INTRODUCTION
• Adequate supervision.
PLANNING
RESOURCES REQUIRED 19
28
Tools and
Men Money Materials
Plant
Engineers for Funds Tools and 1. Cement,
1. Planning, required for plant 2. Coarse &fine
2. Designing, 1. Procuremen required for aggregate,
3. Material t of required 1. Leveling 3. Reinforcement steel
procurement, tools and 2. Excavation, 4. Foundation Bolts with
4. Supervision of plant foundations nuts
Works, 2. Procuremen 3. Erection of 5. Structures
5. Testing and t of required Structures 6. Bolts & nuts
commissioning, materials 4. Erection of 7. Earth wire &
6. Monitoring. 3. Salaries to Equipment accessories
regular 5. Stringing
Accountants for 8. Conductor &
employees 6. Testing
1. Arranging funds accessories
4. Regular equipment
2. Billing 9. Insulators & hardware
flow of Vehicles
3. Accounting funds for 10.Earthing materials
Trucks, 11.Transformers
Construction payments
Tractors with
gangs for to 12.Circuit breakers
Trailers, Mobile
1. Leveling. construction 13.Isolators
crane
gangs 14.CTs
2. Excavation,
foundations. 15.PTs
3. Erection of 16.CVTs
structures. 17.LAs
4. Stringing. 18.Control and Relay
5. Equipment panels
erection. 19.AC /DC distribution
6. Testing and boards
commissioning. 20.Batteries and chargers
21.Marshalling boxes
22. Cables Lighting
23. fixtures-In-door and
out-door
24.Fire fighting system
Resource Analysis
Transmission Substation Manual 11
Project Management
Personnel:
Required number of
Activit Gangs
y Activity Description Skilled
Enginee with 10
Name Worke
rs Person
rs
s
Pre-award Activities
(1, 2) A Land Acquisition 1 10
(2, 3) B. Infra Structure Facilities 2 10 10
(2, 4) C. Design and Engineering 3 - -
( 2, 5) D. Leveling 1 5 5
( 4, 6) E. Tendering & Award of
contracts for materials and 3 - -
erection works
Post -award Activities
(6, 7) F. Works on Control room and
2 10 10
other buildings
(6, 8) G. Supply of structures (Towers ,
Booms, and Equipment
2 2 2
structures) and earthing
material
(6, 9) H. Foundations in Switch yard 5 5
(7, 10) I. Erection of Towers , Booms 2
and 3 3
equipment structures
(11, J. Supply of Out-door and
1 2 2
12) in-door Equipment
(9, 13)
K. Earth mat laying 5 5
(10,
L. Stringing and clipping 4 4
14)
3
(15, L. Erection of Out-door
5 5
16) Equipment
(16,
M. Jumpering 2 2
17)
(7, 18)
O. Erection of In-door Equipment 2 4 4
(17,
P. Cable laying and terminations 5 5
19)
3
(19,20)
Q. Testing and commissioning 10 3
Cost Estimates:
The cost estimates per bay of different bays in the EHV Substations are
given in the Annexure-2 for reference. These may be updated as and
when required. Based on the same the total cost of substation is worked
out and funds requirement is analyzed.
Transmission Substation Manual 12
Project Management
Cost Estimate (in Rs. Lakhs):
FUNDS REQUIRED
CRASHING ANALYSIS
PROJECT REVIEW
The following schedules are also to be made for monitoring the works
1. Schedule for finalizing sub-contracts,
2. Cash inflow and cash outflow schedules,
3. Billing schedules,
4. Schedule of submission and approval by concerned
i) Drawings
ii) Field quality plans
iii) Documents
5. Schedule of receipt of equipment at site,
6. Schedule for inputs from other sources,
7. Communication facilities, Telephone, Telex, Wireless, Fax and
8. Personal computer facility
ADMINISTRATIVE WORKS
The following activities have a close interaction between civil works and
erection works. Very close liaison between various groups is essential
from design to handing-over stages.
• Foundation drawings
• Cable trench drawings
• Wall openings for air conditioning work
• Piping through wall
• Illumination work
• Sound absorption techniques used
• Vibration control
• Earthing system
• Piping for Fire Fighting System etc.
There must be coordination between various works as mentioned below
so as to meet the target date of commissioning the substation.
2
. Leveling
3
. Infrastructure
4
Design and
.
Engineering
5
. Tendering
6
. Foundations
7
Supply of
.
structures
8
Erection of
.
structures
9
. Earth mat
1
0
Stringing
.
1
1 Supply of
. Equipment
1
5
Earth risers
.
1
6 Erection of in-
. door equipment
1
7 Cable laying and
. terminations
1
8 Testing and
. Commissioning
PROGRAMME
PROGRESS
Rs Lakhs Requi 400 400 220 <33 Requi 400 400 220 <33
400/22 400/22
Item Description of -red kV kV kV kV red kV kV kV kV
0 kV 0 kV
Work Per Line -Rea Line Equi Per Line Reac Line Equi
Rate Per TF Bay TF Bay
S/S Bay ctor Bay p S/S Bay tor Bay p
4.00 0
CST %
Transport and 6.00 0
insurance %
Erection 10.0 0
charges %
2c
80 MVAR, 400 kV
315.0 Each 0 0
reactor with NGR
Sp 3.00 0
ares %
4.00 0
CST %
Transport and 6.00 0
insurance %
Erection 10.0 0
charges %
3
Switchgear including
cable connections
a Circuit breakers
i 400 kV 60.00 Each 2 1 1 1 120 60 60 60 0 0
)
ii 220 kV 15.00 Each 2 1 1 30 15 0 0 15 0
)
b
Current Transformers
Bay Costs - Rs
Rs Lakhs Per Bay Quantities Per
Lakhs
Requi 400 400 220 <33 Requi 400 400 220 <33
Item Description of Work 400/22 400/22
Rate red kV kV kV kV red kV kV kV kV
0 kV 0 kV
Per Per Line Reac Line Equi Per Line Reac Line Equi
TF Bay TF Bay
S/S Bay tor Bay p S/S Bay tor Bay p.
v) Busbar protection 7.80 Set 1 8 0 0 0 0 0
Spares 3.00 13 5 5 4 2 0
%
4.00
CST 17 7 6 5 3 1
%
Rate Per
5 Other Material
Rs Lakhs Requi 400 400 220 <33 Requi 400 400 220 <33
400/22 400/22
red kV kV kV kV red kV kV kV kV
Item Description of Work 0 kV 0 kV
Per Line Reac Line Equip Per Line Reac Line Equi
Rate Per TF Bay TF Bay
S/S Bay tor Bay . S/S Bay tor Bay p
Erection charges 10.00 14 4 4 4 2 0
%
6 Miscellaneous items
Items
(j)
(k)
3.00
Spares 0 0 0 0 0 0
%
4.00
CST 0 0 0 0 0 0
%
6.00
Transport and insurance 0 0 0 0 0 0
%
10.0
Erection charges 1 0 0 0 0 0
%
Total
1584 749 315 442 125 21
Cost
Engineering and
Management 7.8% 123 58 24 34 10 2
Note: The cost for a ‘Substation only’ is 1830+24 = 1854 Rs Lakhs to include the 33 kV equipment.
Spares 3.00 4 2 2 1
%
CST 4,00 5 2 2 1
%
Transport and insurance 6.00 7 4 4 2
%
Erection charges 6.00 7 4 4 2
%
3
Scada & Telecom
Spares 3.00 0 0 1 0
%
CST 4.00 0 0 1 0
%
Transport and insurance 6.00 0 0 1 0
%
Erection charges 6.00 0 0 1 0
%
4 Other Material
Spares 3.00 1 1 1 0
%
CST 4.00 1 1 1 1
%
Transport and insurance 6.00 2 I 1 1
%
Erection charges 6.00 2 1 1 1
%
5 Miscellaneous items
a) Fire fighting equipment 8.00 - LS 3
*
b) Electricity system 2.50 - LS 3
c) Transformer rail track 4.00 - LS 4
d) Lighting 1.50 - LS 2
e) Diesel set 9.00 - LS 9
220 220
Rs Lakhs 220/132 132 kV Require 220/132 132 kV
Required kV kV
Item Description of Work kV TF Line d kV TF Line
Rat Per S/S Line Line
Per Bay Bay Per S/S Bay Bay
e Bay Bay
Sub-
313 271 117 52
Total
Contingencies 3.0% 9 8 4 2
ANNEXURE - 3
BID DOCUMENTS
Part-A
Technical Experience:
For the purpose of qualifying requirement, one no. of circuit breaker bay
shall be considered as a bay used for controlling a line or a transformer
or a reactor or a bus section or a bus coupler and comprising of at least
one circuit breaker, two disconnectors and three nos. of single phase CTs
/ Bushing CTs.
Financial Position:
The bidder should have achieved an Annual Financial Turnover (AFT) of
at least Rs.11.00 crores- in any one year during the last five financial
years. The Bidder shall have Liquid Assets (L.A.) or / and evidence of
access to or availability of credit facilities of Rs 5.5 Crores.
