 200000 3. 100000
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DOCUMENT DATE-----
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POSTING DATE---------
ENTRY DATE------------
NO DEFAULT-----------
BASELINE DATE
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CASH DISCOUNTS
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Payment Method:
Payment method is method as on how the payment can be made or the
mode of payment
Example:
Cheque
Bank transfer
Payment method has to be defined for a country (in which the
company code belongs to) before it is defined for a company
code
Bank Selection
House banks for making payments is defined in APP
APP Configuration
All the APP configuration steps are available in one transaction code-
FBZP
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Country: IN
Payment Method: D (Any)
Description: Check Payment
Select Radio Button ‗Outgoing Payments‘
Select Radio Button ‗Check‘
Document Type for Payment: KZ
Clearing Document Type: KZ
Payment Medium Program: RFFOUS_C
Name of the Print Dataset: LISTS
Key in Code Line: 01
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APP RUN:
THIS IS DONE WHEN PAYMENTS NEED TO BE MADE TO THE
VENDORS
THIS CAN BE RUN EVERY DAY
A PAYMENT RUN DATE & A INDENTIFICATION HAS TO BE
SPECIFIED.
STEPS IN APP RUN
1. PARAMETERS ARE ENTERED AND SAVED
2. PAYMENT PROPOSAL IS CREATED
3. PAYMENT PROPOSAL CAN BE EDITED (IF REQUIRED. ITS
OPTIONAL)
4. PAYMENT RUN IS EXECUTED
5. PRINTING OF CHEQUES
APP RUN
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ACCOUNTS RECEIVABLES
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GENERAL LEDGER
SUBSIDIARY LEDGER--------SALES
AR IS THE A SUB-MODULE OF FI
IT‘S A SUBSIDIARY LEDGER
AR RECORDS ALL THE SALES TRANSACTIONS &
CUSTOMER RELATED TRANSACTIONS OF SAP
EXAMPLES:
1. SALES TO A CUSTOMER
2. PAYMENTS FROM THE CUSTOMER
3. ADVANCE PAYMENTS FROM THE CUSTOMER
CUSTOMER---------DR
SALES----------------CR
RECONCILLIATION ACCOUNT
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CUSTOMER ACCOUNT
General data consists customer, Address, phone no.s etc ( FI& SD)
Company code data consists of Accounting information, Payment transactions,
Correspondence, reconciliation account. (FI)
Sales data- sales organization etc. (SD)
Posting Keys
Customer Debit: 01
Customer Credit: 15
Document Types
DR – Customer Invoice
DZ – Customer Payment
DA – Customer Document (Transfers/Reversals)
DG-- Customer credit memo
CUSTOMER INVOICE---DR
CUSTOMER---------DR-----01
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SALES----------------CR----50
CUSTOMER PAYMENT-----------DZ
CASH/BANK----------DR---40
CUSTOMER----------CR---15
Steps:
1. Creation of Customer Account Groups with Reconciliation Account Field
mandatory.
2. Creation of Number Range for Customers.
3. Assignment of Number Range Group to Customer Account Group.
4. Define Tolerance group for customers.( the TG for customer is already created
when the TG for vendor is defined in AP at OBA3)
5. Creation of GL accounts------Sundry debtors a/c and sales a/c
6. Creation of Customer Master.
7. Document Types and Number Ranges for KR, KZ and KA.
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4. Define Tolerance group for customers.( the TG for customer is already created when
the TG for vendor is defined in AP at OBA3)
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5. Creation of GL accounts---
---Sundry debtors a/c under current assets of assets and
--- sales a/c under sales
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Display Customer Account with Open Item, Cleared Item and Special GL Item
details (FBL5N)
Accounting > Financial Accounting > Accounts Receivable > Account > Display/Change
Line Items
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BUSINESS SCENARIO
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STEPS
1. Create Special GL Account ‗Advances from Customers (Reconciliation Account)‘
under Current Liabilities
2. Create Link between ‗S/Debtors‘ and ‗Advances from Customers‘ (Special GL
Indicator: A)
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BUSINESS SCENARIO-1
ADV. AMT--------100000
CUST.INVOICE--100000
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3.100000 1.100000
SPECIAL GL – CREDIT---CUSTOMER---19
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BUSINESS SCENARIO-2
ADV. AMT--------100000
CUST.INVOICE--200000
1. Down Payment Receipt Posting at- F-29(100000)
2. Sale Invoice Posting—f-22(200000)
3. Transfer of Down Payment from Special GL to Normal item by clearing
Special GL Account—f-39(100000)
4. Incoming payment- f-28(100000)
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3.100000 1.100000
BUSINESS SCENARIO-3
ADV. AMT--------200000
CUST.INVOICE--100000
1. Down Payment Receipt Posting at- F-29(200000)
2. Sale Invoice Posting—f-22(100000)
3. Transfer of Down Payment from Special GL to Normal item by clearing
Special GL Account—f-39(100000)
4. Clearing of Normal Item—f-32(100000)
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3.100000 1.200000
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DUNNING:
DUNNING IS SENDING REMINDERS TO THE CUSTOMERS FOR
PAYMENT
DUNNING AREA
DUNNING AREA IS THE AREA IN WHICH DUNNING IS DONE.
