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Finance

Working capital management in heavy


engineering firms — A case study
Dr. D. Mukhopadhyay

An investigation into the effectiveness of working capital management of an


organization with particular reference to its short term liquidity and solvency
and impact on commercial operations of the organization.

I
ntroduction : The importance of In simplicity, working capital refers inadequate working capital as both the
working capital in any industry to that portion of total fund, which phenomena of over capitalization and
needs no special emphasis. finances the day-to-day working under capitalization of working capital
Working capital is considered to be expenses during the operating cycle. generate adverse effects on the
life-giving force to an economic The term "working" here implies profitability and liquidity of the
entity. Management of working continuity of production and concerned firm. The effective working
capital is one of the most important distribution of want removing goods capital necessitates careful handling of
functions of corporate management. and services required by the society. current assets to ensure short-term
Every organization, whether profit Working capital is necessary to finance liquidity and solvency of the business.
oriented or not, irrespective of its current assets which include To be more specific, neither
size and nature of business, needs inventories, debtors, marketable understocking nor overstocking of raw
requisite amount of working capital. securities, bank, cash, short term loans materials, careful maintenance and
Capital to keep an entity working is and advances, payment of advance tax trade off between credit receiving
working capital. The efficient and so on. Fundamentally, there are period from sundry creditors and credit
working capital management is the two concepts of working capital and allowing period to sundry debtors
most crucial factor in maintaining they are (i) Gross Working Capital and (generally credit period from sundry
survival, liquidity, solvency and (ii) Net Working Capital. Gross creditors should be more than credit
profitability of the concerned Working Capital refers to financial period allowed to sundry debtors and
business organisation. It needs resource remaining invested in current the gulf between these two periods is
sufficient finance to carry out purchase assets and Net Working Capital technically known as float of comfort),
of raw materials; payment of day-to- represents the gulf between the Gross maintenance of requisite cash and bank
day operational expenses including Working Capital and Current Liabilities balance including provision for
salaries and wages, repairs and or simply it is the difference between contingency and planning both the
maintenance expenses etc. and funds Current Assets and Current Liabilities. short term and long term investment in
to meet these expenses are collectively A business organization should appropriate manner without allowing
known as working capital. determine the exact requirement of any cash/bank balance to remain idle
working capital and maintain the same in the business are strictly required to
AICWA, Associate professor
evenly through out the operating be practiced by management. Practice
(Accounting & Finance), EIILM cycle. It is worth mentioning that a firm of judicious and effective system of
School of Business, Kolkata, (EIILM should have neither excess nor working capital management demands
University).
Finance

