FA 01

Alpex Exports Pvt Ltd.

New Delhi 110017

Cash Receipt Voucher (CRV)

No. : Dated :
_______

Particulars
Amount
Account :
XXXXXXX
XXXX.XX
Ref:. (Description of Accounting head)
Ledger Account xxxx.xx Cr.

Through :
Cash – in Hand

On Account of:
____________________________________________
____________________________________________

Amount (in words):

Rs. ____________________________________________

XXXX.XX

Authorised
Signatory
Checked by Verified by
 FA 02

Alpex Exports Pvt. Ltd.

New Delhi 110017

Journal Voucher (JV)

No. Dated : _______

Particulars Debit
Credit
XXXXXXX Dr. xxxxx.xx
Ref:.
Ledger Account xxxx.xx Dr.

To XXXXXX
xxxxx.xx
Ref.
Ledger Account xxxx.xx Cr.

On Account of:
____________________________________________
____________________________________________ xxxxx.xx
xxxxx.xx

Authorised
Signatory

Checked by Verified by
 FA 03

Alpex Exports Pvt. Ltd.

New Delhi 110017

Cash Withdrawal Form

From : (Name of Assistant)

To : FAM

Withdrawal from Bank -------------------------------------------------------------------------

Date Amount Purpose ( estimates against Signature

expense)

Approval from Designated Authority

Name

Designation
 FA 04

Alpex Exports Pvt. Ltd.

New Delhi 110017

Cash Payment Requisition

ALPEX

Payment Requisition for (Specify Nature of Expenses)

Finance Department

No. :
__________
Date :
__________

Employee :

Designation : Department :

Budget Amount : YTD Spent :

Balance :

Budget Head :

Date :

Description Ref./Cash Amoun

Memo/Inv. No. t

Total Amount
Enclose all documents to support the expenses.
Signature of the Claimant

Approved By

Received Rs.

Accounts Assistant
( )
Signature of the Claimant
Checked By
 FA 05

Alpex Exports Pvt. Ltd.

New Delhi 110017

Cash Payment Voucher (CPV)

No. : Dated :
_______

Through : Cash-in-Hand

Particulars
Amount
Account :
XXXXXXX
XXXX.XX
Ref:.
Ledger Head xxxx.xx Dr.
XXXXXXX
XXXX.XX
Ref:.
Ledger Head xxxx.xx Dr.

On Account of:
____________________________________________
____________________________________________

Amount (in words):

Rs. ____________________________________________

XXXX.XX

Receiver’s Signature
Authorised Signatory
Checked by Verified by
 FA 06

Alpex Exports Pvt. Ltd.

New Delhi 110017

Bank Receipt Voucher (BRV)

No. : Dated :
_______

Particulars
Amount
Account :
XXXXXXX
XXXX.XX
Ref:.
Ledger Head xxxx.xx Cr.
XXXXXXX (Discount / Expenses) -)
XXXX.XX
Ref:.
Ledger Head xxxx.xx Dr.

Through :
Bank Name – (A/c No.)

On Account of:
____________________________________________
____________________________________________

Amount (in words):

Rs. ____________________________________________

XXXX.XX

Authorised
Signatory

Checked by Verified by
 FA 07

Alpex Exports Pvt. Ltd.

New Delhi 110017

Bank Payment Voucher (BPV)

No. : Dated :
_______

Through : Bank Name (A/c. No.)

Particulars
Amount
Account :
XXXXXXX
XXXX.XX
Ref:.
Ledger Head xxxx.xx Dr.
XXXXXXX
XXXX.XX
Ref:.
Ledger Head xxxx.xx Dr.

On Account of:
____________________________________________
____________________________________________

Amount (in words):

Rs. ____________________________________________

XXXX.XX

Receiver’s Signature
Authorised Signatory
Checked by Verified by
 FA- 08

Alpex Exports Pvt. Ltd.

New Delhi 110017

Bank Reconciliation Statement (BRS)

Month :-
AMOUNT

BALANCE AS PER BANK STATEMENT A/C (A)

ADD :
1) CHEQUE DEPOSIT BUT NOT CLEARED

DATE Bank Ch. PARTICULARS

No.

(B)
-

2) DEBITED BY BANK BUT NOT RECORDED IN BOOK

DATE Bank Ch. PARTICULARS

No.

(C)
-
(A+B+C=D)
-
Less:
1) AMOUNT CREDITED IN BANK BUT NOT RECORDED IN BANK BOOK

DATE Bank Ch. PARTICULARS

No.

