How to Handle a Slide

Master
PowerPoint 2007 & 2010
 Contents at a Glance

Slide
Slide Master
Master   Edit
Edit Master
Master 1 1

Slide
Slide Master
Master   Master
Master Layout
Layout 12 12

Slide
Slide Master
Master   Edit
Edit Theme
Theme 17 17

Slide
Slide Master
Master   Background
Background 22 22

Slide
Slide Master
Master   Page
Page Setup
Setup 24 24
Slide Master  Edit Master

Contents at a Glance
 n ce
la
aG
at
n ts
te

What is Slide Master?

n
Co

The Master Slide is the design template or design theme used for the slides within
your presentation. There are four different master slides -- title master, notes
master, handout master and the most common, the slide master.

All slides in a presentation are created using the fonts, colors and graphics in the
slide master, with the exception of the Title slide (which uses the title master). Each
new slide that you create takes on these aspects.

To make global changes to your slides, edit the master slide rather than each individual
slide.

Example:

 Someone did not like the color choice of the design template. He made a change
to the master slide so that she did not have to change each slide individually.

4
 n ce
la
aG
at
n ts
te

What is the use of Slide Master?

n
Co

The slide master’s purpose is to let you make a global change — such as replacing
the font style, Change the font or bullets, Insert art, such as a logo, change
header & footer etc. that you want to appear on multiple slides Change placeholder
positions, size, and formatting.

The background color, title, and images on the slide master appear on every slide of
your presentation. You can set the appearance of bullets, place holding for images, and
the font for each section of your slides. Universal style changes can be made to every
slide in your presentation by formatting the slide master, leaving the content of each
slide unchanged.

Each slide master allows you to format a variety of different layout slides, each of which
can have slightly different formatting and be applied to slides with different purposes

Masters and templates act like frameworks that let you create presentations that
are consistent in look and layout. In addition, themes which are new for this version of
PowerPoint are like templates on steroids.

5
 n ce
la
aG
at
n ts
te

Differentiating between Templates and

n
Co

Themes
So what’s the difference between Templates and Themes? Let me tell you first what
Microsoft calls them: Templates are PowerPoint Templates, and themes are
Office Themes. That in itself makes the distinction complete — whereas templates are
limited to being used within PowerPoint itself, themes are design looks that work in other
Microsoft Office applications such as Word and Excel.

Apart from that difference, the way templates and themes work in PowerPoint isn’t too
different. In fact, many times the terms are used interchangeably
Template

Themes

6
 n ce
la
aG
at
n ts
te

How to Open a Slide Master & several

n
Co

layouts?
Go to View  Slide Master

Click Slide Master

œ Slide Master

œ Several Layouts

7
 n ce
la
aG
at
n ts
te

How to Keep Multiple Slide Master in

n
Co

Presentation
Under the Slide Master enable
the Preserve option

To insert the New Master Click on

Insert Slide Master Option

œ Slide Master 1

œ Slide Master 2

Preserve the Slide Master

before
inserting another Master
Slide
because this option ensures
your masters won't delete
if they
are not in use 8
 n ce
la
aG
at
n ts
te

How to Apply a Layout on a Slide

n
Co

To apply a Layout right click on the particular Slide and select the Layout you want to
apply

9
 n ce
la
aG
at
n ts
te

How to Use a Theme, Layout or Slide

n
Co

from a Different Presentation

Go to Home Tab  New Slide  Reuse Slides

10
 n ce
la
aG
at
n ts
te

How to Use a Theme, Layout or Slide

n
Co

from a Different Presentation [Cont’d]

It will open a Reuse Slides Pane to your right hand side screen

Browse the another Presentation, it will load in the Reuse Slide Pane

Then right click on the layouts and select the task which you want to perform

11
 n ce
la
aG
at
n ts
te

Insert a New Layout

n
Co

Go to Slide Master Click on Insert Layout Option

œ New Layout

12
 n ce
la
aG
at
n ts
te

Rename the Layout

n
Co

Select the Particular layout that you want to Rename

Click on Rename and change the Layout name

13
 n ce
la
aG
at
n ts
te

Delete the Layout

n
Co

Select the Particular layout that you want to Delete

Click on Delete option

14
Slide Master  Master Layout

Contents at a Glance
 n ce
la
aG
at
n ts
te

Customize a New Layout

n
Co

Go to Slide Master Click on Insert

Placeholder option

Placeholders are specified areas

for text that appear when you
create a new slide. Just click within
a placeholder to add text. It can be
moved, resized, and
reformatted on the slide master
by clicking and dragging them.
When you format the placeholders
on a slide master, the placeholders
appear on all slides with that format

Go to Insert Placeholder then

click any specific type of content,
text, chart, table, picture, etc.
(as per your requirement) and hold
the mouse then drag the
placeholder to the desired location

16
 n ce
la
aG
at
n ts
te

Customize a New Layout

n
Co
[Cont’d]

Example of Customizing a Layout

17
 n ce
la
aG
at
n ts
te

Master Layout
n
Co

The Master Layout contains only five Placeholders, you cannot put more than five
Placeholders

Go to Slide Master Click on Master Layout

If by mistake you have deleted any placeholder you can put it again from the Master
Layout

18
 n ce
la
aG
at
n ts
te

How to remove Slide Title

n
Co

If you Don’t want to use Title Placeholder you can simply uncheck the Title option

Go to Slide Master  uncheck the Title checkbox

Click to edit Master title style

19
 n ce
la
aG
at
n ts
te

How to format the Header & Footers

n
Co

If you want to apply the Header & Footer in you presentation, you can format them as per
your own requirement

Go to Slide Master and fix everything on the Master Layout

Reposition your Header & Footer as per your requirement

 Master Layout

 Footer

 Date

 Page Number

20
Slide Master  Edit Theme

Contents at a Glance
 n ce
la
aG
at
n ts
te

Create a New Theme Color

n
Co

Theme colors contain four text and background colors, six accent colors, and two
hyperlink colors. Under Sample, you can see how the text font styles and colors look
before you settle on your color combination.

