SUMMER TRAINING

1.0 INTRODUCTION

The Summer Training (ST) forms an important component of education at JIMJ. It is an attempt
to bridge the gap between the academic institution and corporate world. Under this, students
undertake a 60 days ST at any organization during the intervening period between close of
Trimester III and commencement of Trimester IV. The ST, which would be a simulation of real
work environment, provides the students to undergo the rigor of professional environment both
in form and substance. In the process, it provides an opportunity for students, to satisfy their
inquisitiveness to know more details, exposes them to technical skills, and helps them to acquire
social skills by drawing them into communication with outside professionals for continuous
interaction.

For proper coordination and ensuring organized and smooth conduct, each student would be
under the guidance of a JIMJ faculty. A representative of the industry/organization also guides
the student and assists the faculty in monitoring the student’s progress.

1.1 OBJECTIVE

ST is a vehicle for introducing students to real-life situation, which cannot be simulated in the
classroom. Therefore, ST assignments must necessarily be those of direct interest to the host
organization. Students are encouraged to take up assignments, which are multi-disciplinary,
involve teamwork, are mission and goal-oriented, and are time bound. Solutions to various
problems confronted in the assignment might be open-ended, involving an element of analytical
thinking, processing and decision-making in the face of insufficient data parameters and
uncertain situations.

2.0 DISCIPLINE AND CONDUCT

Attendance

100% attendance during ST is compulsory. However, if for any genuine reason a student is not in
a position to report to the ST organization on any day, he/she should obtain formal permission
for leave of absence as per the rules and regulations of the ST organization. Permission should
also be taken from the JIMJ faculty in charge of the ST project.

Conduct and behaviour

The students during ST are placed in the role of ambassadors of JIMJ. The Institute would
always expect students to maintain professional and social imprints of high standards in the
organization. JIMJ expects that the student shall at all times during ST conform to the rules and
regulations of his/her place of work. It is particularly important to be regular, punctual and
obedient at work. During the period of ST the student shall be subject to the leave rules of the ST
organization and should ensure strict adherence to the timings of the organization

Unprofessional behaviour, misconduct, indiscipline, irregularity at work and unsatisfactory

performance will lead to cancellation of ST or award of Not Cleared report (NC).
Consequently students will not be permitted to register in Trimester IV resulting in the loss of
at least one academic year besides any other form of academic action JIMJ might deem fit to
impose.

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 Annexure I

Name: .................................................. Enrollment No: ..............................................

Telephone No:............................................ E-mail Id: ...................................................

Summer Training

Initial Information Report (IIR)

(To be submitted within first week of joining the summer training organization)

I.Project Details:

Title of the project:.............................................................................................

Area of the project:............................................................................................

Objective of the project.....................................................................................

.........................................................................................................................

Description of the project in brief........................................................................

........................................................................................................................

........................................................................................................................

II.Organizational Details:

Name of the Organization:.................................................................................

Address of the Organization:..............................................................................

.........................................................................................................................

Telephone Numbers:.........................................................................................

E-mail:.............................................................................................................

Main activity of the Organization: .....................................................................

Name & Designation of Head of the Organization:.............................................

Work Timings: ..................................................................................................

Amount of Stipend Expected:............................................................................

Facilities available to the student:.......................................................................

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 III.Company Guide:

Name: ...............................................................................................................

Designation: .......................................................................................................

Telephone Numbers: ..........................................................................................

EMail:... ............................................................................................................

IV.Project Implementation and Schedule:

Schedule...:.......................................................................................................

Methodology: ...................................................................................................

Any Details:................ ....................................................................................

Signature of the Candidate

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 Summer Training

Guidelines for Writing a Project Report

A Project Report is a written presentation of the work done by the students on a given
assignment. It is important to bear in mind that even though the project report is submitted only
at the end of any given assignment, in reality it is a culmination of continuous efforts on the part
of the student.

Writing a Project Report: The ST requires submission of project report not just to JIMJ but
also to the organization where the student is undergoing ST. What follows is a general guideline
on writing a project report.

The parts included in a report depend on the type of report you are writing, the requirements of
your audience, the organization you are working for, and the length of your report. In a
generalized sense an ideal project report should cover the following elements.

i) Cover ii) Title Page

iii) Acknowledgments iv) Table of Illustrations
v) Abstract vi) Introduction
vii) Main Text viii) Conclusions and/or Recommendations
ix) Appendices (if necessary) x) References
xi) Glossary (if necessary)

i) COVER: This is the first page of the report.

