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SAP SD Configuration

Pack

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INDEX

1. CONFIGURING BILLING DOCUMENTS 3

1.1 Define Billing Document Types 3

1.2 Define Number Ranges for Billing Documents 13

2. MAINTAIN COPY CONTROL FOR SALES DOCUMENTS 15

3. DEFINE BLOCKING REASON FOR BILLING 24

4. CONFIGURATION FOR INVOICE LIST 27

4.1 Assign Invoice List Type to Billing Type 27

5. DEFINE RULES FOR DETERMINING DATES 29

6. DEFINE BILLING PLAN TYPES 35

7. DEFINE DATE DESCRIPTIONS 41

8. DEFINE AND ASSIGN DATE CATEGORIES 44

9. MAINTAIN DATE PROPOSALS FOR BILLING PLAN TYPES 48

10. ASSIGN BILLING PLAN TYPES TO DOCUMENT TYPES 52

11. ASSIGN BILLING PLAN TYPES TO ITEM CATEGORIES 54

12. CONFIGURING SALES DOCUMENT HEADER 57

12.1 Define Sales Document Types 57


1. Configuring Billing Documents

1.1 Define Billing Document Types

BACKGROUND

This configuration setting enables creation or modification of


billing document type. Billing document type is an indicator
which enables system to process different business
transactions in different ways.

Various Billing types are pre-configured in system and can be


used for various scenarios. There are three options for
configuring new sales document types:

ƒ Change existing Billing type

ƒ Copy existing Billing type and change it to new


requirements.

ƒ Create a new Billing type.

Definition and configuration of sales document type can be


divided in three parts

1. Definition of Billing type itself (with key example - F2 etc.)


2. Definition of additional billing functions (like number
ranges etc.)
3. Configuration for general billing functions (like pricing
etc.)
We will study the configuration of SAP provided sales
document type for standard delivery related billing ‘F2’.

Instructions

Follow Menu Path: IMG → Sales and Distribution → Billing →


Billing Documents → Define Billing Types

1. Click

Following pop-up is displayed

Click on and click on


Here the three options explained in background are applicable.

a. If existing Billing type is to be modified, choose the


document type from list and click on to get into details

b. For copying existing Billing type to new one select the


sales document type to be copied and click on or F2.

c. For creating a new Billing type click on


Here we will follow option ‘a’ and select Billing type F2 and
click on . To search for correct order type click on
and enter the key.

Following screen is displayed


The controls are grouped in various blocks like Number
Systems, General Control, Account Assignment etc.

2. Maintain the fields as explained below:

The explanation is provided block wise

Field Name Field Description and Value


Billing Type 4 character key for the Billing type.
Description is next to it

Created by Name of person creating the object

No.range int.assgt. No range to be used for Billing


document numbers if assigned
internally

Item no.increment Increment of item no in billing


document.
Field Name Field Description and Value
SD document A basic classification of document types
categ. used in Sales processing.

Etc.

Transaction group Grouping that controls certain


characteristics of sales doc processing.

Posting Block This check box controls blocking of billing


document transfer to accounting.

Statistics Check box controls whether system stores


the billing information for statistical
purposes and reporting.

Billing Category Used to differentiate billing document


requirements. Generally left blank

Document Type FI document type can be assigned here


Negative posting A correspondingly set posting on the debit
side reduces the credits side of the
account. A credit posting reduces the
debit side of the account.
Indicator is used for credit memos and
cancellations.

Branch/Head Indicator controls which partner functions


Office can be passed on to Accounting

Credit memo Used for Value date to be filled in case of


w/ValDat Credit Memo

Invoice List Type Invoice List type assigned to Billing type

Rebate Settlement Indicator to control if billing type is used


for Rebate settlement exclusively.

Rel for Rebate Check box, which controls if a Billing type


is relevant for rebates.
Key fields are explained below:

Field Name Field Description and Value


Cancellation Cancellation billing type to be assigned to this
Billing type billing type to be used when billing documents
is to be cancelled.

