WhitePaper-ConfigMgr2007-How To Import Microsoft Software Licenses Data in Asset Intelligence Catalog

WHITEPAPER - CONFIGMGR2007
How to import Microsoft Software Licenses

Data in Asset Intelligence Catalog
Document ID : WP1004-001
Version 1.0 - lundi 3 mai 2010
Status : Validated - Diffusion : Free
Author : Aurélien BONNIN
© Copyright vNext – This document is exclusive property of vNext.

This document, or any part thereof, must not be reproduced without the permission of vNext.
118-120, avenue de France - F75013 Paris - Tél : 01.46.46.14.86 - Fax : 01.46.46.10.00
How to import Microsoft Software
Licenses Data in Asset Intelligence
Catalog
General Information about this document
Modification History
Date Version Author(s) Approved by Description
29/04/2010 1.0 Aurélien Bonnin Aurélien Bonnin Création Document
Diffusion Type
Diffusion
Free Prénom Nom Fonction
PDF
References
Reference Date - Version
Importing Software Licenses Into the Asset Intelligence Catalog
01/08/2008
http://technet.microsoft.com/en-us/library/cc431362.aspx
Add Microsoft Licenses (MVLS) to SCCM Asset Inventory
http://blogs.catapultsystems.com/javery/archive/2010/02/22/add- 22/02/2010
microsoft-licenses-mvls-to-sccm-asset-inventory-1.aspx
Disclaimer
This Document is provided “AS IS” and has been checked for errors and any inaccuracies;
the steps described in it have been tested in validation and production environments and
the procedure is refined to perfection.
The names of actual companies and products mentioned herein may be the trademarks of their
respective owners.
We “vNext” hold no responsibility for any damages or/and loss happened from the incorrect usage
of these instructions. By continuing to read this guide you “Agree” to accept any risks and demand
nothing from the Author.
Version 1.0 – Validated © Copyright vNext - This document is exclusive property of vNext.
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lundi 3 mai 2010 This document, or any part thereof, must not be reproduced without the permission of vNext.
ID: WP1004-001
Diffusion : Free 118-120, avenue de France - F75013 Paris - Tél : 01.46.46.14.86 - Fax : 01.46.46.10.00
Catalog
Summary
1. INTRODUCTION ............................................................................................................................ 4
2. GENERATE MICROSOFT SOFTWARE LICENSES CUSTOM XML FILE .............................................................. 5
3. IMPORT MICROSOFT SOFTWARE LICENSES DATA INTO ASSET INTELLIGENCE CATALOG ................................. 19
4. VERIFY THAT THE LICENSING INFORMATION HAS BEEN SUCCESSFULLY IMPORTED ......................................... 24
- oOo -
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1. Introduction
This guide explains how to generate custom XML file containing Microsoft Software Licenses
information from the MVLS portal so that it can be imported then in Asset Intelligence Catalog
through the “Import Software Licenses” wizard of Configuration Manager 2007.
This guide will describes each operation required on SCCM Site Servers and on a workstation.
Following operation have been validated on System Center Configuration Manager 2007 Service
Pack 1 R2 English version with the International Client Pack 2 installed (version 4.00.6221.1000)
and on Microsoft Office Professional Plus 2010 (version 14.0.4536.1000 64-bit).
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2. Generate Microsoft Software Licenses custom XML

file
The first step will be to generate the custom XML file containing Microsoft Software Licenses
Information.
Prerequisites
- User Account with access to Software Licenses Information on MVLS web site
- Desktop computer with access to Internet and with Microsoft Office Professional Plus 2010
(especially Excel Professional Plus 2010).
- Required Site Systems for Asset Intelligence module already installed and configured.
1. Open Microsoft Excel 2010.
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2. Rename “Sheet 1” to “License Summary”.

