Accountability Agreement – 2011 Workplan

For the Period January 1 to December 31, 2011

Department: Executive Director: Brenda Bauer Date of Update: April 27, 2011

Key Action(s) Measure(s) and Target(s) Due Issues/Risks Completed Result(s) Note
Date(s) Y/N
Mo/Yr
Open Water Marina Establish tenant leases Q1 Coordination w/DNR Y Completed 9
Support residential leases
Process derelict/trespass vessels Potential issues with
Q2 tenant compliance or
Approve ILA for funds affordability

Finalize lease terms with DNR (annual Q2 No capacity to update

rent, layout) harbor code
Build marina structure Q3
State funds must be
Manage tenant compliance (rents, Ongoing accessed by June 30
documentation, sanitation)
Negotiate new IAM and Q2/Q3
Guild contracts
Seek opportunities to Review each pending lawsuit with Year- City Attorney reviewed the
resolve litigation lead attorney long outstanding case load and
moved some cases
Examine dispute resolution options towards resolution or
and implement where possible made attempts to mediate,
including Kane, Point
Monroe, Wildsmith, Nute’s 
Pond, and Sampson.

Anderson was dismissed

on summary judgment, but
that decision may be
appealed.

City of Bainbridge Island

Page 1 of 13
 Key Action(s) Measure(s) and Target(s) Due Issues/Risks Completed Result(s) Note
Date(s) Y/N
Mo/Yr
Complete strategic review SSWM Initial review of code Q2 Staff-intensive effort with Requested UAC assist
of city utilities significant complexities with initial review and
Develop and public engagement recommendations for
recommendations SWWM code
Implement code
changes
Water Q3

Sewer Q3 Staff-intensive effort with

significant complexities
and public engagement
Sell surplus real estate Isl. Mobile Home Park Q4 Multiple boundary and Plan to open for purchase
easement issues, general bids on May 15
Head-of-the Bay TBD market weakness

Miller Road TBD Multiple boundary and

easement issues, general
market weakness
Manage changes in public Provide taping of Council meetings Q1 Y Resumed in Jan
access broadcasting Provide live streaming of mtgs Q1 Y Implemented in Jan
Provide live broadcast of mtgs Q2
Provide PEG channel management Q2
Review farm property Develop master lease agreement Q2
management

City of Bainbridge Island

Page 2 of 13
 Key Action(s) Measure(s) and Target(s) Due Issues/Risks Completed Result(s) Note
Date(s) Y/N
Mo/Yr
Review WWR issues Q1 Y Provided 30 public
parking spaces in City
issues employee lots

Opened Bjune on-

street parking to the
public on weekends
Clarify lease Q2 Requires coordination
issues at and agreement from
WSF lots WSF

Equipment Q4 Depends on resolution of

at WSF lots lease issues

Negotiate solar panels for
City Hall
Initiate update and
revisions to civil service
rules and processes
Finalize terms of lease and power Q1 Proposer is slow to move N City Council
purchase documents for council forward; proposed terms approved delay
approval inconsistent with original pending outcome of
offer relevant State
legislation
Q4

Update Records Prepare administrative rules for Q1 Y Prepared updated

internal requests and records requests rules on public
policies & external disclosure
procedures communicati Update code and forms
on Provide staff training Provided staff training

HR policies Q2 Limited HR staffing may

be fully occupied with
other priority tasks
Building Q2 Limited HR staffing may
security and be fully occupied with
employee other priority tasks
safety

City of Bainbridge Island

Page 3 of 13
Key Action(s) Measure(s) and Target(s) Due Issues/Risks Completed Result(s) Note
Date(s) Y/N
Mo/Yr
Records Contact state officials to seek reform Q1 Y Met with State
retention of retention schedules officials and began
cooperative effort to
address records
retention
requirements
Q1 Y Provided training to
Provide training to staff staff

Contracts Q3 Relevant staff may be

and fully occupied with other
purchasing priority tasks

Facilities and Q4 Relevant staff may be

real estate fully occupied with
management other priority tasks

City of Bainbridge Island

Page 4 of 13
 Accountability Agreement – 2011 Workplan
For the Period January 1 to December 31, 2011

Department: Finance & Director: Ellen Schroer Date of Update: April 27, 2011
Administration

Key Action(s) Measure(s) and Target(s) Due Issues/Risks Completed Result(s) Note
Date(s) Y/N
Mo/Yr
Establish reserve targets Q4
in tax and utility funds

Pursue improved rating Provide rating presentation to Q2

agency evaluation Moodys or S&P

Optimize financial Q1 Y Developed

reporting: outputs, timing consistent monthly
and media and quarterly reports
to be delivered
according to
established schedule
Update and publish Q2
financial policies

Improve quality and Q2

consistency of
interdepartmental
communication/
Instructions
Implement credit card Provide credit cards to selected staff Q3
capabilities
Develop capacity to accept credit Q4 Requires new financial
card payments systems and technology

