[Established 1920, Incorporated by Royal Chapter 1935]

AMRAVATI LOCAL CENTER

Office-C/O Prof. D.T. Ingole, Triveni House, 10/43, Rukhmini Nagar, Amravati [M.S.] 444606

Er. Sharad Gawande, F.I.E. Phone : 0721-2662587 (Chairman)

Chairman : 0721-2681246 (Secretary)
94221 57413 Fax : 0721-2552432 (Chairman)
0721-2681337 (Secretary)
E-mail : ieiamtms@gmail.com
Prof. D.T.Ingole, F.I.E. dt_ingole@yahoo.co.in
Honorary Secretary Web www.ieiamt.org
94221 57902

Ref : I.E.(I) Amt./05 / 2010 Dated : 12 May 2010

To,
………………………….
The Member of Managing Committee

Sub : Minutes of 5th Meeting of Managing Committee 2009-10, Dated : 23rd April 2010

Dear Sir / Madam,

Minutes of 5th meeting of Managing Committee (2009-11) was held the Chairmanship of
Er. Sharad Gawande on Friday 23 rd April 2010 at 4pm at “Qtr. B-2, Upper Wardha Colony,
Shivaji Nagar, Camp, Amravati.
Following Members were present :
1 Er. Sharad Gawande Chairman
2 Er. Prof. D. T. Ingole Honorary Secretary
3 Er. Rajendra D. Tembey Civil Engg. Div.
4 Er. Ramesh Dhawale Civil Engg. Div
5 Er. Ajay Heda Civil Engg. Div
6 Er. Shrish Pattalwar Electronic & Telecomm. Div.
7 Er. S. W. Mohod Special Invitee
7 Er. A. P. Dange Permanent Invitee
8 Er. Ram Vighe G.I.E. Representative

Copies of the agenda along with relevant documents were circulated to the members as well as to
the invitees. Leave of absence was granted to those who could not attend the meeting.
0 The Chairman welcomed all members, invitees and called the meeting to order.
1 To confirm proceeding of last, 4th meeting of M.C. 2009-11.
Minutes of last 4th meeting held on 26 Feb 2010 were read & confirmed.
2 Action Taken on Previous Meeting.
To review the action taken on the approved minutes of the previous meeting including
meeting held on 26th Feb 2010.
Meeting Actionable Points Action Taken
th
held 26
Feb 2010
Item no.1 To declare the Minutes Decision on approval of minutes of management

approved by the committee committee of 4th meeting is declared

Item no.2 Action Taken Decision on action taken and review of disposal of
work is declared.
Item no.3 To sanction the expenses Decision for approval for expenditure of
th th
incurred from 25 Jan to 26 Rs.14000 incurred from 25th Jan to 26th
Feb. 2010. Feb.2010 was declared.
Item no.4 To sanction the proposed Decision for approval to expenditure incurred
expenses. from 26th Feb. onward till next meeting of Rs.
14000 was declared.
Item no.5 Receipts during 25th Jan to Decision for approval to receipts from 25th Jan
26th Feb. 2010. to 26th Feb. 2010 was declared.
* Library Deposits Rs. 1000
* Sale of S.T. Form Rs. 750
* Sale of Tender Form Rs. 400
* Donation Rs. 41000
Total : Rs. 43150
(In words ; Forty Three Thousand One Hundred
Fifty only.
Item no.6 To Instigate the construction Tenders were called for construction of
of Building building. Decision for approval to submitted
tenders & work order given to M/S. Pankaj
Ghate & Vikas Sultane, Contractor Amravati.
Agreement is done. Layout is in progressed.
The process was done through constituted
Building Committee. Decision was declared.
Item no.7 Subject with the permission There is substantial amount in a main saving
of chair. account. It was resolved to deposit Rs. 1.7 lacs
 in Termed Deposit Scheme of ‘Vidharbha
Kshetriya Gramin bank (Govt. Undertaking) in
the name of “The Institution of Engineers
(India), Amravati Local Centre. Decision was
declared.