Copying In case copying requirements are to be


requirements assigned here.

Reference Additional information to be passed on to


number Accounting from SD

Allocation Additional information to be passed on to


number accounting line item level.
AcctDetermProc. Account determination procedure is assigned
here to Billing document type. If this is not
assigned the document cannot be passed on to
accounting. Example Proforma Billing type

Doc. pric. Document pricing procedure is assigned here


Procedure in case separate Pricing procedure needs to be
determined in Billing document.
Example – Inter-company billing document.

Acc. det. rec Account determination procedure for


Reconciliation accounts
Acc. det. cash. Account determination procedure for Cash
accounts

Acc. det. pay. Account determination procedure for Payment


cards cards

Key fields explained below, rests are system copied.


Field Name Field Description and Value

Output determ proc. Output determination procedure is


assigned here

Application Application is V3 for Billing

Output Type Default output type proposed when


printing

Header partners Partner determination procedure for


Billing Header

Item Partners Partner determination procedure for


Billing Item

TextDetermProcedure Text determination procedure for


Billing Header

Text Determ. Proc. Text determination procedure for


Itm Billing Item

Delivery text Check box if texts from delivery are to


be copied to Billing

Click and back.

EFFECT OF CONFIGURATION

Billing type configured here would be used for creating Billing


document in specific scenario.
1.2 Define Number Ranges for Billing Documents

BACKGROUND

This configuration setting enables us to define the number


ranges for Billing document. Number ranges are defined
directly in the production system.

Instructions

Follow Menu Path: IMG → Sales and Distribution → Billing →


Billing Documents → Define Number Ranges for Billing
Documents

1. Click

2. Click
3. Click to add new number range interval, mark
check for external if it is an external number range.

4. Click

5. Click

Effect of Configuration

Number range maintained here will be assigned to Billing type


as explained earlier and used for billing document creation.
2. Maintain Copy Control for Sales Documents

BACKGROUND

This configuration enables copy between sales documents at


order level and delivery level to Billing document level, various
controls for document and data flow are also available here

In this configuration copy control is maintained for following


options
ƒ Sales document to Billing document
ƒ Billing document to Billing document
ƒ Delivery document to Billing document

The controls specify how and what data needs to be copied on


to the target billing document from the source.

Instructions

Follow Menu Path: IMG → Sales and Distribution → Billing →


Maintain Copy Control for Billing Documents

1. Click

Following pop-up is displayed.


2. Click on and click

Following screen is displayed


Target – This is the Billing type, which would be created.

Source – This is the Delivery type used as reference from


which new data would be transferred to create new Billing
document.

For existing Billing types provided in system copy control is


maintained. Let us study configuration of Target ‘F2’ and
source ‘LF’.
3. Select entry and click on

Following screen is displayed

Following fields are maintained

Field Name Field Description and Value


Copying Routine no is assigned here for Copying
requirements requirements to be checked at header level
while creating billing document.

Determ.export Where system should get export data is


data specified here.

Allocation Additional information to be passed on to


number accounting line item level.
Reference Additional information to be passed on to
Number Accounting from SD

Copy Item Indicates whether system copies item no from


number source to target document.

Click to go back.

4. Click on on Left hand side to maintain copying


information for item data

Following screen is displayed


Select ‘TAN’ and click on

Following screen is displayed


Fields to be maintained as below

Field Name Field Description and Value


Copying Copying requirements to be checked at item level.
requirements

Data Routine for data transfer at header & item level.


VBRK/VBRP Here routine can be assigned for creating Individual
Billing documents etc.

Billing Specifies which quantity system copies from source


quantity document.
Pos/neg. Specifies when copying quantity in target document
quantity has positive, negative or no effect of quantity in
source document.

In this case the delivery document is updated with


positive quantity

Pricing Type Specifies how system treats pricing data when


creating billing document. There are many pricing
types , generally used one’s are below

Pricing Determines pricing exchange rate type.


