New Bid From UTAH DOGM in Re Coal Mine Reclamation Review

REQUEST FOR STATEMENTS OF INTEREST
For
Abandoned Mine Reclamation Program
Reclamation Engineering and Design
Summit-Morgan Coal Mine Maintenance Inventory
PURPOSE
The purpose of this Request for Statements of Interest (REQUEST) is to procure qualified
professional engineering services for the Utah Division of Oil, Gas and Mining, Abandoned Mine
Reclamation Program (AMRP), hereafter referred to as OWNER. The services include an
inventory of previously reclaimed abandoned coal mines, GPS surveys of key site features, and
an analysis/evaluation of the associated public safety hazards and environmental problems. A
firm submitting an SOI will hereafter be referred to as OFFEROR.
All work shall be performed by or under the direct supervision of a professional engineer (PE)
registered in the State of Utah with a PE license in civil or mining engineering.
OWNER will evaluate and rank each Statement of Interest (SOI) based on the evaluation criteria
outlined in this REQUEST. OWNER will negotiate a contract with OFFEROR submitting the
highest-ranking SOI. The contract is subject to approval of the Utah Division of Purchasing and
the Utah Division of Finance, and is not binding on OWNER or the successful OFFEROR until
such approval is obtained. Upon contract approval the successful OFFEROR will be referred to
as CONSULTANT.
This REQUEST differs substantially from OWNER’s previous solicitations for noncoal abandoned
mine inventory and engineering. This effort will revisit coal mines that were first inventoried by
OWNER in the 1980’s. Most were reclaimed by OWNER in the 1980’s and 1990’s. Land
ownership research, cultural surveys, and bat surveys are not required. Mine locations are
already known. The intent is to obtain accurate locations for the mines and component features
and to assess the current condition of the sites to identify needs for future reclamation or
maintenance of past reclamation.
The mines to be evaluated are located in Summit and Morgan Counties, Utah. Most of the mines
are within ten miles of the town of Coalville. One site is in far northeastern Summit County on the
north slope of the Uinta Mountains near Hoop Lake. Two other sites are in Morgan County north
of Croydon near Lost Creek Lake.
For OFFERORs who have previously performed work on an OWNER project, a performance
rating of ten points or more is required in order to be considered for subsequent projects.
Beginning with contracts awarded in 1999, all CONSULTANTs are evaluated using the
Consultant Performance Rating Form (see Attachment B.5 and Appendix A).
This work is funded through the U.S. Office of Surface Mining and the State of Utah. Award of
contract and authorization to perform the work are subject to the availability of funds.
ADMINISTRATIVE GUIDANCE
The information provided here is designed to provide OFFERORs with sufficient information to
prepare a proposal that meets the minimum requirements necessary to properly respond to this
REQUEST. It is not intended to limit the content or exclude any relevant or essential data from
OFFEROR’s SOI. OFFERORs are encouraged to improve and/or update OWNER’s suggested
methods for inventory and reclamation design.
Request for Statements of Interest
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PRE-PROPOSAL MEETING
The OWNER will hold an informational meeting on Thursday, September 11, at 3:00 p.m. The
OWNER will discuss the scope of work and will have examples of project documents available for
review. The meeting is optional; attendance is not required to submit a Statement of Interest.
RESPONSE DATE
Three (3) copies of the SOI must be received by the Utah Division of Purchasing prior to the
closing date and time specified. Any SOI en route, either in the mail or in other locations in the
State Office Building, will not be considered timely. SOIs received after the deadline will be late
and ineligible for consideration. SOIs must be delivered in envelopes with the Requisition Number
clearly written on the outside. The address for submissions is:
Division of Purchasing
3150 State Office Building
Salt Lake City, Utah 84114
Attention: UAMRP Statement of Interest
Requisition No. 560 92000000002
SOIs will be received until 5:00 p.m. on Wednesday, September 24, 2008 at the Division of
Purchasing only. Do not deliver SOIs to OWNER.
ISSUING OFFICE AND REFERENCE NUMBER

The Utah Division of Purchasing is the issuing office for this REQUEST and all subsequent
addenda relating to it. The reference number for this REQUEST must be referred to on all SOIs,
correspondence, and documentation relating to this REQUEST.
The reference number for this REQUEST is Requisition Number 560 92000000002.
SOI PREPARATION INSTRUCTIONS

SOIs should contain the information required and be organized as described below. SOIs in
nonstandard formats will not be evaluated. Pertinent supplemental information should be
referenced and included as attachments.
The SOI should be formatted using these headings:

COVER SHEET
RECORDS REVIEW
MINE FEATURE DIGITIZATION
DOCUMENTATION OF CURRENT CONDITIONS
REPORT AND PRODUCT
SCHEDULE AND STAFF ASSIGNMENTS
ALTERNATIVES
EXAMPLES OF PREVIOUS WORK
COVER SHEET:
Include the project name(s), requisition number, the name of OFFEROR, including address,
telephone number, FAX number (if available), email address (if available), and the name of the
person to be contacted in connection with this SOI.
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RECORDS REVIEW
DIGITIZATION OF MINE FEATURE LOCATIONS
DOCUMENTATION OF CURRENT CONDITIONS
REPORT AND PRODUCT
For each of these sections, include a general but complete narrative overview of OFFEROR’s
assessment of the work to be performed and their ability to perform the work. Each section
should clearly demonstrate OFFEROR’s understanding of the desired product and how they can
provide that product. OFFERORs must show that they understand the scope and importance of
each individual task. A mere repetition of the tasks taken from OWNER’s scope of work will not
be considered responsive to the Request for SOIs.
The SOI should describe or list previous work that demonstrates the firm’s ability to perform the
work discussed under each of the four headings. Emphasis should be placed on previous work
most closely related to that required by this REQUEST. The description should be sufficient to
show OFFEROR’s experience and qualifications. Resumes or synopses of qualifications and
experience of the firm and key personnel may be included in this section. Limit resumes to those
people to be assigned to the project. It is not necessary to reproduce lengthy curricula vitae or
project lists if they will not aid in evaluation of the SOI.
TIME SCHEDULE AND STAFF ASSIGNMENTS:

OWNER requires all deliverables on or before May 31, 2009. The SOI should contain the
proposed project schedule. Show, in bar chart form, the major activities required to do the work.
Also summarize the firm’s expertise by listing the personnel to be assigned, their functions in the
project, their labor categories, and their time allocations.
ALTERNATIVES:
This section contains suggestions the firm has to improve OWNER’s system of inventory and
data collection. OFFERORs are encouraged to improve and update the methods and
recommend improvements.
PRODUCT CAPABILITY AND QUALITY:

This section contains examples of previous work that are relevant and will aid in the evaluation of
the ability of OFFEROR to perform the work outlined in this REQUEST. It is not necessary to
reproduce lengthy project lists if those projects are not pertinent to the work outlined in this
REQUEST.
SOI EVALUATION
OWNERs Ranking Committee will review, evaluate, and rank all SOIs using the criteria below
with assigned weights as indicated (see the SOI evaluation score sheet on page 6). Each of the
evaluation criteria must be addressed in the SOI. Each criterion will be given a score ranging
from zero to five with five being the highest score possible. Each score will then be multiplied by
the appropriate weighting factor to determine the total number of points earned.
Rating points will be assigned as follows:

0 = No response, no experience; not qualified
1 = Minimal experience or qualifications
3 = Moderate experience; well qualified
5 = Extensive experience; highly qualified
The middle column of the evaluation score sheet lists weight factors. The weight assigned to a
particular criterion in this column reflects the relative importance of that criterion. The column on
the right will be used to record the total number of points (score times weight) earned for each
criterion. The points will then be summed and total evaluation points will be used to rank
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OFFEROR’s qualifications.
SOI Evaluation Criteria:
0. Contract Terms: (qualifying/disqualifying)

Firm is able to meet the terms and requirements of the contract.
1. Quality and Suitability of SOI: (15%) (75 points possible)

a. Package is clear, concise, and responsive. (weight = 5)
b. Technical approach to all tasks as defined in the scope of work evidences a sound
understanding of the goals and needs of OWNER and the nature of the required
work. (weight = 10)
2. Records Review: (4%) (20 points possible)

Demonstrated ability to conduct research in government records, to understand contract
procurement and accounting documents, and to assimilate and understand other
organizations’ procedures for doing business. (weight = 4)
3. Digitization of Mine Feature Locations: (31%) (155 points possible)

a. Technical approach to the digitization task as defined in the scope of work evidences
a sound understanding of the goals and needs of OWNER and the nature of the
required work. (weight = 10)
b. Direct experience and expertise in GIS (geographic information systems) software.
(weight = 7)
c. Direct experience and expertise in acquiring GIS data from analog (nondigital)
sources and translating spatial data among different coordinate systems and map
projections. (weight = 8)
d. Skill is evident in the use of GPS (global positioning system) equipment and software
to locate and map abandoned mine features. (weight = 6)
4. Documentation of Current Conditions: (25%) (125 points possible)

a. Technical approach to field surveys as defined in the scope of work evidences a
sound understanding of the needs of OWNER and the nature of the required work.
(weight = 10)
b. Direct experience and expertise with abandoned mine field inventory and site
investigation is similar to that described in the scope of work. (weight = 10)
c. Direct experience and expertise in design and engineering of abandoned mine
reclamation projects is shown. (weight = 5)
5. Time Schedule and Staff Assignments: (15%) (75 points possible)

a. The allocation of time, personnel, and resources is appropriate to achieve the goals
of the work in the time available. (weight = 10)
b. Individuals performing each task are highly qualified. (weight = 5)
6. Alternatives: (5%) (25 points possible)

Proposal suggests alternative approaches that save time or money and exhibits a
capacity for innovative or creative problem solving. (weight = 5)
7. Product Capability and Quality: (5%) (25 points possible)

Samples are provided of products from previous mine inventory work, such as inventory
forms, specifications, design drawings, maps, etc. Samples show capability to perform
required work at the highest quality level. Product quality and media are compatible with
OWNER’s needs and hardware and software capabilities. (weight = 5)
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COST PROPOSAL NOT REQUESTED

Please note that cost estimates for the WORK are not being requested as part of this REQUEST
according to current state regulations. Cost data should not be submitted as part of any SOI.
Formal negotiations with the successful OFFEROR will include resolution of a negotiated contract
price and any pertinent cost estimates for the WORK.
CONSIDERATION OF STATEMENTS OF INTEREST

The State of Utah may select a successful OFFEROR based solely on the initial SOI, without any
discussion of such SOI. Accordingly, each initial SOI should be submitted from the most
favorable services standpoint. OWNER reserves the right to reject any and all SOIs received.
SAMPLE CONTRACT
The successful OFFEROR will negotiate and enter a contract agreement with the Utah Division of
Oil, Gas and Mining. The contract agreement will be on a form similar to the agency contract
attached as part of this REQUEST on page 8. In order for OFFEROR’s SOI to qualify for
evaluation, OFFEROR must be able to meet all requirements of this contract.
TERM OF CONTRACT
Notice to Proceed with the project will be issued immediately upon the award and execution of
the contract. The contract will be for a period of one year with an option to renew for an
additional three years at OWNER’s discretion and by mutual agreement.
ADDITIONAL INFORMATION
Technical questions about the project should be directed to the project manager at the Division of
Oil, Gas and Mining. Questions about proposal and procurement procedures should be directed
to the Division of Purchasing. Contact people are:
Procurement questions: Technical questions:

Paul Mash, Purchasing Agent Chris Rohrer, Sr. Reclamation Specialist
Division of Purchasing Division of Oil, Gas and Mining
3150 State Office Building 1594 West North Temple, Suite 1210
Salt Lake City, Utah 84114 Salt Lake City, Utah 84114
(801) 538-3138 (801) 538-5322
(801) 538-3882 fax (801) 359-3940 fax
pmash@utah.gov chrisrohrer@utah.gov
Deliver SOI to the Division of Purchasing only.

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SOI EVALUATION SCORESHEET

Consultant: .
Evaluator: .
Date: .
SCORE WEIGHT POINTS

(0-5)
1. QUALITY AND SUITABILITY OF SOI (75 points possible)

a. Clear, concise, responsive _____ x5 _____
b. Understanding OWNER’s goals and scope of work _____ x 10 _____
2. RECORDS REVIEW (20 points possible) _____ x4 _____
3. DIGITIZATION OF MINE FEATURE LOCATIONS (155 points possible)

a. Technical approach to digitization _____ x 10 _____
b. Direct experience/expertise with GIS _____ x7 _____
c. Direct experience/expertise with analog data acquisition
& manipulation of coordinate systems and projections _____ x8 _____
d. Direct experience/expertise with GPS _____ x6 _____
4. DOCUMENTATION OF CURRENT CONDITIONS (125 points possible)

a. Technical approach to field surveys _____ x 10 _____
b. Direct experience/expertise with abandoned mine inventory _____ x 10 _____
c. Direct experience/expertise with mine reclamation engineering _____ x5 _____
5. TIME SCHEDULE AND STAFF ASSIGNMENTS (75 points possible)

a. Allocation of resources meets required schedule _____ x 10 _____
b. Individual qualifications _____ x5 _____
6. ALTERNATIVES (25 points possible) _____ x5 _____
7. PRODUCT CAPABILITY AND QUALITY (25 points possible) _____ x5 _____
TOTAL EVALUATION POINTS (500 points possible) _____