3 To Sanction the Expenses incurred from 26th Feb.2010 to 23rd April 2010
The Hon. Secretary presented the expenditure incurred from 26th Feb.2010 to 23rd April 2010
of Rs 14100 and same was sanctioned.
4 To Sanction to proposed expenses :
The Hon. Secretary presented the expenditure incurred from 26th February onward till next
meeting. An expense of Rs.14360 was sanctioned.
5 Receipts from 26th Feb.2010 to 23rd April
i. Library Deposits : Rs. 1500
ii. Sale of S.T. Form : Rs. 2625
iii. Donation : Rs. 17000
Total : Rs. 21125
( In words ; Twenty One Thousand One Hundred Twenty Five only)
6 To discuss the Unaudited Financial Statement of 2009-10 :
Following points were discussed:
i. Request to call Auditor to take up audit work before 31 May 10 i.e. before last date of
submission 30 June 2010 to HQ otherwise penalty else incentive will be given.
ii. Audit should be according to Check List supplied by HQ
iii. Audit should be according to percentage allocation of establishment expenses under
R&D and Education i.e 19:81 for finalization of account.
iv. Special attention to maintenance of Fixed Assets register and physical verification
which is already done.
v. Expenditures incurred should be included in specific heads sanctioned by HQ
All above discussion is directed to Auditor Mr. Vijay Jadhao
7 To discuss the Budget for 2010-2011:
Provisional Receipts & Payments Budget statement 2010-11 was discussed. After deliberation
final Budget 2010-11 was prepared and will be submitted for approval in the next meeting.

8 To discuss the progress of the construction activity of building :

i. Construction is started
ii. Completed plinth work and started erection of columns.
iii. Slab work is scheduled on 15 May 2010
9 To discuss the Financial Status for the construction :
Local Centre have Termed Deposits (3 No.) of app. two lakhs at SBI Gadge Nagar Amravati.
It was decided to withdraw the deposits before maturity, in case required, and disburse to
contractor. The running bill should be sanctioned by Building Committee. It is decided to
demand building grant for H.Q./State Centre for building construction and request donations
to IEI members.
10 To celebrate ‘World Telecommunication Day’ Theme:- Better City, Better Life with
ICT’ to be observed 17th May 2010:
The day was celebrated at PRM Institute of Technology & Research. The speaker was Dr.
V.T. Ingole, Principal PRMIT&R Badnera. The spectators were the faculties, IEI members
and engineering students. Prof. D.S.Ingole was the coordinator.

11 To celebrate ‘World Environment Day’ on 05 June 2010 :

It is decided to celebrate ‘World Environment Day’ (Theme; Many Species, One Planet, One
Future) in collaboration with IWWA on 05 June 2010 at Sinchan Bhavan, Dept. of Irrigation ,
Shivaji Nagar Amravati. It was decided to invite Prof. N.W.Kale, Chairman, Nature
Conservation Society as speaker. Er. Rajendra Tembey and Er. A.P.Dange is the coordinator.
12 Subject with the permission of chair.
i. Wishes Bon Voyage to Chairman Er. Sharad Gawande for his UK tour.
ii. To send a letter of congratulation to Er. V.N. Rathod, Chief Engineer, MJP Amravati for
implementation of 24x7 water supply scheme for Amravati city.
iii. Permission granted to D.T.Ingole Hon. Secretary to attend the State Meeting on 16 May
2010 at IEI Nagpur
iv. Complete the lease agreement of rented office and pay requisite security deposit of Rs.
2000 to Exe.Engineer Dam Division, Upper Wardha, Amravati.
There is no other matter for discussion, with the permission of Chair; meeting was terminated
with vote of thanks by D.T.Ingole Hon. Secretary.
D. T. Ingole
Hon. Secretary