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ADELAIDE ZACHARY

2 Grist Mill Terrace, Somers, CT 06071


Home: 860-810-5119, Email: az9c4fde@westpost.net
OFFICE ADMNISTRATION / CLIENT RELATIONS
Bilingual and Results-Oriented Professional
Works Well Independently and Collaboratively to Meet Organizational Goals and O
bjectives

OFFICE ADMINISTRATION EXPERIENCE


State Department of Public Health, Hartford, CT 2005 - Present
ADMINISTRATIVE ASSISTANT / SECRETARY II
Perform various complex administrative duties and work directly under the Chief
and Manager of one of the largest agencys public health initiatives units, which
manage seven major public health initiatives: Serve as a central source for 59
staff members. Act as a liaison between offices including the offices of Human
Resources, Affirmative Action, Payroll and Processing.
X Maintain calendars; answer telephones and process emails; schedule appointment
s, oversee and coordinate travel arrangements and processing of expense reports.
Prioritize multiple tasks and projects; update and maintain related forms and
confidential files. Order and maintain and receive supplies
X Knowledge of complex administrative procedures for basic duties creating memo,
reports, and presentations utilizing with strong skills on Microsoft Office, Ex
cel and other various agencys database.
X Review incoming correspondence and respond to routine inquiries and informatio
nal requests.
X Ability to use sound judgment in order to shift priorities and organize multip
le activities.
X Developed cross-training procedures and guidelines for the seven health initia
tive program administrative personnel.
X Centralized programs phone lines, and implemented a backup system which improv
ed overall customer service.
X Track grants, contract applications, and reporting for unit. Update all essent
ial elements of units contracts and grants. Maintain and update budgetary spread
sheets for all programs. Review quarterly reports to ensure appropriate allocati
ons of funds; assist fiscal office with the reconciliation of expenditures.
X Prepare programs activity reports for the Branch Chief to be used at Executive
Leadership Team meetings.
X Prepare section Personal Action Forms (PAF); identify appropriate Federal/Stat
e funding sources, and obtain documentation to support actions. Update sections
organizational charts to accompany PAF and grant applications.
X Developed and implemented a tracking system for all sections activities: legis
lation, vendor contracts, grant applications, constituent correspondence, person
nel action forms, as well as Commissioners and Branch Chief Officer corresponden
ce/signatures procedures to promote short turnaround processing times.
X Developed and implemented a comprehensive New Hire Orientation Program which p
rovides a clear overview of agencys mission and vision, including current activi
ties and services of all seven initiative health programs.
Ellington Board of Education, Ellington, CT 2004 V 2005
SECRETARY
X Provided superior office services to faculty and visitors of the High School.
Processed daily student attendance; investigated absences, and reported students
for disciplinary action.
X Updated student files and emergency contact information; maintained locker dis
tribution information.
X Compiled student census reports for submission to the Board of Education.
Connecticut Childrens Place School, East Windsor, CT 1998 V 2004
SECRETARY II
Office administrator for a Department of Children and Families short-term reside
ntial diagnostic facility.
X Processed client admissions/discharges and maintained confidential files. Prep
ared Client Census Reports.
X Monitored Federal/State budget grants; assured adherence to strict policies an
d procedures.
X Prepared correspondence and other paperwork for principal, pupil services pers
onnel, and service providers.
X Maintained faculty work schedules using States CORE Program; prepared quarterl
y reports.
X Prepared materials for staff meetings; attended weekly meetings, and transcrib
ed minutes.
X Audited all Special Service Provider billings. Purchased school supplies and
equipment.
X Implemented MS Access program to maintain information, compile statistical dat
a, and prepare reports.
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EDUCATION
Professional Development / Organizational Values & Visioning Seminars
Leading the Way & Putting the Pieces Together, Understanding Leadership Competen
cies, Emotional Intelligence, Business in Listening, Influence, Learning to Lead
, Facilitation Skills, New Supervisor, Coaching and Counseling V Identifying Per
formance Programs, Partners in Performance, Retaining Employees, Conflict and Di
fficult Employees
Licensed Hair Dresser, Creative School of Manchester, Manchester, CT
Diploma, Enfield High School, Enfield, CT
COMPUTER PROFICIENCY
MS Word, Excel, Access, PowerPoint, Publisher, Outlook

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