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APPLICANT/VIOLATOR SYSTEM ELIGIBILITY CHECK

Federal regulations (30 CFR 874.16) effective July 1, 1994, require all successful OFFERORs on
contracts funded through Title IV of the Surface Mining Control and Reclamation Act of 1977
(SMCRA) to be eligible under 30 CFR 773.15(b)(1) to receive a permit to conduct surface coal
mining operations. In general, this means that the Utah Abandoned Mine Reclamation Program
may not hire CONSULTANT who is or whose company is associated with a coal mine operator
with outstanding unabated violations under SMCRA. The regulations further require that
OFFEROR eligibility be confirmed by the Applicant/Violator System (AVS) at the U.S. Office of
Surface Mining (OSM). Compliance checks are also required for all subcontractors receiving
10% or more of the total contract amount.
To comply with these rules, OFFERORs must provide the Division of Oil, Gas and Mining with
information on ownership and control of the contractor’s firm for AVS review. An OFFEROR must
receive a recommendation of "Issue" or "Conditional Issue" from the OSM AVS office to be
awarded the contract.
The two most qualified OFFERORs shall submit to OWNER, when requested, a copy of the "AML
Contractor Information Form". The OWNER will provide forms for this submission. OWNER will
submit ownership and control information to OSM for AVS review. OSM's review will be
completed within 72 hours if ownership and control data entry is complete.
OFFERORs may choose to submit the required information prior to submitting the proposal in
order to facilitate data entry by OSM and expedite the AVS review and contract award process.
Forms may be obtained from OWNER.
The following information is required for the "AML Contractor Information Form":
Contractor's identity (name, address, telephone, Social Security number, Taxpayer ID

number).
Contractor's legal structure (sole proprietorship, partnership, corporation).
Identities (name, address, telephone number, position/title) of every officer, general
partner, shareholder (10% voting stock), director, or other controlling entity.
Identities of parties with the authority to commit the assets of the firm.
Identities of other relationships that give direct or indirect authority over the execution of
the work.
All of the above information for any subcontractor with 10% or more of the contract
amount.
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SAMPLE CONTRACT FORM

Contract #
STATE OF UTAH CONTRACT
1. CONTRACTING PARTIES: This contract is between the following agency of the State of Utah:
Department: Natural Resources Agency Code: 560 Division: Oil, Gas and Mining, referred to as
OWNER, and the following CONSULTANT:
LEGAL STATUS OF CONSULTANT

Name □ Sole Proprietor
□ Non-Profit Corporation
Address □ For-Profit Corporation
□ Partnership
City State Zip □ Government Agency
Contact Person
Phone # (000) 000-0000 Email
Federal Tax ID# Vendor # Commodity Code # 91842
FI-NET Accounting Codes: Summit-Morgan Coal Mine Maintenance Inventory Engineering Contract
Fund Agency Unit Org Approp. Unit Program Phase
1000 560 2510 2881 REE GACOALINV GF08P
2. GENERAL PURPOSE OF CONTRACT: The general purpose of this contract is to provide

professional engineering expertise in evaluating previously reclaimed abandoned coal mines to
survey locations and assess their current condition. The work includes digitizing mine feature
locations, conducting a field investigation of mine sites to document their condition, and preparing
a report of the findings. The mines are located in Summit and Morgan Counties. The details of
the Scope of Work are included in Attachment C, which is attached hereto and incorporated as
part of this contract.
3. PROCUREMENT: This contract is entered into as a result of the procurement process on

Requisition # RQM 560 92000000002 , FY 2009 , Bid # NO**** , or a pre-approved sole source
authorization (from the Division of Purchasing) #: SS N/A .
4. CONTRACT PERIOD: Effective date ***MONTH DAY, YEAR . Termination date December 31,
2009 unless terminated early or extended in accordance with the terms and conditions of this
contract. Renewal options (if any): 3 additional 1-year terms .
5. CONTRACT COSTS: CONSULTANT will be paid a maximum of $ *** for costs authorized by
this contract. Additional information regarding costs: see Attachment E .
6. ATTACHMENT A: Standard Terms and Conditions

ATTACHMENT B: Special Terms and Conditions
ATTACHMENT C: Scope of Work
ATTACHMENT D: Deliverables Schedule
ATTACHMENT E: Cost Schedule
ATTACHMENT F: Time Schedule
ATTACHMENT G: Services and Facilities Provided by Owner
ATTACHMENT H: Amendments to the Agreement
APPENDIX A: Consultant Performance Rating Form
APPENDIX B: Feature, Site, and Project ID Systems
APPENDIX C: Category 1 Mine Sites
APPENDIX D: Sample Maintenance Inspection Form
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APPENDIX E: [Reserved]
APPENDIX F: Scanned Project Documents
APPENDIX G: List of Mine Features
APPENDIX H: Sample Project Documents
Any conflicts between Attachment A and other Attachments will be resolved in favor of Attachment
A.
7. DOCUMENTS INCORPORATED INTO THIS CONTRACT BY REFERENCE BUT NOT

ATTACHED:
a. All other governmental laws, regulations, or actions applicable to the goods and/or services
authorized by this contract.
b. Utah State Procurement Code, Procurement Rules, and CONSULTANT'S response to Bid #
NO**** , dated ***MONTH DAY, YEAR .
IN WITNESS WHEREOF, the parties sign and cause this contract to be executed.
FOR THE CONSULTANT:
ATTEST: CONSULTANT:
Secretary of Corporation Date Signature Date

or Witness
Type or Print Name
Title
Taxpayer ID #
FOR THE STATE OF UTAH:
APPROVED FOR AVAILABILITY OF FUNDS:

DEPARTMENT OF NATURAL RESOURCES
DIVISION OF OIL, GAS & MINING
Luci Malin Date
AMRP Administrator
John R. Baza Date Paula Dupin-Zahn Date

Director, DOGM DOGM Budget/Accounting
APPROVED FOR EXPENDITURE:

DIVISION OF PURCHASING DIVISION OF FINANCE
Douglas G. Richins Date (for) John Reidhead Date

Director of Purchasing Director of Finance
Chris Rohrer (801) 538-5322 (801) 359-3940 chrisrohrer@utah.gov

Agency Contact Person Telephone Number Fax Number Email
APPROVED AS TO FORM BY
ATTORNEY GENERAL'S OFFICE
DOGM Engineering Contract (revised 08/03/06)
Reference: Division of Purchasing Contract Form (revised 09/30/03)
Page 10
ATTACHMENT A: STANDARD TERMS AND CONDITIONS

A.1 AUTHORITY: Provisions of this contract are pursuant to the authority set forth in 63-56,
Utah Code Annotated, 1953, as amended, Utah State Procurement Rules (Utah Administrative
Code Section R33), and related statutes which permit the State to purchase certain specified
services, and other approved purchases for the State.
A.2 CONTRACT JURISDICTION, CHOICE OF LAW, AND VENUE: The provisions of this
contract shall be governed by the laws of the State of Utah. The parties will submit to the
jurisdiction of the courts of the State of Utah for any dispute arising out of this Contract or the
breach thereof. Venue shall be in Salt Lake City, in the Third Judicial District Court for Salt Lake
County.
A.3 LAWS AND REGULATIONS: The CONSULTANT and any and all supplies, services,
equipment, and construction furnished under this contract will comply fully with all applicable
Federal and State laws and regulations.
A.4 RECORDS ADMINISTRATION: The CONTRACTOR shall maintain, or supervise the

maintenance of all records necessary to properly account for the payments made to the
CONSULTANT for costs authorized by this contract. These records shall be retained by the
CONSULTANT for at least four years after the contract terminates, or until all audits initiated
within the four years, have been completed, whichever is later. The CONSULTANT agrees to
allow State and Federal auditors, and State Agency Staff, access to all the records to this
contract, for audit and inspection, and monitoring of services. Such access will be during normal
business hours, or by appointment.
A.5 CONFLICT OF INTEREST: CONSULTANT represents that none of its officers or employees
are officers or employees of the State of Utah, unless disclosure has been made in accordance
with 67-16-8, Utah Code Annotated, 1953, as amended.
A.6 CONSULTANT, AN INDEPENDENT CONTRACTOR: The CONSULTANT shall be an

independent contractor, and as such, shall have no authorization, express or implied, to bind the
State to any agreements, settlements, liability, or understanding whatsoever, and agrees not to
perform any acts as agent for the State, except as herein expressly set forth. Compensation
stated herein shall be the total amount payable to the CONSULTANT by the State. The
CONSULTANT shall be responsible for the payment of all income tax and social security
amounts due as a result of payments received from the State for these contract services.
Persons employed by the State and acting under the direction of the State shall not be deemed to
be employees or agents of the CONSULTANT.
A.7 INDEMNITY CLAUSE: The CONSULTANT agrees to indemnify, save harmless, and
release the State of Utah, and all its officers, agents, volunteers, and employees from and against
any and all loss, damages, injury, liability, suits, and proceedings arising out of the performance
of this contract which are caused in whole or in part by the acts or negligence of the
CONSULTANT's officers, agents, volunteers, or employees, but not for claims arising from the
State's sole negligence.
A.8 EMPLOYMENT PRACTICES CLAUSE: The CONSULTANT agrees to abide by the

provisions of Title VI and VII of the Civil Rights Act of 1964 (42USC 2000e) which prohibits
discrimination against any employee or applicant for employment or any applicant or recipient of
services, on the basis of race, religion, color, or national origin; and further agrees to abide by
Executive Order No. 11246, as amended, which prohibits discrimination on the basis of sex; 45
CFR 90 which prohibits discrimination on the basis of age; and Section 504 of the Rehabilitation
Act of 1973, or the Americans with Disabilities Act of 1990 which prohibits discrimination on the
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basis of disabilities. Also, the CONSULTANT agrees to abide by Utah's Executive Order, dated
March 17, 1993, which prohibits sexual harassment in the work place.
A.9 SEPARABILITY CLAUSE: A declaration by any court, or any other binding legal source, that
any provision of this contract is illegal and void shall not affect the legality and enforceability of
any other provision of this contract, unless the provisions are mutually dependent.
A.10 RENEGOTIATION OR MODIFICATIONS: This contract may be amended, modified, or

supplemented only by written amendment to the contract, executed by authorized persons of the
parties hereto, and attached to the original signed copy of the contract. Automatic renewals will
not apply to this contract.
A.11 DEBARMENT: The CONSULTANT certifies that neither it nor its principals are presently
debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from
participation in this transaction (contract), by any governmental department or agency. If the
CONSULTANT cannot certify this statement, attach a written explanation for review by the State.
The CONSULTANT must notify the State Director of Purchasing within 30 days if debarred by
any governmental entity during the Contract period.
A.12 TERMINATION: Unless otherwise stated in the Special Terms and Conditions, this
contract may be terminated, with cause by either party, in advance of the specified termination
date, upon written notice being given by the other party. The party in violation will be given ten
(10) working days after notification to correct and cease the violations, after which the contract
may be terminated for cause. This contract may be terminated without cause, in advance of the
specified expiration date, by either party, upon sixty (60) days prior written notice being given the
other party. On termination of this contract, all accounts and payments will be processed
according to the financial arrangements set forth herein for approved services rendered to date of
termination.
A.13 NONAPPROPRIATION OF FUNDS: The CONSULTANT acknowledges that the State

cannot contract for the payment of funds not yet appropriated by the Utah State Legislature. If
funding to the State is reduced due to an order by the Legislature or the Governor, or is required
by State law, or if federal funding (when applicable) is not provided, the State may terminate this
contract or proportionately reduce the services and purchase obligations and the amount due
from the State upon 30 days written notice. In the case that funds are not appropriated or are
reduced, the State will reimburse CONSULTANT for products delivered or services performed
through the date of cancellation or reduction, and the State will not be liable for any future
commitments, penalties, or liquidated damages.
A.14 SALES TAX EXEMPTION: The State of Utah’s sales and use tax exemption number is
11736850-010-STC. The tangible personal property or services being purchased are being paid
from State funds and used in the exercise of that entity’s essential functions. If the items being
purchased are construction materials, they will be converted into real property by employees of
this government entity, unless otherwise stated in the contract.
A.15 WARRANTY: The CONSULTANT agrees to warrant and assume responsibility for all
products (including hardware, firmware, and/or software products) that it licenses, contracts, or
sells to the State of Utah under this contract for a period of one year, unless otherwise specified
and mutually agreed upon elsewhere in this contract. The CONSULTANT (seller) acknowledges
that all warranties granted to the buyer by the Uniform Commercial Code of the State of Utah
apply to this contract. Product liability disclaimers and/or warranty disclaimers from the seller are
not applicable to this contract unless otherwise specified and mutually agreed upon elsewhere in
this contract. In general, the CONSULTANT warrants that: (1) the product will do what the
salesperson said it would do, (2) the product will live up to all specific claims that the
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manufacturer makes in their advertisements, (3) the product will be suitable for the ordinary
purposes for which such product is used, (4) the product will be suitable for any special purposes
that the State has relied on the CONSULTANT’s skill or judgment to consider when it advised the
State about the product, (5) the product has been properly designed and manufactured, and (6)
the product is free of significant defects or unusual problems about which the State has not been
warned. Remedies available to the State include the following: The CONSULTANT will repair or
replace (at no charge to the State) the product whose nonconformance is discovered and made
known to the CONSULTANT in writing. If the repaired and/or replaced product proves to be
inadequate, or fails of its essential purpose, the CONSULTANT will refund the full amount of any
payments that have been made. Nothing in this warranty will be construed to limit any rights or
remedies the State of Utah may otherwise have under this contract.
A.16 PUBLIC INFORMATION: Except as identified in writing and expressly approved by the
State Division of Purchasing, CONSULTANT agrees that the contract and related Sales Orders
and Invoices will be public documents, and may be available for distribution. CONSULTANT
gives the State express permission to make copies of the contract, the response to the
solicitation, and related Sales Orders and Invoices in accordance with the State of Utah
Government Records Access and Management Act. The permission to make copies as noted
will take precedence over any statements of confidentiality, proprietary information, copyright
information, or similar notation.
A.17 DELIVERY: Unless otherwise specified in this contract, all deliveries will be F.O.B.
destination with all transportation and handling charges paid by the CONSULTANT.
Responsibility and liability for loss or damage will remain with CONSULTANT until final inspection
and acceptance when responsibility will pass to the State except as to latent defects, fraud and
CONSULTANT's warranty obligations.
A.18 ORDERING AND INVOICING: All orders will be shipped promptly in accordance with the
delivery schedule. The CONSULTANT will promptly submit invoices (within 30 days of shipment
or delivery of services) to the State. The State contract number and/or the agency purchase
order number shall be listed on all invoices, freight tickets, and correspondence relating to the
contract order. The prices paid by the State will be those prices listed in the contract. The State
has the right to adjust or return any invoice reflecting incorrect pricing.
A.19 PAYMENT: Payments are normally made within 30 days following the date the order is
delivered or the date a correct invoice is received, whichever is later. All payments to the
CONSULTANT will be remitted by mail unless paid by the State of Utah’s Purchasing Card (major
credit card).
A.20 PATENTS, COPYRIGHTS, ETC.: The CONSULTANT will release, indemnify and hold the
State, its officers, agents and employees harmless from liability of any kind or nature, including
the CONSULTANT's use of any copyrighted or un-copyrighted composition, secret process,
patented or un-patented invention, article or appliance furnished or used in the performance of
this contract.
A.21 ASSIGNMENT/SUBCONTRACT: CONSULTANT will not assign, sell, transfer, subcontract

