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Return of Purchase Order and Request for Advance Payment

Initial agreement payment request

SAMPLE

[Date]

[Addressee]

Dear [Name]:

Your purchase order has been referred to this department. We noticed

that the third item on the order is [quantity and description] at a price of
$[amount] each. While we appreciate an order of this size, the terms
and conditions on page [#] of our catalog clearly specify that overseas
orders are accepted with full payment in advance, and with an amount
sufficient to cover shipping.

We are therefore returning your purchase order. Please resubmit your

order with either a sight draft, or an irrevocable letter of credit. We anticipate
shipping charges to be in the neighborhood of $[amount] U.S. per item ordered.

Thank you for your order. We look forward to serving you in the near future.

Yours very truly,

OR

Return of Purchase Order and Request for Advance Payment

Dear

Your purchase order has been referred to me. I note that

the third item on the order is 50,000 of our Model 310
American Flags at a price of $13.10 each. While we
appreciate an order of this size, the terms and conditions
on page 233 of our catalog clearly specify that overseas
orders are accepted with full payment in advance, and with
an amount sufficient to cover shipping.

We are therefore returning your purchase order. Please

resubmit your order with either a sight draft, or an
irrevocable letter of credit. We anticipate shipping
charges to be in the neighborhood of $1.00 U.S. per flag
ordered.

Thank you for your order. We look forward to serving

you in the near future.

Dear Sir, 23.08.2009

With ref.to our P.O.No.---,dated ------ for the supply of -------,we are pleased to release the advance
payment of Rs.-------(--%) towards the same vide Ch.no.--------,dated ---------.You are requested to give a
receipt for the same & process the ordered material,as per the specs.,terms & conditions of the PO.

Thanking you,
Yours faithfully,
for ----------------Ltd.

Materials Manager

To
M/S................
......................

Ref..........
Reg.adv payment .
Sir,

With ref to the above,here with we r enclosing a cheque

for.......dtd.......as adv payment.
U r also requested to execute the order at the very earliest .

Pl ack. its recpt n confirm.

Thankin u in anticipation.

xyz

Date

Name of Contract Manager

Operations Section

Maternal, Child and Adolescent Health/

Office of Family Planning

MS 8305

P.O. Box 997420

Sacramento, CA 95899-7420

INITIAL AGREEMENT PAYMENT REQUEST - AGREEMENT #

This letter serves as our request for % of the annual unmatched State General Funds, not to exceed
50% of the grant agreement for the fiscal period of July 1, 2008 to June 30, 2009, in the amount of $ .
This is submitted pursuant to the terms and conditions established in the above referenced agreement.

Sincerely,

Dear

Your purchase order has been referred to me. I note that

the third item on the order is 50,000 of our Model 310
American Flags at a price of $13.10 each. While we
appreciate an order of this size, the terms and conditions
on page 233 of our catalog clearly specify that overseas
orders are accepted with full payment in advance, and with
an amount sufficient to cover shipping.
We are therefore returning your purchase order. Please
resubmit your order with either a sight draft, or an
irrevocable letter of credit. We anticipate shipping
charges to be in the neighborhood of $1.00 U.S. per flag
ordered.

Thank you for your order. We look forward to serving

you in the near future.