In case bidder is a holding company, AFT & LA referred to in clause
above shall be that of holding company only (i.e. excluding its
subsidiary / group companies). In case bidder is a subsidiary of a holding
company, AFT & LA referred to in clause above shall be that of subsidiary
company only (i.e. excluding its holding company).
Joint Venture Firms:
The figures for each of the partners of the joint venture shall be added
together to determine the bidder’s compliance with the minimum
qualifying criteria set out in para above; however, in order for a joint
venture to qualify, the partner(s) of joint venture must meet the
following minimum criteria:
a. The lead partner shall meet, not less than 50% of the
minimum criteria given at Para (Financial position) and 100% of
criteria (Technical experience) above.
b. Each of the other partner(s) shall meet,
Further, each of the other partner(s) must have successfully executed, at
least one feeder bay and one transformer bay (132/110kV class or
above) including all civil works in the last 10 years which must be in
satisfactory operation for a minimum of 2 years as on the date of bid
opening.
a) One of the partners shall be nominated as Lead Partner, and the Lead
Partner shall be authorized to incur liabilities and receive instructions
for and on behalf of any and all partners of the Joint Venture, and the
entire execution of the Contract shall be done with the Lead Partner
and payment under the contract shall be received by the Lead Partner
on behalf of the Joint Venture as per power conferred to him in the
Power of Attorney. The authorization shall be evidenced by submitting
a Power of Attorney signed by legally authorized signatory of all the
partners. The payment under the Contract can also be received by
other partner(s) based on authorization of Lead Partner.
b) All partners of the Joint Venture shall be liable jointly and separately
for the execution of the Contract in accordance with the Contract
terms and a copy of the agreement entered into by the joint venture
partners having such a provision shall be submitted with the bid.
A statement to this effect shall be included in the authorization
mentioned under (a) above as well as in the Bid Form and in the Contract
Form (in case of a successful bid).
PART-B :
The Bidder shall also furnish following documents/details with its bid:
A certificate from banker (as per format) indicating various fund
based/non fund based limits sanctioned to the bidder and the extent of
utilization as on date. Such certificate should have been issued not
earlier than three months prior to the date of bid opening. Wherever
necessary OWNER may make queries with the Bidder’s bankers.
The complete annual reports together with Audited statement of
accounts of the company for last five years of its own (separate)
immediately preceding the date of submission of bid.
Note :
I. In the event the bidder is not able to furnish the information of its own
(i.e separate), being a subsidiary company and its accounts are being
consolidated with its group/holding/parent company, the bidder
should submit the audited balance sheets, income statements, other
information pertaining to it only (not of its group/Holding/Parent
Company) duly certified by any one of the authority [ (i) Statutory
Auditor of the bidder /(ii) Company Secretary of the bidder or (iii) A
certified Public Accountant] certifying that such information/
documents are based on the audited accounts as the case may be.
II. Similarly, if the bidder happens to be a Group/Holding/Parent
Company, the bidder should submit the above documents/information
of its own (i.e. exclusive of its subsidiaries) duly certified by any one
of the authority mentioned in Note-I above certifying that these
information/documents are based on the audited accounts, as the
case may be.
III.Bidder shall have adequate sub-station / transmission line design
infrastructure and erection facilities and capacity and procedures
including quality control.
IV.The bidder should own / lease / procure the minimum tools & plants
required for the execution of the works in time as per the contract
period. The required T & P shall be indicated together with quantity.
V. The bidder should indicate number of technical persons along with
their qualifications available with him for execution of the works as
follows.
Less over the estimated value of the works given in the Schedule-B. The
rates duly loaded with quoted tender percentage for all the items of
works covered in Schedules B, except for the items cement,
reinforcement steel & earth flat/ rod shall be firm on all accounts such
as (i) increase in quantum of work upto 25% over that provided in the
contract, (ii) execution of contract beyond the scheduled completion
period for whatever reasons, (iii) increase in the rates of material and
labour both during and beyond the completion period etc. These prices
shall include all the taxes and duties wherever applicable. Price variation
is applicable for items cement, reinforcement steel & earth flat/ rod
which are as per Price Variation clause mentioned below.
The prices quoted shall be inclusive of all taxes, duties and levies
including Works Contract Tax, Service Tax, Educational cess, Excise
duty, CST/GST, VAT, Octroi, Modvat etc., packing, forwarding, loading,
unloading, transportation to site/stores/storage and insurance to cover
transport, storage, erection, testing & commissioning etc. till the works
are taken over by OWNER.
All the information required in the various prices and other schedules
must be complete, otherwise the bids are likely to be rejected. Under
no circumstances shall a bidder alter his price during the validity period
after bids are opened. Any bidder who does so resulting in recalling of
bids by the OWNER or additional expenditure to the OWNER shall not
only lose his bid security but also run the risk of being blacklisted by
the OWNER which reserves the right under the law to recover damages
resulting there from.
PRICE VARIATION (PV) Clause:
The Price Variation applicable in respect of the items substation
structures, cement, reinforcement steel & earth flat is subject to the
following conditions:
a) Price variation shall be applicable for both upward and downward
variation in prices of respective items within the original
completion period.
b) The indices adopted for calculation of price variation shall be (i)
Wholesale Price Index, released from Ministry of Commerce &
Industry, Govt. of India for the items cement, reinforcement steel
& earth flat, and (ii) All India average Consumer price Index
number for industrial workers as published by the Labour Bureau,
Ministry of Labour, Govt. of India in respect of the items
transmission line towers, substation structures.
c) Upto ± 5% variation of indices, the agreement rates of the
respective items hold good. Price variation shall be applied only
when the variation in respective item’s price indices is above 5%
or below 5%. Difference above or below 5% will only be
considered.
Transmission Substation Manual 63
Project Management
Ps or PC WPI1 − WP0
PV = 0.85× × × costof workdone(putup for billing)W
100 WPI 0
here,
PV = increase / decrease in the cost of work done during
the period under consideration due to variation in the rate of Steel
/ Cement.
Ps or PC = Percentage of steel or cement component in the total
value of item of work under consideration. For this
purpose estimate rate, exclusive of taxes & duties, is
to be considered.
Where,
Po = Ex-works price quoted / confirmed.
HA = Price of heavier angles. (This price is applicable on the
first working day of the month, two months prior to the
date of delivery). For this purpose bidders need to
produce delivery challans of the material supplied.
HAo = Price of heavier angles. (This price is applicable on the
first working day of the month, one month prior to the
date of tendering).
LA = Price of lighter angles. (This price is applicable on the
first working day of the month, two months prior to the
date of delivery). For this purpose bidders need to
produce delivery challans of the material supplied.
LAo = Price of lighter angles.
(This price is applicable on the first working day of the
month, one month prior to the date of tendering).
Zn = Price of electrolytic high grade zinc.
(This price is applicable on the first working day of the
month, two months prior to the date of delivery).
Zno = Price of electrolytic high grade zinc.
(This price is applicable on the first working day of the
month, one month prior to the date of tendering).
W = All India average Consumer price Index number for
industrial workers, as published by the
Labour Bureau, Ministry of Labour, Govt. of India (Base
1982 =100).
Where,
P = Price payable as adjusted in accordance with the above formula.
P0 = Price quoted/accepted.
IS0 = Wholesale price index number for 'Iron & Steel (Base: 1993-
94=100). This index number is as applicable for the week
ending 1 Saturday of the month, three months prior to the date of
st
tendering.
C0 = Average LME settlement price of copper wire bars.
This price is as applicable for the month, two months prior to the
date of tendering.
AL0= Price of Busbar grade Aluminium.
This price is as applicable on the 1st working day of the month, one
month prior to the date of tendering.
IN0= IEEMA Index for Insulator (Base: January 2003=100)
This index number is as applicable on the 1st working day of the
month, one month prior to the date of tendering.
W0 = All India average consumer price index number for industrial
workers, as published by the Labour Bureau, Ministry of Labour,
Govt. of India (Base 2001 = 100)
This index number is as applicable on the first working day of the
month, four months prior to the date of tendering.
IS = Whole sale price index number for “Iron & Steel (Base: 1993-
94=100)’
This index number is as applicable for the week ending 1st
Saturday on the month, four months prior to the date of delivery.
C= Average LME settlement price of copper wire bars
This price is as applicable for the month, three months prior to the
date of delivery.
AL = Price of Busbar grade Aluminium
This price is as applicable on the 1st working day of the month, two
months prior to the date of delivery.
Where,
P = Price payable as adjusted in accordance with the above formula.
P0 = Price quoted/ accepted.
Co = Average LME settlement price of copper wire bars.
This price is as applicable for the month, two months prior to
the date of tendering.
ESo = C & F price of CRGO Electrical Steel Sheets
This price is as applicable on the 1st working day of the month, one
month prior to the date of tendering.
ISo =Wholesale price index number for ‘Iron & Steel’ (Base: 1993-
94=100). This index number is as applicable for the week ending
1st Saturday of the month, three months prior to the date of
tendering.
IMo = IEEMA index for Insulator. (Base: January 2003=100)
This index is as applicable on the 1st working day of the month,
one month prior to the date of tendering.
TBo =Price of Transformer Oil Base Stock.
This price is as applicable on the 1st working day of the month, two
months prior to the date of tendering.