or sublet rights, or delegate responsibilities under this contract, in whole or in part, without the
prior written approval of the State.
A.22 DEFAULT AND REMEDIES: Any of the following events will constitute cause for the State
to declare CONSULTANT in default of the contract: 1. Nonperformance of contractual
requirements; 2. A material breach of any term or condition of this contract. The State will issue
a written notice of default providing a ten (10) day period in which CONSULTANT will have an
opportunity to cure. Time allowed for cure will not diminish or eliminate CONSULTANT's liability
Page 13
for damages. If the default remains, after CONSULTANT has been provided the opportunity to
cure, the State may do one or more of the following: 1. Exercise any remedy provided by law; 2.
Terminate this contract and any related contracts or portions thereof; 3. Impose liquidated
damages, if liquidated damages are listed in the contract; 4. Suspend CONSULTANT from
receiving future solicitations.
A.23 FORCE MAJEURE: Neither party to this contract will be held responsible for delay or
default caused by fire, riot, acts of God and/or war which is beyond that party's reasonable
control. The State may terminate this contract after determining such delay or default will
reasonably prevent successful performance of the contract.
A.24 PROCUREMENT ETHICS: The CONSULTANT understands that a person who is

interested in any way in the sale of any supplies, services, construction, or insurance to the State
of Utah is violating the law if the person gives or offers to give any compensation, gratuity,
contribution, loan or reward, or any promise thereof to any person acting as a procurement officer
on behalf of the State, or who in any official capacity participates in the procurement of such
supplies, services, construction, or insurance, whether it is given for their own use or for the use
or benefit of any other person or organization (63-56-1002, Utah Code Annotated, 1953, as
amended).
A.25 CONFLICT OF TERMS: CONSULTANT Terms and Conditions that apply must be in
writing and attached to the contract. No other Terms and Conditions will apply to this contract
including terms listed or referenced on a CONSULTANT’s website, terms listed in a
CONSULTANT quotation/sales order, etc. In the event of any conflict in the contract terms and
conditions, the order of precedence shall be: 1. Attachment A: State of Utah Standard Terms
and Conditions; 2. State of Utah Contract Signature Page(s); 3. State Additional Terms and
Conditions; 4. CONSULTANT Terms and Conditions.
A.26 ENTIRE AGREEMENT: This Agreement, including all Attachments, and documents
incorporated hereunder, and the related State Solicitation constitutes the entire agreement
between the parties with respect to the subject matter, and supersedes any and all other prior
and contemporaneous agreements and understandings between the parties, whether oral or
written. The terms of this Agreement shall supersede any additional or conflicting terms or
provisions that may be set forth or printed on the CONSULTANT’s work plans, cost estimate
forms, receiving tickets, invoices, or any other related standard forms or documents of the
CONSULTANT that may subsequently be used to implement, record, or invoice services
hereunder from time to time, even if such standard forms or documents have been signed or
initialed by a representative of the State. The parties agree that the terms of this Agreement shall
prevail in any dispute between the terms of this Agreement and the terms printed on any such
standard forms or documents, and such standard forms or documents shall not be considered
written amendments of this Agreement.
DOGM Engineering Standard Terms and Conditions (revised 08/20/08)

Reference: Division of Purchasing Standard Terms and Conditions (revised 05/28/08)
Page 14
ATTACHMENT B: SPECIAL TERMS AND CONDITIONS

B.1 LIQUIDATED DAMAGES: In the event consultant fails to complete the work within the time
agreed upon in consultant's schedule as set forth in part 4, or within such additional time as
may have been allowed by owner, there will be deducted from any moneys due or that may
become due consultant the sum of $748.00 per day, for each and every calendar day
beyond the agreed or extended completion day, that the work remains uncompleted. Such
sum is fixed and agreed upon by the owner and consultant as liquidated damages due the
owner by reason of the inconvenience and added costs of administration, engineering and
supervision resulting from consultant's default, and not as a penalty.
Permitting CONSULTANT to continue and finish the WORK or any part of it after the time
fixed for its completion, or after the date to which the time for completion may have been
extended, in no way operates as a waiver on the part of the OWNER of any of the OWNER’s
rights under the CONTRACT.
B.2 TERMINATION: This contract may be terminated, with or without cause, in advance of the
specified expiration date, by either party, upon 30 days prior written notice being given to the
other party. In the event of DEFAULT by CONSULTANT, termination may be executed as
described by the DEFAULT Clause of the DIVISION OF OIL, GAS AND MINING GENERAL
CONDITIONS FOR ABANDONED MINE RECLAMATION PROJECTS. On termination of
this contract all accounts and payments will be processed according to financial
arrangements set forth herein for services rendered to the date of termination.
B.3 NONAPPROPRIATION OF FUNDS: Financial obligations of the OWNER payable after the
current fiscal year are contingent upon funds for the purpose being appropriated, budgeted
or otherwise made available. If funds are not appropriated or otherwise available to continue
the payment, this contract may be terminated without penalty by giving thirty (30) days
written notice.
B.4 LIABILITY AND INDEMNIFICATION: It is agreed that CONSULTANT will at all times protect
and save harmless, the State of Utah and all institutions, agencies, departments, authorities
and instrumentalities of the State of Utah and any member of their governing bodies or their
boards or commissions or any elected or appointed officers or any other of their employees
or authorized volunteers, or private landowners who have consented to reclamation
construction and/or have consented to allow ingress or egress to a reclamation site, as
described in the general conditions of the project specifications which are included herein by
reference, from any and all claims, damages of every kind and nature made, rendered or
incurred by or in behalf of any person or corporation whatsoever, including the parties hereto
and their employees that may arise, occur or grow out of any acts, actions, work or other
activity done by CONSULTANT in the performance and execution of this CONTRACT.
B.5 CONSULTANT QUALIFICATIONS: CONSULTANT's past performance, organization,

equipment, and ability to perform and complete the contract in the manner and within the
time limit specified will be considered by the OWNER in the awarding of the CONTRACT.
All CONSULTANTs who perform WORK on a Utah Abandoned Mine Reclamation Program
(AMRP) contract will be evaluated based on the Consultant Performance Rating Form (see
Appendix A). A rating (or average rating in the case of multiple contracts) of ten points or
more is required for any CONSULTANT who has previously performed WORK on an AMRP
project.
B.6 CERTIFICATIONS: PART A: Certification Regarding Debarment, Suspension, Ineligibility

and Voluntary Exclusion – Lower Tier Covered Transactions. 1) The CONSULTANT
certifies that neither it nor its principals is presently debarred, suspended, proposed for
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debarment, declared ineligible, or voluntarily excluded from participation in this transaction

(contract), by any Federal department or agency. 2) Where the CONSULTANT is unable to
certify to any of the statements in this certification, such prospective participant shall attach
an explanation to this proposal. PART B: Certification Regarding Lobbying. The
undersigned certifies, to the best of his or her knowledge and belief, that: 1) No Federal
appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any
person for influencing or attempting to influence an officer or employee of an agency, a
Member of Congress and officer or employee of Congress, or an employee of a Member of
Congress in connection with the awarding of any Federal contract, the making of any
Federal grant, the making of any Federal loan, the entering into of any cooperative
agreement and the extension, continuation, renewal, amendment, or modification of any
Federal contract, grant, loan, or cooperative agreement. 2) If any funds other than Federal
appropriated funds have been paid or will be paid to any person for influencing or attempting
to influence an officer or employee of any agency, a Member of Congress, an officer or
employee of Congress, or an employee of a Member of Congress in connection with this
Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and
submit Standard Form-LLL, “Disclosure Form to Report Lobbying,” in accordance with its
instructions. This certification is a material representation of fact upon which reliance was
placed when this transaction was made or entered into. Submission of this certification is a
prerequisite for making or entering into this transaction imposed by Section 1352, title 31,
U.S. Code. Any person who fails to file the required certification shall be subject to a civil
penalty of not less than $10,000 and not more than $100,000 for each such failure.
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ATTACHMENT C: SCOPE OF WORK

C.1 THE WORK
The WORK to be performed is described in the following tasks: (1) records review, (2) digitization
of mine feature locations, (3) documentation of current conditions from field visit, (4) preparation
of report and deliverables. The data will be used in GIS applications and will be incorporated into
a customized Microsoft Access database. Developed in-house specifically by and for the
OWNER, the database requires that data conform to standard and exact formats. Detailed
requirements for each task are presented in sections C.3, C.4, C.5, C.6 and C.7.
The geographic scope of the WORK is centered in Summit County, Utah. One site is in far
northeastern Summit County on the north slope of the Uinta Mountains near Hoop Lake, Utah,
accessible through Wyoming. Two sites are in Morgan County north of Croydon near Lost Creek
Lake. The rest of the mines to be evaluated are located within a ten-mile radius of the town of
Coalville.
C.1.1 OBJECTIVES OF THE WORK
The five primary objectives of this WORK are to:

• Compile location information for mine features in a standardized, UTM-based format.
• Document the current condition of the mines and mine features.
• Identify reclamation-related problems that require maintenance.
• Identify unreclaimed mining-related problems that could be addressed now.
• Provide data in a format that can be used in database and GIS applications.
C.1.2 DEFINITIONS OF TERMS
Feature (or Mine Feature): An individual component of a mining operation, such as a mine portal,
coal refuse dump, structure, or subsidence hole. Mine features are the OWNER’s fundamental
mine inventory unit; each feature is assigned an identification number and constitutes a record in
the OWNER’s abandoned mine database (see part C.2.3).
Site (or Mine Site): A geographic grouping of mine features, normally comprising a single
functional mining operation. Sites were the OWNER’s basic level of data organization for
abandoned coal mines in the 1980’s-1990’s.
Project: One or more mine sites grouped together by the OWNER for the purposes of funding
and executing reclamation construction. Most of OWNER’s records pertaining to reclamation
planning and construction contracting are organized at the project level.
C.2 BACKGROUND
C.2.1 NEED FOR THE WORK
The OWNER inventoried and reclaimed abandoned coal mines throughout the state in the 1980’s
and early 1990’s. In the early 1990’s, as the reclamation of all known coal mines was nearing
completion, the OWNER shifted its operations towards noncoal reclamation. At this time the
OWNER adopted a new, standardized unique mine feature identification system (tag numbers,
see Appendix B). This time period also coincided with the increased availability, utility, and use of
of Global Positioning System (GPS) equipment for surveying mine feature locations and
Geographic Information Systems (GIS) software for managing spatial data. It was marked by a
gradual trend towards electronic data acquisition, management, and use.
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Thus much of OWNER’s coal mine data are in outdated formats not fully compliant with the
current data standards. The coal project data and records are almost entirely non-digital (except
for some word processing files). Small coal projects relied on hand drawn sketch maps for site
layouts. Large coal projects used topographic maps drafted on Mylar, generated using
photogrammetric methods. Location maps for some sites used 1:62,500 scale USGS 15’
topographic quadrangles because the 7.5’ series was not then available statewide. Because of
this, the OWNER does not have accurate location information for many coal mine features.
Where accurate mapping exists, it is in State Plane coordinate systems, not in the preferred UTM
coordinates.
Some of the reclaimed coal mines have not been revisited by the OWNER since the reclamation
was completed. Many projects were inspected in the years immediately following reclamation,
but not since. The majority of reclaimed coal mines have not been inspected by OWNER for a
decade or more. Consequently, the OWNER needs information on the current condition of the
mines to identify maintenance needs.
C.2.2 CATEGORIES OF MINES
For the purposes of this WORK, the coal mines to be evaluated are divided into three categories:
Category 1. Mine sites that were inventoried and subsequently reclaimed. This category
can be subdivided into two groups:
1A. Mine sites with large-scale, survey-based, topographic mapping
1B. Mine sites without such mapping
Category 2. Mine sites that were inventoried but not reclaimed.
Category 3. Mine sites that were never inventoried.
Most of the mines fall into Category 1. These have a complete project record. Known features at
these mines have been assigned standardized ID numbers (tag numbers). Category 1 sites are
listed in Appendix C. There are ten Category 1A sites containing 136 identified mine features and
16 Category 1B sites that contain 139 identified mine features.
Mines in Category 2 are known and have identified features, but do not have a complete record.
Their features have not yet been assigned standardized ID numbers. These mines were not
reclaimed for several reasons, primarily because the OWNER determined that: 1) they had
naturally reclaimed over the years; 2) they had no safety hazards and minimal environmental
problems; 3) the costs of reclamation exceeded the benefits; or 4) the landowner refused consent
for reclamation; or there may be other reasons. The OWNER has not reviewed its records to
tabulate Category 2 sites, but estimates them to total about ten mine features.
Mines in Category 3 are generally unknown and not yet located or identified. A few have been
reported by the public or have been noted by the OWNER in publications. The reports have not
been investigated or verified in the field by the OWNER and there is no record for them in the
OWNER’s files. OWNER estimates that there are not more than five Category 3 mine features.
C.2.3 MINE FEATURE IDENTIFICATION SYSTEM
Since about 1994 the OWNER has used a systematic site identification convention to identify
mine openings and other mine features. Each mine opening or feature is identified by a unique
twelve-character site identification number such as 3411308HO002 (see Appendix B for a
detailed description). The OWNER calls these ID numbers “tag numbers” after the metal
washers or tags used to mark the sites in the field.
Mines inventoried and reclaimed before 1994 did not follow a systematic statewide identification
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or naming convention. This includes nearly all of the abandoned coal mines in the state.
Typically, the OWNER defined a mine “site” and mine openings or other features were then
sequentially numbered within each site using two letter abbreviations for the feature type (e.g.
HO= horizontal opening, or adit; ES= equipment and structures). However, other ID systems
were used as well. Examples of typical ways the OWNER identified features from this period
would be “Anderson Mine HO2” and “Sego Canyon HO12.” The mine site boundaries might be
based on the extent of the actual historical mining operation or on an arbitrary geographic
grouping of features. Similarly, mine site names might either be an actual historical name of the
operation or an arbitrary coined named with no historical significance.
As the OWNER incorporates data from older projects into the database, standardized ID numbers
are assigned to the features with the older nonstandard ID’s. The database contains both ID’s to
make cross-referencing possible.
The OWNER has reviewed the project records and assigned tag numbers to all abandoned coal
mine features that were included in a reclamation project that was carried through to construction
(Category 1 sites). These are listed in Appendix G. There are 274 features in this list. The
features have been mapped and UTM coordinates generated from onscreen digitizing using
USGS topography as the base map. The list has not yet undergone rigorous quality control;
several minor errors and discrepancies have been noted.
C.2.4 EXISTING PROJECT DATA
OWNER has compiled the following project information for use in accomplishing the WORK:
Project Maps
Most larger coal mine reclamation project plans were depicted on topographic maps created
using photogrammetric methods. In most cases the OWNER has or can obtain prints of the
source aerial photography and the surveyor’s notes for ground control. Maps were normally
produced at a scale of 1:480 (1 inch = 40 feet) with 2-foot contours. Maps were normally plotted
on 24” x 36” Mylar sheets and inscribed with a 200-foot State Plane coordinate grid. Some later
maps were produced as CAD drawing files in State Plane coordinates. A few other large-scale
maps came from other sources, including active mine permit maps, non-photogrammetric
surveys, and aerial photos. While accurately representing the mine sites, these other maps may
or may not have a coordinate system.
The availability and quality of OWNER’s large-scale mapping varies from project to project.
Some projects have both unannotated pre-reclamation topography and maps with the
reclamation design drafted on. Some project records include only the reclamation design maps.
Some Mylars have been lost and the only extant copies are blueline prints.
Smaller coal mines not requiring substantial earthwork for reclamation were generally not
surveyed for detailed mapping. These mines were mapped with hand-drawn sketch maps.
These vary greatly in quality. Some are crude site layouts showing only the general spatial
relationships between features. Others are based on compass and pace surveys and offer a
somewhat truer representation and may be roughly to scale. In some cases the only site
mapping may be an adit symbol drawn on a USGS topographic map.
Construction Contract Specifications