Exchange
rate type

Cumulate Check box indicates if cost of sub-items is to be


Cost cumulated in main item

Price Source Sequence and source from where prices are to be


copied
Click and back.

Similar configuration can be carried out for

&

Difference here is that Source is Delivery & Billing Document.

Effect of Configuration

Copy Control is setup for Billing document creation.


3. Define Blocking Reason for Billing

BACKGROUND

This configuration enables definition of Reasons for blocking of


billing documents. These reasons can be used to block billing
creation for customer.

Instructions

Follow Menu Path: IMG → Sales and Distribution → Billing →


Define Blocking Reason for Billing

1. Click

Following pop-up is displayed

Click on and click


Click on for maintaining new one’s. and then click

Following fields are maintained

Field Name Field Description and Value


Block 2 character key for billing block

Description Description of billing block

Click and .

2. Click on and click


Click on for maintaining new one’s. and then click

Effect of Configuration

Billing block reasons are defined and assigned to Billing types.


4. Configuration for Invoice List

4.1 Assign Invoice List Type to Billing Type

BACKGROUND

Invoice List type is also a Billing type and is created in Billing


type creation configuration menu. Here for Invoice Lists to be
created they needs to be assigned to billing types. This
configuration is provided for this purpose.

Instructions

Follow Menu Path: IMG → Sales and Distribution → Billing →


Invoice Lists → Assign Invoice List Type To Each Billing Type

1. Click
Billing types are available here. The Invoice List type is
assigned to billing types.

Click and .

Effect of Configuration

Invoice Lists can be created in system for Billing documents.


5. Define Rules For Determining Dates

BACKGROUND

This configuration setting enables creation or modification of


rules for determining dates in Billing plan.

Various Rules are preconfigured in system and can be used for


various scenarios. There are three options for configuring new
rules:
ƒ Change existing rule

ƒ Copy existing rule and change it to new requirements

ƒ Create a new rule.

You define the rules for date determination on the basis of the
following dates:

ƒ The possible baseline date is predefined by a fixed value


range (for example current date, beginning of the
contract) and cannot be changed.

ƒ You can define the period in any way by specifying a


number with a corresponding time unit.

ƒ If you use a calendar ID to define a rule, the system


determines the next possible workday starting from the
baseline date. If you use a calendar ID, you may NOT
specify a period.
We will study the configuration of SAP provided rule ’50 –
Monthly at end of each month’.

Instructions

Follow Menu Path: IMG → Sales and Distribution → Billing →


Billing Plan → Define Rules for Determining Dates

1. Click
Here the three options explained in background are applicable.

d. If existing Rule is to be modified, choose the Rule from


list and click on to get into details

e. For copying existing Rule to new one select the Rule to be


copied and click on or F6.

f. For creating a new Rule click on

Here we will follow option ‘a’ and select Rule ‘50’ and click
on . To search for Rule click on and enter
the key.

Following screen is displayed


Maintain the fields as explained below:

Field Name Field Description and Value


Date Det.rule 2 character code for Indirect rule
determination of dates in Billing plan.
Here ‘50’ exists in system, for new any two
characters can be entered.

Description Text description of rule for identification

Baseline date This is baseline date from which further


dates are calculated. This is predefined in
system and following entries exist:

Here ‘07’ is selected

Time Period Time Period, which is to be added or


subtracted from baseline date, is added
here.

Time Unit Time Unit of time period defined above

Last of Month Last of month switch for date


determination
Calendar ID If Calendar is to be used to influence date
determination, example actual dates in
month it has to be entered here.

Contract data Used for Contract items where item date


has not to be selected from baseline date,
but from Header date.

Click and back.

EFFECT OF CONFIGURATION

Rule for date determination are defined to be used in Billing


plans.
6. Define Billing Plan Types

BACKGROUND

This configuration enables definition of Billing Plan types,


which contain the basic control data for billing plan.