Rename “Sheet 2” to “License Data”.
Finally, delete “Sheet 3”.
3. Navigate to the “License Data” worksheet, select the “Data” tab in the ribbon, and then click
on the “From Web” button.
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4. In the “New Web Query” window, enter the following URL in the Address bar and click on
the “Go” button.
https://www.microsoft.com/licensing/servicecenter/
5. At the top right of the Window, click on “Sign In” button, and then enter your credentials.
This user account must be allowed to access Microsoft License information on the MVLS web
site and must be a Windows Live ID passport.
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6. On the “Volume Licensing Service Center” web page, select the “View the new License
Summary” option in the middle of the page.
7. The “License Summary” table is shown, with detailed information about Products, License
Product Family, License Version, Effective Quantity, Quantity Unresolved, Quantity Active
and SA Quantity.
On the top left corner of this table, you will able to select the entire table, just clicking on
the table border (one click select the table, a second click deselect it). An information
message indicates you if you are selecting or deselecting the table.
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8. Once you have selected the table, click on the “Import” button of the In “New Web Query”
window and then click on “OK”. Be sure that the “Import Data” dialog box is configured to
import date in the “Existing Worksheet” in the “$A$1” cell. Then Microsoft License
Information data are inserted in the “License Data” worksheet (this process can take 1 or 2
minutes).
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9. Delete the Column “A” of the “License Data” worksheet. You will have the following column
in the “License Data” worksheet :
- Product Pool
- License Product Family
- License Version
- Effective Quantity
- Unresolved Quantity
- Active SA Quantity
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10. Then, Select the “License Summary” worksheet, select the “A1” cell, go to “Insert” section in
the ribbon, and click on the “PivotTable” icon.
11. In the “Create PivotTable” dialog box, select the “Select a table or range” option and then
click on the “ ” button to select required cells range. Go to the “License Data” worksheet
and select all columns and lines containing Microsoft License Information data, including
columns header. Then click again on the “ ” button. Check that the “Existing Worksheet”
option is selected in the “Choose where you want the PivotTable report to be placed”
section and click on the “OK” button on the “Create PivotTable” dialog box. PivotTable is
inserted in the “License Summary” worksheet.
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12. In the “PivotTable Field List” window, at the top right corner of the Excel worksheet, select
the 6 following fields: “Product Pool”, “License Product Family”, “License Version”,
“Effective Quantity”, “Unresolved Quantity”, “Active SA Quantity”. Data are automatically
added in the “License Summary” worksheet during field selection process.
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13. At the bottom of the “PivotTable Field List” window, in the “Drag fields between areas
below” section, drag-and-drop fields listed in the “Values” section to the “Row Labels”
section.
Before After
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14. In the “Row Labels” section, click on a field and select “Fields Settings” option from the
contextual menu.
15. In the “Field Settings” dialog box, on the “Subtotals & Filters” tab, select the “None” option
from the “Subtotals” section.
In the “Field Settings” dialog box, on the “Layout & Print” tab, select the “Show item labels
in tabular form” option from the “Layout” section.
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16. Perform the previous operations (Cf. step 14 and 15) for each field listed in the “Row Labels”
section.
17. Now, the “License Summary” worksheet looks like this.
18. On the “PivotTable Tools” section of the ribbon, select the “PivotTable Option” drop down
list.
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19. In the “PivotTable options” dialog box, on the “Totals & Filters” tab deselect the “Show
grand totals for rows” and “Show grand totals for columns” options.
20. In the “PivotTable options” dialog box, on the “Display” tab select the “Classic PivotTable
layout (enables dragging or field in the grid)” option. And then click “OK”.
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21. On the “License Data” worksheet, modify each numeric only valued in the “Product
Version” column to be preceded with a ' character.
Before After
22. Finally, save the file as an .xlsx file so that you can use it the next time you want to import
Microsoft License Information. You will have to perform only steps 3 to 9 and then 23.
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23. Save the file as an “XML Spreadsheet 2003 (*.xml)” file so that you can use this file to
import data in Asset Intelligence Catalog on your SCCM Primary Site Server.
In the informational message dialog box, click “YES” to save the file without incompatible
features.
Then close the Excel Workbook.
While you have performed all these operations you will have a Microsoft Software Licenses xml
file like the following one.
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3. Import Microsoft Software Licenses Data into Asset

Intelligence Catalog
Once you have created your Microsoft Software Licenses Custom XML file, you’re able to import it in
Configuration Manager 2007 and especially in Asset Intelligence Catalog.
To perform this action you need access on your Configuration Manager 2007 Primary Site server,
with required security rights to manage Asset Intelligence and import data in ConfigMgr Database.
Prerequisites
- User Account with access to ConfigMgr Admin console and Asset Intelligence module
- A Microsoft Software Licenses custom xml file copied on a shared folder on which the SCCM
Primary Site server has full control.
1. Open the ConfigMgr Admin Console on your Primary SCCM Site server and navigate to the
“Asset Intelligence” node
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2. In the “Actions” panel on the right, select the “Import Software Licenses” option.
3. In the “Welcome” screen of the “Import Software Licenses” wizard, click on “Next”.
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4. In the “Import” screen of the “Import Software Licenses” wizard, click on “Browse” button
and navigate to the shared folder containing the Microsoft Software Licenses XML file. Select
the XML file and then click on “Open”. Click on “Next”.
5. In the “Summary” screen of the “Import Software Licenses” wizard, verify details
configuration and then click on “Next”.
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6. Import Licensing Statement into Asset Intelligence process is in progress.
7. Once the import process is done, you will obtain the following message. Finally you can close
the Wizard.
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To import the XML file on the ConfigMgr Server, you can also do this using command
line option of the mvlsimport tool located in the [ConfigMgrInstallDir]\bin\i386 folder
and running the following command:
mvlsimport /file \\<SERVERNAME>\<SHARENAME>\<XML_FILE.XML>
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4. Verify that the licensing information has been