(E)

2) CH. ISSUED BUT NOT PRESENTED IN BANK

DATE Bank Ch. PARTICULARS

No.
 (F)
BALANCE AS PER BANK BOOK (D-E-F)
 FA-9

ALPEX EXPORTS PRIVATE LIMITED

B-79,Shivalik Enclave, Near Malviya Nagar, New Delhi - 110 017

PURCHASE ORDER

Purchase Order No. _____

Dated:________________

Name of Supplier Destination:

S.N Vend Drawi Quanti Unit Purcha Amount

o. or ng No. ty of se
Item Measu Price
Code re
 FA 10

AMENDMENT TO PURCHASE ORDER

ALPEX EXPORTS PVT. LTD.

B-79,Shivalik Enclave, Near Malviya Nagar, New Delhi - 110 017

AMENDMENT TO PURCHASE ORDER

Amndment No. ________________ Date:_______________

P.O. No. ________________ Date:_______________

To,
_________________
_________________
_________________
_____________________

Dear Sir,

AMENDMENT

In further reference to our Order No._____ Dated._____ , as

mentioned above, the following amendments has been made
by us.
The other terms and conditions mentioned in our original order
remains unchanged:

Specifications:

Sl Item Specificati Qty U/M Rat Amoun

. description on e t (Rs.)
N (Rs
o .)
As Ame As Ame Orig Am Ori A
per nded per nded inal en gin m
Origi Origi Ord de al e
nal nal er d Ord n
Orde Orde er d
r r e
d
You are requested please comply and to deliver the
items/goods at NCAER premises as per agreed delivery
schedule.

Thanking You,

Yours Truly,

( )
Authorised Signatory

CC: Finance / Concern Department

 FA 11

ALPEX EXPORTS PVT. LTD.

B-79,Shivalik Enclave, Near Malviya Nagar, New Delhi - 110 017

Goods Receipt Note

Credit Note (If any)

Specification Quantity

(If any)
as per Amou Bill Bill
Sl. Dat nt as No Dat Amoun
No e In. Of P.O Actu per e t
Purcha Goods . al P.O.
se Receiv

Remarks
Order ed

Head of Department Receiver

Signature
 FA 12

Alpex Exports Pvt. Ltd.

New Delhi 110017

Purchase Voucher (PV)

No. : Dated :
_______
Ref : (Bill No.)

Party’s Name : XXXXXXXX

Particulars
Amount
XXXXXXX xxxxx.xx
XXXX.XX
Ref:. (Description of Cost Center) (Gross
Amount) (Net Amount)

Cost Center (Code) xxxx.xx Dr.(Gross Amount)

TDS U/s (if applicable) (-)xxx.xx
WCT (if applicable) (-)xxx.xx

On Account of:
____________________________________________
____________________________________________

Amount (in words):

Rs. ____________________________________________

Authorised
Signatory

Checked by Verified by
 FA 13

Alpex Exports Pvt. Ltd.

New Delhi 110017

PURCHASE PROPOSAL

Name of the User Section

Purchase Control Index No.

With Date

Item Specification

Terms & Conditions Proposed

Inspection of Sample Yes/No Name of the Inspector &

Designation

Budget Head Availability of Funds

 FA 14

PURCHASE REQUISITION

Alpex Exports Pvt. Ltd.

B-79,Shivalik Enclave, Near Malviya Nagar, New Delhi - 110 017

Name of the User Section

Purchase Proposal Ref No.

With Date

Item Specification Qty U/M Rate

Terms & Conditions Proposed

 FA 15

Alpex Exports Pvt. Ltd.

New Delhi 110017

Contra Voucher (CV)

No. : Dated :
_______

Particulars
Amount
Account :
XXXXXXX
XXXX.XX

Account head xxxx.xx Dr.

On Account of:
____________________________________________
____________________________________________

Amount (in words):

Rs. ____________________________________________

XXXX.XX
Receiver’s Signature
Authorised Signatory

Checked by Verified by
 FA 16

Alpex Exports Pvt. Ltd.

New Delhi 1100 17

Travel Program

Date : __________

Employee : (Employee’s Name)

Designation : Department :

Budget Amount : YTD Spent :

Balance :

Purpose of Journey

Advance Taken : Date :

Departure Arrival Mode Stay Contact

Place Date & Place Date & of Days Addres
Time Time Travel s

Note:
Office to Arrange Ticket Arranged

Tickets Yes No Tickets Yes

No.