EXAMPLE:
-- A COMPANY CODE
--A REGION
-- A SALES ORGANISATION
DUNNING LEVELS
THESE THE NUMBER OF TIMES YOU ARE DUNNING THE CUSTOMER
DUNNING LEVEL-1---------REMINDER-1
DUNNING LEVEL-2---------REMINDER-2
DUNNING LEVEL-3---------REMINDER-3
GRACE PERIOD
THIS IS TIME GAP GIVEN FOR DUNNING A CUSTOMER AFTER THE DUE
DATE.
EXAMPLE
1- APR-10--------- SALES INVOICE DATE
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(F5, Company Code: XYZ, Area: leave blank, Text: Dunning Area for XYZ)
Select ‗Dunning Text‘ Button (ignore the warning message & enter)
Co. Code: XYZ
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(F5, Procedure: TaxXYZ {any}, Desc: Sales Tax India & Save
Select the Record Created
Double click ‗Control Data‘ & Select ‗New Entries‘
Step: 1
Condition Type: BASB Base Amount
Step: 2
Condition Type: MWVS Input Tax
From: 1 To: 1
Account Key: VST Input Tax
Step: 3
Condition Type: MWAS Output Tax
From: 1 To: 1
Account Key: MWS Output Tax
Save)
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OR
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BILLS OF EXCHANGE
BILLS RECEIVABLE
BILLS DISCOUNTING
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Asset Management
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ASSET MANAGEMENT
Depreciation Areas –
Depreciation area is type of valuation of an asset
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Example:
Book dep,tax dep and Cost dep.
Depreciation Methods
The method used to calculate depreciation
Examples:
Straight Line Method------------------
Written Down Value Method----------
Straight line method
10% on book value—(KNOWN AS APC—ACQUISITION AND PRODUCTION COST
IN SAP)
Depreciation Keys –
Rate + Method
Example—
5%+ SLM
10% + SLM
15%+ SLM
5% +WDV etc.
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Rules:
1. Sub Asset Master is to be created WRT Main Asset Master
2. Main Asset Master is to be created WRT Asset Class
3. In Asset Class we mention Account Determination
4. For Account Determination we assign GL Accounts on the basis of
Transaction etc.
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Example:
FI
GL a/c -200010(Plant & machinery) -------3435000
.
.
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.
.
.
AA
M-5(400000)
Department B(3) M-6(100000)
(900000) M-7(400000)
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Settings:
1. Copy Reference Chart of Depreciation/ Depreciation Areas (EC08)
SPRO > Financial Accounting > Asset Accounting > Organisational Structures > Copy
Reference Chart of Depreciation/ Depreciation Areas
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Account determination, screen layout rule and number range are assigned in the asset
class
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New Entries
Asset Class: X10000 Freehold Land
Account Determination: 10000
Screen Layout Rule: 1000
Number Range Group: 01
Select ‗Include Asset‘ under ‗Inventory Data‘
Select ‗No AuC or Summary Management of AuC‘
Save
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And repeat the procedure for 20000, 20001, 30000, 31000 and 40000
Note: For ‗40000 Asset under Construction‘, no need to assign Depreciation Accounts as
there will be no Depreciation on AuC.
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12. Specify Rounding off Net Book Value and / or Depreciation (OAYO)
SPRO > Financial Accounting > Asset Accounting > Valuation > Amount Specification
(Com Code/Dep Area) > Specify Rounding off Net Book Value and / or Depreciation
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Depreciation key will allow the to calculate the depreciation for one
particular asset
This is assigned to the asset class, asset master and the sub-asset master.