It should contain the title of the report, name(s)
of the author(s), name of the organization and
the date on which it is submitted. The format of A REPORT
this page is given below and should be adhered
to. ON

ii) TITLE PAGE: This element may (Title of the Project in CAPITAL LETTERS)
contain the following information:
By

(The name of the Student)

A REPORT
ON (Name of the organization):

(Title of the Project in CAPITAL LETTERS)

By a) Title of the report

b) Name of the author
(The name of the Student) c) Name of the authority for
whom the report was written
A report submitted in partial fulfilment of d) Contract, project or job
the requirements of number (if any)
PGDM Program of e) Distribution list
JIMJ

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iii) Acknowledgments: There are many persons who may have helped you during the course of
your project. It is your duty to acknowledge and thank them for their help. Customarily, thanks
are due to the following persons in the given order.

a) Head of the Organization b) Company Guide

c) Faculty In-charge d) Others

iv) Table of Contents: The main function of

this element is to give the reader an overall view TABLE OF CONTENTS
of the report. The main divisions as well as the
subdivisions should be listed with the number of Acknowledgments ii
the page on which they first appear. It helps the
reader locate a particular topic or sub-topic List of Illustrations iii
easily. While preparing the table of contents you
have to bear in mind the following points about Abstract
its layout:
1. Introduction 1
• Leave a 1" margin on the left and a 1" margin
on the right, the top and the bottom. 1.1 Purpose, Scope, and Limitations 1
• Write the phrase ‘Table of Contents’ on the top 1.2 Sources and Methods 2
center in CAPITALS. 1.3 Report Organization 3
• Write the number of the item to indicate the
sequence of items. After the number 2. Industry Analysis 5
leave three or four spaces and then type the 2.1 __________________________
first heading. 2.2 __________________________
• Indent second-order headings three or four 3. ______________________________ 10
spaces. 3.1 __________________________
• Leave two spaces between main headings and 3.2 __________________________
one space between sub-headings.

An example of a table of contents is given below. Observe that for numbering pages up to
‘Abstract’ lower case Roman numerals have been used and from ‘introduction’ onwards Arabic
numerals have been used.

v) List of Illustrations: A separate list of illustrations is given immediately after the table of
contents in case of a large number of (more than ten) tables and figures. Its layout is the same as
that of the table of contents and it gives information about the number, title and page reference of
each illustration. If the number of illustrations is very large, divide it into two parts, namely, List
of Tables, and List of Figures.

vi) Abstract: The abstract tells in concentrated form what the report is about. The purpose of
this element is to enable the reader, to gather important information quickly without having to go
through the whole report. An abstract should be self-sufficient and intelligible, without reference
to any other part of the report. It is never intended as a substitute for the original document. But
it must contain sufficient information to allow the reader to ascertain his/her interest.

vii) Introduction: The report is introduced in this element. It should contain the purpose of the
report, limitations, scope of study, specifying its limitations, methods of collecting data and their
sources, sufficient background materials, including literature survey to present the reader a clear
picture of the work. An outline of the work should also form a part of the introduction.

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viii) Main Text: This section discusses or describes the main business of the report. The main
function of this part is to present data in an organized form, discuss its significance and analyze
the results that flow there from. Usually it has several sections grouped under different headings
and sub-headings. It contains the experimental work/ data collection, the survey done, a
description of activities, the results obtained/illustrations, the discussion and interpretations, etc.

Significant discrepancies in results should be called to the reader’s attention, even when it is
admitted that no reasonable explanation can be offered.

ix) Conclusions and/Or Recommendations (if any): The conclusions and/or recommendations
are based on the discussions and interpretations of the results obtained. It would be helpful to the
reader if other possibilities pertaining to the stated conclusions and/or recommendations are
discussed.

x) Appendices (if necessary): The contents of an appendix are essentially those, which support
or elaborate the matter in the main text. The matter, which is essential but which unnecessarily
diverts the attention of the reader from the main problem, is generally put into the Appendix. We
give below some items, which normally form part of the appendix. These are:

(a) calculation sheets, (b) supplementary details of instructions, (c) flow charts, (d) computer
programs, (e) the questionnaire, (f) large maps, (g) samples of the work done, etc.