City of Bainbridge Island

Page 5 of 13
 Key Action(s) Measure(s) and Target(s) Due Issues/Risks Completed Result(s) Note
Date(s) Y/N
Mo/Yr
Implement more efficient Review and document current filing Q2
and consistent electronic structure
filing structure Draft plan for changes Q3

Implement Q4 Relevant staff may be

fully occupied with other
priority tasks
Provide management Q2
training for new managers

City of Bainbridge Island

Page 6 of 13
 Accountability Agreement – 2011 Workplan
For the Period January 1 to December 31, 2011

Department: Planning Director: Kathy Cook Date of Update: April 27, 2011

Key Action(s) Measure(s) and Target(s) Due Issues/Risks Completed Result(s) Note
Date(s) Y/N
Mo/Yr
Complete Land Use Code City Council Approval Q3
Update

Conduct Shoreline Master Planning Commission Q3 Timing coincides with

Plan Update Recommendation budget development

City Council Approval Q4 Consider delay until Q2-

2012
Develop Tree Ordinance Develop draft with Ad Hoc Q3 Potentially controversial
Committee topics with significant
public engagement
required

Other land use planning

will require considerable
time from relevant staff
Implement reorganization Q1 Y Hired
of Development Review Development
Services Engineer

Transitioned work
activities from PW
to PCD

Identified Process
Improvements

Increased cross-
functional
cooperation
w/planners and
admin staff

City of Bainbridge Island

Page 7 of 13
 Key Action(s) Measure(s) and Target(s) Due Issues/Risks Completed Result(s) Note
Date(s) Y/N
Mo/Yr
Reduce permitting Q3
timeline

Reorganize physical filing Q2

system

Improve management of Identify legal issues and consult with Year-

legal risks city attorney long

City of Bainbridge Island

Page 8 of 13
 Accountability Agreement – 2011 Workplan
For the Period January 1 to December 31, 2011

Department: Public Works Director: Lance Newkirk Date of Update: February 27, 2011

Key Action(s) Measure(s) and Target(s) Due Issues/Risks Completed Result(s) Note
Date(s) Y/N
Mo/Yr
Engage Utility Award contract and begin review of Y Consultant selected
Business Advisor water utility
Initial report scheduled
for May 18 delivery to
Q1 Council
Complete review of water utility and
governance/ownership/management
options Q2
Report findings and
recommendations to City Council Q3
Update Sewer utility SOW to review capital sewer Relevant staff may be
Comprehensive Plan infrastructure and develop fully occupied with
replacement and operational plans other priority tasks
based upon analysis Q3
Solicit bids and award project
Q3
Complete project Q2 -
2012
Resume pavement Provide results of initial pavement Q1 Y Results provided to City
management program condition assessment Council in April
Award contracts for 2011 projects Q2

Complete 2011 projects Q3

Refine pavement assessment Q4

Develop financial forecasting Q4

capacity

City of Bainbridge Island

Page 9 of 13
 Key Action(s) Measure(s) and Target(s) Due Issues/Risks Completed Result(s) Note
Date(s) Y/N
Mo/Yr
Renew/restructure Review requirements & solicit bids Q1 Y New contract developed
janitorial contract and bids accepted
Award contract Q2
Complete Police Q2
Station indoor air
quality repairs

Coordinate Resource Develop maintenance contract for Year-

Conservation Officer lineal moorage, buoy and dock long
grant

Support Open Water Q3

Marina

Develop Sign Year-

Retroflectivity long
compliance program

Manage deferred Year- Past deferred

infrastructure risks long maintenance has
created the potential
for failure of some
critical city
infrastructure.

Unanticipated failure
will require immediate
response and may
create significant
budget and staff
impacts.

City of Bainbridge Island

Page 10 of 13
 Key Action(s) Measure(s) and Target(s) Due Issues/Risks Completed Result(s) Note
Date(s) Y/N
Mo/Yr
Implement new staffing Q1 Y Completed cross-
structure and adjust functional training of
workflows admin staff

Supported transition of
Development Services
activities to PCD

Developed clearer
definitions for new job
descriptions

Developed more explicit

expectations of staff
performance

City of Bainbridge Island

Page 11 of 13
 Accountability Agreement – 2011 Workplan
For the Period January 1 to December 31, 2011

Department: Police Director: Jon Fehlman Date of Update: April 27, 2011

Key Action(s) Measure(s) and Target(s) Due Issues/Risks Completed Result(s) Note
Date(s) Y/N
Mo/Yr
Undertake review of Q2
department best
practices

Increased coordination Year-

w/BIFD on emergency long
preparedness

Develop Q3
comprehensive parking
plan

Implement Citizens’  Q1 Y 20 graduates completed Due to strong response

Police Academy Citizens’ Academy in (40 applicants), second
March Academy scheduled for
Fall 2011

City of Bainbridge Island

Page 12 of 13
 Accountability Agreement – 2011 Workplan
For the Period January 1 to December 31, 2011

Department: Municipal Court Director: Telma Hauth Date of Update: April 27, 2011

Key Action(s) Measure(s) and Target(s) Due Issues/Risks Completed Result(s) Note
Date(s) Y/N
Mo/Yr
Implement decision on TBD
Municipal Court Facility