Wo =All India average consumer price index number for industrial
workers, as published by the Labour Bureau, Ministry of Labour,
Govt. of India (Base 1982=100)
This index number is as applicable on the first working day of the
month, three months prior to the date of tendering.
C = Average LME settlement price of copper wire bars.
Where,
P = Price payable as adjusted in accordance with the above
formula.
P0 = Price quoted/accepted.
ZN0 = Price of electrolytic high grade zinc.
This price is as applicable on the first working day of the
month, one month prior to the date of tendering.
INo-INSLR0 = Index number for Insulators based on relative prices and
weightages (as given in brackets) of Wholesale price index
number for Fuel, Power, Light and Lubricants (28), Wholesale
price index number for Basic metals, Alloys, and Metal
Products (15), Wholesale price index number for wood and
wood products (6), and Ball Clay (4) calculated considering
their values as on 1st January 2003 as base equal to 100.
This index number is as applicable on the first working day of
the month, one month prior to the date of tendering.
W0= All India average consumer price index number for industrial
workers, as published by the Labour Bureau, Ministry of Labour,
Govt of India (Base 1982 = 100)
This index number is as applicable on the first working day of
the month, three months prior to the date of tendering.
ZN = Price of electrolytic high grade zinc.
This price is as applicable on the first working day of the
month, two months prior to the date of delivery.
INo-INSLR = Index number for Insulators based on relative prices and
weightages (as given in brackets) of Wholesale price index
number for Fuel, Power, Light and Lubricants (28), Wholesale
price index number for Basic metals, Alloys, and Metal
Products (15), Wholesale price index number for wood and
wood products (6), and Ball Clay (4) calculated considering
their values as on 1st January 2003 as base equal to 100.
This index number is as applicable on the first working day of the
month, one month prior to the date of delivery.
This price is as applicable on the 1st working day of the month, two
months prior to the date of delivery.
IN = IEEMA index for insulator (Base: January 2003=100)
This price is as applicable on the 1st working day of the month, two
months prior to the date of delivery.
W= All India average consumer price index number for industrial
workers, as published by the Labour Bureau, Ministry of Labour,
Govt. of India (Base 2001 = 100).
This index is as applicable on the first working day of the month,
five months prior to the date of delivery.
The above prices and indices are as published by IEEMA vide circular
reference number IEEMA (PVC)/SWGR (R-2)/_/_ prevailing as on first
working day of the month, one month prior to the date of tendering.
E - PRICE VARIATION FORMULA APPLICABLE FOR CABLES
i) For Aluminium conductor PVC Insulated Cables :
P = P0 +AIF(AI-AIo)+CCFAI(CC-CCo) + FeF( Fe – Feo)
Wherein,
P = Price payable as adjusted in accordance with the above formula in
Rs per Km
P0 = Price quoted/accepted in Rs per Km
AIF= Variation factor for Aluminium applicable depending upon type
and size of the cable.
AIo= Price of EC grade aluminium rods (properzi rods)
This price is as applicable on the 1st working day of the month, one
month prior to the date of tendering.
CCFAI = Variation factor for PVC Compound applicable depending
upon type and size of the cable.
CCo = Price of PVC Compound
This price is as applicable on the 1st working day of the month, one
month prior to the date of tendering.
AI = Price of EC grade aluminium rods (properzi rods)
This price is as applicable on the 1st working day of the month, two
months prior to the date of delivery.
CC = Price of PVC Compound
This price is as applicable on the 1st working day of the month, two
months prior to the date of delivery.
ii) For Steel Armoured PVC Insulated Copper Control Cables :
P = P0 +CuF(Cu-Cuo)+CCFCu(CC-CCo) + FeF(Fe-Feo)
Wherein,
Transmission Substation Manual 73
Project Management
The bids will be opened online by the OWNER or his assignee at the
time and date as specified in the tender documents. All the Statements,
Documents, Certificates, Demand Draft etc., uploaded by the bidders
will be verified and downloaded, for technical evaluation. The
clarifications, particulars, if any, required from the bidders, will be
obtained either online or in the conventional method by addressing the
bidders.
Clarification on the Bid:
1. The tender opening authority may call upon any bidder for
clarification on the statements, documentary proof relating to the
bid. The request for clarification and response thereto shall be in
writing and it shall be only on the qualification information
uploaded online by the bidder. The clarification called for from the
bidders shall be furnished within the stipulated time, which shall not
be more than a week.
2. The bidder if so desirous shall agree in writing to furnish
the clarification called for within the stipulated time and, for
disqualification and rejection of his tender in the event of failure to
do so.
Examination of Technical Bids and Determination of
Responsiveness:
1. The tender opening authority and/or his assignee will evaluate
whether each bidder is satisfying the eligibility criteria prescribed
in the tender document and declares them as an eligible bidder.
2. If any alteration is made by the bidder in the tender
documents, the conditions of the contract, the drawings,
specifications or statements / formats or quantities the tender will
be rejected.
3. Only those Bids which contain complete information and which
comply with the requirements regarding technical and financial
qualifications, experience will qualify for opening of Part-II i.e.
Price Bid.
4. Alternate bids which do not conform to the specification but
meet the performance prescribed and the objectives of the
specification can be submitted. However only the alternate bid of
the bidder whose main bid is the lowest evaluated bid will be
considered. The alternate bid must be enclosed in a sealed cover
clearly marked as “Alternate Bid” separately from the main bid.
Price Bid (Part – II) Opening:
1. At the specified date and time, the bids of the qualified bidders
will be opened online by the Tender Opening authority and the
result will be displayed on the ‘e’- market place which can be seen
by all the bidders who participated in the tenders.
forfeiting the Bid Security, paid by him without issuing any further
notice and action will be initiated for black listing the Bidder.
Sufficient no. of copies of specification, purchase orders, quality
plan, and list of drawings shall be supplied together by the bidder
as requested by the purchaser for distribution. The expenses for
the preparation of copies of such documents shall be to the
account of the contractor.
Corrupt or Fraudulent Practices:
The OWNER requires that the bidders/suppliers/contractors under
Government financed contracts; observe the highest standard of ethics
during the procurement and execution of such contracts. In pursuance
of this policy, the Government Define for the purposes of the provision,
the terms set forth below as follows:
(i) “Corrupt practices” means the offering, giving, receiving or
soliciting of any thing of value to influence the action of a
Government official in procurement process or in contract
execution: and
ii) “Fraudulent practice” means a misrepresentation of facts in order
to influence a procurement process or the execution of a contract to
the detriment of the Government and includes collusive practice
among Bidders (prior to or after Tender submission) designed to
establish in Tender prices at artificial non-competitive levels and to
deprive the Government of the benefits of free and open
competition.
Will reject a proposal for award if it determines that the Bidder
recommended for award has engaged in corrupt or fraudulent practices
in competing for the contract in question.
(a) Will blacklist / or debar a firm, either indefinitely or for a stated
period of time, if at any time determines that the firm has
engaged in corrupt or fraudulent practices in competing for, or in
executing a Government Contract.
(b)Further more, Bidders shall be aware of the provisions stated in
the General Conditions of Contract.
The decision of OWNER to accept any tender and to reject any or
all tenders is final:
Not withstanding the OWNER reserves the right to accept or reject any
tender and to annul tendering process and reject any or all tenders at
any time prior to the award of contract without thereby incurring any
liability to the affected tenderer or tenderers on the grounds of its
action.
Performance Security:
The successful bidder shall furnish within 15 days from the date of
receipt of the contract award letter, performance security equal to Ten
percent (10%) of out of total accepted bid value for the proper
execution of fulfillment of contract, which shall cover a period of 60
days beyond the Performance guarantee period.
If the bidder fails to furnish the performance security as specified
within 15 days of the award of contract, the contract is liable for
cancellation and forfeiture of the bid security. The performance
security shall also be forfeited if the successful Bidder fails to fulfill the
terms of the contract. This will not be waived in any case under any
circumstances.
Performance security may be made by way of a crossed demand
draft in favour of OWNER or by way of Bank Guarantee from Scheduled
Banks/ Nationalized Bank in favour of Client in the prescribed format
(enclosed with this bid) with a further claim period of 6 months
thereafter. The list of Approved Bankers list is enclosed.
All Bank Guarantees, which are executed in accordance with this
specification, shall be only on Andhra Pradesh State Stamp paper
purchased in Andhra Pradesh State to the value of not less than
Rs.100/- (Rupees one hundred only). Bank Guarantee executed on the
stamp paper of value less than Rs.100/- will not be accepted.
The Bank guarantee for Performance Security should be extended
suitably in case the equipment is found defective and not attended to
within the performance guarantee period or any other contractual
obligations are not fulfilled. The purchaser will discharge the
Performance Security after completion of the contract and within 60
days of the expiry of the warranty.
Completion Period:
The contractor shall take up and commence the work as per the
instructions of concerned Superintending Engineer/400 kV and complete
the work as indicated in Schedule-D.
Variations in Quantities:
(a) For Works:
The rates accepted for individual items of work covered under Schedule-
B shall hold good upto 25% over the agreement quantities. For the
quantities exceeding 25% over and above the agreement quantities, the
rate payable will be the OWNER estimated rate plus or minus over all
tender percentage of works portion or the accepted rate, whichever is
less.
