BIS B121F Assignment 2

Date Due: 3 December 2008

Part A (50%)
You are a Business Analyst in First-Online Bank – a small start-up e-commerce banking company that hit it
big when the company‟s investors took the company public. With the number of employees expected to
reach 1,000 by the end of this year and the tight job market, the Benefits Committee has developed several
employee benefit plans to keep current employees and attract new employees. One of the new employee
benefits is a Retirement Investment Scheme (RIS).

Task 1 worksheet (15%)

The chairman of the Benefits Committee has asked you to develop a retirement investment model worksheet
that will allow each current and prospective staff to see the effect of investing a percent of his/her monthly
salary over a period of years. The plan calls for the company to match an employee‟s investment dollar for
dollar up to 5%. Thus, if an employee invests 7.5% of his/her annual salary, then the company matches the
first 5%. If an employee invests 3% of his/her annual salary, then the company matches the entire 3%.
The chairman wants a one-input data table to show the future value of the investment for different periods of
time. The final model worksheet should be similar to the one displayed below.

A B C D E F G H
1 First-Online Bank
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3
Retirement Investment Scheme
Future Employee
4 Employee Your name Years Value Invested
5 Annual Salary $550,000.00 $3,826,435.19 $825,000.00
6 Percent Invested 7.50% 5 $432,117.45 $206,250.00
7 Company Match 5.00% 10 $1,108,675.55 $412,500.00
8 Annual Return 9.00% 15 $2,167,949.72 $618,750.00
9 Years 20 20 $3,826,435.19 $825,000.00
10 Monthly Contribution 25 $6,423,094.43 $1,031,250.00
11 Employee $3,437.50 30 $10,488,634.54 $1,237,500.00
12 Employer $2,291.67 35 $16,853,973.55 $1,443,750.00
13 Total $5,729.17 40 $26,820,064.06 $1,650,000.00
14 45 $42,423,782.89 $1,856,250.00
15 Future Value $3,826,435.19 50 $66,854,229.42 $2,062,500.00
16

Note:

(a) Prepare a worksheet model and enter your name in cell C4.

(b) Keep all the currency and interest formats with two decimal points.

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(c) Apply an Excel formula in cell C7, which should be intelligence enough to look after the company
matching in the RIS.

(d) Assume annual return (cell C8) is a constant and initially is set at 9.00%

(e) Apply necessary Excel formulas in cells C11, C12 and C13 respectively.

(f) Apply an Excel function =FV( ) in cell C15, which returns the future value of an investment based on
periodic, constant payments and a constant interest rate. The syntax of this =FV( ) function is very
similar to =PMT( ) function. You may wish to use Excel‟s Help function to find out the details.

(g) Apply conditional formatting function in cells E6:E15, F6:F15 and G6:G15 so that the corresponding
result would show the row that equals the year, future value and the amount that employee invested
respectively. They should be in bold and double underline formats.

(h) Adjust column widths and row heights. Set your worksheet in proper format (including font size/type,
cell format and borders) as suggested above.

(i) Rename the worksheet as your name and save it. Print your worksheet result.

Task 2 Test data for your model worksheet (6%)

(a) Determine the different future values for the data given below.

Employee Johnson Chan Mary Lee David Fung

Annual salary $280,000 $360,000 $560,000

Percent Invested 5.5% 6.5% 8.5%

Annual Return 7.5% 6.5% 5.5%

Years 15 25 30

(b) Copy your worksheet developed in Task 1 and paste it onto three separate worksheets on-by-one.
Change the corresponding data and re-execute each one-input data table again.

(c) Rename the corresponding worksheet as the employee name. That is, you will generate another three
worksheets, named “Johnson Chan”, “Mary Lee”, and “David Fung” respectively.

Task 3 Two-input data table (14%)

The chairman of the Benefits Committee has asked you to include a two-input data table on the worksheet
developed in Task 1. It should show the future value for varying the Annual Return (cell C8) and Years
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(cell C9). The final table should be similar to the one listed below.