The construction specifications contain descriptions of the mine locations, descriptions of
individual features, maps showing site layouts, grading plans, and similar information required for
reclamation construction. However, the specifications do not contain the complete project record:
sites or features not originally inventoried and specified for work were often encountered during
construction and added to the scope of work by change order.
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Table of Features
The OWNER has reviewed the project records of all projects that were carried through to
construction (Category 1), tabulated the mine features defined, and assigned tag numbers to
them. These include features listed in the original bid package and features added by change
order during the course of construction. The tabulation of Category 1 mine features with assigned
tag numbers is provided in Appendix G.
Electronic Availability
The OWNER has scanned all of its large-scale map holdings and the relevant parts of all of its
coal project construction specifications to Adobe pdf format files. These files are listed in
Appendix F. Samples of typical documents are provided in Appendix H.
Other Project Data

Paper files with inventory forms, contract change orders, or other parts of the project record that
may be helpful to the CONSULTANT are kept in the DOGM Public Information Center (PIC
Room). Photographs consist primarily of 35mm color slides, with some prints. The OWNER has
not yet scanned these other records to electronic form, but they are available for review at the
OWNER’s office.
C.3 ORIENTATION AND TRAINING
Because of the complexity of some tasks and the subjectivity in interpretation and evaluation of
features in the field, CONSULTANT shall conduct a mandatory field training exercise in
conjunction with the OWNER’s representative and/or other staff. The purpose of the training is to
orient the field crew to the WORK, calibrate expectations, and to ensure that proposed field
protocols work as planned. The OWNER expects CONSULTANT to maintain an ongoing dialog
with the OWNER and to provide draft product during the course of the WORK to maintain quality
control and enable mid-course corrections.
C.4 RECORDS REVIEW
CONSULTANT shall review and assimilate all forms, examples, and templates supplied by
OWNER prior to beginning field inventory and utilize them for the WORK.
CONSULTANT shall review OWNER’s files, including construction specifications, contract

documents, maps, photographs, etc., to become familiar with the available project information
and OWNER’s operational procedures. CONSULTANT shall pay particular attention to contract
change orders that may identify features overlooked in OWNER’s effort to assign tag numbers.
C.5 DIGITIZATION OF MINE FEATURE LOCATIONS (CATEGORY 1 SITES)
C.5.1 GENERAL
CONSULTANT shall compile digital location data for all features listed in Appendix G. Locations
shall be expressed in UTM coordinates and the NAD83 projection.
The goal of most of the coal reclamation projects was to restore the mines sites to their pre-
mining conditions. If the reclamation was successful, then many features identified before
reclamation may not exist afterwards. CONSULTANT shall make a concerted effort to locate all
features, but OWNER recognizes that this will not always be possible.
C.5.2 CATEGORY 1A SITES
For Category 1A mine sites (survey-based mapping), CONSULTANT shall digitize feature
Page 20
locations from the project maps, using any appropriate method to convert from the source map
coordinate system to UTMs. CONSULTANT shall ground-truth the accuracy of the final
coordinates by relocating a statistically significant sample of the features in the field. Calculated
coordinates should be within 5 meters of the actual field location. CONSULTANT shall be aware
that some features plotted on the project design drawings, such as proposed burial pit locations
or topsoil borrow sites, may not represent the final “as-built” location. “As-built” locations are
preferred over “as-specified” locations whenever it is possible to determine them.
C.5.3 CATEGORY 1B SITES
For Category 1B sites, CONSULTANT shall relocate the features in the field and collect GPS
location points. Some features may have been destroyed or relocated by the reclamation. For
these features, CONSULTANT shall make a concerted effort to determine the pre-reclamation
location. It may be necessary to settle for a centroid point for features that would normally be
surveyed by GPS as a polygon. CONSULTANT may need to aggregate features in a polygon if it
is not possible to find individual features (e.g. cluster of structures or coal refuse piles that have
been removed or buried). The level of uncertainty for feature locations shall be tracked in the
data (see the sample inspection form in Appendix D for a suggested method and criteria).
C.5.4 FEATURE LOCATION DATA REQUIREMENTS
The majority of the feature locations will be recorded as points, with a few lines and a few
polygons. For the point locations, CONSULTANT shall produce an Excel spreadsheet
(FeatureData.xls, with a Location tab), suitable for importing into GIS, listing a record for each of
the tagged features in Appendix G with columns (fields) for the following attributes at minimum:
Attribute Response Options

UTMX UTM easting coordinate, in meters, NAD83
UTMY UTM northing coordinate, in meters, NAD83
UTM Source onscreen digitizing/GPS
UTM Type point/polyline/polygon
Location Confidence Estimate high (<5 meters)/low (>5 meters) (see the instructions for
the inspection form in Appendix D)
For lines and polygons, CONSULTANT shall provide a shapefile with a tag number field
identifying the feature, and an Excel spreadsheet (FeatureData.xls, with a location tab)
referencing the same tag number and containing all the attribute data for the features. There
shall be one shapefile for line features and one for polygon features.
C.6 DOCUMENTATION OF CURRENT CONDITIONS (CATEGORY 1 SITES)
C.6.1 GENERAL
CONSULTANT shall visit the Category 1 mine sites to document the current conditions.
OWNER’s interests include both public safety hazards and environmental degradation. A
significant component of the site visit is to determine which mine features have developed
problems that warrant maintenance reclamation work. Areas of concern include the following:
Mine Closures (General):

Is the closure intact or damaged?
Is damage a result of vandalism or natural process?
Signs of entry into mine
Subsidence inby the closure that would allow entry into the mine
Roof collapse or rockfalls outby the closure that would endanger visitors
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Failing timbers, roof support

Workings accessible/inaccessible?
Is the seal airtight?
Odors or fumes apparent?
Monuments (caps intact/missing, rebar secure/loose)
Are gas sample tubes present and functional?
Risk assessment; how urgent is need for repair?
Backfill Closures
Signs of digging (human/animal?)
Settling or piping of fill, tension cracks, depressions
If mine had timber, stone, or concrete lining, are there gaps between the fill and top or
ribs?
Drainage (drain pipes work, runoff does not enter mine)
Workings accessible/inaccessible?
Vegetation condition
Block or Stone Wall Closures

Signs of tampering (chips, holes, missing blocks or stone)
Signs of digging in ribs to get around wall or in sill to get under footer
Cracks from settling or bearing weight
Drainage (drain pipes work, runoff does not enter mine)
Water seepage or ponding, water damage
Steel Gate/Grate Closures

Signs of tampering (bent bars, saw cuts, dents, missing bars, digging in ribs or sill)
Signs of digging in ribs to get around gate or in sill to get under footer
Padlocks in place
Rust/corrosion
Broken welds
Concrete in footers or grade beams cracked or crumbling
Water seepage or ponding, water damage
Signs of bat use: bat guano on crossbars (small pellets resembling mouse droppings,
but when crushed have a shiny, platy, sometimes iridescent appearance from tiny bits of
chitinous insect exoskeletons)
Caved Portals (no closure performed)

Signs of erosion or subsidence that would make workings accessible
Earthwork: Coal Refuse and Demolition Debris Burial Areas

Erosion (rills, gullies, piping)
Settlement (depressions, tension cracks)
Buried coal refuse or debris exposed
Vegetation (Qualitative Evaluation)

Cover/density
Species composition (weeds/desirable species)
Condition (robust, healthy, stressed, sparse, dead, burned)
Compare to adjacent vegetation outside the reclaimed area
Drainage
Erosion (rills, gullies, piping)
Control structures functional/failing
Ditches intact/eroding/filling
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Riprap intact/undercut/failing
Acid mine drainage (yellowboy)
Structures/Equipment
Stability, integrity
Evidence of hazardous materials
Other:
Signs, historical markers vandalized
New mine subsidence events since the reclamation
Visitation problems (litter, fire rings, graffiti)
Off-road vehicle activity (tire tracks, vegetation damage)
Livestock problems (overgrazing, trampling, bedding down areas, damaged fences)
Evidence of underground or surface coal fire (ash or clinker in coal refuse, fumes, odors,
altered vegetation, vents)
Features originally left unreclaimed now require work
Encroaching residential or commercial development calls for re-evaluation of reclamation
Access issues (access road washouts, locked gates) that could affect repair work
Risk/urgency (problems have stabilized/problems are getting worse; intervention now will
preclude greater problem later)
Can repair be performed in-house by OWNER or must it be contracted out? (see the
sample inspection form in Appendix D for suggested criteria)
The above is not intended as a comprehensive list, nor would every item apply to every feature or
site. It is meant to indicate the types of issues that might occur and ought to be considered in the
field inspection.
C.6.2 FEATURE CONDITIONS
CONSULTANT shall relocate all features listed in Appendix G, to the extent that the features still
exist, and examine and document the current condition of the mine closures or other features.
CONSULTANT shall photograph each feature. CONSULTANT should assemble a survey form,
data dictionary, or other recordation method that would facilitate the thorough consideration of the
issues listed in part C.6.1 above. Documentation should not be limited to identifying problems,
but should also include affirmative statements of positive results (i.e. “feature is in good
condition”).
C.6.3 DOCUMENTING FEATURES NOT LISTED
Additional mine features not listed in the table in Appendix G are known to exist. In general these
are minor features that were not reclaimed and were not itemized in the construction
specifications and thus were not assigned tag numbers. If notable features are encountered in
the field task, the surveyor should assign them new tag numbers, record their locations with GPS,
and photograph them, as required for the features listed in Appendix G. New features shall be
included in all deliverable product reports and data. OWNER’s priorities and thresholds for
recording such features are: 1) all mine portals (adits or shafts) whether open or closed, 2)
structures exceeding approximately 5 feet in height or 400 square feet in plan view extent, and 3)
coal refuse piles exceeding approximately 100 cubic yards or 0.1 acre. Non-mining features,
such as living quarters, may be ignored.
C.6.4 FEATURE CONDITION DATA REQUIREMENTS
CONSULTANT shall produce an Excel spreadsheet (FeatureData.xls, with a Condition tab) listing
a record for each of the tagged features in Appendix G with columns (fields) for the following
Page 23
attributes, at a minimum:

Feature Visited? yes/no/did not find
Date Visited date
Feature Photographed? yes/no
Feature GPS’ed? yes/no
GPS Feature Type point/line/polygon
Maintenance Category 1A/1B/2/3
Monument numeral/missing/did not find
Map Sheet Reference defined text string
Feature Condition fixed list of response options
C.6.5 SITE CONDITIONS
CONSULTANT shall assess and document conditions at each mine site. This is intended as a
“big picture” look at the sites to note general problems that may not be tied to a particular feature
or problems that become cumulatively significant when several minor issues are aggregated.
CONSULTANT shall photograph each site.
C.6.6 SITE CONDITION DATA REQUIREMENTS
CONSULTANT shall produce an Excel spreadsheet (SiteData.xls) listing a record for each of the
mine sites in Appendix C with columns (fields) for the following attributes, at a minimum:

Site Visited? yes/no
Date Visited date
Site Photographed? yes/no
Site Boundary GPS’ed? yes/no
Condition open ended text
C.7 MINE INVENTORY (CATEGORY 2 AND 3 SITES)
C.7.1 GENERAL
CONSULTANT shall visit the Category 2 and 3 mine sites to document the current conditions.
This task is generally similar to that for Category 1 sites except that the list of sites to visit has not
been tabulated.
C.7.2 CATEGORY 2 SITE RESEARCH
CONSULTANT shall research the OWNER’s records to generate a target list of Category 2 sites
to inventory. The target list is subject to OWNER’s review and approval.
C.7.3 CATEGORY 3 SITE RESEARCH
CONSULTANT shall research published mineral data sources such as H.H. Doelling’s Eastern
and Northern Utah Coal Fields (1972, UGMS Monograph Series No. 2), U.S.Bureau of Mines and
U.S.Geological Survey bulletins, and the CRIB/UMOS databases and cross-check against known
abandoned coal mine sites (Category 1 and 2) to generate a target list of Category 3 sites to
inventory. The target list is subject to OWNER’s review and approval.
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C.7.4 FIELD INVENTORY
CONSULTANT shall assign tag numbers to all new features located, record their locations with
GPS, and photograph them. In addition, CONSULTANT shall describe and document the
features with dimensioned plan view and cross-sectional sketches.
C.7.5 INVENTORY DATA REQUIREMENTS
The core data and deliverable requirements for Category 2 and 3 sites are the same as specified
for Category 1 sites in parts C.6.4 and C.6.6. However, CONSULTANT shall keep narrative
discussion of Category 2 and 3 sites separate from Category 1 sites in the reports.
C.8 PRODUCT SPECIFICATIONS
C.8.1 GPS DATA
All GPS data will be collected using a GPS unit capable of storing data in a data dictionary. GPS
data must be accurate within 5 meters and suitable for output to a shapefile.
CONSULTANT shall collect GPS location points for all features listed in Appendix G and new
sites as described in parts C.6.3 and C.7.4. CONSULTANT shall GPS the perimeter (as a
polygon) of any mine feature with a diameter greater than approximately 50 feet. CONSULTANT
shall GPS constructed ditches and altered stream channels as lines (polylines). Other features
one specifically mentioned shall be recorded as the appropriate feature type: point, line, or
polygon. CONSULTANT shall provide both the raw and differentially corrected GPS files as
electronic deliverables.
C.8.2 GIS DATA
CONSULTANT shall provide point feature locations in a spreadsheet. All feature attributes
including UTM coordinates in NAD83 projection shall be included. Line features including ditches
and altered streams shall be in a shapefile with a tag number as the identifying attribute. Polygon
features shall be contained in one shapefile with a tag number as the identifying attribute. Other
attribute data shall be provided in an Excel spreadsheet (FeatureData.xls), capable of being
linked to the shapefile by tag number.
C.8.3 INVENTORY FORMS
A significant component of the inventory is to determine which mine features need maintenance
work due to vandalism or natural causes. OWNER recognizes that not all problems are equal.
Some mine features were intentionally left unreclaimed at the time of the original projects in order
to preserve cultural resources or because costs exceeded expected benefits. Some present day
problems may not be significant enough to need repair work. OWNER’s top priorities are
compromised mine closures that allow access to underground mine workings, structures that
pose fall or collapse hazards, soil erosion, and sediment loading (especially coal refuse) in
streams. Falling rock hazards from unstable brows over portals, unstable highwalls, and unstable
ground over shallow workings are also high priority.
CONSULTANT may use any appropriate paper form or electronic data logger to accomplish the
tasks. OWNER has provided a suggested sample form in Appendix D. CONSULTANT may use
that or any equivalent form for field recording. Copies of paper field data forms are not a required
part of the deliverables.
CONSULTANT shall include plan view and cross-section sketches as needed of all mine features
Page 25
with damage or problems for which additional work is recommended. Feature sketches shall
utilize standard map notation and include a north arrow and scale. Each sketch shall show the
extent of the problem with relevant dimensions. CONSULTANT shall estimate material quantities
(e.g., cubic yards of backfill or square feet of wall) required to perform maintenance actions based
on OWNER’s standard construction specifications and recommend a reclamation method (e.g.,
hand labor or heavy equipment). CONSULTANT shall indicate equipment access routes and
note limitations, if any, to each mine feature recommended for maintenance construction. These
estimated quantities and methods will be used by OWNER to prepare site-specific work
descriptions and a detailed cost schedule in the construction bid package.
C.8.4 DIGITAL PHOTOS
CONSULTANT shall take at minimum a close-up, an intermediate range, and an overview digital
photo of each mine feature. Detailed photos shall be taken of any damage or problems requiring
attention. Field inventory and photography shall not be performed on days when snow cover
limits visibility of mining features. Lighting, exposure, and image composition should be managed
to clearly illustrate the feature. Underexposed, overexposed, or extremely high contrast photos
are not acceptable. The photos shall be in JPG format with a minimum resolution of 300 pixels
per inch (ppi) at 4-inch by 6-inch image size (2.16-megapixel resolution).
CONSULTANT shall use the following naming convention for digital photo files of individual mine
features: Tag Number + lowercase “m” (for maintenance photograph) + a sequential number.
For example, file names for two photos of HO1 in section 7 would be 3270407HO001m1.jpg and
3270407HO001m2.jpg. For photos of newly inventoried features (features not part of a
reclamation project), substitute a lowercase “i” (for inventory photograph) in the file name
(3270407HO001i1.jpg). If a single image contains two tagged features, it should be copied and
assigned a file name referencing each feature’s tag number.
CONSULTANT shall use the following naming convention for digital photo files of site overviews:
Truncated Project Number + lowercase “m” (for maintenance photograph) + a sequential number.
For example, a file name for an overview photo of the Weber mine in the Coalville Project (project
number AMR/043/901) would be 043901m1.jpg.
OWNER shall provide CONSULTANT with a template for photo data entry in a Microsoft Excel
spreadsheet (PhotoLog.xls). CONSULTANT shall tabulate key photo information as a
component of PhotoLog.xls.
CONSULTANT shall deliver digital photographs on CD (Photos\FeaturePhotos and

Photos\SitePhotos\000900). It is not necessary to deliver prints of all photos (OWNER
anticipates over 800 images). Selected photos highlighting problems and site overviews shall be
printed on regular (20 lb. copy or equivalent) white paper included in the 3-ring binders with the
project reports (see part C.9.3). Each printed digital photograph shall be labeled with the project
name, project number, site name, tag number, date the photo was taken, photo description, and
the direction in which the photo was taken.
C.9 INVENTORY REPORT AND DELIVERABLES
C.9.1 REPORT OF INVESTIGATIONS
CONSULTANT shall provide a report documenting the methods used for the feature location
digitization and field inventory. The report shall be provided in bound, hard copy and in Microsoft
Word and Adobe Acrobat format. The report must be certified by the seal of a registered
professional engineer in the State of Utah with a PE license in civil or mining engineering.
Page 26
C.9.2 PROJECT REPORTS
CONSULTANT shall provide a report documenting the conditions observed by the field inventory.
The report shall be organized by project and by site within a project as necessary. Each project
discussion will contain maps showing the features in that project. It will identify problem areas
and recommend sites requiring maintenance. Photos, drawings, and maps of problems should
be included. The report shall be provided in bound, hard copy and in Microsoft Word and Adobe
Acrobat format.
C.9.3 MAPS
Hard copy maps shall be created for features requiring maintenance. CONSULTANT shall
submit hard copy maps on 8.5” x 11” sheets or on 11” x 17” sheets, as appropriate for map
content.
The preferred map layout is at 1:12,000 scale on a USGS topographic base. This is a suitable
scale to portray most mine areas legibly without substantial overlap of symbols. Some areas with
a high density of mine features may require larger scale mapping.
Each map block shall contain a written (rational and/or expression of equivalent units) and
graphic scale, north arrow, and legend.
CONSULTANT shall identify mine features on maps using an abbreviated Tag Number as a label
so that labels are discernible. For example, an adit should be labeled 34HO5 instead of
4120434HO005 or, where section lines are shown and labeled, the same adit may be labeled
HO5 without the section prefix.
CONSULTANT shall provide OWNER with Adobe Acrobat (.pdf) copies of all map sheets. Each
PDF file should be set up to print the same size as the corresponding hard copy map with one
PDF file per map.
C.10 DEFICIENCIES
If technical deficiencies or other engineering related problems are encountered in the final
product, OWNER may require further information, clarification, or verification of assumptions from
CONSULTANT. It is expected that if such deficiencies are found, CONSULTANT will act to
alleviate and resolve any conflicting, missing or unsubstantiated information found within the
Report of Investigations and in the project data at no additional cost. It is not the intent of
OWNER to bind CONSULTANT to work that is not included as part of the WORK. OWNER’s
intent is to require CONSULTANT to complete the WORK accurately and in sufficient detail to
allow OWNER to plan future maintenance construction work.
C.11 EXCLUDED SERVICES
The following services and work are to be excluded from this contract, not considered WORK in
this AGREEMENT, and/or will be completed by the OWNER: cultural surveys, bat roosting
surveys, environmental assessment, compliance with Endangered Species Act, landowner
research or negotiation of consent for right of entry, surface drilling, coring, or test trenches
requiring equipment mobilization, unless approved by OWNER.
C.12 PERSONNEL QUALIFICATIONS
All work shall be performed by, or under the direct supervision of, a professional engineer (PE)
registered in the state of Utah with a PE license in civil or mining engineering. The reports and
Page 27
data produced shall be certified and stamped with the seal of the professional engineer.
C.13 SPECIAL PRECAUTIONS
ABANDONED MINE SITES ARE HAZARDOUS. CONSULTANT will exercise extreme caution
when working near abandoned mines, equipment and structures. Some hazards, such as
dangerous atmospheres or unstable ground may not be readily apparent. CONSULTANT’s
safety plan must be adequate to protect all personnel working within the project area.
CONSULTANT shall not enter mines. All work requiring entering underground mine workings is
extremely hazardous and extra precautions should be taken. CONSULTANT shall not enter
underground mine workings for any reason beyond the minimum observation needed to assess
portal condition and maintenance requirements as specified in this Scope of WORK.
Page 28
ATTACHMENT D: DELIVERABLES SCHEDULE

D.1 LIST OF DELIVERABLES
CONSULTANT shall provide the following deliverables:
ONE (1) HARD COPY OF EACH THE FOLLOWING:
Item Format Description

Final Report of Investigations 3-ring binder or other binding C.9.1
Project Reports 3-ring binder or other binding C.9.2
(organized by original project
number)
Project Narrative
Drawings of selected features
with damage/concerns
Photographs of selected 3-ring binder or other binding C.8.4
features with damage/
concerns, labeled with
descriptive information
Feature Maps of selected 3-ring binder or other binding C.9.3
features with damage/
concerns
ON PROJECT DATA CD
Item Filename Format Description

Final Report of Investigations FinalReport.doc Microsoft Word C.9.1
FinalReport.pdf 2000 and
Adobe Acrobat
Feature Data Spreadsheet FeatureData.xls Microsoft Excel C.5.4 and
2000 C.6.4
Site Data Spreadsheet SiteData.xls Microsoft Excel C.6.6
2000
Project Reports ProjectReport.doc Microsoft Word C.9.2
ProjectReport.pdf 2000 and
Adobe Acrobat
Photo Log PhotoLog.xls Microsoft Excel C.8.4
2000
Digital photographs of each mine Tag number + “m” + 300 ppi JPEG at C.8.4
feature sequential number 4 x 6 inches
0000000XX000m1.jpg image size (2.16
megapixels or
better)
Digital photographs of each mine Project number + “m” 300 ppi JPEG at C.8.4
site + sequential number 4 x 6 inches
000900m1.jpg image size (2.16
megapixels or
better)
Page 29
Item Filename Format Description

Digital photographs (other) Native camera file 300 ppi JPEG at C.8.4
name 4 x 6 inches
image size (2.16
megapixels or
better)
Original and differentially C.8.1
corrected GPS files
Shapefiles LineFeature.shp, Shapefile C.8.2
PolygonFeature.shp
D.2 DELIVERY SCHEDULE FOR DRAFTS AND FINAL COPIES
CONSULTANT shall furnish all deliverables in draft form, including electronic deliverables, for
approval prior to submitting final copies. The OWNER strongly encourages CONSULTANT to
submit draft components for approval as early as possible and on an ongoing basis.
OWNER also expects ongoing communication with CONSULTANT as the work progresses,
to ensure compatibility of the product with the OWNER’s requirements. Any revisions made
of aforementioned draft by the OWNER will be incorporated into the product and resubmitted to
the OWNER as a draft until the draft is considered complete and approved.
Page 30
ATTACHMENT E: COST SCHEDULE

E.1 FIXED NOT-TO-EXCEED PRICE
Price is to be negotiated upon selection of CONSULTANT.
E.2 FIXED UNIT COST PRICES

Unit costs are to be negotiated upon selection of CONSULTANT.
ATTACHMENT F: TIME SCHEDULE

F.1 The successful CONSULTANT shall show in bar chart form, on a weekly schedule, the
activities required to complete the SCOPE OF WORK as shown in this Agreement, based
on a contract award of October 6, 2008 and approval to start WORK on October 20,
2008. All deliverables are due May 31, 2009. The OWNER may extend the contract for
up to three (3) years beyond December 31, 2009 at OWNER’s discretion.
F.2 The bar chart shall show field time and office time (literature review and research,
digitizing, report preparation, etc).
F.3 Constraints and float allowed for in the bar chart should be identified and explained in the
schedule. Considerations for weather, access and normal delays should be accounted
for within the schedule.
ATTACHMENT G: SERVICES AND FACILITIES PROVIDED BY OWNER

G.1 OWNER shall provide any information that has been gathered in the initial field
inventories. Specifically, the following items will be furnished to CONSULTANT or made
available for CONSULTANT's use:
a. Any site-specific information that OWNER has that would be helpful to

CONSULTANT in accomplishing the WORK.
b. OWNER representative, as available, to accompany CONSULTANT to the project

area for orientation.
c. Access to resources in OWNER’s possession that may aid in the completion of the
WORK, such as project and site files, correspondence, slides, photographs, and
aerial photographs relating to the project area.
ATTACHMENT H: AMENDMENTS TO THE AGREEMENT

H.1 Amendments to the Agreement shall be in the form of a change order, signed by both
parties and identical in format to the change order included on the following page.
H.2 Change orders shall become attached to and part of the Agreement under the terms of
the Agreement with changes as stipulated on the change order. Change orders shall not
release CONSULTANT from any other terms or conditions that apply and are a part of
the Agreement.
H.3 Any additional WORK must be authorized by OWNER and must be in the form of a
contract change order as an amendment to the Agreement. The change order must be
fully executed prior to CONSULTANT undertaking any additional WORK.
Page 31
SAMPLE CONTRACT CHANGE ORDER FORM
STATE OF UTAH
CONTRACT AMENDMENT
AMENDMENT # 0 to CONTRACT # 00-0000
TO BE ATTACHED TO AND MADE A PART OF the above numbered contract by and between the State of
Utah, Division of Oil, Gas and Mining, referred to as STATE and,__________, referred to as
CONTRACTOR.
Project Name: Coal Mine Statewide Maintenance Inventory DOGM Project Number: AMR/000/900
FI-NET Accounting Codes:

Approp.
Fund Agency Unit Org Program Phase
Unit
1000 560 2510 2881 REE GA
THE PARTIES AGREE TO AMEND THE CONTRACT AS FOLLOWS:
1. Contract period: 2. Contract amount:

mm/dd/yyyy (original starting date) $000.00 (current contract amount)
mm/dd/yyyy (current ending date) $000.00 (amendment amount)
mm/dd/yyyy new ending date $000.00 new contract amount
(add current amount to amendment
amount)
3. Other Changes: (expand table as needed)

ITEM DESCRIPTION OF CHANGES IN INCREASE
NO. QUANTITIES, UNIT PRICES, SCHEDULE, ETC. (DECREASE)
1. Description of changes in quantities, unit prices, schedule. $
2. Description of changes in quantities, unit prices, schedule. $
3. TOTAL AMOUNT OF CHANGE ORDER $
4. Effective Date of Amendment: mm/dd/yyyy
All other conditions and terms in the original contract remain the same.
IN WITNESS WHEREOF, the parties sign and cause the amendment to be executed.
Approved by
Contract Rep: _____________________________________ Date: ______________
Approved by
AMR Admin: _____________________________________ Date: ______________
Accepted by
Contractor: _____________________________________ Date: ______________
Approved by
DOGM Budget Off: ____________________________________ Date: ______________
Approved by
DOGM Director _____________________________________ Date: ______________
Approved by
Div'n Purchasing: _____________________________________ Date: ______________
Approved by
Div'n of Finance: _____________________________________ Date: ______________
DOGM Change Order Form (revised 01/11/06)

Reference: Division of Purchasing Contract Amendment Form DP-4 (revised 01/05/00)
Page 32
APPENDIX A: CONSULTANT PERFORMANCE RATING FORM
CONSULTANT PERFORMANCE RATING

Utah Division of Oil, Gas and Mining
Abandoned Mine Reclamation Program
Consultant:
Project: AMR/ / .
Contract Number: .
Rating: Satisfactory= 1; Unsatisfactory= 0
1. Achieved the specified level of project quality and quantity.