hire of yeomen service and expertise 30 to 40% of cost of manufacture w.e.f 1993-94 and traditional method of
of hard-core finance professionals. (excluding manufacturing profit), which data analysis and application of
Keeping in view the pragmatic ranges between four lakhs to ten lakhs financial statement analysis tools and
importance of working capital depending on the category of wagons. techniques for examining the degree
management as a gray area of corporate Our study period is ten years i. e. from of efficiency of working capital
finance function, an attempt has been 1993-94 to 2002-03 and total number management has been adopted in
made to examine working capital of work force of 12,000 as on 1993-94 systematic order. We show
management practices and the has been reduced to 2,000 through componentwise Gross Working Capital
problems faced by the firms in working VRS and normal retirement in order to Analysis in EXHIBIT I and Working
capital management process make the company turn-around. The Capital Ratio Analysis in EXHIBIT II.
particularly in heavy engineering company is a sick company within the Limitations of the Research: The
industries. An engineering firm having meaning of the Sick Companies study suffers from the following
two hundred years old legacy of (Special Provisions ) Act, 1985 and limitations:
culture and heritage and being located presently the company is running the
a. The management of the firm is very
in Eastern India has been selected for show by 2,000 work force and
conservative and was found
the purpose of our research. The outsourcing work force as and when
reluctant to provide off balance
company has two subsidiary required. The company is an erstwhile
sheet information.
corporates. The corporate office of the professionally managed one having
goodwill built up during last two b. Operating cycle is not found to be
company selected for study is in
centuries. Today, the management of uniform and the same was found
Kolkata and the name of the company
the company is having no option other to be varying from one period to
is being kept undisclosed as per the
than selling it off under the another due to several inherent
request of the same and thus let the
circumstances, we have undertaken the problems in production and
firm be named as "M/S Heavy
project to examine the process of distribution system/delivery
Engineering Company Limited" for the
working capital management of the firm system/logistic system prevailing
purpose of our study though the name
for last ten years w.e.f 1993-94 to 2002- in the organization.
of the firm is hardly material here.
03. c. Non availability of necessary and
Profile of the Firm under Study:
Objective of the Research: relevant data for assessing working
The firm is incorporated under the
Following are fundamental objectives capital requirements due to VRS/
provisions of the Companies Act. 1956
of the Study: Retirement of the key personnels
and it is a multi-product company
and there was vacuum and lack of
belonging to the heavy engineering a. To examine the effectiveness of
proper interface between the firm
industry group. It has cultural legacy working capital management
and the researcher.
and strong heritage of two hundred practices of the firm.
years or more and is,of course, well d. Financial analyses are based on
b. To assess short-term liquidity and
known in the corporate world both in historical data and information.
solvency of firm.
India and abroad. It manufactures Hypotheses : The research is based on
c. To find out how adequacy or
railway wagons of various types and the following Hypotheses :
otherwise of working capital
incidental spare-parts and equipments a. The firm under study suffers from
affects commercial operations of
for the Indian Railways Authority, inadequacy of working capital.
the company.
ceramic products and refractories for
d. To prescribe remedial measures to b. There is poor and ineffective
the Indian Steel plants. It functions
encounter the problems faced by working capital management
under oligopolistic market. The
the firm. practice in the firm.
company has several works across the
country including modern foundry Research Methodology: The Study c. Non-performing assets dominate
works located on the bank of the under reference is based on secondary and eclipse the working capital
Hoogly River. The principal compo- data i. e. Annual Reports/ Published finance of the Company.
nents of wagons are bogies and Accounts as well as primary data/ d. Too much interference and
couplers and the same is bought out/ information obtained through personal dominance of non-finance
sub-contracted from/to different interview and discussions with the professional affects systematic
suppliers in spite of having in-house concerned executives of the corporate. working capital management
infrastructure for production of the It has already been mentioned earlier practice of the firm.
same. Bogies and couplers constitute that our period of Study is ten years Data Analysis and Interpreta-tion
Finance

: Componentwise Gross Working operation. It may not be out of place more of gross working capital and Just-
Capital and Net Working Capital is to state that the company simply In- Time (JIT) Approach of Inventory
depicted in EXHIBT I hereunder. cannot afford to hold 20 to 40% of Management is the sole answer to
It is evident from EXHIBIT I that gross working capital as inventory and appropriate inventory control for the
the firm suffers from acute crisis of 60% or more debtors & receivable and firm under study.
working capital through out the period loans & advances when it is having Major portion of current liabilities
under study. There is negative working negative working capital. Besides, the includes salaries and wages, sundry
capital and short-term liquidity and firm's cash and bank balance comprises creditors for raw materials, expenses
solvency of the company is in 5 to 11 % of gross working capital and & others, statutory liabilities towards
jeopardy. Current liabilities in totality this is not at all a standard practice of retired employees, short term loan from
are more than gross capital and the a manufacturing firm belonging to the holding company, deposits from
excess of current liabilities over current category of heavy engineering contractors, advances on- account -
assets is negative net working capital. industry. Moreover, the liquidity of billing against WIP and partial delivery
Debtors & receivables and loans & loans & advances and other current of goods, advances against orders etc.
advances represent 60% or more of assets is a very doubtful case, as it Components of provisions include
gross working capital. Percentage of remains more or less static in the dues towards gratuity payment; leave
inventory ranges from 22% to 37% of balance sheet through out the entire encashment, cess & cess surcharges,
the gross working capital. From this period of study. Under the prevailing contingency provisions etc.
circumstance, we may infer that the situation, the company should not lock
It can be observed in the
firm is badly constrained to smoothly up inventory to the extent of 40% or
aforementioned table that 24% of
run the day-to-day commercial
Exhibit I
Componentwise Working Capital Analysis (Rs. in Lakh)