(b) For Material / Equipment:
The rates accepted for individual items of material / equipment (except
for material/equipment for which Price variation is applicable) covered
under Schedule-A shall hold good for the actual quantities of material
supplied, including any increase necessitated during actual execution.
covered under the scope of the bidding documents. Bidder shall quote
the bid prices accordingly specifically confirming as above. Purchaser is
not liable to bear the taxes and duties on any account other than the
amounts quoted in the bid prices by the bidder in his bid.
Work Schedule:
The successful Bidder shall furnish a detailed program as per the bar
chart in the form of a master network, along with his program for
manufacturing and delivery of the equipment / material offered by him,
approval of drawings, dates by which the Purchaser supplied
equipment, if any required may be handed over to him and erection,
testing and commissioning of various equipment and the completion
schedule of sub-station within one month of acceptance of letter of
award. The detailed network schedules based on Master Network
(mutually agreed by the Purchaser and Bidder) shall show the logic and
duration of following activities. The successful bidder has to submit
level-I programme in MS-Project for approval. After approval of Level-I
programme, Level-II programme shall be submitted in MS Project for
approval.
a) Detailed engineering, procurement (bought out items and raw
material), manufacture, shop inspection, testing, dispatch and
receipt at site activities.
b) Fabrication, galvanization of steel structures
c) Civil works
d) Erection, site testing and commissioning
e) Inputs required from Purchaser, co-ordination activities with other
manufacturers.
f) Monitoring of Processing of claims for supply, erection, testing
and commissioning and releasing payments.
g) Monitoring of Quality control for erection works.
Delay beyond Contractor’s Control:
The contractor shall not be entitled to claim compensation on account
of delays or hindrances to the works for any cause whatsoever. Should
the cause of delay or hindrance not be the responsibility of the
contractor, the Chief Engineer will consider whether it is possible or not
to grant extension of time to compensate for this delay or hindrance.
The contractor will not, however, be eligible for any compensation by
way of increase in the rates for the works executed beyond the contract
period.
Extension of Time for Contract Completion:
When a work cannot be completed within the completion period
indicated for reasons beyond the control of the contractor, the
contractor shall represent for the same and extension of time shall be
granted only on the issue of an undertaking by the contractor that he
will not put forth at a later date, claims for extra payments towards
increased overheads, labour costs etc.
Mile Stones:
Bar chart assigning definite time period for each of the activity to be
ensured for total completion period of work is enclosed for strict
adherence to the payment terms mentioned in Clause No.15 of GCC
(Terms of payment). The bidders are requested to give specific
acceptance in the form of an undertaking as per Schedule X at the time
of bidding.
Bids received without this undertaking are liable to be
overlooked.
GENERAL CONDITIONS OF CONTRACT (GCC)
1.0 DEFINITIONS:
1.1 DEFINITION OF TERMS:
i. In the contract, the following expression shall, unless the contract
otherwise requires, have the meanings hereby respectively,
assigned to them.
ii. The 'Purchaser/Owner/Engineer' shall mean the Transmission
Corporation of Andhra Pradesh Limited and shall include its
successors and permitted assigns.
iii. The 'Contractor' shall mean the bidder whose bid has been
accepted by the purchaser and shall include the bidder's heirs, legal
representatives, and successors and permitted assigns.
iv. The 'Sub-Contractor' shall mean the person, firm/company named in
the contract for any part of the work or any person, to whom any
part of the contract has been sublet with the consent in writing of
the Engineer, and the heirs, legal representatives, permitted
successors and assigns of such persons.
v. The 'Engineer' shall mean the officer placing the order for the work
with the Contractor and such other officer as may be authorized and
appointed in writing by the Purchaser to act as Engineer for the
purpose of the Contract and in case no such officer has been so
appointed, the purchaser or his duly authorized representative.
vi. The 'Supervising Engineer' shall mean such officer as may be duly
appointed from time to time by the Purchaser or his Engineer to take
general control and supervision of work.
vii. The 'Inspector' shall mean any person or persons nominated by the
Purchaser and/or the Engineer to inspect stores or works under the
agreement and/or his duly authorized representative appointed to
act as the inspector.
viii. The 'Contract' shall mean and include the bid and acceptance
thereof, the general conditions, special conditions, Specifications,
Schedules, drawings, Form of Bid, covering letter, schedules of
prices, the final General conditions and the format Agreement
iii. The Bidder shall not, without the Purchaser's prior written consent,
make use of any Document or information enumerated in Para 4.1
except for the purposes of performing the Contract
iv. Any Documents other than the Contract itself, enumerated in Para
4.1 shall remain the property of the Purchaser and shall be returned to
the Purchaser on completion of the supplier's performance under the
Contract if so required by the Purchaser.
5.0 PATENT RIGHTS AND ROYALTIES:
5.1 Royalties and fees for patents covering materials, articles,
apparatus, devices, equipments or processes used in the works
shall be deemed to have been included in the Contract price. The
contractor shall satisfy all demands that may be made at any
time for such Royalties or fees and he alone shall be liable for
any damages or claims for patent infringements and shall keep
the Purchaser indemnified in that regard. The Contractor
shall, at his own cost and expense, defend all suits or
proceedings that may be instituted for alleged infringement of
any patents involved in the works, and in case of an award of
damages, the Contractor shall pay for such award. In the event
of any suit or other proceedings instituted against the Purchaser,
the same shall be defended at the cost and expenses of the
Contractor who shall also satisfy/comply any decree, order or
award made against the Purchaser. But it shall be understood
that no such machine, plant, work, material or thing has been used
by the Purchaser for any purpose or any manner other than that
for which they have been furnished and installed by the Contractor
and specified under these specifications, final payment to the
Contractor by the Purchaser will not be made while any such suit
or claim remains unsettled. In the event any apparatus or
equipment, or any part thereof furnished by the Contractor is in
such suit or proceedings held to constitute infringement, and its
use is enjoined, the Contractor shall, at his option, and at his own
expense, either procure for the Purchaser, the right to continue
the use of said apparatus, equipment or part thereof, replace it
with non-infringing apparatus or equipment or modify it, so that
it becomes non-infringing apparatus or remove the equipment
and refund the purchase price plus transportation and installation
cost thereof.
5.2 The CONTRACTOR shall indemnify and keep indemnified the
purchaser, his successors or assignees for and against any and
all claims, suits, damages, losses, actions, demands, costs,
charges, royalties and expenses arising from or for infringement,
real or claimed of patents, copy rights or other protected rights, if
any, designs, plants, device, machine, diagrams, drawings or in
respect of the material supplied by the CONTRACTOR or any of
the construction methods of processes followed by the
CONTRACTOR for the construction of the constructed portion of
fai
11.0 TRANSPORTATION:
11.1 The Bidder is required under the contract to deliver the Goods free
at Destination. Transport of the goods to the destination, shall be
arranged and paid for by the supplier, and the cost thereof shall be
included in the contract price. It shall be the total responsibility of
will have to predefine the Bank details while entering into contract.
The Bank details of bidder as above are final and shall not be
revoked under any circumstances. The bank charges will be made
to the account of contractor. An amount of Rs.50/- (Rupees Fifty
only) will be recovered from the bill amount per each disbursement
raised by the unit officer of OWNER.
OR
Payment for the bills will be made by cheque of any scheduled
bank at the head quarters of Paying officer.
No interest will be payable in case payment is delayed for
whatever reason.
The 100% payment mentioned above is subject to submission of
performance security by the supplier.
The supplier should invariably submit test certificates and other
documents, the purchaser specifies before dispatch is made so
that they can be checked and approved well in advance.
The performance guarantee to be executed in accordance with this
specification will be furnished on a stamp paper of value Rs.100/-.
The Bank Guarantee will be extended if required suitably.
If the supplier has received any over payments by mistake or if any
amounts are due to the OWNER due to any other reason, when it is
not possible to recover such amounts under the contract resulting
out of this specification, the OWNER reserves the right to collect
the same from any other amount and /or Bank Guarantees given
by the company due to or with the OWNER.
When the supplier does not at any time, fulfill his obligations in
replacing / rectifying etc. of the damaged/defective materials in
part or whole promptly to the satisfaction of the OWNER Officers,
the OWNER reserves the right not to accept the bills against
subsequent dispatches made by the supplier and only the supplier
will be responsible for any demurrages, wharf ages or damage
occurring to the consignments so dispatched.
Summary sheet of payment particulars with the details of item
wise quantity supplied until the present consignment, quantity
delivered in this consignment and balance to be delivered and
corresponding amounts of payment.
The Payment will be made to the Supplier under this
Contract in Indian Rupees only.
The following documents specified below shall be submitted to the
paying officer.
a) Original for buyer invoice.
b) Delivery Challan Acknowledged by the consignee(S) (6
copies)
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c) Insurance Certificate
d) Manufacturers/Suppliers Warranty Certificate
e) Approval of routine and Acceptance test reports.
f) 6 copies of packing list
g) Copy of Acceptance Letter of Performance Security
issued by Purchaser.
Price variation is applicable only for the supply of Substation
structures, earth flat/ rod, Switchgear Equipment like CB, CVT, CT,
Isolators, Moose ACSR conductor and Power & Control cables and
for the remaining items the prices are firm.