2. Prompt, diligent, and systematic prosecution of work.
3. Adequate personnel (number and skill level).
4. Adequate equipment (number, type, and operating condition).
5. Effective management and supervision of work.
6. Cooperation, responsiveness, and communication with project manager.
7. Cooperation and timely response in negotiation of contract changes.
8. Cooperation in negotiation of claims.
9. Record of prompt payment for labor, materials, equipment, and subcontract work.
10. On-time submission of necessary documents and reports.
11. Compliance with all applicable federal, state, and local laws and regulations.
12. Minimized the adverse effect of activities on the public and the environment.
13. Cooperation with landowners and/or utilities.
= Total = Performance Rating
Attach explanations of all "Unsatisfactory" ratings.
Rated by: Date .

Utah AMR Project Manager
Reviewed by: Date .

Utah AMR Program Administrator
A consultant with a Performance Rating (or average rating if there is more than one rating) of 9 or
less fails to pre-qualify.
Rev 01/05/99
Page 33
APPENDIX B: FEATURE, SITE, AND PROJECT ID SYSTEMS

FEATURE ID (TAG NUMBER)
The tag number consists of seven leading digits, two letters, and three following digits. The first
digit (1-8) indicates the quadrant around the Salt Lake baseline and meridian or the Uinta special
meridian (counterclockwise from the northeast, see Tables 1 and 2). The second and third digits
indicate the township, the fourth and fifth digits indicate the range, and the sixth and seventh
digits indicate the section. These numbers are followed by two-letter codes indicating the type of
mine opening or feature (see Table 3). These letters are followed by numbers that are sequential
numbers assigned as the openings were encountered during the field inventory. Thus, site
number 4060318HO003 is the third horizontal opening (HO) inventoried in Township 6 South,
Range 3 East, Section 18. The leading zeros in the sequential number part of the ID number are
frequently omitted (i.e. HO3 instead of HO003) in casual shorthand usage.
Table 1. Township/Range quadrant numbers around the Salt Lake Baseline and Meridian:
2 – TN, RW 1 – TN, RE
3 – TS, RW 4 – TS, RE
Table 2. Township/Range quadrant numbers around the Uinta Special Meridian:
6 – TN, RW 5 – TN, RE
7 – TS, RW 8 – TS, RE
Table 3. Alphabetic codes for mine features (abbreviated list):
HO Horizontal Opening (adit or portal)

IO Inclined Opening (adit or portal)
VO Vertical Opening (shaft)
HC Horizontal Closed (caved or intentionally sealed adit)
IC Inclined Closed (caved or intentionally closed inclined adit)
VC Vertical Closed (caved or intentionally sealed shaft)
SH Subsidence Hole (opening created by the collapse of underground mine workings)
TR Trench
PR Prospect (shallow feature) – this designation superseded by PH and PV
PT Pit
PH Horizontal Prospect (shallow horizontal excavation)
PV Vertical Prospect (shallow vertical excavation)
ES Equipment/Structures
WP Waste Pile
TA Tailings
SB Surface Burning (coal fire)
UF Underground Fire (coal seam fire)
SITE AND PROJECT NUMBERS
The OWNER follows the DOGM filing system of a letter code for the program (AMR) followed by
a three-digit odd-numbered code for the county in alphabetical order (Beaver= 001, Box Elder=
003, …; see full list below).
When the OWNER began inventorying coal mines in the early 1980’s, it assigned a sequential file
number to each mine site inventoried. Thus the first site inventoried in Carbon County was given
Page 34
the site number and file number AMR/007/001. The second Carbon County mine site was
AMR/007/002, and so on. Noncoal mine sites inventoried in the early years were treated in the
same way, although site boundaries were less well defined on the ground and thus tended to be
more arbitrary.
As areas were selected for reclamation, it became clear that projects or contracts could consist of
more than one mine site. To keep records for projects distinct from those for individual sites in
the file room, the OWNER started numbering projects at 900 (on the –incorrect, as it turned out–
assumption that there would not be a county with more than 899 sites, nor was it likely that there
would be more than 99 projects in a county). The Book Cliffs Project (AMR/007/913), the
thirteenth AMRP project in Carbon County, consisted of ten different mine sites. Over the years,
the AMR/000/000 site number series has become less important and less relevant, especially
after the standardized tag number system was adopted. The “900” series reserved for project
numbers is the key location of records for maintenance inspections. (In addition, there are a few
projects that were performed by federal Office of Surface Mining that were assigned project
numbers in an “800” series to keep the federal projects separate from the state ones.)
The sequence of the project numbers is based on when the projects were identified and chosen,
not when reclamation was performed. Because planning issues vary from project to project, it
takes some projects longer than others to get underway. Construction of project AMR/015/902
may have been done after that of project AMR/015/907. Also, a single project number may
represent more than one construction contract, and vice versa. The three phases of the Price
River Coal Pile Project (AMR/007/907) were bid as three different contracts over several years.
The Rilda Project (AMR/015/903) and Meetinghouse Project (AMR/015/904) were bid together as
a single contract. Sometimes the same site may show up in different projects. The OWNER’s
Contract Representative can assist with clarifying confusing project histories.
DOGM COUNTY CODES
001 Beaver 031 Piute

003 Box Elder 033 Rich
005 Cache 035 Salt Lake
007 Carbon 037 San Juan
009 Daggett 039 Sanpete
011 Davis 041 Sevier
013 Duchesne 043 Summit
015 Emery 045 Tooele
017 Garfield 047 Uintah
019 Grand 049 Utah
021 Iron 051 Wasatch
023 Juab 053 Washington
025 Kane 055 Wayne
027 Millard 057 Weber
029 Morgan
Counties with coal reclamation projects are in bold.

Page 35
APPENDIX C: CATEGORY 1 MINE SITES

Category 1A Sites
1:480 scale topographic maps in nominal State Plane coordinates available
Project Number Project Name Site Name Feature Count

AMR/043/901 Coalville Chappell Mine 16
AMR/043/901 Coalville Weber Mine 50
AMR/043/903 Coalville II (Grass Creek) Church mine 11
AMR/043/903 Coalville II (Grass Creek) Rees-Grass Creek site 9
AMR/043/903 Coalville II (Grass Creek) Tuttle site 9
AMR/043/903 Coalville II (Grass Creek) Union Fuel mine 18
AMR/043/904 Coalville III Union Pacific Mine 3
AMR/043/905 Weber Mine Fire Weber Mine Fire 3
AMR/043/907 Blackhawk Blackhawk Mine 12
AMR/043/909 Boyer Boyer Mine 5
TOTAL 10 sites 136
Category 1B Sites
Sketch maps or maps in arbitrary coordinate systems
Project Number Project Name Site Name Feature Count

AMR/043/902 Allen Hollow Allen Hollow 5
AMR/043/903 Coalville II (Grass Creek) Allen Hollow East site 28
AMR/043/903 Coalville II (Grass Creek) Grass Creek Fuel Co. mine 4
AMR/043/903 Coalville II (Grass Creek) Section 27 Coal Piles site 1
AMR/043/904 Coalville III Carleton 8
AMR/043/904 Coalville III Chalk Creek 2
AMR/043/904 Coalville III Dexter Mine 45
AMR/043/904 Coalville III Dry Hollow Prospects 6
AMR/043/904 Coalville III Hoffman Mine 5
AMR/043/904 Coalville III Hole in the Rock 14
AMR/043/904 Coalville III Howard Mine 4
AMR/043/904 Coalville III Lower Allen Hollow 1
AMR/043/904 Coalville III Robinson Mine 5
AMR/043/904 Coalville III Sargent 4
AMR/043/904 Coalville III Smith Mine 5
AMR/043/904 Coalville III Spring Canyon 2
TOTAL 16 sites 139
Page 36
APPENDIX D: SAMPLE MAINTENANCE INSPECTION FORM

This is a facsimile of a form originally developed by the OWNER for in-house maintenance
inspections. CONSULTANT is encouraged to adapt the form to its particular needs. Instructions
follow the form.
Utah Abandoned Mine Reclamation Program

COAL MAINTENANCE
MAINTENANCE INSPECTION FORM
Page 1
Project Name: Xxxxxxxxxxxxxxxxxxxxxxxx Project Number: AMR/000/900

Site Name: Xxxxxxxxxxxxxxxxxxxxxxxx
Feature Recl or
Work Mon. GPS Location
Tag Number Designation Closure Photo? Condition
Date No. PLG Confidence
In Specs Action
Wall-
4000000HO000 HO-1 00/00/00 000 P High √ OK
S/BFM
Wall-
4000000HO000 Portal 2 00/00/00 000 P High √ OK
S/BFM
Structure sparse
4000000ST000 Demol 00/00/00 000 G High √
ST1 veg’n
4000000WP000 Waste Pile 2 Burial 00/00/00 000 G Low √ weeds
Site boundary GPSed? Yes No
GPS Rover File Name: R .
Photograph Numbers to Record all photos on the photo log form.
Inspected By: Date: / / .

Page 37
Utah Abandoned Mine Reclamation Program

COAL MAINTENANCE
MAINTENANCE INSPECTION FORM
Page 2
Project Name: Xxxxxxxxxxxxxxxxxxxxxxxx Project Number: AMR/000/900

Site Name: Xxxxxxxxxxxxxxxxxxxxxxxx
Describe the site conditions observed:
Were any problems observed or encountered? Yes No

(e.g. erosion, lack of vegetation, weeds, sediment control failure, opened portals, vandalism, etc.)
Was any maintenance work performed during the inspection? Yes No
Can the problem be corrected in-house? Yes No
Will work need to be contracted to correct the problem? Yes No
Do any problems require immediate attention? Yes No
Describe the problems and the proposed or actual resolution to the problems:
Inspected By: Date: / / .

Page 38
Instructions for the Maintenance Inspection Form:
Fields on the sample form highlighted in yellow will be filled in from the OWNER’s database or
spreadsheet list of mine features (Appendix G).
Table Portion of the Form (Page 1):
The left half of the table will be generated from the OWNER’s database or mine feature
spreadsheet. The right half will be filled out by the maintenance inspector in the field.
Mon. No.: Monuments (survey caps) were not installed until the late 1980s, so most coal
closures do not have them. Monument numbers are listed where a monument was installed and
recorded. Try to find the monument and confirm the number.
• If the number is correct, put a check mark (√) next to it.
• If the number is incorrect, cross it out and write in the correct number. (555 567)
• If a closure does not have a recorded monument number and you find a monument, write
the number in the cell.
• If the monument installation site (rebar stub, hole in mortar) is relocated but the
monument is missing, cross out the number and write “missing.” (555 missing)
• If you cannot find the monument or monument installation site, write “DNF” (did not find).
GPS: Did you GPS the feature and, if so, as what kind of GPS feature?
P or • feature GPSed as a point
L or / feature GPSed as a line
G or □ feature GPSed as a polygon
Blank: feature not GPSed
Location Confidence: How certain are you that you have accurately relocated the feature?
High: positive relocation and positive identification of feature, GPSed location is within 5
meters
• closure was a wall or gate that is visible
• there is a stone, concrete, or timber bulkhead defining the portal
• the monument (or rebar) was located
• the gas sample tube was located
• there is a clear and definite scar, depression, mound, or face-up cut
• there is a clear vegetation or soil change delineating earthwork areas
• location correlates exactly with map landmarks (1”=40’ topos) or photos
Low: no positive identification of feature or ambiguous location, GPSed location may be
off by >5 meters
• no definitive visible indication of the feature
• GPSed location is based only on maps and photos, not visible evidence
• an obvious feature was found, but its identification as a particular feature is
uncertain
• polygon features with uncertain boundaries
• feature was clearly found, but was GPSed at a distance due to terrain
interference
There is no “Medium.” Either you are certain or you are not.
Photo?: Did you take photographs of the feature?

Check (√): Yes, photo(s) taken. Details will be recorded on the photo log.
Blank: No photos.
Condition: Brief comment on the condition of the feature. More complete details can be
Page 39
provided in the general comment section of the form and in the Excel spreadsheet. Appropriate
comments would be: good, OK, vandalized, open, piping, no veg’n, sparse veg’n, weeds, gullies,
see below, etc.
Site boundary GPSed?:

In addition to GPSing the individual features, did you GPS an overall site perimeter?
GPS Rover File Name:

Self-explanatory
Photograph Numbers to :
Enter the first and last photo numbers (from the camera) for this site. Record all photos on the
photo log form.
Comments Portion of the Form (Page 2):
Describe the site conditions observed:

Include a brief mention of the level of effort or thoroughness of coverage of the inspection (did
you see all or just part of the site, note parts of the site not visited, etc.), although it should nearly
always be a 100% survey. Describe overall impressions of reclamation success and vegetation
conditions. Note new developments or activity on or near the site. Summarize the problems
itemized below.
Were any problems observed or encountered?

