Operating
Guidelines
Technology Management
Mukesh Patel School of Technology Management &
Engineering
1
Management Internship Program 2011
Calendar
Management Internship 2011
May 02, 2011 (Monday): Reporting at the Company
Sept 10,2011 (Saturday): Management Internship in
company Closes
Sept 11-17,2011 : Report Preparation and Evaluation (
Viva/ Presentation)
Sept 19, 2011 (Monday): Trimester XIV Commences
Contents
Guidelines to Students
1. Introduction ……………………………………………………………………… ……
2. Discipline and Conduct ………………………………………………………………..
3. Registration ……………………………………………………………………………
4. MIP Evaluation Criteria ………………………………………………………………..
5. MIP Completion ………………………………………………………………………..
6. Student Feedback Form ……………………………………………………………….
Annexure
2
Management Internship Program 2011
INTRODUCTION
Student – Faculty interaction
The Management Internship Program (MIP) The supervisor will play the role of a coordinator
forms an important component of with the host organization and facilitator to the
education at MPSTME. It is an attempt to student to ensure smooth pursuing of the MIP.
bridge the gap between the academic The supervisor would efficiently coordinate and
institution and corporate world. At MPSTME, interact with the mentor of the host organization
students undertake a 4 ½ months (19 weeks) to monitor the student‟s progress. The
MIP at any organization during the XIII responsibility of the student in this regard is to
trimester preceded by summer vacation and regularly report to the supervisor, and cooperate
prior to commencement of Trimester XIV. in effective monitoring.
The program carries a weightage of 200 marks.
The MIP, which would be a simulation of Student – Mentor Interaction
real work environment, requires that students
undergo the rigor of professional The Mentor acts as a project guide from the host
environment both in form and substance. organization and helps in identifying the
In the process it provides an opportunity assignment suitable for the student. Later he/she
for students, to satisfy their would play the role of a technical guide to the
inquisitiveness to know more details, expose student. He would along with the supervisor
them to technical skills, and helps them to evaluate the student on MIP work progress. The
acquire social skills by drawing them into mentor‟s time should not be taken for granted
communication with outside professionals for and students should approach him/her well
continuous interaction. prepared for specific assistance or guidance or
For proper coordination and ensuring organized suggestions on the project.
and smooth conduct, each student would be
under the guidance of an MPSTME faculty (
referred as Supervisor). A representative of the DISCIPLINE AND CONDUCT
industry/organization (referred as Mentor) also
guides the student and assists the faculty in
monitoring the student‟s progress. Attendance
100% attendance during MIP is compulsory.
However, if for any genuine reason a student is
Assignments
not in a position to report to the MIP
organization on any day, he/she should obtain
MIP is a vehicle for introducing students to real- formal permission for leave of absence as per the
life situation, which cannot be simulated in the rules and regulations of the MIP organization.
classroom. Therefore MIP assignments must Permission should also be taken from MPSTME
necessarily be those of direct interest to the host faculty in charge of MIP.
organization. Students are encouraged to take up
assignments, which are technical, multi- Conduct and Behaviour
disciplinary, involve teamwork, are mission and As interns, students are placed in the role of
goal oriented, and are time bound. Solutions to ambassadors of MPSTME, the institute would
various problems confronted in the assignment always expect students to maintain professional
might be open ended, involving an element of and social imprints of high standards in the
analytical thinking, processing and decision – organization.
making in the face of insufficient data
parameters and uncertain situations. MPSTME expects that the students shall at all
times during MIP conform to the rules and
regulations of his/her place of work. It is
particularly important to be regular, punctual and
obedient at work. During the period of MIP the
student shall be subject to the leave rules of the
3
Management Internship Program 2011
organization he/she is working for. Ensure strict
adherence to the timings of the organization. Projects under the MIP could be of a significant
importance to the host organization – in terms of
Unprofessional behavior, misconduct, their objective of “technical Documentation”
indiscipline, irregularity at work and aiming at updating or modernization of
unsatisfactory performance will lead to information systems. Therefore please take care
disciplinary action MPSTME might deem fit to in properly documenting your work. For your
impose. A no-due certificate should be taken benefit we have given below broad guidelines for
from the organization by the student at the close report submissions. Please go through the
of the internship and submitted to the guidelines and structure your report accordingly.
MPSTME Office.
