CITY OF KODIAK GRADE 16

JOB DESCRIPTION

CLASS TITLE: Accounting Technician/Cashier

DEPARTMENT: Finance

REPORTS TO: Finance Director

SUPERVISES: None

GENERAL FUNCTIONS: Under the direction of the Finance Director or an employee of a

higher classification, performs advanced clerical work and
accounting functions.

DISTINGUISHING FACTORS:

The employee occupying the position of this class is responsible for general office and accounting
tasks, including secretarial responsibilities. This class is distinguished from lower-level classes by
the difficulty of the tasks, the advanced skills and knowledge required by these tasks, and the
exercise of some independent judgment. The chance of error on the part of the employee could
have serious consequences for the department or public. Work is performed semi-independently
once each major element of the work is understood. Assignments are received in the form of
general outlines of what is to be accomplished and the employee determines the most appropriate
course of action consistent with departmental rules, regulations and procedures. Work is usually
reviewed upon completion for adherence to policies and procedures and for the quality of service
provided to the Finance Department or the public.

JOB FUNCTIONS:

1. Provides clerical and limited secretarial assistance; performs routine accounting

functions; works with other employees and assists the general public; answers routine
questions in person or on the telephone; and prepares accounts for collection.

2. Serves as accounts receivable clerk with responsibility over the areas of utilities, as well
as posting and accounts receivable for all City departments.

3. Performs the duties of a cashier for the municipality including receiving cash, checks,
or credit cards in payment for water bills, sales taxes, harbormaster services,
miscellaneous accounts, and other payments; writes receipts; balances cash on hand
with receipts, enters proper account numbers on bills or statements.

4. Prepares correspondence regarding past due accounts in receivables and prepares shut off
listings for approval.

5. Processes all utility updates for utility billing. Works with customers and answers all
questions regarding utility billings.
City of Kodiak – Accounting Technician/Cashier

6. Processes bank drafting for auto paid accounts in utility system.

Created: 01/01/2001. Revised: 1/2007, 7/2007
7. Bill and account for all utilities. Prepares bills on a monthly basis and ensures that all bills
are accurate and timely. Balance utility application with the general ledger on a
monthly basis.

8. Acts as backup for postage machine, takes statements to post office, adds postage to machine,
and uses stuffing machine.

9. Serves as backup for all Finance Department functions when needed.

Created: 01/01/2001. Revised: 1/2007, 7/2007

 CITY OF KODIAK GRADE 16

JOB SPECIFICATIONS

CLASS TITLE: Accounting Technician/Cashier

DEPARTMENT: Finance Department

SKILLS, KNOWLEDGE, AND ABILITIES:

Must be a high school graduate or equivalent (GED) with three years progressively responsible
accounting and office experience. Should have the ability to read, post and make various
mathematical computations quickly and accurately. Must be able to operate a personal computer.

DECISION-MAKING RESPONSIBILITY/AUTHORITY:

Works under the general supervision of the Finance Director or designee with close review of
entries or assignments. Responsible for large amounts of money in preparing bank deposits and
acting as cashier. Must be bondable.

SUPERVISORY AUTHORITY:

None

EXTERNAL VISIBILITY/CONTACT:

Frequent contact with department employees and with the public requiring a well-developed sense
of tact and courtesy.

WORKING CONDITIONS:

Office environment with occasional out of office duties.

Created: 01/01/2001. Revised: 1/2007, 7/2007