Year Inventory Debtors Loans Cash Other Gross Current Net


& & & Current Working Liabilities Working
Receivables Advances Bank Assets Capital & Capital
Provisions
93-94 4069 3681 4600 1214 920 14482 19022 –4540
(28%) (25%) (32%) (8%) (7%) (100%)
94-95 3610 3237 3722 971 971 12511 27719 –15208
(29%) (26%) (30%) (7.5%) (7.5%) (100%)
95-96 5632 3308 4300 827 1158 15225 38211 –22986
(37%) (22%) (28%) (5%) (8%) (100%)
96-97 3816 4077 4933 1223 1630 15679 46961 –31282
(24%) (26%) (31%) (8%) (11%) (100%)
97-98 4078 3213 4016 642 803 12752 50781 –38029
(32%) (25%) (31%) (5%) (7%) (100%)
98-99 4121 2815 3660 900 563 12059 19716 –7657
(34%) (23%) (30%) (7%) (6%) (100%)
99-00 3477 3483 4388 696 1220 13264 17672 –4408
(26%) (26%) (33%) (5%) (10%)
00-01 3465 3643 4990 437 1012 13547 19791 –6244
(26%) (27%) (37%) (3%) (7%) (100%)
01-02 2981 3245 3764 1192 523 11705 17856 –6151
(25%) (28%) (32%) (10%) (5%) (100%)
02-03 3450 3990 5386 1270 1596 15692 20767 –5075
(22%) (25%) (34%) (8%) (11%) (100%)
Finance

current liabilities were unrepresented Capital Ratios in order to examine operating cycle and shorter the
by current assets in 1993-94 and the short-term liquidity and solvency of operating cycle, greater the degree of
same is 55%, 60%, 67% and 74% in firm is shown in EXHIBIT II. efficiency in working capital
1994-95 to 1997-98 respectively and Note: CR=Current Ratio, management Now, let us offer our
this was a very critical period for QR=Quick Ratio, CA=Current Assets, analyses on each item of EXHIBIT II
maintaining sustainability of business. QA= Quick Assets, CL=Current under the forthcoming discussion.
However, thereafter it reduces to 39% Liabilities, WCT= Working Capital Current Ratio: It can be observed
in 1998-99 and 24% in 2002-03 but the Turnover (times), S=Sales, D = Debtors, in EXHIBIT II that Current Ratio of
volume of business has also been IT=Inventory Turnover (times), Heavy Engineering Company Limited
drastically reduced during this period. CAT=Current Assets Turnover (times), varied between 0.25: 1 and 0.76: 1
For instance, sales turnover for Rs. DT=Debtors Turnover (times), during the period from 1993- 1994 to
16696 lakhs in 1993-94 has been ACP=Average Collection Period 2002-2003. It is evident that, on an
reduced to Rs. 8170 lakhs in 2002-03. (days), WC=Working Capital. average, per every one rupee of current
Thus, there is hardly any scope to liability, the company has been
Working Capital Ratios show the
generate internal resource for working maintaining 0.563 rupee of current
financial ability of the firm to meet its
capital from commercial operation of assets as a cusion to meet the short-
current liabilities as well as its
the firm. Simply speaking, there has term liabilities. Usually, a Current Ratio
efficiency in managing currents assets
been a vicious circle like, it cannot of 2:1 is considered to be the standard
for generation of sales. It needs no
generate sales due to lack of working to indicate sound liquidity position but
mention that cash/bank balance is
capital and it has no working capital in the case of the firm under study, it is
converted into raw materials, raw
due lack of sales! The overall business far below the standard Current Ratio
materials is converted into work-in-
prospect is bleak and the company is meant for the industry.
progress, work-in-progress into
found to be in the state of financial
finished goods, finished goods is Quick Ratio : The Quick Ratio of
perplexity without any means to break
converted into debtors and receivables the firm for the study period ranges in
the aforesaid vicious circle for
through credit sales and finally debtors between 0.17: 1 to 0.59:1. Normally, 1:1
effective working capital management.
to cash/bank and this cash to cash is considered to be the standard Quick
Data Analysis and Interpreta-tion phenomenon is technically known as Ratio. Current Assets minus Inventory
of Working Capital Ratios: Working
Exhibit II
Working Capital Ratios