Adjust workflows to Year-

staffing reductions and long
potential impacts from
PEO changes

City of Bainbridge Island

Page 13 of 13
 Accountability Agreement – 2011 Capital Workplan
For the Period January 1 to December 31, 2011
Due Dates  Completed 
Key Actions Measure(s) and target(s) Quarter/Yr (Y/N) Results

Facilities
Police Roof Repair Preliminary Engineering Q2
Complete Design and Bid Project Q3
Award Project and Construct Q4
Project close out Q1 ‐ 2012

Sr. Center/Commons Remodel Assist Taskforce develop project scope and pre‐design Q2
Select design firm TBD
Complete design TBD
Bid and award project TBD
Construct project TBD
Project close out TBD

Capital Equipment
Police Vehicle Procurement Purchase of two new Police vehicles Q1 Y Purchased in Jan
Upfitting of two new Police vehicles Q3

Parks and Open Space
Strawberry Plant/Pritchard Park East RestorationSubstantial project completion  Q2 Y Completed in Q1
Project close out Q3

City of Bainbridge Island
April 27, 2011
 Accountability Agreement – 2011 Capital Workplan
For the Period January 1 to December 31, 2011
Due Dates  Completed 
Key Actions Measure(s) and target(s) Quarter/Yr (Y/N) Results

Transportation
Non‐Motorized
N. Madison Avenue and Manitou Beach Construct shoulders and asphalt repairs Q2
Project close out Q4

Roads and Parking
Contractor began work 
Winslow Way Reconstruction Bid Award Q1 Y on March 21
Madison Ave‐Erickson Substantial Completion Q3
Substantial completion of other project work Q4
Project Close out Q1 ‐ 2012

Rockaway Beach Road Stabilization Design Contract Award Q2
Council design endorsement Q3
30% Design review TBD
Project Permitting  TBD
Funding package TBD
Complete design TBD
Bid project TBD
Award project TBD
Project close out TBD

Review of 30% design, project scope, and funding in order to 
Ft. Ward Hill recommend restarting or reshaping this project   Q4
   
Annual Roads Programs

Scope developed for 
Kallgren repair and 
Capital Repairs Bid and PSE development Q1 Y other chip seal projects
Solicit bids and project award  Q2
Construction Q3
Close out Q4

City of Bainbridge Island
April 27, 2011
 Accountability Agreement – 2011 Capital Workplan
For the Period January 1 to December 31, 2011
Due Dates  Completed 
Key Actions Measure(s) and target(s) Quarter/Yr (Y/N) Results

Water

Head of the Bay Well Field

Well Rehabilitation ‐ 2 and 5 Bid document development, solicitation and project award Q3
Project construction  Q4
Project close out Q1 ‐ 2012

All engineering 
Complete design and develop bid documents
Annual Water Main Upgrades (HOB creek line repair) Q1 Y documents completed
Secure required permits Q2
Solicit bids and project award Q3
Project construction Q4
Close out Q1 ‐ 2012

Fletcher Bay VFD Installation Bid document development, solicitation and project award Q2
Construction Q3
Project close out Q4

Taylor Avenue Well Planning Staff Review of water supply options Q3
Recommendation report Q4

City of Bainbridge Island
April 27, 2011
 Accountability Agreement – 2011 Capital Workplan
For the Period January 1 to December 31, 2011
Due Dates  Completed 
Key Actions Measure(s) and target(s) Quarter/Yr (Y/N) Results

Sewer
Wastewater Treatment Plant Upgrade Project close out Q2

Preliminary alternatives analysis, project phasing options, 
Eagle Harbor Beach Main Replacement funding strategies, and planning level cost estimates Q3
Project design contract award Q4
Project design and permitting completion TBD
Construction TBD
Project close out TBD

Annual Programs
Main Upgrades SOW development, solicit bids, and award project Q3
Complete project Q4

SOW work development for replacement of obsolete or  Delayed until Q3 due to 
addition of new equipment and operational monitoring  support of emergency/   
Telemetry Upgrade telemetry equipment Q1 N Winter storm activities
Solicit bids, project award and construction Q3
Project close out Q4

Capital Equipment

SOW development to tetrofit Wing Point and Sunday Cove 
emergency power generators with sound attenuation packages
Generator Sound Attenuation  Q2
Solicit bids and award project  Q3
Construction Q4
Project close out Q1‐ 2012

City of Bainbridge Island
April 27, 2011
 Accountability Agreement – 2011 Capital Workplan
For the Period January 1 to December 31, 2011
Due Dates  Completed 
Key Actions Measure(s) and target(s) Quarter/Yr (Y/N) Results

Storm and Surface Water

Delayed until Q3 due to 
support of emergency/   
Annual Drainage Upgrades Annual drainage culvert program review Q1 N Winter storm activities
Solicit bids and award projects Q2
Construction Q3
Project close out Q4

City of Bainbridge Island
April 27, 2011