successfully imported
Once you have imported your Microsoft Software Licenses data in Asset Intelligence Catalog you
have to check that these data are available in Configuration Manager Database and can be queried
for exploitation operation.
To perform this action you need access on your Configuration Manager 2007 Primary Site server,
with required security rights to manage Asset Intelligence and import data in ConfigMgr Database.
Prerequisites
- User Account with access to ConfigMgr Admin console and Asset Intelligence module
(http://technet.microsoft.com/en-us/library/cc431400.aspx)
- Microsoft Software Licenses data already imported in Asset Intelligence Catalog.
- A functional Reporting Point site system
These data could be queried through the Reporting functionality of Configuration Manager and
especially through Asset Intelligence Reports.
1. Open the ConfigMgr Admin Console on your Primary SCCM Site server and navigate to the
“Asset Intelligence” node, and then select the “Asset Intelligence Reports”.
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2. In the central pane, among the Asset Intelligence Reports list, find the “License 14A –
Microsoft Volume Licensing Reconciliation Report” report. Right-click on it and select the
“Run” option from the contextual menu.
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3. The targeted Report is launched in the ConfigMgr Administrator Console (or in Internet
Explorer depending on your Reporting configuration). In the “Collection” field, select a
collection object (using “Values” button or seize the Collection ID).
Then click on
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4. Finally the “License 14A – Microsoft Volume Licensing Reconciliation Report” report will
show you Microsoft Volume Licensing Information as shown in the following exhibit.
In the previous Report you will find some information that must be explained. You will
find just below some description about columns definition.
License Summary
The License Summary shows the estimated Volume License entitlements per each Microsoft product
family and version across all active and inactive Licensing IDs in your permission set.
The License Summary is a real-time calculation that:
- Applies all upgrade and maintenance-type licenses to full licenses acquired per Volume
License programs, including Enterprise, Select, Select Plus, Open Value, and Open License
programs.
- Uses licensing rules and product release dates to produce the most favorable License
Summary for the customer.
Effective Quantity
The effective quantity is the number of license entitlements per product and version after upgrades
have been applied. The effective quantity value allows you to determine whether your organization
has license shortfalls and/or surpluses by product and version.
Unresolved Quantity
An unresolved quantity appears when the number of upgrade licenses is greater than the underlying
qualifying full licenses. An unresolved quantity can occur when information concerning licensing
entitlements is incomplete.
Common reasons for an unresolved quantity include:
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- OEM or retail purchases: Full licenses acquired through OEM or retail purchases are not
visible to Microsoft.
- Incomplete list of Licensing IDs in Relationship Summary: Full licenses acquired per Licensing
IDs that are missing from your Relationship Summary will not be included in your License
Summary.
- Unused coverage: Coverage-type licenses (e.g., Maintenance, Upgrade Advantage, and
Software Assurance) that are unused may be unresolved in terms of your full license
quantity.
Active SA (Software Assurance) Quantity

The active SA quantity is the number of licenses covered by Software Assurance (version upgrade
protection) across all Microsoft Volume License programs, including Enterprise, Select, Select Plus,
Open Value, and Open License programs.
The active SA quantity includes all types of Software Assurance, including:
- License and Software Assurance (L&SA)
- Software Assurance (SA)
*** End of the document ***
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WHITEPAPER - CONFIGMGR2007

How to import Microsoft Software Licenses

© Copyright vNext – This document is exclusive property of vNext.

General Information about this document

2. Generate Microsoft Software Licenses custom XML

1. Open Microsoft Excel 2010.

2. Rename “Sheet 1” to “License Summary”.

17. Now, the “License Summary” worksheet looks like this.

3. Import Microsoft Software Licenses Data into Asset

6. Import Licensing Statement into Asset Intelligence process is in progress.

mvlsimport /file \\<SERVERNAME>\<SHARENAME>\<XML_FILE.XML>

4. Verify that the licensing information has been

- Microsoft Software Licenses data already imported in Asset Intelligence Catalog.

- A functional Reporting Point site system

Active SA (Software Assurance) Quantity

* End of the document *

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