Year 93-94 94-95 95-96 96-97 97-98 98-99 99-00 00-01 01-02 02-03
CR= 0.76:1 0.45:1 0.40:1 0.33:1 0.25:1 0.61:1 0.75:1 0.68:1 0.65:1 0.75:1
CA/CL
QR. = 0.55:1 0.32:1 0.25:1 0.25:1 0.17:1 0.40:1 0.55:1 0.50:1 0.49:1 0.59:1
QA/CL.
WCT=
S/WC –3.68 –0.69 –0.49 –0.63 –0.43 –2.61 –3.74 –2.66 –1.49 –1.61
IT = 4.10 2.90 2.00 5.12 4.01 4.85 4.74 4.80 3.08 2.37
S/I
DT = 4.54 3.23 3.41 4.80 5.09 7.10 4.74 4.56 2.83 2.04
S/D
CAT = 1.15 0.83 0.74 1.25 1.28 1.66 1.24 1.23 0.78 0.52
S/CA
ACP 81 113 106 76 72 52 77 80 130 179
=(D/S) Days Days Days Days Days Days Days Days Days Days
X
365
Days
Finance

are Quick Assets and on an average, it Ratio should be six times or more current assets should have been made
has been maintained at Re. 0.407 for during a financial year. Simply in much more effective manner. Under
every rupee of quick liabilities. speaking, more the number of times the prevailing circumstances, average
The Current Ratio and Quick Ratio debtors' turnover, better the liquidity inventory and debtors turnover should
of Heavy Engineering Company position of the firm. The combined have been in between 6 to 9 times if
Limited reflect that short-term liquidity effect of better management of not 12 times. Current Assets consisting
and solvency is in danger and it of inventory and debtors & receivables of "Loans & Advances" and "Other
course doubtful how the short-term has enabled the firm to generate Current Assets" are practically "non-
financial obligation of the firm would reported business of the firm. performing assets". Current Assets
be met under such unsound financial Current Assets Turnover Ratio: under these two Heads include
position. The combined interpretation The Current Assets Turnover Ratio escalation, residual and claim for extra
of these two ratios reflects that the varied between 0.52 times and 1.28 work, loans and advances to the
interest of short-term creditors is not times during the entire period of subsidiary companies of the firm under
at all protected by inadequate solvency study. This ratio indicates that, on study and the subsidiaries of the firm
and liquidity of near money assets. an average, the firm has generated under study have become chronically
sales of Rs. 1.07 with the current sick long ago and they are just about
Working Capital Turnover Ratio:
assets worth Re. 1.00 and this is to receive order of winding up from the
Working Capital Turnover Ratio
indeed a very low ratio in comparison appropriate authority. It can thus be
indicates the efficiency of the firm in
to the standard norms of the industry. inferred that "Loans & Advances" and
utilizing the working capital in the
Moreover, current assets worth Re. "Other Current Assets" have hardly
business. Working Capital Turnover
1.00 has been able to generate only any role to contribute in sales/
Ratio has been found to be negative
Re. 0.78 and Re. 0.52 worth of sales business generation of the firm during
through out the period under study. It
in 2001-2002 and 2002-2003 the period under study. Last but not
varies between -0.43 times and -3.74
respectively and this is obviously a the least, working capital is the blood
times. This ratio signifies that on an
frustrating and discouraging picture and life-giving force to the company
average, a rupee of negative working
of inefficient utilization of current and negative working capital cannot
capital fails to generate Rs. 1.80 worth
assets of the firm in these two years. save the life of the firm in any way.
of business/sales of the firm, which is
obviously an alarming situation for the Average Collection Period: Finally, Suggestions and Conclusion: We
management of the firm. the average collection period is 97 have studied and analyzed the Balance
days and it indicates that the firm has Sheet of the company for a period of
Inventory Turnover Ratio:
to wait for 97 days for receiving ten years viz. 1993-1994 to 2002-2003
Inventory Turnover Ratio declines
collection from debtors on account of and it has been observed that the
from 4.10 times in 1993-94 to 2.37 times
credit sales. On year-wise analyses, it company has under its possession
in 2002-2003. It indicates that, on an
can be observed that the lowest huge real estate including land in the
average, a rupee invested in inventory
collection period was 52 days in 1998- most posh locality in Kolkata and
generates Rs. 3.80 worth of sales,
1999 and the worst suffering years are industrial belts across the country
which is moderately good. But
2001-2002 and 2002-2003 when the .The firm holds legacy of culture and
Inventory Turnover Ratio in 2002-2003
collection period is 4.5 months to 6 heritage of more than two hundred
is not at all satisfactory in comparison
months and this has badly injured years of existence in industrial map of
to the earlier years, say, in 1996-1997
short-term solvency of the firm during the country and as a consequence, it
(highest i. e.5.12 times). 1998-1999,
these two years under the study has built up "Goodwill" to a remarkable
2000-2001, 1993-1994 and 1997-1998.
period. It indicates that the marketing extent. It has a modern foundry works.
However, on overall analysis, it may
functionary of the firm is very weak, Reduction of huge employment cost
be opined that inventory management
inactive and ineffective. and fixed overhead has been achieved
is moderately satisfactory.
through drastic reduction in manpower
Debtors Turnover Ratio : The On the basis of overall analysis, it
from 12,000 in 1993- 1994 to 2,000 in
Debtors Turnover Ratio is highest is therefore pertinent to state that the
2002-2003 through VRS/Normal
(7.10 times) in 1998-1999 and lowest company has been suffering from
retirement and all these steps
(2.04 times) in 2002-2003 and average acute crises of working capital. Short-
essentially constitute valuable
is 4.234 times. Debtors and Receivables term liquidity and solvency of the firm
strength of the company. Real estate
management appears to be satisfactory. is in alarming position. Interest and
and land is shown in the Balance Sheet
However, average Debtors Turnover financial security of the short-term
at nominal historical cost. Moreover,
creditors is at high risk. Utilization of
Finance