No payments will be made for the supplies made prior to
scheduled delivery or for material which are not in full shape.
In respect of bought out items from out side the State, the Form-C
will be issued to the contractor for equipment / material supplied
and against production of documentary evidence in the name of
consignee i.e., OWNER
15.2 PAYMENT FOR ERECTION: (Clause No. 54 of GCE):
a) Ninety percent (90%) payments of the periodical progressive
bills for the erection works will be made for the items of work
done. For this purpose the contractor shall submit bills to the
concerned Executive Engineer regularly to ensure payments in
time. The contractor shall give the full details of items of works
done against each location in support of the bill along with the
summary sheet of payment particulars with the details of item
wise quantity of work completed until the present claim,
quantity of work completed against this claim and balance work
to be carried out and corresponding amounts of payments. Bills
submitted without supporting details will not be taken in to
cognizance. Payment is subject to submission of performance
security by the supplier/contractor.
b) Out of the balance 10% amount, 5% payments will be
released after completion of all the works & submission of
Material Accounts subject to submission of the following
certified by the field engineer of OWNER.
As built drawings.
a. Instruction, O & M manuals and installation manuals
as applicable.
b. Reconciliation of bill of material and order as executed.
c. Distribution copies of all drawings.
d. Tools and plants.
e. Equipment drawings, shop floor drawings and design
calculation as applicable.
c) The balance (final) 5% will be paid after completion of one year
performance guarantee period reckoned from the date of
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3rd
Instance Instance
Instance
1 2 3 4
Category Not using
-I (i)Prescribed shoring,
shuttering and
dewatering equipment.
(ii) Measurement boxes.
(iii) Form boxes
for different types of
foundations and steel 5000 10000 Debarred from
measuring boxes 15000 participating in
(iv) Not future tenders for
providing adequate a minimum
number of chairs to period of one
the steel year.
reinforcements.
(v) Not carrying out back
filling and compaction
of the foundation pits
in layers and leveling
the tower footings
properly.
(vi) Not ensuring
that the excavated
earth is dumped at
least 2 meters away
from the pit etc., and
(vii) Not providing
copings to the tower
legs/stubs.
(viii)Not providing water
tanker, Earth
rammers/ earth
vibrators.
For the fourth instance of deficiency, the Chief Engineer concerned shall
report to the Director, concerned proposing for debarring the contractor
from participating in future tenders for a minimum period of one year.
Technical Committee shall examine the facts and figures of the case and
take a final view in the case.
23.0 TERMINATION FOR DEFAULT:
23.1 The Purchaser may, without prejudice to any other remedy for
breach of contract, by written notice of default sent to the
supplier/contractor, terminate the contract in whole or in part
(a) If the supplier / contractor fails to deliver any or all of the
goods or fails to perform the incidental services stipulated in the
specification within the time period(s) specified in the contract, or
any extension thereof granted by the purchaser pursuant to
Clause 21; or
(b) If the supplier/contractor fails to perform any other
obligation(s) under the contract.
(c) If the supplier / contractor, in the judgment of purchaser has
engaged in corrupt or fraudulent practices in competing for or in
executing the contract.
23.2 In the event the Purchaser terminates the Contract in whole or in part,
pursuant to Clause- 23.1, the Purchaser may procure, upon such
terms and in such manner as it deems appropriate, Goods
/equipment similar to those undelivered or incidental services not
performed (as per Clause-12 of G.C.C.) and the Contractor / Supplier
shall be liable to the Purchaser/Owner for any excess costs for such
similar Goods/Services. However, the Supplier / Bidder shall continue
performance of the Contract to the extent not terminated.
24.0 FORCE MAJEURE:
24.1 Not withstanding the provisions of clauses 21, 22 and 23, the
Contractor/ Supplier shall not be liable for forfeiture of his
performance security, Penalty or termination for default, if and to the
extent that, it’s delay in performance or other failure to perform its
obligations under the contract is the result of an event of force
Majeure.
24.2 For purposes of this clause, "Force Majeure" means an event beyond
the supplier/contractor and not involving the supplier's/contractor's
fault or negligence and not foreseeable. Such events may include,
but are not restricted to, wars or revolutions, fires, earthquakes,
floods, epidemics, quarantine restrictions, freight embargoes, riots,
civil commotions.
24.3 If a Force Majeure situation arises, the supplier shall promptly notify
the Purchaser in writing of such condition and the cause thereof.
Unless otherwise directed by the Purchaser in writing, the supplier
shall continue to perform its obligations under the contract as far as
is reasonably practical, and shall seek all reasonable alternative
means for performance not prevented by the Force Majeure event.
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the Agreement.
35.0 IMPORT LICENSE:
Obtaining Import License shall be of Contractor responsibility for
imported goods offered against the Bid. However, the purchase on
specific request by the Contractor will issue project authority
certificate.
1.0 GENERAL CONDITIONS FOR ERECTION (GCE):
1.1 The following shall supplement the conditions already contained in
the other parts of these specifications and documents and shall
govern that portion of the work of this ‘Contract' to be performed
at `Site'. The definitions given under section-III of Volume-I (GCC)
are applicable to this section also.
1.2 The CONTRACTOR upon award of `Contract' shall, in addition to a
Project Coordinator, nominate another responsible officer as his
representative at Site suitably designated for the purposes of over
all responsibility and coordination of the Works to be performed at
‘Site’. Such person shall function from the `Site' office of the
CONTRACTOR during the pendency of ‘Contract’. This
representative shall have full technical capability and complete
administrative and financial powers to expeditiously and efficiently
execute the work under this ‘Contract’.
1.3 The CONTRACTOR shall proceed with the work to be performed
under this `Contract' and each and every part and detail there of,
in the best and most workman like manner by engaging qualified,
careful and efficient workers, and do several parts there of, at such
time and in such order as the OWNER may direct, and finish such
work in strict conformity with the plans, drawings and/or
specifications, and any changes, modifications or amplifications
thereof made by the OWNER.
1.4 The CONTRACTOR shall not sell, assign, mortgage, hypothecate or
remove equipment or materials which have been installed or which
may be necessary for the completion of the ‘Contract’ without the
written consent of the OWNER.
1.5 SCOPE OF CONTRACT
The specifications of the contract and the accompanying drawings
are intended to describe and provide for a finished piece of work. It
is to be understood and agreed by contractor, that the work
described shall be complete in every detail, even though every
item necessarily involved is not particularly mentioned. Contractor
shall be required to provide all labour, materials and equipment
necessary for the entire completion of the work described and shall
not avail himself of any manifesting unintentional error, omission
or inconsistency that may exist. Contractor shall carry out and
complete the work in every respect in accordance with the contract
and to the satisfaction of owner and the manufacturer's
representatives, where owner has provided services.
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the Owner and doing work in the vicinity of the Works under the
contract. The Contractors shall also so arrange to perform his work
as to minimize, to the maximum extent possible, interference with
the work of other contractors and his workers. Any injury or
damage that may be sustained by the employees of the other
contractors and the Owner, due to the Contractor's work shall
promptly be made good at his own expense. The Engineer shall
determine the resolution of any difference or conflict that may
arise between the Contractor and other contractors or between the
Contractor and the workers of the Owner concerning their work. If
the Works of the Contractor is delayed because of any acts or
omissions of another contractor, the Contractor shall have no claim
against the Owner on that account other than an extension of time
for completing his works.
8.2 The OWNER shall be notified promptly by the CONTRACTOR, of any
defects in the other Contractor's works that could affect the
Contractor’s 'Works'. The OWNER shall determine the corrective
measures, if any, required to rectify this situation after inspection
of the `Works' and such decisions by the OWNER shall be binding
on the CONTRACTOR. If any part of the Contractor’s work depends,
for proper execution, upon the work of any other Contractor, the
CONTRACTOR shall inspect and promptly report in writing to the
OWNER any defect in such work of other Contractors that may
render it unsuitable for proper execution of the work under this
‘Contract’. His failure to so inspect and report shall constitute an
acceptance of ‘others’ work as fit and proper for the reception of
his work, except as to defects which may develop in the work of
`OTHERS' after the proper execution of the work, the
CONTRACTOR shall inspect work already in place and shall at once
report to the OWNER any discrepancy between the executed work
and the drawings.
8.3 The contractor shall be responsible to ensure that all embodiments
relating to the equipment are in position before releasing for
concreting.
9.0 DISCIPLINE OF WORKMEN:
9.1 The CONTRACTOR shall adhere to the disciplinary procedure set by
the OWNER in respect of his employees and the workers at `Site'.
The OWNER shall be at liberty to object to the presence of any
representative or employee of the CONTRACTOR at the `Site', if in
the opinion of the OWNER such employee has misconduct himself
or be incompetent or negligent or otherwise undesirable and then
the CONTRACTOR shall remove such a person objected to and
provide in his place a competent replacement at his own expense.
10.0 CONTRACTOR'S FIELD OPERATION:
10.1 The contractor shall workout and furnishes PERT 'Network schedule
along with detailed activity schedule indicating the progress and
schedules completion dates of various activities and shall work to
this mutually agreed schedule. The schedule shall show
approximately the date on which each part or division of the work
is expected to begin, based on his knowledge of the works of other
contractors and the date when the work is scheduled to be
finished. Upon the request of owner, contractor should be prepared
to discuss his schedule in relation to the master schedule and shall
coordinate his work with that of the other contractors as
determined by owner.