Note safety hazards, erosion, lack of vegetation, weeds, sediment control failure, opened portals,
vandalism, etc.
Was any maintenance work performed during the inspection?

Did you unclog a drain pipe, dig a diversion ditch, whack weeds, post warning tape, etc.?
Can the problem be corrected in-house by the AMRP?

In-house work would include light construction, simple masonry, manual labor, hand backfills up
to about 50 cubic yards, weed control, and seeding. No more than one or two days’ work for one
to five people.
Will work need to be contracted by the AMRP to correct the problem?

Contract work would include work requiring heavy equipment, welding, specialized machinery,
special materials not available at a hardware store, Ready Mix concrete, or more than about 80
man-hours of work.
Do any problems require immediate attention?

Is there an imminent hazard or is there time to plan, procure, and execute a repair? Notify the
AMRP right away if there is an imminent hazard.
Describe the problems and the proposed or actual resolution to the problems:
Itemize problems by tag number. Include dimensions and estimated quantities. Attach sketches
as appropriate. Assess the urgency of the problem (is it stabilized, is it something that can be
nipped in the bud before it takes off, does it just need to be monitored, etc.).
The space provided on the form assumes that there will not be many problems at any particular
site. Attach more sheets if needed.
Page 40
APPENDIX E: [RESERVED]
Page 41
APPENDIX F: SCANNED PROJECT DOCUMENTS

List of reclamation project construction contract specifications, maps, and other documents available electronically from OWNER.
Site USGS Detailed Detailed

File Bid Design
File Name Specific Location Site Site Map Comment
Size Schedule Drawings
Text Map Maps Scale
043901_Coalville_0300-maps-drawings.pdf 4,891 kb ● ● ● ● ● 1"=40' reduced 24"x36" drawings reduced to 11"x17"
Weber mine; sketch scaled from 1"=40'
043901_Coalville_IMACSsketchmaps.pdf 79 kb ● 1"=200'
topography
24"x36"; reclamation design; 11/19
043901_Coalville_reclplan.pdf 9,570 kb ● 1"=40'
sheets
24"x36"; pre-reclamation topography; 2
043901_Coalville_topography.pdf 419 kb ● 1"=40'
sheets (edge sheets not used for design)
043902_AllenHollow_specs.pdf 3,469 kb ● ● ● ● ● NTS sketch 24x36 sheets scanned as 11x17 parts
043903_Coalville2_0300-maps-drawings.pdf 4,360 kb ● ● ● ● ● 1"=40'; NTS sketch 24"x36" drawings reduced to 11"x17"

24"x36"; reclamation design; 10/14
043903_Coalville2_reclplan.pdf 9,828 kb ● 1"=40', NTS sketch
sheets
24"x36"; pre-reclamation topography;
043903_Coalville2_UnPac-topography.pdf 826 kb ● 1"=40'
1/1 sheets (Union Pacific mine)
043904_Coalville3_0300-maps-drawings.pdf 4,384 kb ● ● ● ● ● NTS sketch
24"x36"; reclamation design; 1 sheet
043904_Coalville3_Dexter-map9.pdf 791 kb ● 1"=50', NTS sketch
(Dexter Hollow mine)
043904_Coalville3_IMACSsketchmaps.pdf 410 kb ● NTS sketch
043904_Coalville3-HoleRock_0300-maps.pdf 377 kb ● ● ● NTS sketch
043905_Weber_0300-maps-drawings.pdf 2,451 kb ● ● ● ● ● 1"=40' reduced 24"x36" drawings reduced to 11"x17"
043905_WeberMineFire_reclplan.pdf 1,576 kb ● 1"=40' 24"x36"; reclamation design; 1/5 sheets
043907_Blackhawk_0300-maps-drawings.pdf 1,486 kb ● ● ● ● ● 1"=300'; 1"=150'
043907_Blackhawk_miscmaps.pdf 807 kb ● 1"=150'
043909_Boyer1_0300-maps-drawings.pdf 424 kb ● ● ● ● ● 1"=100' topography from CAD drawing
043909_Boyer2_0300-maps-drawings.pdf 2,788 kb ● ● ● ● 1"=100' topography from CAD drawing

Page 42
Total: 18 files, approx. 48 Mb
Bid Schedule:
● indicates file contains itemized list of features specified for construction tasks in bid package.
Site Specific Text:
● indicates file contains narrative description of the site-specific scope of work for construction. In the Abandoned Mine Reclamation Program
standard spec package, this would be Section 0300: Specific Site Requirements.
Design Drawings:
● indicates file contains standard mine closure drawings, site grading and earthwork plans, earthwork cross-sections.
USGS Location Map:
● indicates file contains location maps with mines plotted on USGS 7.5’ topographic maps (1:24,000 scale).
Detailed Site Maps:
● indicates file contains detailed site maps showing site layouts and feature locations.
Detailed Site Map Scale:
Scale of the detailed site maps. NTS= not to scale. Most site maps are either based on 1:480 topography with 2-ft contours or are NTS
sketches.
See Appendix H for examples of these documents.

Page 43
APPENDIX G: LIST OF MINE FEATURES

Feature ID Project UTM X UTM Y Reclamation Work
Project Name Mine Name County USGS 7.5' Quad
(Tag Number) Number Easting Northing Action Date
1020502ES001 AMR/043/901 Coalville Chappell Mine Summit Turner Hollow 470,071 4,531,709 No Action
1020502HO001 AMR/043/901 Coalville Chappell Mine Summit Turner Hollow 470,051 4,531,747 Wall-S/BFM 11/21/1986
1020502VO001 AMR/043/901 Coalville Chappell Mine Summit Turner Hollow 469,817 4,531,751 BFM 5/13/1987
1020502WP001 AMR/043/901 Coalville Chappell Mine Summit Turner Hollow 470,113 4,531,674 Bury 5/15/1987
1020502WP002 AMR/043/901 Coalville Chappell Mine Summit Turner Hollow 470,194 4,531,624 Earthwork 6/16/1987
1020502WP003 AMR/043/901 Coalville Chappell Mine Summit Turner Hollow 470,078 4,531,928 Bury 6/16/1987
1020502WP004 AMR/043/901 Coalville Chappell Mine Summit Turner Hollow 470,028 4,531,844 Earthwork 5/13/1987
1020503ES001 AMR/043/901 Coalville Weber Mine Summit Turner Hollow 468,797 4,512,090 No Action
1020503HC001 AMR/043/901 Coalville Weber Mine Summit Turner Hollow 468,835 4,531,305 Probe 10/17/1986
1020503HC002 AMR/043/901 Coalville Weber Mine Summit Turner Hollow 468,820 4,531,297 Wall-S/BFM 11/28/1986
1020503HC006 AMR/043/901 Coalville Weber Mine Summit Turner Hollow 469,263 4,531,517 BFM 12/12/1986
1020503HC007 AMR/043/901 Coalville Weber Mine Summit Turner Hollow 469,105 4,531,413 No Action 6/16/1987
Page 44

1020503HC009 AMR/043/901 Coalville Weber Mine Summit Coalville 468,420 4,530,805 Probe 10/17/1986
1020503HC011 AMR/043/901 Coalville Weber Mine Summit Turner Hollow 469,101 4,531,409 No Action
1020503HO001 AMR/043/901 Coalville Weber Mine Summit Turner Hollow 469,443 4,531,605 BFM 12/12/1986
1020503SH001 AMR/043/901 Coalville Weber Mine Summit Turner Hollow 468,774 4,531,263 BFM 11/21/1986
1020503SH013 AMR/043/901 Coalville Weber Mine Summit Coalville 468,412 4,530,893 BFM 10/31/1986
1020503UF001 AMR/043/901 Coalville Weber Mine Summit Turner Hollow 468,516 4,530,970 Bury 10/2/1992
1020503UF002 AMR/043/901 Coalville Weber Mine Summit Turner Hollow 468,855 4,531,020 No Action
Page 45

1020503WP001 AMR/043/901 Coalville Weber Mine Summit Turner Hollow 468,824 4,531,243 Earthwork 11/21/1986
1020503WP002 AMR/043/901 Coalville Weber Mine Summit Turner Hollow 469,212 4,531,597 Bury 12/12/1986
1020504HC001 AMR/043/902 Allen Hollow Allen Hollow Summit Coalville 467,597 4,531,123 BFM 10/12/1984
1020504HC002 AMR/043/902 Allen Hollow Allen Hollow Summit Coalville 467,588 4,531,108 BFM 10/12/1984
1020504HO001 AMR/043/902 Allen Hollow Allen Hollow Summit Coalville 467,550 4,531,148 BFM 10/12/1984
1020504VC001 AMR/043/902 Allen Hollow Allen Hollow Summit Coalville 467,620 4,531,418 BFM 10/12/1984
1020504UF001 AMR/043/902 Allen Hollow Allen Hollow Mine Summit Coalville 467,843 4,531,345 Custom
1020504HC003 AMR/043/903 Coalville II (Grass Creek) Allen Hollow East site Summit Coalville 467,839 4,531,358 Probe 11/5/1987
1020504HO002 AMR/043/903 Coalville II (Grass Creek) Allen Hollow East site Summit Coalville 467,832 4,531,354 Wall-B/BFM 11/5/1987
1020504HO003 AMR/043/903 Coalville II (Grass Creek) Allen Hollow East site Summit Coalville 467,684 4,531,208 Wall-B/BFM 11/5/1987
1020504SH001 AMR/043/903 Coalville II (Grass Creek) Allen Hollow East site Summit Coalville 467,943 4,531,034 No Action 11/5/1987
1020504SH003 AMR/043/903 Coalville II (Grass Creek) Allen Hollow East site Summit Coalville 467,876 4,531,079 BFM 11/5/1987
Page 46

1020504WP001 AMR/043/903 Coalville II (Grass Creek) Allen Hollow East site Summit Coalville 467,823 4,531,335 Bury 11/5/1987
1030618HO004 AMR/043/903 Coalville II (Grass Creek) Church mine Summit Turner Hollow 473,762 4,537,155 Wall-B/BFM 10/22/1987
1030618WP004 AMR/043/903 Coalville II (Grass Creek) Church mine Summit Turner Hollow 473,737 4,537,208 Bury 11/4/1987
1030619SH001 AMR/043/903 Coalville II (Grass Creek) Church mine Summit Turner Hollow 473,756 4,537,104 No Action 10/22/1987
Grass Creek Fuel Co.
1030619HC001 AMR/043/903 Coalville II (Grass Creek) Summit Turner Hollow 474,133 4,536,820 Probe 11/4/1987
mine
1030619HC002 AMR/043/903 Coalville II (Grass Creek) Summit Turner Hollow 474,142 4,536,845 Probe 11/4/1987
mine
1030619VO001 AMR/043/903 Coalville II (Grass Creek) Summit Turner Hollow 474,190 4,536,860 BFM 10/12/1987
mine
1030619WP001 AMR/043/903 Coalville II (Grass Creek) Summit Turner Hollow 474,108 4,536,854 Bury 11/4/1987
mine
1030524ES001 AMR/043/903 Coalville II (Grass Creek) Rees-Grass Creek site Summit Turner Hollow 472,642 4,536,845 No Action
1030524ES002 AMR/043/903 Coalville II (Grass Creek) Rees-Grass Creek site Summit Turner Hollow 472,710 4,536,834 No Action 9/27/1987
1030524HC002 AMR/043/903 Coalville II (Grass Creek) Rees-Grass Creek site Summit Turner Hollow 472,811 4,536,966 Probe 10/7/1987
1030524WP003 AMR/043/903 Coalville II (Grass Creek) Rees-Grass Creek site Summit Turner Hollow 472,774 4,536,930 Bury 9/27/1987
1030524WP006 AMR/043/903 Coalville II (Grass Creek) Rees-Grass Creek site Summit Turner Hollow 472,541 4,536,702 No Action
Page 47

Section 27 Coal Piles
1030527WP001 AMR/043/903 Coalville II (Grass Creek) Summit Turner Hollow 469,654 4,534,780 Bury 9/24/1987
site
1030524HC001 AMR/043/903 Coalville II (Grass Creek) Tuttle site Summit Turner Hollow 471,576 4,536,170 Probe 9/22/1987
1030524HO001 AMR/043/903 Coalville II (Grass Creek) Tuttle site Summit Turner Hollow 471,691 4,536,294 Wall-B/BFM 10/22/1987
1030524HO002 AMR/043/903 Coalville II (Grass Creek) Tuttle site Summit Turner Hollow 471,753 4,536,356 Wall-B/BFM 10/5/1987
1030524SH001 AMR/043/903 Coalville II (Grass Creek) Tuttle site Summit Turner Hollow 471,565 4,536,286 BFM 9/21/1987
1030524SH004 AMR/043/903 Coalville II (Grass Creek) Tuttle site Summit Turner Hollow 471,649 4,536,252 No Action
1030524WP001 AMR/043/903 Coalville II (Grass Creek) Tuttle site Summit Turner Hollow 471,753 4,536,317 Bury 11/13/1987
1030524WP002 AMR/043/903 Coalville II (Grass Creek) Tuttle site Summit Turner Hollow 471,781 4,536,272 Bury 9/23/1987
1030618ES001 AMR/043/903 Coalville II (Grass Creek) Union Fuel mine Summit Turner Hollow 473,444 4,537,394 No Action
1030618HC001 AMR/043/903 Coalville II (Grass Creek) Union Fuel mine Summit Turner Hollow 473,602 4,537,327 Probe 11/4/1987
1030618HO001 AMR/043/903 Coalville II (Grass Creek) Union Fuel mine Summit Turner Hollow 473,149 4,537,211 Wall-B/BFM 10/22/1987
1030618HO002 AMR/043/903 Coalville II (Grass Creek) Union Fuel mine Summit Turner Hollow 473,267 4,537,237 No Action
1030618HO003 AMR/043/903 Coalville II (Grass Creek) Union Fuel mine Summit Turner Hollow 473,652 4,537,487 Wall-B/BFM 9/26/1987
1030618SH001 AMR/043/903 Coalville II (Grass Creek) Union Fuel mine Summit Turner Hollow 473,596 4,537,546 BFM 9/26/1987
1030618WP001 AMR/043/903 Coalville II (Grass Creek) Union Fuel mine Summit Turner Hollow 473,574 4,537,456 Bury 11/13/1987
1020519HC001 AMR/043/904 Coalville III Carleton Summit Coalville 464,502 4,526,269 Probe 9/14/1988
1020519HC002 AMR/043/904 Coalville III Carleton Summit Coalville 464,493 4,526,236 No Action
Page 48