To change the theme colors, do the following:

œ Go to Slide Master  Edit Theme 
Colors  Create New Theme
Colors

Tip: The colors inside the Colors

button represent the theme applied
to your presentation.

22
 n ce
la
aG
at
n ts
te

Create a New Theme Color

n
Co
[Cont’d]

Under Theme Colors, do one of the

following:

Click the down arrow of the color

that you want to change, and then
choose a color from the main list.

Click More Colors, and do one of

the following:

On the Standard Tab, Select a

Color.

On the Custom Tab, enter a Recipe

for a Color that you want.

In the Name Box, type an

appropriate Name for the New
Theme Colors, and then click Save.
Tip: If you want to return all theme
color elements to their original
theme colors, click Reset before
you click Save.
23
 n ce
la
aG
at
n ts
te

Define the Theme Font Face

n
Co

Every Office Theme defines Two Fonts — one for Headings and one for Body Text.
They can be the same font (used everywhere) or two different fonts. PowerPoint uses
these fonts to construct automatic text styles. In addition, Quick Styles galleries for text
and WordArt use these same theme fonts.

œ Go to Slide Master  Edit Theme 

Fonts  Create New Theme Fonts

œ Define your Heading Font & Body

Font then give the Name and
Save the Fonts.

24
 n ce
la
aG
at
n ts
te

Select a set of theme effects

n
Co

Theme effects are sets of lines and fill effects. As shown in the illustration, you can
choose from different groupings of effects to meet the style of your presentation.

Although you cannot create your own set of theme effects, you can choose the effect
that you want to use in your own document or presentation theme.

Go to Slide Master  Edit Theme  Effects

Click the Effect that you want to use.

25
 n ce
la
aG
at
n ts
te

Create Theme & Edit Theme

n
Co

You can create many different custom themes by starting with the core built-in themes.
The customization for theme colors, theme fonts, and theme effects is next to the
Themes gallery. Choose a theme, change its settings or define your own, and then save
the settings as a new theme in your gallery.

Go to Slide Master  Themes  Save Current Theme

26
Slide Master  Background

Contents at a Glance
 n ce
la
aG
at
n ts
te

Set up the Background Style

n
Co

Go to Slide Master  Background  Background Styles  Format Background

Perform the task as per your requirement then Click on Apply to All

28
 n ce
la
aG
at
n ts
te

Hide Background Graphics

n
Co

If you have applied some Graphic or Style in Master Layout and you don’t want to apply
through out the presentation, do the following:

● Go to Slide Master click on the Particular Layout you wan to omit the
Background then
● Check on the Hide Background Graphics

29
Slide Master  Page Setup

Contents at a Glance
 n ce
la
aG
at
n ts
te

Define the Page Setup & Orientation

n
Co

Go to Design tab  Page Setup

The following list describes the controls in this dialog box:

Slides Sized For: This drop-down list lets you set the size of
your slides based on how you plan to present them. The most
common is to present the slides on a standard computer screen,
which has an aspect ratio of 4:3. Other options on this drop-down
list include different screen ratios, suitable for wide-screen
displays, standard sized paper, and even 35-mm slides. A Custom
option lets you set any width and height.

Width: Set a custom width for your slides.

Height: Set a custom height for your slides.

Number Slides From: If your slides include numbers, this option

lets you set the number for the first slide. The default is 1.

Orientation: Set the orientation to portrait (tall and skinny) or

landscape (short and fat). You can set the setting separately for
your slides, handouts, and notes. The most common setting is for
the slides to use landscape orientation and the notes and
handouts to use portrait.

31
 n ce
la
aG
at
n ts
te

On-Screen Show
n
Co

If you created your content using a legacy PowerPoint file or perhaps a company template, then the culprit in this scenario is
most likely due to On-screen Show not being selected. This is a setting in PowerPoint Page Setup.

ã Note that this is the default setting when you create a new PowerPoint file, so chances are, you don’t have to
worry about changing the setting. But if you’re seeing your images cut off, then read on.

To verify that you have the correct setting, do the following:

ã From within PowerPoint, select the File Menu.

ã Select Page Setup.

ã Look at the first option, “Slides sized for.”

ã Verify that On-screen Show is selected.

ã Click OK.

ã Republish.

The other thing to look out for is that your images are sized to fit within the PowerPoint template. That is, if you have any large
images, make sure the edges don’t go past the white area in your PowerPoint slide; if they do, then it’s Goodbye images!

Lastly, make sure your file’s Slides Orientation is set to Landscape and not Portrait (PowerPoint -> File -> Page Setup).

32
 n ce
la
aG
at
n ts
n te
Co

By: Harvinder Singh

Senior Process Executive @ Syven Global Services