10.2 The CONTRACTOR shall keep the OWNER informed in advance
regarding his field activity plans and schedules for carrying out
each part of the `Works'. Any review of such plan or schedule or
method of work by the OWNER shall not relieve the CONTRACTOR
of any of his responsibility towards the field activities. Such reviews
shall also not be considered as an assumption of any risk or liability
by the OWNER or any of his representatives and no claim of the
CONTRACTOR will be entertained because of the failure or in
efficiency of any such plan or schedule or method of work
reviewed. The CONTRACTOR shall be solely responsible for the
safety, adequate and efficiency of plant and equipment and his
erection methods.
10.3 The CONTRACTOR shall have the complete responsibility for the
conditions of the work site including the safety of all persons
employed by him and/or his SUBCONTRACTOR and all the
properties under his custody during the performance of the work.
This requirement shall apply continuously till the completion of his
`Contract' and shall not be limited to normal working hours. The
construction review by the OWNER is not intended to include
review of the Contractor’s safety measures, in or near the worksite,
and their adequacy or otherwise.
10.4 The work so far as it is carried out on the Owner’s premises shall
be carried out at such time as the OWNER may approve consistent
with the construction schedule and so as not to interfere
unnecessarily with the conduct of the Owner’s business and the
OWNER will give the CONTRACTOR all reasonable facilities for
carrying out the work.
11.0 PHOTOGRAPHS AND PROGRESS REPORT:
11.1 The Contractor shall furnish duly certified the progress/ status
reports in respect of the material/ equipment received at site, the
works carried out and the status of drawings for every 15 days.
11.2 Contractor shall also provide copies of photographs along with
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inside the work site. The contractor shall at all times keep the site
free from accumulation of waste and debris and on completion of
work dispose of all the surplus materials and temporary works, as
directed by the owner and leave the works and site clean and tidy.
The contractor shall be responsible for taking all the safety
precautions during construction and maintaining the site safe at all
times. At the end of each working day and at all times, when the
work is temporarily suspended he shall protect all the construction
material, equipment and facilities from penalty.
15.2 ELECTRICITY:
The CONTRACTOR shall submit to the OWNER within thirty (30)
days from the date of acceptance of the 'Letter of Intent', his
phased electrical power requirements to allow the planning of the
temporary electrical distribution by the OWNER. The CONTRACTOR
shall be provided with construction power for the purposes of the
'Contract', at one point in the project 'Site' which shall be metered
and chargeable to contractor. The CONTRACTOR shall make his
own further distribution arrangement. All temporary wiring must
comply with local regulations and will be subject to the OWNER’s
inspection and approval before connection to supply. Power
supplied to Contractor’s office, contractor’s works and contractors
residential colony will be charged at the rates in vogue at that
time. The contractor’s temporary distribution shall be arranged so
as to maintain a Power Factor of 0.8 minimum under all operating
conditions.
The owner will not be responsible for the consequences of any
unintentional or unplanned interruptions to the above power
supply. However, in case of power failure or due to any
unavoidable circumstances, the contractor has to make necessary
arrangements like diesel sets etc. so as not to affect the progress
of work. The contractor shall make his own arrangement for the
dismantling on completion of the works of his temporary
distribution systems, distribution panel and other equipment he
may require to take power from owner's supply point.
15.3 WATER:
Water supply by the Owner will be on chargeable basis. Supply of
water, if available, will be made for the construction purposes at an
agreed single point in the 'Site'. Any further distribution will be the
responsibility of the CONTRACTOR. Drinking water will also be
provided at one agreed single point in the 'Site' if available.
15.4 CONSTRUCTION TOOLS AND EQUIPMENT AND OTHER MATERIALS:
15.4.1 Except in case where the Owner’s express permission is
applied for and received in writing, no use of the Owner’s plant
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any tools, tackles, equipment and material Provided by him for the
'Contract' without taking prior written approval from the OWNER,
and the OWNER at all times shall have right to refuse permission
for disposal, transport or withdrawal of tools, tackles, equipment
and material, if in his opinion, the same will adversely affect the
efficient and expeditious completion the 'Project'.
16.1.5 The Contractor shall also arrange for storing of materials with
weather protection wherever necessary and proper security
arrangement till the installation is taken over by the purchaser.
16.1.6 Mobile crane, if required for erection, shall have to be
arranged by contractor.
16.2 COMMUNICATION: The CONTRACTOR will make his own
arrangement for his communication needs such as telephone,
telex, etc., at his Site Office. The OWNER will assist the
CONTRACTOR in getting the above facilities, in case he finds any
difficulties. The owner may install one telephone connection to the
CONTRACTOR from the exchange if any provided at the site for
internal communication.
16.3 FIRSTAID :
16.3.1 The Contractor shall provide necessary first aid facilities for
all his employees, representatives and workers working at the Site.
Enough number of Contractor's personnel shall be trained in
administering first aid.
16.3.2 The Owner will assist the Contractor, in case of an
emergency, in obtaining the services of an ambulance for
transportation to the nearest hospital.
16.4 CLEANLINESS:
16.4.1 The CONTRACTOR shall be responsible for keeping the entire
area allotted to him clean and free from rubbish, debris etc., during
the period of 'Contract', The CONTRACTOR shall employ enough
number of special personnel to thoroughly clean his work area at
least once in a day. All such rubbish and scrap material shall be
stacked or disposed in a place to be identified by the OWNER.
Materials and stores shall be so arranged as to permit easy
cleaning of the area. In areas where equipment might drip oil and
cause damage to the floor surface, a suitable protective cover of a
flame resistant, oil proof sheet shall be provided to protect the
floor from such damage.
16.4.2 Similarly, the offices of the CONTRACTOR shall be kept clean
and neat to the entire satisfaction of the OWNER. Proper sanitary
arrangements shall be provided by the CONTRACTOR, in the work
areas and office of the CONTRACTOR and residential colonies.
16.4.3 If contractor fails to comply with these requirements in spite of
instructions from the purchaser, the areas will be cleaned by
purchaser at contractor's cost and the cost of the same will be
deducted from the contractor's due amounts.
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materials are received with the equipment at the 'Site', the same
shall be removed and replaced with acceptable material before
moving into the construction area or storage.
18.2 Similarly, corrugated paper fabricated cartons, etc., will not be
permitted in the construction area either for storage or for
handling of materials. All such materials used shall be of water
proof and flame resistant type. All the other materials such as
working drawings, plans, etc., which are combustible but are
essential for the 'Works' to be executed shall be protected against
fire resulting from welding sparks, cutting flames and other similar
fire sources.
18.3 All the Contractor’s supervisory personnel and sufficient number of
workers shall be trained for fire fighting and shall be assigned
specific fire protection duties. Adequate number of such trained
personnel must be available at the 'Site' during the entire period of
the 'Contract'.
18.4 The CONTRACTOR shall provide and maintain fire protection
equipment, adequate in design and numbers for the warehouses,
office, temporary structures, etc. Access to such fire protection
equipment shall be easy and kept open at all times. The
compliance of the above requirements under fire protection shall in
no way relieve the CONTRACTOR of any of his responsibilities and
liabilities due to fire accidents occurring either to his materials and
equipment or to those of others working in the area.
19.0 SECURITY (WATCH & WARD) :
The CONTRACTOR shall have total responsibility for all equipment
and materials in his custody stored, loose, semi assembled and/or
erected by him at 'Site'. The CONTRACTOR shall make suitable
security arrangements including employment of security personnel
to ensure the protection of all materials, equipment and 'Works'
from theft, fire, pilferage and any other damage and loss. All
materials of the CONTRACTOR shall enter and leave the project
'Site' only with the written permission of the OWNER in the
prescribed manner.
20.0 CONTRACTOR'S AREA LIMITS:
The OWNER will mark out the boundary limits of access roads,
parking spaces, storage and construction areas for the
CONTRACTOR and the CONNTRACTOR shall not trespass the areas
not so marked out for him. The CONTRACTOR shall be responsible
to ensure that none of his personnel moves out of the areas
marked out for his operations. In case of such a need for the
Contractor’s personnel to work out of the areas marked out for
him, the same shall be done only with the written permission of the
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OWNER.
21.0 CONTRACTOR'S COOPERATION WITH THE OWNER:
21.1 In cases where the performance of the erection work by the
CONTRACTOR affects the operation of the system facilities of the
OWNER, such erection work of the CONTRACTOR shall be scheduled
to be performed only in the manner stipulated to be performed by
the OWNER and the same shall be acceptable at all times to the
OWNER. The OWNER may impose such restrictions on the facilities
provided to the CONTRACTOR such as electricity, water etc., as he
may think fit and the CONTRACTOR shall strictly adhere to such
restrictions and cooperate with the OWNER. It will be the
responsibility of the CONTRACTOR to provide all necessary
temporary instrumentation and other measuring devices required
during startup and operation of the equipment systems which are
erected by him.