From :_________ To_________ From :_________ To_________

From :_________ To_________ From :_________ To_________

( )
Name of the Applicant
Admin Dept.

Noted for Office Record

Admin. Officer
Approved by DG
 FA 18

Alpex Exports Pvt. Ltd.

New Delhi 1100 17

Advance Form

Part One
Date:_______________

Name: __________________________________

Amount Requested ( in figures ) : _______________ Currency

_______________

( in words ) :
___________________________________________________________

Purpose of Required
________________________________________________

_________________________________________
_______

Date of Advance Required

_____________________________________________

Previous Advance Out Standing Yes/ No(if yes,Please

mention the amount & reason)

Amount:______________
Reason:_________________________________________

______________________________________________________________________

Signature:_
______________

Advance Authorised by:

_____________________________________________

Date :
_____________________________________________

______________________________________________________________________
 FA 19
ALPEX EXPORTS PVT. LTD.

Fixed Asset Register for the F.Y

Name Sub Deparicati Closing

S.N Opening Sale/Disposal/Tran Ad
of Heading Addition During the Year Balance on during Balance as on
o Balance sfer jt
Asset of Assets the Year 31.03.09
Amou Amou Dat Party Locati Amo Qt Amou Qt
Qty nt Qty nt ed V. No Name on Qty unt Dated y nt y Amount
 FA 20

To be print on the letterhead of company

PERFORMA INVOICE

P.I./Contract Number:
Customer Ref No:
Date:

To.

Dear Sir,

We, Alpex Exports Pvt. Ltd. Hereby confirm having sold to your goodselves the following commodity by contract of sale made on the above
date and on the terms and conditions hereinafter set forth:

Item Qty Unit of Unit Price Amount Delivery

Measure Remarks
ABC XX Kg XX XXXX

XYZ XX Kg XX XXXX

SUBTOTAL XXXX
Other Charges X
Other Taxes X
CST @ 2% (Against form C) X
VAT 0% X

TOTAL AMOUNT XXXX

Amount (in words):

Terms &Condition
Packing: Payment: Net 60 days
Destination: Other Conditions:
Validity of Offer: 15 days from the date of offer

Please Return this performa Invoice/Sales Contract, stamped & signed along with your purchase order.

For Aplex Exports Pvt. Ltd ACCEPTED AND CONFIRMED

 FA 21

APPLICATION FOR LEAVE

Name (in block letters) __________________ Employee No. ___________________________

Designation___________________________________________________________________
Dates for which leave applied for: From _ ____________________To_____________________
No. of days___________________________________________________________________
Reason of leave applied for _____________________________________________________

Note: In case going out of station, please mention address, telephone, etc.

Place: Signature:
Date: Name:
Address:

FOR OFFICE USE ONLY

The leave applied for the above period has been approved
Signature of Admin Officer Signature of General Manager
 FA 22

ALPEX EXPORTS PVT. LTD.

Stock Purchase Register for the Financial Year

Dat Particular MRN Name Purcha Retu Transf Remark

e s No. of Item ses rn er s
No. Sale
 FA 23

ALPEX EXPORTS PVT. LTD.

Stock SaleRegister for the Financial Year

Dat Particular Challa Invoice Item Sale Transf Sample

e s n No. No. No. er
 FA 24

ALPEX EXPORTS PRIVATE LIMITED

B-79,Shivalik Enclave, Near Malviya Nagar, New Delhi - 110 017

SALES RETURN ORDER

BRANCH: SR No.: Date:

PARTY’S NAME:

ITEM
VALUE
INV No. DATE SUPPLIE QTY RATE
(Incl Tax)
D

II MATERIAL ITEM QTY RATE VALUE (Incl

RETURNED Tax)
SRO CREDIT

SALABLE

SUB STD

NON SALEABLE

III JV
ADJUSTMENT
REJECTED-
NEEDLE
SPX
CONVERTED
TO FINAL
PRODUCT
TOTAL

(This proposal to be supported with Party’s Debit Note, without Fail)

Sign of Sales Exe Sign of Stores Incharge

Final Approval by Director

 FA 25

ALPEX EXPORTS PVT LTD.

NEW DELHI-110017

DESPATCH REQUEST SLIP

Dated:__________

FROM: __________________________________

PARTY NAME: _______ ___________________________

LOCATION: __________________________________

ITEM NAME: __________________________________

QUANTITY: __________________________________

PREFERRED
DELIVERY TIME: __________________________________

DESPATCHED (YES/NO) __________________________________

DRIVER NAME: __________________________________

 FA 26

ALPEX EXPORTS PRIVATE LIMITED

B-79,Shivalik Enclave, Near Malviya Nagar, New Delhi - 110 017

Monthly Expenses Budget

BRANCH: Date:
Month:

S. Nature of Expenses Amount

No.

