Beth N.

Smith
1144 Avila Avenue
Hampstead, NC 28443
910.262.2353
bsb20d24@westpost.net
Education
B.S., Business Administration, 1987
North Carolina Wesleyan College, Rocky Mount, NC
Professional experience
Pure Communications, Inc. Wilmington, NC (Youngblood Staffing)
February 2010-May 2010
Associate Business Manager, Executive Assistant

* Perform diverse administrative and financial management with broad

business responsibilities for a successful company offering
strategic consulting, investment relations and public media for
the biotech, pharmaceutical, diagnostic and medical device
industries:
* Answer incoming multi-phone lines and provide specific company
information/direct data for client requests and reports.
* Set-up teleconferences; schedule meetings, catering, and
transportation in other locations (other cities and countries).
* Maintain clients' confidentially agreements and office employees'
personnel files.
* Assess and allocate all out-of-pocket expenses; handle and process
proofing and submissions of employees' expense reports.
* Prepare and schedule CEO and COO calendar, formalize all travel
arrangements, itineraries, and schedule meetings, both internally
and externally.
* Oversee inventory of office and presentation supplies; provide
computer and office machinery trouble-shooting.
PPD, Inc., Wilmington, NC January 2004-January 2009*

Operations Specialist & Executive Assistant, Product Development May

2005 -January 2009
* Assist Executive Directors and Department on a daily basis with
implementing daily administrations and operable functions of
Program Management in the operations and strategic consulting of
full drug development from end-point decision to Regulatory
approval.
* Provide excellent oral, written and documented communication with
clients, executive board, team members, and vendors; effectively
demonstrate organization skills, identify and set priorities to
perform and complete tasks within time constraints.
* Prepare, assess and review pre-bid contracts for drug development;
assist with preparation and completion of Pre-IND and NDA FDA
 Regulatory forms for submission of clinical trial studies in all
therapeutic areas.
* Maintain executive team members' calendars for meetings and travel
itineraries; schedule and coordinate internal and external
meetings - take meeting minutes and distribute accordingly within
time-frame and post to portal/files.
* Moderator for weekly (Thursday 9-11AM) global internet/interface
curriculum (for employee awareness and credits of regulatory -
compliance and drug development procedures). Fully responsible for
contacting lecture speakers, setting-up power-point presentations,
while working with Cisco to effectively reach countries without
interference. Provided training/ day before mock runs for
lecturers - how to use computer software, projector, and review of
script. Facilitator of the Wilmington office for weekly
curriculum. Reserved conference room in advance, set-up screen,
projector, and laptop with presentation while conducting global
introduction to the participants, introduce of speaker and
communicated with Cisco (through message board) as frequently
needed.
* Submit Executive Director and Associate Directors expense reports
- following the collecting and compiling of travel e-invoices,
receipts and per diems..
* Serve as liaison for clients and project team; ensure accuracy,
integrity and confidentiality of regulatory/QA.
* Due to billable/financial considerations of under utilization,
Product Development Dept. was eliminated and I was laid off.
Executive Commercial Assistant, Bids, Contracts & Proposals Jan 2004 -
Apr 2005
* Facilitate and provide action items to CEO and Business
Development Executive for weekly Global Marketing calls and Global
Strategy calls. Responsible for teleconference hook-up.
* Provide leadership in the processing of new RFP's, revised
protocols, proposals and support the executive administrative
duties of Executive Directors and Analysts.
* Collect allocated data to create proposal through one-on-one
correspondence; effectively demonstrating organization skills,
communication, and multi-tasking.
* Perform contract surveillance (QC) duties in support of the
healthcare, drug development, and contracting efforts for precise
estimates, medical terminology, medical writing, and overall
proposal wording/language.
* Assist with development of Standard of Operations (SOP) contract.
* Maintain department files and information with upmost
confidentiality.
* Provide back-up for Budget Data Coordinator, manage process of
creating central lab RFP's, obtain relevant quotes from vendors,
and report accurate bid/proposal data to the Executive management
team.
* Work closely with the Legal Department to maintain confidentiality
agreements.
PHIL ELLIS ASSOCIATES, Wilmington, NC January 2001 - January 2004
Office Manager / Pharmaceutical Recruiter
* Perform recruitment, conduct research and correspond with global
pharmaceutical executives regarding open positions, criteria and
 expectations.
* Administer office functions, i.e. screen calls, order supplies and
establish paper/ electronic files.
* Transcribe correspondence for President by use of Dictaphone.
* Calculate payroll, write checks and distribute on a bi-weekly
basis.
* Schedule interviews and travel arrangements, maintain files and
A/R, A/P for client-recruitment services, and oversee computer
equipment/software.
* Create advertisements for pharmaceutical and medical device
publications.
STEPHEN & JONES CONSTRUCTION, Wilmington, NC August 1997 - December
2000
Executive Assistant/ Estimator/ Sales
* Handle all incoming calls and perform written correspondence to
clients and prospective clients; promote commercial construction
sales.
* Create and maintain files, project status reports, schedules and
notify the President and Project Managers of bid deadlines.
* Manage and coordinate blueprints and specs with appropriate
sub-contractors for bid pricing.
* Review pre-bid contract specifications and land/property
operations for compatibility with bid-contract proposal and
guidelines; oversee project schedules and timelines
* Assist with maintaining sub-contractor list, insurance, preparing
requisitions for change orders, equipment, materials, and
supplies; serve as Liaison for architects, developers, and owners
PROFESSIONAL DEVELOPMENT
* VP, Public Relations, PPD Toastmasters Chapter (Charter member of
PPD Chapter-June 2008)
* Moderator, Integrated Product Development Course (IPDC) Weekly
Lecture Curriculum 2006-07
* Elected Chairperson, Architectural Committee for HOA, MacCumber
Terrace, 2008-2010
* Blueprint Reading I/II - Construction, Cape Fear Community
College, Wilmington, NC 1997
* Medical Terminology, Anatomy and Physiology, Coastal AHEC /
UNC-Chapel Hill, NC 2004
* Clinical Research Overview Cape Fear Community College,
Wilmington, NC 2005
COMPUTER EXPERIENCE
MS Word, Excel, MS Project 2003, Visio 2003, Publisher, Outlook,
PowerPoint, Lawson, Access
REFERENCES
References available upon request
Beth N. Smith, B.S. Page 2 of 2