The CONTRACTOR shall also be responsible for flushing and initial
filling of all the oil and lubricants required for the equipment
furnished/and erected by him, so as to make such equipment ready
for operation. The CONTRACTOR shall be responsible for supplying
such flushing oil and other lubricants unless otherwise specified
elsewhere in these documents.
21.2 The CONTRACTOR at all times shall work in coordination with the
OWNER’s staff and offer them all reasonable facilities to become
familiar with the erection, operation and maintenance of the
equipment.
21.3 In respect of observations of local rules, administrative orders,
working hours and the like, the CONTRACTOR and his personnel
shall cooperate with the OWNER.
22.0COMMISSIONING:
The 'Commissioning' of the equipment erected by the
CONTRACTOR shall be the responsibility of the CONTRACTOR. The
CONTRACTOR shall provide in addition, test instruments, calibrating
devices, etc., and the labour required for the successful
performance of these tests. If it is anticipated that the above tests
may prolong for along time, the Contractor’s workmen required for
the above tests shall always be present at 'Site' during such tests.
23.0 MATERIALS HANDLING AND STORAGE:
23.1 All the equipment furnished under the Contract and arriving at
Stores/Site shall be promptly received, unloaded, transported and
stored in the storage space by the Contractor. It is contractor's sole
responsibility to keep in touch with owner, and others to inform
himself of the expected date and time of arrival of the carriers at
site and ensure that his men and aids are available in time to
unload the material/equipment and promptly release the carriers.
Contractor shall plan in advance his requirements of jacks, cranes,
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23.7 The CONTRACTOR shall ensure that all the packing materials, and
protection devices used for various equipment during transit and
storage are removed before the equipment are installed. Al
packing materials like wooden planks, wooden crates of insulators
should be returned to OWNER.
23.8 The consumables and other supplies likely to deteriorate due to
storage must be thoroughly protected and stored in a suitable
manner to prevent damage to deterioration in quality by storage.
23.9 All the materials stored in the open or dusty location must be
covered with suitable weatherproof and flame proof covering
material where ever applicable.
23.10 If the materials belonging to the CONTRACTOR are stored in area
other than those earmarked for him, the OWNER will have the right
to get it moved to the area earmarked for the CONTRACTOR at the
CONTRACTOR'S cost.
23.11 The CONTRACTOR shall be responsible for making suitable indoor
storage facilities to store all equipment, which require indoor
storage. Normally all the electrical equipment, such as motors,
control gears, generators, exciters and consumables like
electrodes, lubricants, etc, shall be stored in the closed storage
space. The OWNER, in addition, may direct the CONTRACTOR to
move certain other materials, which in his opinion will require
indoor storage, to indoor storage areas which the CONTRACTOR
shall strictly comply with.
23.12 The CONTRACTOR shall arrange for periodical inspection of
material/ equipment in his custody until taken over by the OWNER
and shall carryout all protective and preservative measures
required thereupon.
23.13 The CONTRACTOR shall also keep a check on the deliveries of the
equipment/material covered in his scope of erection and for those
falling in the scope of supply by the purchaser, shall advise the
OWNER well in advance regarding possible holdups in his work due
to expected delays in delivery of equipment, to enable the OWNER
to expedite the deliveries. The CONTRACTOR shall also inform the
OWNER in right time regarding the repairs/replacement required
towards the items damaged/lost in order to enable the OWNER to
arrange for repairs/replacements well in time and avoid delays due
to non availability of requirement and parts.
24.0 CONSTRUCTION MANAGEMENT:
24.1 The field activities of the Contractor working at 'Site' will be
coordinated by the OWNER and the OWNER’s decision shall be final
in resolving any disputes or conflicts between the CONTRACTOR
and other Contractors and tradesmen of the OWNER regarding
scheduling and coordination of work. Such decision by the OWNER
shall not be a cause for extra compensation or extension of time
for the CONTRACTOR.
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24.2 The OWNER shall hold weekly meeting of all the Contractors
working at 'Site', at a time and a place to be designated by the
OWNER. The CONTRACTOR shall attend such meetings and take
notes of discussions during the meeting and the decisions of the
OWNER and shall strictly adhere to those decisions in performing
his 'Works'. In addition to the above weekly meetings, the OWNER
may call for other meetings either with individual Contractors or
with selected number of Contractors and in such a case the
CONTRACTOR, will also attend such meetings.
24.3 Time is the essence of the 'Contract' and the CONTRACTOR shall
be responsible for performance of his Works in accordance with the
specified construction schedule. If at any time, the CONTRACTOR is
falling behind the schedule, he shall take necessary action to make
good for such delays by increasing his work force or by working
overtime or otherwise accelerate the progress of the work to
comply with the schedule and shall communicate such action in
writing to the OWNER satisfying that his action will compensate for
the delay. The CONTRACTOR shall not be allowed any extra
compensation for such action.
25.0 FIELD OFFICE RECORDS:
The CONTRACTOR shall maintain at his 'Site' office up to date
copies of all drawings, specifications and other Contract
Documents and any other supplementary data complete with all
the latest revisions thereto. The CONTRACTOR shall also maintain
in addition the continuous record of all changes to the above
Contract Documents, drawings, specifications, supplementary
data, etc., effected at the field and on completion of his total
assignment under the 'Contract' shall incorporate all such changes
on the drawings and other engineering data to indicate as installed
conditions of the equipment furnished and erected under the
'Contract'. Such drawings and engineering data shall be submitted
to the OWNER in required number of copies. A record of all
readings taken during the alignment of the equipment shall be
maintained by the CONTRACTOR. This shall be signed by the
Manufacturer’s erection supervisor and/or the OWNER as a token
of their acceptance of the same. All such records shall be handed
over to the OWNER on completion of the 'Works'.
26.0 CONTRACTOR'S MATERIALS BROUGHT ON TO SITE:
26.1 The CONTRACTOR shall bring to 'Site' all equipment, components,
parts, materials, including construction equipment, tools and
tackles for the purpose of the 'Works' under intimation to the
OWNER. All such goods shall, from the time of their being brought
vest in OWNER, but may be used for the purpose of the 'Works'
only and shall not on any account be removed or taken away by
the CONTRACTOR without the written permission of the OWNER.
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But the CONTRACTOR shall never the less be solely liable and
responsible for any loss or destruction thereof and damage
thereto.
26.2 The OWNER shall have a lien on such goods for any sum or sums
which may at any time be due or owing to him by the
CONTRACTOR, under, in respect of or by reasons of the 'Contract'.
After giving a fifteen (15) days’ notice in writing of his intention to
do so, the OWNER shall be at liberty to sell and dispose of any such
goods, in such manner as he shall think fit including public auction
or private treaty and to apply the proceeds in or towards the
satisfaction of such sum or sums due as aforesaid.
26.3 After completion of the 'Works', the CONTRACTOR shall remove
from the 'Site' under the direction of the OWNER the materials
such as construction equipment, erection tools and tackles,
scaffolding, etc. with the written permission of the OWNER. If the
CONTRACTOR fails to remove such materials, within fifteen (15)
days of issue of a notice by the OWNER to do so, then the OWNER
shall have the liberty to dispose of such materials as detailed
under Clause 26.2 above and credit/debit the proceeds there to the
account of the CONTRACT.
27.0 PROTECTION OF PROPERTY AND CONTRACTOR'S LIABILITY:
27.1 The CONTRACTOR shall be responsible for any damage resulting
from his operations. He shall also be responsible for protection of
all persons including members of public and employees of the
OWNER and the OWNER and the employees of other Contractors
and SUB-Contractors and all public and private property including
structures, buildings, other plants and equipment and utilities
either above or below the ground.
27.2 The CONTRACTOR will ensure provision of necessary safety
equipment such as barriers, signboards, warning lights, alarms,
etc., to provide adequate protection to persons and property. The
CONTRACTOR shall be responsible to give reasonable notice to the
OWNER and the OWNER of public or private property and utilities
when such property and utilities are likely to get damaged or
injured during the performance of his 'Works' and shall make all
necessary arrangements with such Owners, related to removal
and/or replacement or protection of such property and utilities.
27.3 Contractor shall not sell, assign, mortgage, hypothecate or remove
equipment or materials which have been installed or which may be
necessary for the completion of the contract without the written
consent of owner.
28.0 PAINTING: All exposed metal parts of the equipment including
piping, structures, railings, etc., after installation, unless otherwise
surface protected, shall be first painted with at least one coat of
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suitable primer which matches the shop primer paint used, after
thoroughly cleaning all such parts of all dirt, rust, scales, greases,
oils and other foreign materials by wire brushing, scraping or sand
blasting, and the same being inspected and approved by the
OWNER for painting. Afterwards, the above parts shall be finished
with two coats of alloyed resin machinery enamel paints. The
quality of the finish paint shall be as per the standards of ISI or
equivalent and to be of the colour as approved by the OWNER.