If the project itself is to make a computer program for some problem, then the flow chart and the
computer program have to be in the main body of the report. You should decide the sequencing
according to your own needs.

xi) References: All references should be given in this section. List references alphabetically by
the author’s last name or, when the author is unknown, by the title of the reference. We cite
below two examples of writing references:

i) Ages, Warren K., Philip H. Ault, and Edwin Emery. Perspectives on Mass Communication,
2nd ed. New York: Harper & Row, 1992 (for books).

ii) “Time to Call in the Boss” Business Week, 27 July 1999, 32-36. (for periodicals).

xii) Glossary (if necessary): A glossary is a list of technical words used in the report and their
explanation. However, if the number of such words is limited, they are generally explained in the
footnotes.

Whether you should include a glossary in your report will depend upon who is going to read
your report. If the reader’s field of expertise is the one to which your report relates, there is no
need for a glossary. But if the audience is drawn from other areas, it is advisable to give a
glossary.

Executive summary report is summary of SIP report in one page required to be submitted by the
student with final project report to faculty guide. The format for executive summary report is
given below. This report would be used along with Resume of student for placement purpose.
Students should take utmost care in writing the report.

Further the students are advised to retain a copy with them for future use.

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 Summer Training

Executive Summary Report

Suggested Format

1. Student Information

2. (With) Company and Duration

3. Project Title/ Work Profile: (maximum 30 words)

4. Key Result Areas (KRAs)

5. Reporting (to)

6. Team Size

7. Could you apply what you learnt?

8. Learning during SIP: (maximum 80 words)

9. Special Achievements/ Recognition: (maximum 50 words)

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Model Summary

I am Name*.

I did my S.T. with company name. (www……………………………..com)

from ..…………..……. to……………... 2011.

I was assigned the task of creating a marketing strategy for a yet-to-be-launched product in
consumer electronics space.

Profile/ Key Result Area

• Reporting on similar launches elsewhere in the world

• The effectiveness of their campaign
• The learning from their experience
• How can we do better
• Documenting every activity during the project

Reporting: I reported to Senior Accounts Manager who acted as the delivery head for this
particular project.

Team Constitution: The core team was made up of 9 members. The brand mgr. from Client
Company and two senior members of the creative team from the advertising agency of the
client were indirectly (but very closely) involved.

How did I apply my learning at JIMJ? During the project my learning in classroom (case
studies, free wheeling discussions) proved to be very useful. At times I referred to my notebooks.
I did this mostly to weigh my solution or thought process against the one prescribed by the
textbooks.

This comparison pushed me to revisit the plans/ strategy thought out by me. This was of immense
help in improving the quality of my inputs.

Learning during ST: I learnt a lot during the project. Firstly it provided me much needed
corporate exposure (working with team, business communication, prioritizing work). Though
we are continuously given inputs on soft skills and business communication during our program;
but there is no better place to hone these skills than the workplace.

Preparation/Achievements/Recognition: I began preparing my inputs for the project even

before I joined, that helped a lot. The report I took along was appreciated a lot and created the
back bone of the team's future work. During an informal discussion with the member of creative
team, I came up with a punch-line for the product, it was approved for the real campaign worth
1.5 crore per annum.

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IMPORTANT TIPS

Apart from giving you an exposure to real work situations, the ST provides you with a
meaningful opportunity to learn the art and skills of information/data identification,
classification, acquisition, processing and presentation.

Projects under the ST could be of a significant importance to the host organization - in terms of
their objective of “Technical Documentation” aiming at updating or modernization of
information systems. Therefore take care in properly documenting your work. Consult your
Faculty Guide for any problems faced by you.

The students during ST are placed in the role of ambassadors of JIMJ. The students should
maintain professional and social imprints of high standards in the organization. Good
behavior and mannerism would help in nurturing a long-term relationship with the organization,
which could even translate into placement opportunity.

The students are advised to strictly adhere to the deadlines of submission of reports and making
presentations. Non-submission of reports by the due date may lead to the student not being
evaluated for the evaluation component.

The students are advised to submit the project report to the host organization for scrutiny before
submitting to the faculty guide. This gives assurance to the host organization about maintaining
secrecy of the certain confidential data.

In case a student faces any problem with respect to evaluation of ST, the students are advised to
report the matter to the JIMJ Faculty, Training Coordinator and Campus Head.

ST COMPLETION:

ST will close on 20th June, 2011.

On successful completion of the 60 days ST Program the student must collect an experience
certificate which also serves as a relieving letter and no dues certificate from the ST
organization and should submit at the JIMJ Campus on the first day of the term to the Training
Incharge.