I J K L M N O
1 Varying Annual Return and Years
2 Annual Return in Left Column and Years in Top Row
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4 $3,826,435 5 10 15 20 25 30
5 5.0% $389,618 $889,638 $1,531,343 $2,354,880 $3,411,774 $4,768,148
6 5.5% $394,630 $913,846 $1,596,980 $2,495,782 $3,678,339 $5,234,235
7 6.0% $399,724 $938,892 $1,666,149 $2,647,109 $3,970,278 $5,755,034
8 6.5% $404,903 $964,810 $1,739,059 $2,809,703 $4,290,209 $6,337,479
9 7.0% $410,168 $991,632 $1,815,930 $2,984,476 $4,641,036 $6,989,417
10 7.5% $415,520 $1,019,393 $1,896,997 $3,172,416 $5,025,974 $7,719,739
11 8.0% $420,961 $1,048,128 $1,982,511 $3,374,596 $5,448,589 $8,538,518
12 8.5% $426,493 $1,077,876 $2,072,734 $3,592,181 $5,912,834 $9,457,168
13 9.0% $432,117 $1,108,676 $2,167,950 $3,826,435 $6,423,094 $10,488,635
14 9.5% $437,836 $1,140,566 $2,268,456 $4,078,729 $6,984,234 $11,647,597
15 10.0% $443,650 $1,173,591 $2,374,570 $4,350,551 $7,601,650 $12,950,712
16 10.5% $449,561 $1,207,793 $2,486,629 $4,643,518 $8,281,332 $14,416,881
17 11.0% $455,572 $1,243,219 $2,604,992 $4,959,385 $9,029,930 $16,067,561
18 11.5% $461,684 $1,279,914 $2,730,040 $5,300,058 $9,854,828 $17,927,119
19 12.0% $467,899 $1,317,930 $2,862,178 $5,667,609 $10,764,225 $20,023,232
20 12.5% $474,219 $1,357,317 $3,001,836 $6,064,286 $11,767,230 $22,387,344
21 13.0% $480,645 $1,398,128 $3,149,471 $6,492,534 $12,873,962 $25,055,191
22 13.5% $487,180 $1,440,420 $3,305,571 $6,955,009 $14,095,665 $28,067,396
23 14.0% $493,826 $1,484,249 $3,470,651 $7,454,597 $15,444,839 $31,470,146
24 14.5% $500,585 $1,529,676 $3,645,261 $7,994,435 $16,935,375 $35,315,970
25 15.0% $507,458 $1,576,764 $3,829,987 $8,577,935 $18,582,722 $39,664,623

(a) Prepare this two-input data table within the same worksheet that developed in Task 1.

(b) Keep all the currency as integer and annual return with one decimal point.

(c) Apply conditional formatting function in cells I5:I25, J4:O4 and J5:O25 so that the corresponding
results would show the values that equals the annual return, years and future values respectively.
They should be in bold and double underline formats.

(j) Adjust column widths and row heights. Set your worksheet in proper format (including font size/type,
cell format and borders) as suggested above.

Task 4 Chart (15%)

(a) Based on the results of two-input data table in Task 3, plot a set of lines to show the future values with
annual returns at 5% and 9% over time. They should be charted in a single graph.

(b) Set your chart in proper format. Show labels and data values. Display X-Y axis and chart title.
Adjust the scale of Y-axis and therefore figures in your chart may be rounded up.

(c) Locate your Chart in another worksheet and name it as “Chart”. The final output should be similar to
the following chart.

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 Future Values Over Time

$12,000
Thousands

$10,489
$10,000

At 9% Return
$8,000
Amounts

$6,423
$6,000

$4,768
$4,000 $3,826
$3,412
$2,168 At 5% Return
$2,355
$2,000
$1,109 $1,531
$432
$890
$390
$0
5 10 15 20 25 30

Years

Part B Access Database (50%)

Apple Telecom has assigned sales staff to provide more personal services to the 30 selected customers. You are
asked to set up an Access database to store the following data in three tables:

Customer

Customer ID Surname First Name Autopay Online Hours Plan Code Staff ID
90000001 Chan Mabel Yes 20 C 1862
90000002 Wong Priscilla Yes 145 B 1203
90000003 Leung YK No 302 A 1862
90000004 Chan Nigel Yes 95 B 1291
90000005 Lam Amy No 20 C 1862
90000006 Chu Raymond No 25 B 2546
90000007 Ip Victor No 130 B 1203
90000008 Chau HM Yes 300 A 1984
90000009 Yeung Lawrence Yes 13 A 2546
90000010 Ma Patrick No 60 A 1862
90000011 Ho Martine Yes 20 C 1862
90000012 Wong Mary Yes 145 B 1203
90000013 Leung Joe No 302 A 1862
90000014 Chan Kevin Yes 95 B 1291
90000015 Lam Lois No 20 C 1862
90000016 Kam Ray No 25 B 2546
90000017 Pang Victor No 130 B 1203
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 90000018 Wang Gina Yes 300 A 1984
90000019 Au Yeung Lawrence Yes 13 A 2546
90000020 Tam Tina No 160 A 1862
90000021 Chan Martine Yes 220 C 1862
90000022 Chan Mary Yes 325 B 1203
90000023 Leung Shan Yes 420 A 1862
90000024 Au Kevin Yes 80 B 1291
90000025 Lam David No 60 C 1862
90000026 Kam Ray No 125 B 2546
90000027 Poon Victor No 150 B 1203
90000028 Wang Tina Yes 200 A 1984
90000029 Au Yeung Louise No 120 A 2546
90000030 Lo Wai No 80 A 1862