it has huge idle assets in the form of importance of financial management by financial institutions shall finance
plant and machineries, material finance professionals only. its working capital requirement
handling equipments and other assets. Thus to sum up, the firm under under the prevailing circumstance
Thus the company may make study is strongly recommended to in absence of collateral security
revaluation of real estate including adopt the fo1lowing measures when the net working capital of the
land and other assets and make immediately for its revival and firm is negative. Merger and
valuation of goodwill and disposal of overcoming working capital crisis corporate restructuring is another
idle assets and selling off certain including operational sickness: way for revival of the company
percentage of company goodwill can d To strengthen the marketing cell for
a. To identify and locate the idle
enable the company infuse fresh blood sale of products and quick
assets of the firm and dispose off
in the form of working capital to run collection from the debtors. Credit
the same at competitive price in
the show. Goodwill of the company period for debtors should be one
order to meet the present working
may also attract strategic stakeholder/ month and from creditors it should
capital needs of the company.
s in the business and they can join the be two months so that the float of
firm through the process of merger and b. To value goodwill of the company
comfort is one month.
/or corporate restructuring. The and a certain percentage of the
same may be sold off at competitive e. To install management accounting
company should make trade off
price and it can be utilized to system and allow it function
between "Make and Buy". The core
finance the working capital independently under the
product/spare-parts etc. can be
requirement. Though finance supervision and control of a
manufactured with the assistance of
raised by selling off goodwi1l and qualified management accountant
in-house infrastructure and stop going
utilization of the same for working who can provide relevant and
for outright buying-out/sub-
capital purpose is not a healthy significant information to the
contracting so that the work force on
financial management practice but management for the purpose of
the pay roll can be effectively utilized
this may be permissible under the efficient and effective decision-
and at the same time, a full-fledged
prevailing situation when the firm making.
management accounting system
should be installed for efficient and has no other source of finance to f. To make SWOT Analysis for
effective information generation for meet working capital needs. determining appropriate revival
management planning and control c. To value goodwi1l built up during strategy for the firm.
purpose. During the course of personal last two centuries and attract the g. To decide "Make or Buy" on the
interview sessions with the executives strategic stakeholders who would basis of relevant cost analysis.
of the company, we came to know that form the part of management h. To adopt fixed cost reduction
a multi-product engineering firm has against adequate consideration programmes by outsourcing certain
been functioning year after year including premium for goodwill and activities after making cost-benefit
without having a sound management the same can be the source of analysis.
accounting system under the control working capital finance and run the
i. To introduce immediately cost
and supervision of a qualified show with the help of fixed assets
audit/management audit/quality
management accountant. The remaining sufficiently under the
review board and increase the
company needs to make SWOT possession of the firm. Although
effectiveness of the management
Analysis and frame the business utilization of premium for goodwi1l
after ascertaining where it goes
strategy accordingly. During the and sale value of business for the
wrong. In a nutshell, it is the
course of interview and discussion, it purpose of working capital is not
management whose
has been revealed that there is too permissible practice under normal
ineffectiveness is responsible for
much interference of non-finance condition but it can be practised
the present crisis in working capital
professionals in day-to-day financial as an exceptional case since the
management The firm under study
management practices in the company should not have such a
has been suffering from negative
organization. It is thus strongly large business empire without
working capital for last ten or more
recommended to arrange for periodical doing any business and thus
years and management is simply in
workshops/seminars/educational restructuring of the same is
the passive role of spectators
circle on "Finance for Non-Finance prescribed and finance working
Executives" so that they can capital from its own source j. To make periodic review of
understand the relevance and because none including bank and business strategy, against the
behavior of the competitors and
Finance