1 Local Conveyance
.

2 Stationery
.
 3 Staff Walfare
.

4 Office Expenses
.

5 Others
.

Total Fund Requirement

Branch Head Sign by FAM

 FA 27

ALPEX EXPORTS PRIVATE LIMITED

B-79,Shivalik Enclave, Near Malviya Nagar, New Delhi - 110 017

Debtors Credit Limit

BRANCH: Date:
Month:

Nam Out Current Requir Current Requir Reaso

S.N e of standing Credit ed credit ed ns for
o. part balance( Limit(R Credit period(Da credit increa
y Rs.) s.) limit(R ys) period se or
s.) (Days) decre
ase
the
 credit
Limit

Branch Incharge Sales Executive

FA 28

Alpex Exports Pvt. Ltd.

New Delhi 1100 17

Staff Loan Form

Date:_______________

Name: __________________________________
Amount Requested (in figures ) : _______________

( in words ) : ___________________________________________________________

Purpose of Required ________________________________________________

________________________________________________

Date of Loan Required _____________________________________________

Repayment Schedule: ________________________________________________

Previous Loan Out Standing Yes/ No(if yes,Please mention the amount & reason)

Amount:______________

Reason:_________________________________________

______________________________________________________________________

Signature:_______________

Loan Authorised by: _____________________________________________

Date : _____________________________________________
Alpex Exports Pvt.
Ltd. FA-29
ASO
N

Branch wise-
Stock Reports-Monthly In Qty.

Trff. Closin
Item To Sales Trff.Fro Purchas g
Nam Openin Purchas Branc Retur Tota Sale m e Tota Balanc
S.No. e g e h n l s Branch return l e

Consolidated-
Consolidate Stock Reports-Monthly In Qty.

Trff. Closin
Item To Sales Trff.Fro Purchas g
Nam Openin Purchas Branc Retur Tota Sale m e Tota Balanc
S.No. e g e h n l s Branch return l e
Alpex Exports Pvt.
Ltd.
As on

Debtors Collection Reports FA-30

S.No. Name Amount in Rupees Aging (month wise)

More
Discount/W.off/Short Closing One Two Three Four Five Six than
Opening Sale Payment Ag. Ag.
& Excess Month Month Month Month Month Month Six
Slip Bill Month
Total Sale Sale
Sales Man
Wise
Name of
1 party
2
3
4

Total
Alpex Exports Pvt.
Ltd. FA-31
As
on
Creditors
Reports

Amount in Ruppess Aging (month wise)

S.N Nam Openi Purch Paym Discou Closi Less than More than 3 Monthbut More than 6
o. e ng ase ent nt ng 3 Month less than 6 Month Month
 Alpex Exports Pvt. Ltd. FA-32
As On
Bank Position- Cash Credit
A/c

AMOUNT(Rs.
)
Avaliable Balance in Bank

Cheque received but not

deposited :-
1
2
3

Cheque issued but not

cleared :-
1
2
3

PDC detail during the

month :-
1
2
3

Wine:-
1
2

Wind
Project :-
1
2

Solar
Project :-
1
2

Detail of
L.C.
Name of Date of
Client Maturity Amount
1
2
3
Alpex Exports
Pvt. Ltd. FA-33
Month:-

Cash Requirement
Details:-

Alpex
Solar Wine Wind
Delhi Mumbai Tripur Ludhinia
Curre Previo Curre Previo Curre Previo Curre Previo Curre Previo Curre Previo Curre Previo
nt us nt us nt us nt us nt us nt us nt us
Mont Mont Mont Mont Mont Mont Mont
h Month h Month h Month h Month h Month h Month h Month
Inflows
Interest
Recived
Dividend
Recived
Rent
Recived

Total

Outflow

Payment of
L.C.
Instalment
of T/L
Service Tax
T.D.S
F.B.T
Advance
Tax
P.F / E.S.I
Sales Tax
Custom
Duty
Excise Duty

Director
Remunerati
ons
Salary
Incentive
Rent

Bank
Interest
Bank
Charges

Telephone
Business
Promotion
Commissio
n
Travelling
Freight
Proffession
al Charges
Vechile
Running &
Maint.
Electricity
Others
Total

Shortage of
funds