EVALUATION PROCESS
REGISTRATION
Initial Information Report (IIR)
All students should positively report to MIP (One copy to be submitted to the MPSTME
organization on May 2, 2011 for Internship. Supervisor & one to Mentor)
MIP being on-the-job training (OJT), students This report is to be submitted to MPSTME
should essentially work for minimum 18 -20 Center as per Proforma attached as Annexure-I,
weeks at the MIP organization. Care must be taken to ensure that all information
provided in this report is accurate.
Students can proceed for MIP-2011 only after
they clear all dues The IIR is not a component of evaluation but it is
(fee/library/computer/casebooks, telephone, mandatory that all students must submit a copy
others) at their MPSTME center. to MPSTME Supervisor and Mentor.
5
Management Internship Program 2011
17/9/2011 Final Report MPSTME Faculty/ External 17/09/2011 60
Evaluator
Executive Summary MPSTME Faculty 10
Report
Final Seminar MPSTME Faculty/ External 20
To be Examiners ( panel** of 3 To be
Coomunicated members) Average to be
later and not taken
communicate
beyond 30th Sept Viva MPSTME Faculty/ External -d later. 40
Examiners ( panel of 3
members) Average to be
taken
Extension will be given to students who are unable to join from 2 nd May for submission of reports and
evaluation. The extension in this case would be total number of days that are delayed to start the project ,
but the date for final report submission remains the same for all the students.
*mentor and supervisor to give marks separately; which will be added later.
** Panel comprising technical / management domain expertfrom industry plus different industry
HR manager plus MPSTME faculty other than faculty supervisor of the project.
6
Management Internship Program 2011
* Two copies of Interim and Final Report have to be submitted by the student toMPSTME Office. One copy
is to be forwarded to the project guide (mentor) for evaluation at his / her end.
** Two copies of executive summary report have to be submitted by the student. Faculty is to retain one
copy at center and forward 2nd copy to placement cell MPSTME for placement process.
(All the reports required to be submitted in hard copy as well as in soft copy “MS Word document”.
Softcopy in PDF form will not be accepted)
8
Management Internship Program 2011
Annexure I
Mukesh Patel School of Technology Management
& Engineering
Management Internship Program
Initial Information Report (IIR)
……………………………………………………….
……………………………………………………….
……………………………………………………….
E-mail : ………………………………………………………
……………………………………………………….
……………………………………………………….
………………………………………………………..
………………………………………………………
……………………………………………………………………………………………………………...….
…...…………………………………………………………………………………………………………….
………...……………………………………………………………………………………………………….
……………...………………………………………………………………………………………………….
…………………………………………………………………………………………………………………
…………………………………………………………………………………………………………………
…..….………………………………………………………………………………………………………….
…………………………………………………………………………………………………………………
Date: …………………………………….
Signature of the Student
……………………………………………..
Signature of Project Guide (Mentor)
…………………………………… ………………………………….
Name of Faculty(Supervisor) assigned Signature of Chairperson,TM
To guide the Student
…………………………………………………
Signature of Dean, Technology Management
Date:
10
Management Internship Program 2011
Annexure II
GUIDELINES FOR WRITING A PROJECT REPORT
A project Report is a written presentation
of the work done by the students on a
given assignment. It is important to bear (ii)Title Page: This element may contain
in mind that even though the project the following information:
report is submitted only at the end of any
given assignment, in reality it is a i)Title of the report
culmination of continuous efforts on the ii)Name of the author
part of the students. iii)Name of the authority for
the report was written
Writing a Project Report (iv)Contract, project or job number (if,
any)
The MIP requires submission of project (v) Distribution list
report not just to MPSTME but also to the
organization where the student is
Contract:
undergoing MIP. What follows is a
A REPORT
general guideline on writing a project
report. ON
(Title of the Project in CAPITAL
The parts included in a report depend on LETTERS)
the type of report you are writing, the
requirements of your audience, the By
organization you are working for, and the (The name of the author)
length of your report. In a generalized
sense an ideal project report should cover A report submitted in partial
the following elements. fulfillment of the requirements of 5
years Integrated MBA (Tech) Program
(i)Cover, (ii) Title Page, (iii)certificate of of Mukesh Patel School of
completion (iv)Acknowledgments,(v) Tecnhology Management &
Table of Illustrations, (vi) Abstract, (vii) Engineering, NMIMS
Introduction, (viii) Main Text, (ix)
Conclusions and/or Recommendations, (x) Distribution List:
Appendices (if necessary), (xi)
References, (xii) Glossary (if necessary).