rivals, adopted by the management declines too in step to prevent Practice-Prasanna Chandra, Tata
and take up corrective measures on accumulation of inventories. McGraw Hill Publishing Co. Ltd
on-going process as per the 1 0 . Essential of Business Finance-R. M.
n. The management is finally advised Srivastava, Himalaya Publishing House
demand of the situations. to follow the principles of "THREE 1 1 . Total Management by Ratios-A
k. To introduce the philosophy of Es" to manage liquidity, solvency, Integrated Approach-H.
Responsibility Accounting and profitability, survival and growth of Bhattacharyya Sage Publica-tion
each Responsibility Centre Head the business. Following are the 1 2 . Treasury Management in Emerging
should be made accountable for messages of "THREE Es": Markets-ICFAI
cost control and profitability of the 1 3 . Advances in Business Financial
(i) E1 stands for Economy i. e. at what Management-A Collection of
responsibility center concerned. minimum cost it can produce the Readings- Philip L. Cooley, the
l. To make commercial, financial and goods. Dryden Press.
economic feasibility -studies and 1 4 . Techniques of Financial Analysis-Erich
(ii) E2 stands for Efficiency i. e. to do
A. Helfert, Jaico Publishing House
cash flow analysis before going for the thing right and finally
1 5 . Financial Management-Theory &
any new project. If net present
(iii) E3 represents Effectiveness i.e. to Practice-Eugene F. Brigham, Louis C.
value of future cash flows Gapenski, Michael C. Ehrhardt, the
do the right thing only.
(discounted at a rate not less than Dryden Press
the opportunity cost) is positive, Working Capital Management 1 6 . Principles of Corporate Finance-
then the management should go for should not be treated as an isolated Brealey & Myres, Tata McGraw Hill
the project after receiving "go management function but it is the part Publishing Co. Ltd
ahead" signal from the and parcel of overall corporate 1 7 . Practical Financial Management-
management functions and impact of Richard Dobbins & Stephen F. Witt,
management accountant of the firm Basil-Blackwell
corporate management policy and
m. Inventory level should be fixed up 1 8 . Fundamental of Financial
strategy effects working capital Management-Eugene F. Brigham, Joel
scientifically and introduction of
management practice of the firm. It is F. Houston, Harcourt Asia Pvt Ltd.
JIT is prescribed so that inventory-
thus necessary to work out and analyze 1 9 . Essential of Managerial Finance-Scott
carrying cost can be reduced to the
cause-effect relationship of every Besley, Eugene F. Brigham, the Dryden
minimum extent. No inventory Press
function of the management to assess
should be allowed to accumulate, 2 0 . Guide to Financial Markets-Marc
its impact on the working capital
as the inventory is the graveyard Levinson, the Economist Books
management.
of business. Practising JIT reduces 2 1 . The Management Accountant-ICWAI
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