29.0 INSURANCE : (GCC)
29.1 In addition to the conditions covered under the clause entitled
'Insurance' in 'General Conditions of Contract', the following
provisions will apply to the portion of the 'Works' at site to be done
at site beyond the Contractor’s own or his Subcontractor’s
manufacturing works. Comprehensive Insurance of equipment
during erection and commissioning, Workmen’s Compensation
Insurance, Comprehensive Automobile Insurance & Comprehensive
General Liability Insurance shall be the responsibility of the
CONTRACTOR. Contractor shall at his own expense arrange to
effect and maintain until the completion of the contract. Insurance
policies, with an insurance company approved by owner, against
all risks in respect of which contractor is required under this clause
to indemnify owner. In particular, contractor shall effect and
maintain an insurance policy of at least Rs.3.00 lacs for one person
andRs.5.00 lacs per accidental for injury or death and at least
Rs.5.00 lacs per accident for third party property damage, to
indemnify owner against all third party accident/damage claims
which may arise in respect of the work or in consequence thereof.
The Contractor shall also maintain an insurance policy against all
claims which may be made upon owner whether under the
Workmen's Compensation Act or any other statue in force during
the currency of the contractor or at common law in respect of any
employee of contractor or any subcontractor. All such insurance
policies shall be in the joint names of owner and contractor and
shall be deposited with owner. The Contractor shall be responsible
for anything which may be excluded from the insurance policies
referred to above and also for all other damage to any property or
persons out of and incidental to the negligence or defective
carrying out of this contract.
All costs on account of insurance liabilities covered under
the contract will be on contractor's account and will be
deemed to have been included in the contract price.
29.2 WORKMEN'S COMPENSATION INSURANCE:
This insurance shall protect the CONTRACTOR against all claims
applicable under the Workmen's Compensation Act, 1948
damage; loss, theft, pilferage or fire and the owner shall be kept
informed about it. The losses, if any, will have to be borne by the
Contractor, if the claims are not lodged and pursued properly or in
time or if the insurance company does not settle the same. The
contractor shall replace the lost/damaged materials (own and
owner supplied) promptly irrespective of the settlement of the
claims by the under writers and ensure that the work progress is as
per agreed schedules. The losses, if any, in such replacement will
have to be borne by the contractor.
30.0 UNFAVOURABLE WORKING CONDITIONS:
The CONTRACTOR shall confine all his field operations to those
works which can be performed without subjecting the equipment
and materials to adverse effects, during inclement weather
conditions, like monsoon, storms, etc., and during other
unfavorable construction conditions. No field activities shall be
performed by the CONTRACTOR under conditions which might
adversely affect the quality and efficiency there of, unless special
precautions or measures are taken by the CONTRACTOR in a
proper and satisfactory manner in the performance of such works
and with the concurrence of the OWNER. Such unfavorable
construction conditions will in no way relieve the CONTRACTOR of
his responsibility to perform the 'Works' as per the schedule.
31.0 PROTECTION OF MONUMENTS AND REFERENCE POINTS:
The CONTRACTOR shall ensure that any finds such as relic,
antiquity, coils, fossils, etc., which he may come across during the
course of performance of 'Works' either during excavation or
elsewhere are properly protected and handed over to the OWNER.
Similarly the CONTRACTOR shall ensure that the bench marks,
reference points, etc., which are marked out either with the help of
OWNER or by the OWNER shall not be disturbed in any way during
the performance of his 'Works'. If any work is to be performed which
may disturb such references, the same shall be done only after
these are transferred to other suitable locations under the direction
of the OWNER. The CONTRACTOR shall provide all necessary
materials and assistance for such relocation of reference points, etc.
32.0 WORK AND SAFETY REGULATIONS:
32.1 The CONTRACTOR shall ensure the safety of all the workers,
materials and equipment either belonging to him or to others
working at 'Site'.
32.2 The CONTRACTOR will notify the OWNER of his intention to bring
on to 'Site' any equipment or any container, with liquid or gaseous
fuel or other substance that may create hazard. The OWNER shall
have the right to prescribe the conditions under which such
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or be attached to it.
33.5 No work shall be carried out on any live equipment. The equipment
must be made safe by the OWNER and a permit to work issued
before any work is carried out.
33.6 The contractor shall employ the necessary number of qualified full-
time electricians to maintain his temporary electrical installation.
34.0 FOREIGN PERSONNEL:
The expenditure incurred towards any foreign personnel brought to
India for the services as warranted by the contractor including
remuneration and taxes applicable thereof shall be born by the
contractor only. Any claim for payment by purchaser on this
account is not acceptable.
35.0 ENGINEER’S INSTRUCTIONS:
35.1 The OWNER may, in his absolute discretion, from time to time,
issue further drawings and/or written instructions, details,
directions and explanations, which are collected referred to as
"ENGINEER'S INSTRUCTIONS", in regard to:
35.1.1 Any additional drawings and explanations to exhibit or
illustrate details.
35.1.2 Variation or modification of the design, quality or quantity of
work or the additions or omission or substitution of any work.
35.1.3 Any discrepancy in the drawings or between the Schedule of
Quantities and/or 'Specification'.
35.1.4 Removal from the 'Site' of any materials brought thereon by
the CONTRACTOR and the substitution of any other materials
thereof.
35.1.5 Removals and/or re execution of any work executed by the
CONTRACTOR.
35.1.6 Dismissal from the work of any persons employed thereupon.
35.1.7 Opening up for inspection of any work covered up.
35.1.8 Amending and making good of any defects as per clauses.
35.2 The CONTRACTOR shall comply with and duly execute any work
covered in such 'Engineer's Instructions' provided always that
verbal instructions, directions and explanation given to the
CONTRACTOR or his foreman upon the work by the OWNER shall, if
involving a variation, be confirmed in writing by the OWNER within
seven (7) days.
35.3 If compliance with the "Engineer's Instructions" as aforesaid
involves work and scope beyond that contemplated by the
'Contract', unless the same were issued owing to some breach of
this 'Contract' by the CONTRACTOR, the OWNER shall pay to the
CONTRACTOR the price of the said work as an extra to be valued
36.1.5 The OWNER may ask, from time to time, prepare estimates of
quantities or bills of materials required for the work. Copies of such
estimates or bills of materials which may be given to the Purchaser
for his convenience, or any lists, weights or quantities of materials
or structures which may appear on the drawings shall not be
considered as finally correct, sufficiently complete, or accurately
covering any portion or all of the work to be done under the
'Contract'. Such bills or estimates may be carefully assembled and
prepared but their accuracy is not guaranteed. They may not be
accurate as to any particular detail and are given only as the best
information available at the time of issue of the information. It is
understood that any such lists or estimates are furnished to the
Purchaser/Owner for his convenience only and not as lists or
estimates of work to be done, and many necessary items of work
might have been omitted.
36.1.6 Additional drawings and explanations to exhibit or illustrate
details may be provided by the OWNER/Contractor whenever
necessary and if so provided, and if consistent with the Drawings
and specifications, it shall be binding upon the CONTRACTOR to
take cognizance of the same. The written decision of the OWNER
as to the true construction and meaning of the Drawings and
Specifications and of such additional drawings and explanations
shall be binding upon the CONTRACTOR.
36.2 RIGHT TO DIRECT WORK:
36.2.1 The OWNER shall have the right to direct the manner in
which all work under this 'Contract' shall be conducted, in so far as
it may be necessary to secure the safe and proper progress and
the specified quality of the work, and all work shall be done and all
material shall be furnished to the satisfaction and approval of the
OWNER.
36.2.2 Whenever, in the opinion of the OWNER, the CONTRACTOR
has made marked departures from the schedule of completion laid
down in the 'Contract' or when untoward circumstances force a
departure from the said schedule, the OWNER /ENGINEER, in order
to assure the compliance with the schedule and the provisions of
the 'Contract' shall direct the order, pace and method of
conducting the work, which shall be adhered to by the
CONTRACTOR.
36.2.3 If, in the judgment of the OWNER, it becomes necessary at
any time to accelerate the overall plant erection work, the
CONTRACTOR, when ordered and directed by the OWNER, shall
cease work at any particular point and transfer his men to such
other point or points, and execute such portion of his work, as may
be required, to enable others to hasten and properly engage and
carry on their work, all as directed by the OWNER.
36.2.4 Night work will be permitted only with prior approval of the
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OR
Payment for the erection bills will be made by cheque of any
scheduled bank at the head quarters of Paying Officer.
54.0 FINAL PAYMENT:
54.1 Whenever, in the opinion of owner, the work covered by the
contract has been completed, he shall prepare a final abstract
showing the total amount of work done by contractor and its value
under and according to the terms of the contract. From the total
value thus arrived at shall be deducted all previous payments and
all deductions made in accordance with the provisions of the
contract. The remainder shall be paid by owner to contractor within
three months after the date of owner's final certificates.
54.2 Payment of the retention amount shall be due after the Defects
Liability period of 12 calendar months, as per conditions stipulated
in Clause 48 and clause 54.1 b & c of this section.
55.0 TERMINATION OF CONTRACT BY OWNER:
55.1 If contractor (being an individual or a firm) commits any 'Act of
Insolvency', or shall be adjudged an Insolvent, or shall make an
assignment or composition for the greater part in number of
amount of his creditors, or shall enter into a deed of Assignment
with his creditors, or being an Incorporated Company shall have an
order made against him or pass an effective Resolution for winding
up either compulsorily or subject to the supervision of the Court or
voluntarily, or of the official Assignee of Contractor shall repudiate
ANNEXURE – 4