(iii) Certificate of completion:
(i)Cover: This is the first page of the As per the following format.
report. It should contain the title of the
report, name(s) of the author(s), name of ( To be given on Company Letter Head)
the organization and the date on which it Completion Certificate
is submitted. The format of this page is
given below and should be adhered to.
This is certify that
SVKM‟s Narsee Monjee Mukesh
Patel School of Tecnhology Shri/Smt./Kum……………………………
Management & Engineering, NMIMS ……………………………………………
A REPORT
Roll No…………………………………
ON
(Title of the Project in CAPITAL Has completed the training & project as a
LETTERS) part of Management Internship in our
company as mentioned below and the
report is also submitted.
By
(The name of the author) 11
(Name of the organization):
Management Internship Program 2011
(i) Project Title: An example of a table of contents is given
(ii) Date of Joining: below. Observe that for numbering pages
(iii) Date of Completion: up to „abstract‟ lower case Roman
numerals have been used and from
„introduction‟ onwards Arabic numerals
In partial fulfillment of XIII Trimester have been used.
Management Internship for MBA(Tech)
program of Mukesh Patel School of Table of Contents
Technology Management & Engineering,
Narsee Monjee Institute of Management Acknowledgements ii
Studies (NMIMS ) ( Deemed-to-be
University), Mumbai. List if Illustrations iii
Abstract
…………………….
1. Introduction 1
Industry Mentor 1.1 Purpose, Scope, and Limitations 1
1.2 Sources and Methods 2
Date:- 1.3 Report Organization 3
Place
Company Seal: 2. Industrial analysis 5
MIP Organization
Address : ……………………………………………………..
: ……………………………………………………..
: ……………………………………………………..
E-mail : ……………………………………………………..
Designation : ……………………………………………………..
:Marketing: ……………………………………………………
: IT: …………………………………………………………...
: HR: …………………………………………………………...
:Others: ………………………………………………………..
Project Details
Project Period From:………………………… To:……………………….
14
Management Internship Program 2011
Name of the Project : ………………………………………………………………..
To a very large extent Large extent To a certain extent No, did not contribute
3. Did your MIP project contribute directly/indirectly towards the growth, value addition of the
organization?
To a very large extent large extent To a certain extent No, did not contribute
4. How would you rate your term of 12-weeks at the MIP organization?
5. On what aspects did your Mentor encourage/advise/suggest for personal improvement from your side.
………………………………………………………………………………………………
………………………………………………………………………………………………
………………………………………………………………………………………………
6. On what aspects did your Supervisor encourage/advise/suggest for personal improvement from your
side.
………………………………………………………………………………………………
………………………………………………………………………………………………
………………………………………………………………………………………………
9. How much would you rate chances of getting a MIP ( Management Internship Program) in the MIP
Organization?
10. How much would you rate your chances of getting a Final Placement in the MIP Organization?
15
Management Internship Program 2011
Annexure IV
Mukesh Patel School of Technology Management
& Engineering
Faculty Feedback Form
(To be duly completed by the faculty)
Name of the Faculty : ……………………………………………………
Guidance provided to
(Names of the Students) :
………………………………………….. …………………………………………………..
………………………………………….. ………………………………………………….
………………………………………….. ………………………………………………….
………………………………………….. ………………………………………………….
………………………………………….. …………………………………………………..
………………………………………….. …………………………………………………..
1. During the 19-week MIP Program how did your find your students performance in all aspects.
2. Where the students able to handle the assignments/tasks without any guidance/assistance/
consultation from you?
To a very large extent large extent To a certain extent No, needed assistance
3. What do you think were the strengths of our students you were guiding?
……………………………………………………………………………………………………..
……………………………………………………………………………………………………..
……………………………………………………………………………………………………..
……………………………………………………………………………………………………...
16
Management Internship Program 2011
4. What do you think were the weakness of our students you were guiding?
………………………………………………………………………………………………
………………………………………………………………………………………………
………………………………………………………………………………………………
………………………………………………………………………………………………
5. Do you think the students have improved over their weakness at the end of the MIP term.
To a very large extent large extent To a certain extent No, did not improve
6. Did you find any particular aspects in which our students were lacking, (if yes, what and
how would you recommend for improvement).