This method will specify how the percentage of the depreciation should be calculated i.e
should the percentage be from the useful life or an explicit percentage.
No Settings Required
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New Entries
M_Level_Method: X1 (any)
Description: 5% SLM
Validity Start: From Ordinary Depreciation Start Date
Save & Double click ‗Levels‘
New Entries
Acquisition Year: 9999 Years: 999 Periods: 12
Base Value: 01 Acquisition Value Percentage: 5
Save & Back Arrow 3 times
New Entries
M_Level_Method: X2 (any)
Description: 5% WDV
Validity Start: From Ordinary Depreciation Start Date
Save & Double click ‗Levels‘
New Entries
Acquisition Year: 9999 Years: 999 Periods: 12
Base Value: 24 Net Book Value Percentage: 5
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Asset Class:
Co. Code:
No. of similar Assets: 1 & Enter
General Data Description of the Asset:
Posting Info Capitalization Date:
‗Time Dependent Data‘ Tab Business Area:
‗Depreciation Area‘ Tab
Depreciation Key:
Use Life: (Life of the Asset)
Per: (Planned useful life in periods)
Ordinary Depreciation Start Date:
Save (Asset XXXXXX 0 is created)
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70--------asset debit
75--------asset credit
Entry
Asset--------------dr-----70
Vendor------------cr-----31
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To display asset balances for single asset wise-- Asset Explorer (AW01N)
Accounting > Financial Accounting > Fixed Assets > Asset > Asset Explorer
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Four Options to run the depreciation and only one can be chosen at a time
Unplanned Posting run---Periods can be skipped and a period can be randomly given
Repeat---- To charge/post depreciation again for assets or a single asset, this is used
Restart----This should be used when there is abrupt end (due to the power failure or
system shutdown etc) in the middle of depreciation run
Example
Asset Acquisition date
01.04.2009
100000
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Asset no-200001
(Asset class-T110) (Asset class-T111)
HYD B‘LORE
NOTE: Accumulated depreciation of the existing asset will be shown in the ― Value
adjustment‖ section of the receiving asset.
Example:
APC Value-100000
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Note: System stops calculating depreciation once the net book value of the asset
reaches/equals the scrap value.
FI CLOSING PROCEDURES
--- FI MONTH END CLOSING
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Accrual/Deferral postings
Recurring Entries
Depreciation posting
Interest Calculation > Balances (F.52)
Close old period & open new period
AUC settlement
Foreign Currency valuation.
Prerequisites
1. The retained earnings account should have been created
2. The retained earnings account should have been assigned at the
transaction code-OB53
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SPRO > Financial Accounting > FAGS > Document > Document Number
Ranges > Copy to Fiscal Year
3. Open new fiscal year and Posting Periods in the new fiscal year (OB52)
SPRO > Financial Accounting > FAGS > Document > Posting Periods >
Open & Close Posting Periods
6.CLOSING PROCEDURE IN AA
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This step can be executed only after posting depreciation for all assets & for
all posting periods.
6(c): Undo year end closing in AA (OAAQ) (this is optional and this is done
to remove the fiscal year which is closed and make it open again)
Accounting > Financial Accounting > Fixed Assets > Periodic Processing
> Year End Closing > Undo---Entire company code
Reports
REPORTS IN FI
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REPORTS IN GL
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REPORTS IN AP
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REPORTS IN AR
1. List of customers
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REPORTS IN AA
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Asset Aquisitions
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T.code-EC01
System copies the following to the new company code from the old company code
1. Configuration Data
2. GL accounts
3. Number Ranges
NOTE
1. Copying the GL is optional and it is recommended if the same chart of accounts is used
for both the company codes
2. There is an option of changing the currency for the new company code while copying.
To change the currency for the new company code, select ―Yes‖ in the message below
which comes up in the process of copying the company code.
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Prerequisites
Bank account
House Bank
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A SAP pre-defined form is specified here so that system will use this form for
printing the TDS certificates.
A new form according to the local legal rules can be created by the ABAP
consultants
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Assign WHT types and codes in the Vendor master ( T.Code- XK02)
T.Code-F-43
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The creation of RC will post an entry and clears the open items in the TDS GL
account
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