There are two basic billing plan types pre-configured in


system:

1. Periodic Billing.

2. Milestone Billing.

There are three options for configuring new billing plan


types:

ƒ Change existing plan type

ƒ Copy existing plan type and change it to new


requirements.

ƒ Create a new billing plan type.

Instructions

Follow Menu Path: IMG → Sales and Distribution → Billing →


Billing Plan → Define Billing Plan Types

1. Click

Following pop-up is displayed.


2. Click on and click

Following screen is displayed

Here the three options explained in background are applicable.

a. If existing Billing Plan type is to be modified, choose from


list and click on to get into details

b. For copying existing Billing Plan type to new one select


the Rule to be copied and click on or F6.
c. For creating a new Billing Plan type click on

Using option ‘a’ here, select entry ‘02’ and click on


Following screen is displayed

Following important fields are explained

Field Name Field Description and Value


Billing plan 2 character code for Billing plan type can be
type entered

Start date Date rule for determining origin of Billing plan


dates

End date Date rule for determining end of Billing plan


dates
Horizon Rule for determining horizon of Billing plan i.e.
period from start date till when billing plan
applies in future.

Next bill. Rule for determining next billing date in billing


Date plan

Calendar ID Calendar for defining dates relevant for billing

Online order Mark ‘x’ if automatic proposal of dates is


required in order.

In advance If field is activated billing is carried out in


advance

FCode- Overview screen to be displayed after entering


OvervScrn original billing plan data.

Click and .

3. Click on

Following screen is displayed

Here the three options explained in background are applicable.


a. If existing Billing Plan type is to be modified, choose from
list and click on to get into details

b. For copying existing Billing Plan type to new one select


the Rule to be copied and click on or F6.

c. For creating a new Billing Plan type click on

Using option ‘a’ here, select entry ‘01’ and click on

Following screen is displayed

Fields to be maintained as below

Field Name Field Description and Value


BillingPlanTy 2 character code for Billing plan type can be
pe entered

Start date Date rule for determining origin of Billing plan


dates

Online order Mark ‘x’ if automatic proposal of dates is


required in order.

FCode- Overview screen to be displayed after entering


OvervScrn original billing plan data.

Click and .

Effect of Configuration

Billing Plan type is now configured for Periodic and milestone


billing and can be used for creating billing plan in sales
documents.
7. Define Date Descriptions

BACKGROUND

This configuration enables definition of Date Descriptions for


billing dates in billing plans. These reasons are used for
textual reasons only.

Instructions

Follow Menu Path: IMG → Sales and Distribution → Billing →


Billing Plan → Define Date Descriptions

1. Click
Click on for maintaining new entries apart from
one’s defined in system.

Fields maintained are

Date description – Four character code for Date description


Description – Text description of date description.

Click and .
8. Define and Assign Date Categories

BACKGROUND

In this configuration date categories can be created and


assigned to Billing plan types. There are various controls on
combination of date category and billing plan type. It also
specifies description for billing date.

Several date categories can be specified for a billing plan type


hence a default date category is also specified here for each
billing plan type.

Instructions

Follow Menu Path: IMG → Sales and Distribution → Billing →


Billing Plan → Define and Assign Date Category

1. Click

Following popup is displayed


Click on and

For maintaining new entries click on . Here we will


see existing entry. Select entry of Billing Plan type ‘02’ and
Date Category ‘01’ and click on
Fields to be maintained as below

Field Name Field Description and Value


BillingPlanTyp 2 character code for Billing plan type is
e selected here from list created earlier

Date Category 2 character code for Date category to be


entered here.

Date Description of Billing date to be selected here


Description from List of descriptions created in previous
task.

Billing Rule Specifies for Billing plan date how the value to
be billed is determined.

In this case it’s a equal split in no of billing


dates defined.
Billing block Default billing block to be proposed for billing
dates in plan in sales document.

Click and .

2. Click on and

Default Date category is to be assigned to Billing Plan type in


this configuration.

Click and .

Effect of Configuration

Date rule is defined here for Billing Plan types.