………………………………………………………………………………………………
………………………………………………………………………………………………
………………………………………………………………………………………………
………………………………………………………………………………………………
7. How would you advise/suggest, in order to maintain a long-term relationship with the MIP
organization?
………………………………………………………………………………………………
………………………………………………………………………………………………
………………………………………………………………………………………………
………………………………………………………………………………………………
8. According to you, the chances for converting the MIP projects into final placements are?
9. What projects would you suggest/advise for the juniors on the lines of enhancement of the
MIP project?
………………………………………………………………………………………………
………………………………………………………………………………………………
………………………………………………………………………………
………………………………………………………………………………
………………………………………………………………………………
………………………………………………………………………………
17
Management Internship Program 2011
Annexure V - A
2.
3.
4.
5.
Components of Evaluation
1) Introduction –
A) Synopsis
Name & Signature : B) Goals
2) Methodology
3) Schedule
4) Reference
Evaluator
* This sheet is to be used by each evaluator (separate sheet for individual company) to record the
marks independently awarded under each criteria of evaluation. This sheet may be retained at the
MPSTME Center.
18
Management Internship Program 2011
1.
2.
3.
4.
5.
Components of Evaluation
Evaluator
* This sheet is to be used by each evaluator ( Supervisor and Mentor) to record the marks independently
awarded under each criteria of evaluation. This sheet may be retained at the MPSTME Center
The Seminar can be done while visiting organization.
19
Management Internship Program 2011
02.
03.
04.
05.
Name & Signature : C1. Introduction and Objective of the Study (5 Marks)
C2. Methodology & Implementation (10Marks)
C3. Findings & Observations (15 Marks)
C4. Suggestions & recommendations (15 Marks)
Evaluator C5. Diary, Observation & Interaction with Faculty / Guide (15 Marks)
C6: Executive Summary Report (10 Marks)
* This sheet is to be used by each evaluator to record the marks independently awarded under each criteria of evaluation. This sheet may be retained at the
MPSTME Center
20
Management Internship Program 2011
01.
02.
03.
04.
05.
Seminar
Name & Signature : C6. Basic Knowledge of the Project and concepts (4 Marks)
C7: Ability to apply knowledge in project (4)
C8. Ability to Analyze problem in project (4)
C9: Logical Development of the Project (4)
Evaluator C10. Presentation Skill incl. oral communication and body language (4 Marks)
Viva
D1: Clarity of Answers (8 Marks)
D2: Relevant /To the point Answer (8)
D3: Knowledge concerning Project (8)
D4: Knowledge Concerning Allied matters (8)
D5: Cost Benefit / Financial Awareness
* This sheet is to be used by each evaluator to record the marks independently awarded under each criteria of evaluation. This sheet may be retained at the
MPSTME Center
21
Management Internship Program 2011
S. Enrollment Project Name of Names(s) of Evaluation Evaluation Report – II Evaluation Evaluation Report-
No. Number Title Organization evaluators Report –I Report – III IV
(MPSTME Grand Total
Faculty & PP IR(Faculty) IR(Company) FR & ES FS Viva (200Marks)
Others) (10 Marks) (30Marks) (30Marks) (70Marks) (20Marks) (40
Marks)
01.
02.
03.
04.
05.
** The master sheet should report the averages of the aggregate marks awarded by different evaluators (including MPSTME Faculty) to each student
under each evaluation instrument.
This sheet covering marks for Evaluations I, II, III and IV is to be sent to MPSTME by 23.05.2011,18.07.2011, 17.09.2011 and respectively.
22
Management Internship Program 2011
Evaluation Report No. Components & Marks Last Date for Submission by Last Date for
student to MPSTME Evaluation
submission by
faculty
I PP: Project Proposal (10 Marks) 16/5/2011 23/05/2011
III FR: Final Report & Executive Summary (70 Marks) 12/9/2011 17/09/2011
IV FS: Final Seminar (20 Marks)
Viva (40 Marks)
23
Management Internship Program 2011
2. Representative of the MIP organization have been duly involved in the evaluation of Interim Seminar
and Project Report Components.
3. The marks reported in respect of Final Seminar and Viva are averages of the marks independently
awarded by different evaluators.
4. The attached lists cover marks of all students undergoing MIP at MPSTME
.
5. The particulars have been verified and to the best of our knowledge there are no arithmetical errors
Date Dean/Chairperson
Observations:
24