1020519HC005 AMR/043/904 Coalville III Carleton Summit Coalville 464,326 4,526,184 No Action 9/13/1988
1020519WP001 AMR/043/904 Coalville III Carleton Summit Coalville 464,540 4,526,210 No Action
1020519WP002 AMR/043/904 Coalville III Carleton Summit Coalville 464,405 4,526,186 Bury 10/4/1988
1020502HC001 AMR/043/904 Coalville III Chalk Creek Summit Turner Hollow 471,229 4,530,745 No Action
1020502WP005 AMR/043/904 Coalville III Chalk Creek Summit Turner Hollow 471,231 4,530,729 No Action
1020516ES001 AMR/043/904 Coalville III Dexter Mine Summit Coalville 467,938 4,528,046 Demolition
1020516SH001 AMR/043/904 Coalville III Dexter Mine Summit Coalville 468,112 4,528,204 No Action
1020516SH003 AMR/043/904 Coalville III Dexter Mine Summit Coalville 468,069 4,528,187 BFM 9/29/1988
1020516SH010 AMR/043/904 Coalville III Dexter Mine Summit Coalville 467,984 4,527,848 Probe 10/12/1988
Page 49

1020516WP001 AMR/043/904 Coalville III Dexter Mine Summit Coalville 468,021 4,528,154 Earthwork 10/12/1988
1020516WP002 AMR/043/904 Coalville III Dexter Mine Summit Coalville 467,979 4,528,016 Bury 10/12/1988
1030533WP001 AMR/043/904 Coalville III Dry Hollow Prospects Summit Coalville 467,322 4,532,599 No Action
1030534HC001 AMR/043/904 Coalville III Dry Hollow Prospects Summit Coalville 468,253 4,533,073 No Action
1030534HC002 AMR/043/904 Coalville III Dry Hollow Prospects Summit Coalville 468,270 4,533,073 No Action
1020605ES001 AMR/043/904 Coalville III Hoffman Mine Summit Turner Hollow 474,707 4,530,871 Bury 9/30/1988
1020605HC001 AMR/043/904 Coalville III Hoffman Mine Summit Turner Hollow 474,701 4,530,874 Probe 9/16/1988
1020605HC002 AMR/043/904 Coalville III Hoffman Mine Summit Turner Hollow 474,739 4,531,048 Probe 9/16/1988
1020605WP001 AMR/043/904 Coalville III Hoffman Mine Summit Turner Hollow 474,701 4,530,866 Bury 9/16/1988
1020605WP002 AMR/043/904 Coalville III Hoffman Mine Summit Turner Hollow 474,741 4,531,034 Bury 9/30/1988
1021604ES001 AMR/043/904 Coalville III Hole in the Rock Summit Hole in the Rock 572,316 4,532,548 No Action
Page 50

1021604ES002 AMR/043/904 Coalville III Hole in the Rock Summit Hole in the Rock 572,307 4,532,570 No Action
1021604HC001 AMR/043/904 Coalville III Hole in the Rock Summit Hole in the Rock 572,290 4,532,590 Probe 10/25/1988
1021604HO001 AMR/043/904 Coalville III Hole in the Rock Summit Hole in the Rock 572,285 4,532,565 BFM 10/25/1988
1021604SH001 AMR/043/904 Coalville III Hole in the Rock Summit Hole in the Rock 572,278 4,532,564 No Action
1021604SH002 AMR/043/904 Coalville III Hole in the Rock Summit Hole in the Rock 572,284 4,532,588 No Action
1021604WP001 AMR/043/904 Coalville III Hole in the Rock Summit Hole in the Rock 572,293 4,532,561 No Action
1031633HC001 AMR/043/904 Coalville III Hole in the Rock Summit Hole in the Rock 572,290 4,532,618 No Action
1031633HC002 AMR/043/904 Coalville III Hole in the Rock Summit Hole in the Rock 572,289 4,532,628 Probe 10/25/1988
1031633SH001 AMR/043/904 Coalville III Hole in the Rock Summit Hole in the Rock 572,285 4,532,617 No Action 10/25/1988
1031633SH002 AMR/043/904 Coalville III Hole in the Rock Summit Hole in the Rock 572,279 4,532,626 Probe
1020515HC001 AMR/043/904 Coalville III Howard Mine Summit Turner Hollow 468,509 4,528,886 No Action
1020515HC002 AMR/043/904 Coalville III Howard Mine Summit Turner Hollow 468,497 4,528,886 No Action
1020515WP001 AMR/043/904 Coalville III Howard Mine Summit Turner Hollow 468,509 4,528,894 No Action
1020515WP002 AMR/043/904 Coalville III Howard Mine Summit Turner Hollow 468,509 4,528,914 No Action
1020504WP005 AMR/043/904 Coalville III Lower Allen Hollow Summit Coalville 467,493 4,531,007 Bury 9/16/1988
1050528ES001 AMR/043/904 Coalville III Robinson Mine Morgan Lost Creek Dam 467,421 4,553,234 No Action
1050528ES002 AMR/043/904 Coalville III Robinson Mine Morgan Lost Creek Dam 467,374 4,553,252 No Action
1050528HC001 AMR/043/904 Coalville III Robinson Mine Morgan Lost Creek Dam 467,495 4,553,286 No Action
1050528WP001 AMR/043/904 Coalville III Robinson Mine Morgan Lost Creek Dam 467,472 4,553,252 No Action
1050528WP002 AMR/043/904 Coalville III Robinson Mine Morgan Lost Creek Dam 467,410 4,553,231 No Action
1020518HC001 AMR/043/904 Coalville III Sargent Summit Coalville 464,714 4,527,671 Probe 9/14/1988
1020518HC002 AMR/043/904 Coalville III Sargent Summit Coalville 464,719 4,527,721 Wall-B/BFM 9/13/1988
1020518WP001 AMR/043/904 Coalville III Sargent Summit Coalville 464,733 4,527,669 Bury 10/4/1988
1020518WP002 AMR/043/904 Coalville III Sargent Summit Coalville 464,733 4,527,709 Bury 10/4/1988
1050517HC001 AMR/043/904 Coalville III Smith Mine Morgan Lost Creek Dam 465,345 4,557,637 No Action
1050517HO001 AMR/043/904 Coalville III Smith Mine Morgan Lost Creek Dam 465,363 4,557,662 Wall-B/BFM 10/4/1988
1050517WP001 AMR/043/904 Coalville III Smith Mine Morgan Lost Creek Dam 465,312 4,557,647 No Action
1050517WP002 AMR/043/904 Coalville III Smith Mine Morgan Lost Creek Dam 465,354 4,557,622 No Action
1020526HC001 AMR/043/904 Coalville III Spring Canyon Summit Turner Hollow 469,918 4,525,402 Probe 9/20/1988
Page 51

1020526WP001 AMR/043/904 Coalville III Spring Canyon Summit Turner Hollow 469,913 4,525,385 Bury
1030526HC001 AMR/043/904 Coalville III Union Pacific Mine Summit Turner Hollow 470,692 4,535,347 Probe 10/4/1988
1030526HC002 AMR/043/904 Coalville III Union Pacific Mine Summit Turner Hollow 470,574 4,535,273 Probe
1030526HC003 AMR/043/904 Coalville III Union Pacific Mine Summit Turner Hollow 470,553 4,535,266 Probe
1020503VO001 AMR/043/905 Weber Mine Fire Weber Mine Fire Summit Turner Hollow 468,518 4,530,955 Steel Fab 10/6/1992
1020503VO002 AMR/043/905 Weber Mine Fire Weber Mine Fire Summit Turner Hollow 468,510 4,530,955 BFM 10/6/1992
1020503WP005 AMR/043/905 Weber Mine Fire Weber Mine Fire Summit Turner Hollow 468,474 4,530,942 Bury 10/2/1992
1030636ES001 AMR/043/907 Blackhawk Blackhawk Mine Summit Upton 482,368 4,533,501 Demolition 10/22/1997
1030636HC001 AMR/043/907 Blackhawk Blackhawk Mine Summit Upton 482,354 4,533,319 No Action
1030636PI001 AMR/043/907 Blackhawk Blackhawk Mine Summit Upton 482,448 4,533,208 Bury 10/22/1997
1030636WP001 AMR/043/907 Blackhawk Blackhawk Mine Summit Upton 482,456 4,533,446 Earthwork 10/22/1997
1030636ES008 AMR/043/909 Boyer Boyer Mine Summit Upton 482,406 4,533,792 Demolition
1030636HC004 AMR/043/909 Boyer Boyer Mine Summit Upton 482,423 4,533,869 No Action
1030636WP002 AMR/043/909 Boyer Boyer Mine Summit Upton 482,329 4,533,792 Bury
Reclamation Actions:
BFH= Backfill (Hand Labor)
BFM= Backfill (Mechanized)
BG= Bat Gate
Probe= Test Excavation
PUF= Polyurethane Foam
Wall-B= Wall (Concrete Block)
Wall-S= Wall (Stone)
Page 52
APPENDIX H: SAMPLE PROJECT DOCUMENTS

Selected excerpts from the scanned project documents listed in Appendix F.
Pages from 043903_Coalville2_0300-maps-dwgs.pdf

Excerpt from Section 0300 of construction specifications with site-specific description and scope
of work
USGS Site location map
Page from 043901_Coalville_reclplan.pdf

Example of Category 1A map of the Chappell mine
Pages from 043904_Coalville3_0300-maps-dwgs.pdf

Examples of Category 1B maps of the Sargent, Lower Allen Hollow, and Hoffman mines

New Bid From UTAH DOGM in Re Coal Mine Reclamation Review

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New Bid From UTAH DOGM in Re Coal Mine Reclamation Review

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REQUEST FOR STATEMENTS OF INTEREST

Summit-Morgan Coal Mine Maintenance Inventory

ISSUING OFFICE AND REFERENCE NUMBER

SOI PREPARATION INSTRUCTIONS

The SOI should be formatted using these headings:

TIME SCHEDULE AND STAFF ASSIGNMENTS:

PRODUCT CAPABILITY AND QUALITY:

Rating points will be assigned as follows:

SOI Evaluation Criteria:

0. Contract Terms: (qualifying/disqualifying)

1. Quality and Suitability of SOI: (15%) (75 points possible)

2. Records Review: (4%) (20 points possible)

3. Digitization of Mine Feature Locations: (31%) (155 points possible)

4. Documentation of Current Conditions: (25%) (125 points possible)

5. Time Schedule and Staff Assignments: (15%) (75 points possible)

6. Alternatives: (5%) (25 points possible)

7. Product Capability and Quality: (5%) (25 points possible)

COST PROPOSAL NOT REQUESTED

CONSIDERATION OF STATEMENTS OF INTEREST

Procurement questions: Technical questions:

Deliver SOI to the Division of Purchasing only.

SOI EVALUATION SCORESHEET

SCORE WEIGHT POINTS

1. QUALITY AND SUITABILITY OF SOI (75 points possible)

2. RECORDS REVIEW (20 points possible) _____ x4 _____

3. DIGITIZATION OF MINE FEATURE LOCATIONS (155 points possible)

4. DOCUMENTATION OF CURRENT CONDITIONS (125 points possible)

5. TIME SCHEDULE AND STAFF ASSIGNMENTS (75 points possible)

6. ALTERNATIVES (25 points possible) _____ x5 _____

7. PRODUCT CAPABILITY AND QUALITY (25 points possible) _____ x5 _____

TOTAL EVALUATION POINTS (500 points possible) _____

APPLICANT/VIOLATOR SYSTEM ELIGIBILITY CHECK

Contractor's identity (name, address, telephone, Social Security number, Taxpayer ID

SAMPLE CONTRACT FORM

STATE OF UTAH CONTRACT

LEGAL STATUS OF CONSULTANT

2. GENERAL PURPOSE OF CONTRACT: The general purpose of this contract is to provide

3. PROCUREMENT: This contract is entered into as a result of the procurement process on

6. ATTACHMENT A: Standard Terms and Conditions

7. DOCUMENTS INCORPORATED INTO THIS CONTRACT BY REFERENCE BUT NOT

FOR THE CONSULTANT:

Secretary of Corporation Date Signature Date

FOR THE STATE OF UTAH:

APPROVED FOR AVAILABILITY OF FUNDS:

John R. Baza Date Paula Dupin-Zahn Date

APPROVED FOR EXPENDITURE:

Douglas G. Richins Date (for) John Reidhead Date

Chris Rohrer (801) 538-5322 (801) 359-3940 chrisrohrer@utah.gov

ATTACHMENT A: STANDARD TERMS AND CONDITIONS

A.4 RECORDS ADMINISTRATION: The CONTRACTOR shall maintain, or supervise the

A.6 CONSULTANT, AN INDEPENDENT CONTRACTOR: The CONSULTANT shall be an

A.8 EMPLOYMENT PRACTICES CLAUSE: The CONSULTANT agrees to abide by the

A.10 RENEGOTIATION OR MODIFICATIONS: This contract may be amended, modified, or

A.13 NONAPPROPRIATION OF FUNDS: The CONSULTANT acknowledges that the State

A.21 ASSIGNMENT/SUBCONTRACT: CONSULTANT will not assign, sell, transfer, subcontract

A.24 PROCUREMENT ETHICS: The CONSULTANT understands that a person who is

DOGM Engineering Standard Terms and Conditions (revised 08/20/08)

ATTACHMENT B: SPECIAL TERMS AND CONDITIONS

B.5 CONSULTANT QUALIFICATIONS: CONSULTANT's past performance, organization,

B.6 CERTIFICATIONS: PART A: Certification Regarding Debarment, Suspension, Ineligibility

debarment, declared ineligible, or voluntarily excluded from participation in this transaction

ATTACHMENT C: SCOPE OF WORK

C.1.1 OBJECTIVES OF THE WORK

2. RECORDS REVIEW (20 points possible) _ x4 _

6. ALTERNATIVES (25 points possible) _ x5 _

7. PRODUCT CAPABILITY AND QUALITY (25 points possible) _ x5 _