Service Plan

Plan Code Monthly Fee Free Connection Hours Charge Per Hour Installation Fee
A $180.00 300 $5.00 $100.00
B $90.00 120 $15.00 $200.00
C $0.00 0 $25.00 $500.00

Staff

Staff ID Staff Surname Staff First Name Position Date of Appointment

1203 Lee Siu Leung Sales Assistant 2002-Jul-17
1291 Liu Chung Hin Sales Executive 2001-Feb-15
1862 Tang Ching Yuet Sales Assistant 2005-Aug-6
1984 Chan Kwok Ming Sales Assistant 2005-Aug-8
2546 Chan Ling Sales Executive 2003-May-3

Tasks

1. Create a database to store these three tables, and enter the data correctly. Print out the table structures of the three
tables. Note that you must use the „Documenter‟ tool in MS Access to print out the table structures. Print out
the data records.

2. Set up an query to view (and save it as Query 1) the following columns (from left to right in the order specified) for
customers who subscribed to service plan A and used autopay:

 Customer ID
 Surname (Customer)

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  First Name (Customer)
 Plan Code
 Staff ID
 Position

Sort the records by Surname (ascending) and then by Staff ID (ascending).

3. Set up another query (and save it as Query 2) to show all customers who are being looked after by a staff member
who joined the company (i.e. date of appointment) in 2001 or 2005. The columns to be shown and the order of
the columns from left to right are the same as the previous one (i.e. Query 1). Sort the records by Plan Code
(ascending) and then by Staff ID (ascending).

4. Set up a third query (and save it as Query 3) to show all customer records that are related to a staff member who
holds the position of Sales Assistant. The columns to be shown are:

 Plan Code
 Surname (Customer)
 First Name (Customer)
 Staff ID

Also, you need to add a calculated column. The name of the calculated column is 'Account Payable'. This
column is to show exactly how much a customer pays in the current month. Basically a customer only has to pay
the monthly fee unless his/her online hours exceed the free connection hours within his/her service plan. And in
case the customer‟s online hours exceed the free connection hours within his/her service plan, he/she has to pay:
Monthly Fee + (Online Hours - Free Connection Hours) * Charge Per Hours.

In order to complete this task, you may need to use an Access function IIF(). The usage of this function is similar
to the one, IF(), in MS Excel.

Sort the records by Plan Code (Ascending), and then by Surname (ascending) and First Name (ascending)
respectively.

5. Prepare a report based on the result of the third query using the report wizard of Access. The title of the report is
'Account Payable (by Staff)'. The report should be grouped by Plan Code. The figures in the „Account Payable‟
column should be displayed in the currency format (i.e. with $ sign and commas and without decimal places).
Statistics data such as Sum, Average, Min and Max amount for each Plan Code should be shown. Save it as
„Account Payable by Staff‟. Your final report should be similar to the one listed below.

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6. Submit the softcopy of your database. Save your Access work in a file named s********a2_B.mdb where
********* is your 8-digit student number.

Assignment Submission Procedures

All the assignments must be submitted via the OLE (http://ole.ouhk.edu.hk). After getting into the B121F
homepage, enter the “Assignment Submission” page on your right. Click the TMA 2 to access the Answer
Sheet. Then scroll down to “Answer Section for Students”. Now you can fill in the textbox for the assignment
details. It is optional but you may like to put in the number of files and the filenames.

To attach the files for your TMA, click the "Browse" button to locate the file on your hard disk. Then select on
the file and click "Open". Repeat the above steps until all your TMA files are included. Note that you will
need to upload 2 files (i.e., 1 MS Excel file and 1 MS Access file) for this TMA. Make sure that your work is
done in Microsoft Office 2003 and the filenames are in the required convention.

If you have completed all the work and are ready to submit your assignment, click the “Save & Submit” button.
Note that you will NOT be able to make any further changes after the submission. To save your work
temporarily in the OLE server, you can click the "Save" button instead. Please be reminded that your
submission will NOT be completed until you click the "Save & Submit" button.