9. Maintain Date Proposals for Billing Plan Types

BACKGROUND

Date Proposal specifies the sequence of dates, which can be


used during order processing as reference for date
determination.

Date proposal is used only for Milestone billing. When sales


order is created with milestone billing dates are copied
according to reference and re determined on based of current
rules.

Instructions

Follow Menu Path: IMG → Sales and Distribution → Billing →


Billing Plan → Maintain Date Proposals for Billing Plan Types

1. Click

Select ‘01’ and click on


Click on

Click on
Following fields are maintained

Field Name Field Description and Value


Billing Date Billing date for billing plan

Date Description of Billing date in plan


Description
% Percentage of total amount to be billed in
milestone

Block Default billing block for billing date

Billing rule Billing rule for milestone is selected here

Billing Type Default billing type to be used if required.


Click on

Number of Billing plan would be generated on screen

Click and .

Effect of Configuration

Date proposal is assigned to Milestone billing plan, which


would be used as reference when creating billing plan in sales
documents.
10. Assign Billing Plan Types to Document
Types

BACKGROUND

Billing Plan type defined can be assigned in this configuration


to Sales Document type. This configuration enables Billing
plan creation at Sales Header level, which would apply to all
items in sales document.

Instructions

Follow Menu Path: : IMG → Sales and Distribution → Billing →


Billing Plan → Assign Billing Plan Types to Sales Document
Types

1. Click
Assign Billing Plan type to Sales document type

Click and .

Effect of Configuration

Billing plan creation at Sales Header level is enabled.


11. Assign Billing Plan Types to Item
Categories

BACKGROUND

Billing Plan type defined can be assigned in this configuration


to Sales Item Categories; also Billing relevance is also assigned
here. This enables Billing plan creation at item level.

Instructions

Follow Menu Path: : IMG → Sales and Distribution → Billing →


Billing Plan → Assign Billing Plan Types to Item Categories

1. Click

Billing Relevance - is
assigned to Item Category and Billing Plan Type created
earlier.

Click and .
Effect of Configuration

Billing Plan type is assigned to Item level and billing plan can
be created at sales document item level.
12. Configuring Sales Document Header

12.1 Define Sales Document Types

BACKGROUND

Complaints and Returns start with a sales order and hence


configuration of Sales orders types is first step in cycle. The
entire configuration is explained in Configuration guide for
‘Sales’. Here we will see the order types provided in Standard
system for complaints and returns processing.

The standard order types used are

Process Order Type in


system

Subsequent Delivery Free of charge SDF


Returns RE
Credit Memo request CR
Debit Memo request DR

Instructions

Follow Menu Path: IMG → Sales and Distribution → Sales →


Sales Documents → Sales Document Header → Define Sales
Document Type

1. Click
Here the three options explained in background are applicable.

g. If existing Sales document type is to be modified, choose


the document type from list and click on to get into
details

h. For copying existing sales document type to new one


select the sales document type to be copied and click on
or F6.

i. For creating a new sales document type click on


A. Order Type – SDF (Subsequent Delivery Free of charge)

Here we will follow option “a” and select order type SDF and
click on . To search for correct order type, click on
and enter the key.

Following screen is displayed


Thus important thing here is that SD document category is

And document pricing procedure is

B. Order Type – RE (Returns)

Select order type RE and click on . To search for correct


order type, click on and enter the key.

Following screen is displayed


Here the important controls are:

SD Document Category as

C. Credit Memo Request – CR

Select order type CR and click on . To search for correct


order type, click on and enter the key.

Following screen is displayed


Here the important controls are:

SD Document Category as

D. Debit Memo Request – CR

Select order type DR and click on . To search for correct


order type, click on and enter the key.
Following screen is displayed

Here the important controls are:

SD Document Category as

Click

Effect of Configuration
Sales Document types for respective business scenarios within
complaints and returns processing are defined.

For further configuration tasks related to entire business


process refer configuration guide for Sales, Delivery and
Billing.