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Kathryn E.

Thomson
20685 Rodrigues Ave
Cupertino, CA 95014
408-836-3311 (cell)
ktf4dece@westpost.net
EXECUTIVE ADMINISTRATOR
SUMMARY OF QUALIFICATIONS
Over thirteen (13) years of corporate experience within various aspects of busin
ess including: administration, project management, customer relations, and inter
personal communication. Proven record of professional excellence combined with o
utstanding analytical, organizational and creative skills.
a A highly organized and detail-oriented Executive Assistant capable of providin
g thorough and skillful administrative support to executives at the senior level
.
a Dedicated and focused, able to prioritize projects, complete multiple tasks an
d execute to achieve project goals.
a An independent and self-motivated professional with excellent research and wri
ting skills; ability to foster positive relationships with clients and colleague
s at various organizational levels.
a Member of Cambridge Whoas Who 2009-2010
a High Level Recommendations found on LinkedIn
Computer Skills:
a Microsoft Office: Word, PowerPoint, Excel
a Calendar Management: Outlook, Google
a Mac and PC Experience
a Comprehensive Knowledge of Web
PROFESSIONAL EXPERIENCE
IRON MOUNTAIN July a" Nov. 2010
Mountain View, California
Position a" Executive Assistant
Supported a" Thomas I Barnett, Esq.; VP, Consulting
Iron Mountain Digital/eDiscovery Group
Responsibilities Included:
a Planning and implementing extensive travel for VP
a Scheduling and implementing All Hands and Team Meetings and Conference Calls
a Setup and host for Webex Conference Calls
a Maintaining Tracking Sheets for Integration Process
a Processing Executive Expense Reports

SUN MICROSYSTEMS, INC.


1997 a"Nov. 2009
Menlo Park, California
Position: Executive Assistant:
In my 12 years at Sun I supported the following positions:
a Senior VP Global Software Sales ( 2005-Nov. 2009)
a VP Systems Marketing (1997-2005)
a Directors in both Marketing and Sales Operations
a Directors in Human Resources
Responsibilities included:
a Handled highly confidential information
a Interfaced with executive level personnel and customers
a Scheduled meetings at the executive level
a Scheduled and maintained calendar for SVP, VPs, Directors
a Setup and maintained organizational charts for a group for over 300 employees
a Coordinated calendars for 30 managers and directors
a Compiled and Reconciled Expense Reports for managers
a Handled all Purchase Orders/ Budget Sheets and Invoice Tracking for Mktg. Orga
nization
a Coordinated Budget with Finance for management of a budget of 1.5M
a Handled all purchases and tracking of capital equipment
a Handled coordination of all laptop purchases, repairs and reconfigurations
a Customer Briefing Speaker Coordinator
a Worked with Global Sales Reps and Executive Briefing Coordinators to secure pr
esenters
a Coordinated Staff and All Hands Agendas and applicable speakers
a Compiled /edited of bi-weekly Status Reports
a Set up conference calls, interviews, new hire offices
a Set up Travel Arrangements (domestic & international)
a Responsible for obtaining all visa/passports
a Coordinated an admin team of 5
a Coordinated 3 major road tours scheduled in 34+ International sites and 15+ US
sites
a Coordinated and implemented office moves for 32 employees
a Backfilled for Human Resource Dept. (5 Directors & VP)
MANAGERIAL/SUPERVISORY SKILLS:
a Published Author a" 2010
a Leader for Group of 35 a" The Encouragers
a Vendor Management as Small Business Owner (23 vendors)
Interviewed and selected vendors
Handled advertisements, vendor accounting and accounting for state and local tax
es
a Ability to supervise and manage special projects.
a Ability to conduct meetings as needed.
PERSONAL SKILLS:
a Ability to Multi-Task
a Detail Oriented
a Fast learner
a Excellent written and oral communication
a Ability to prioritize work load
a Able to work with little supervision
a Ability to take a project through to completion
a Capable of organizing and maintaining all office files
a Cover heavy phone responsibilities with ease
a Excellent working relationship with individuals and companies
a Ability to listen
a Reliable, Supportive, Loyal
ADMINISTRATIVE CERTIFICATIONa
a Market Essentials
a Safeguarding Company Values, Information and Reputation
a Company vision and Technology
a Keep It Safe Security Awareness
a Export Compliance
a Facilitation of Virtual Meetings
a Managing Your Professional Growth
a Standards of Business Conduct
a Time Management and Personal Leadership
a Exercising Influence a" Build Relationships and Getting Results
a Selling business Value
EDUCATION
High School a" 4 yr. /Graduating Diploma
Audubon High School, Audubon, NJ
Kathryn E. Thomson
20685 Rodrigues Ave
Cupertino, CA 95014
408-836-3311 (cell)
ktf4dece@westpost.net
EXECUTIVE ADMINISTRATOR
SUMMARY OF QUALIFICATIONS
Over thirteen (13) years of corporate experience within various aspects of busin
ess including: administration, project management, customer relations, and inter
personal communication. Proven record of professional excellence combined with o
utstanding analytical, organizational and creative skills.
a A highly organized and detail-oriented Executive Assistant capable of providin
g thorough and skillful administrative support to executives at the senior level
.
a Dedicated and focused, able to prioritize projects, complete multiple tasks an
d execute to achieve project goals.
a An independent and self-motivated professional with excellent research and wri
ting skills; ability to foster positive relationships with clients and colleague
s at various organizational levels.
a Member of Cambridge Whoas Who 2009-2010
a High Level Recommendations found on LinkedIn
Computer Skills:
a Microsoft Office: Word, PowerPoint, Excel
a Calendar Management: Outlook, Google
a Mac and PC Experience
a Comprehensive Knowledge of Web
PROFESSIONAL EXPERIENCE
IRON MOUNTAIN July a" Nov. 2010
Mountain View, California
Position a" Executive Assistant
Supported a" Thomas I Barnett, Esq.; VP, Consulting
Iron Mountain Digital/eDiscovery Group
Responsibilities Included:
a Planning and implementing extensive travel for VP
a Scheduling and implementing All Hands and Team Meetings and Conference Calls
a Setup and host for Webex Conference Calls
a Maintaining Tracking Sheets for Integration Process
a Processing Executive Expense Reports

SUN MICROSYSTEMS, INC.


1997 a"Nov. 2009
Menlo Park, California
Position: Executive Assistant:
In my 12 years at Sun I supported the following positions:
a Senior VP Global Software Sales ( 2005-Nov. 2009)
a VP Systems Marketing (1997-2005)
a Directors in both Marketing and Sales Operations
a Directors in Human Resources
Responsibilities included:
a Handled highly confidential information
a Interfaced with executive level personnel and customers
a Scheduled meetings at the executive level
a Scheduled and maintained calendar for SVP, VPs, Directors
a Setup and maintained organizational charts for a group for over 300 employees
a Coordinated calendars for 30 managers and directors
a Compiled and Reconciled Expense Reports for managers
a Handled all Purchase Orders/ Budget Sheets and Invoice Tracking for Mktg. Orga
nization
a Coordinated Budget with Finance for management of a budget of 1.5M
a Handled all purchases and tracking of capital equipment
a Handled coordination of all laptop purchases, repairs and reconfigurations
a Customer Briefing Speaker Coordinator
a Worked with Global Sales Reps and Executive Briefing Coordinators to secure pr
esenters
a Coordinated Staff and All Hands Agendas and applicable speakers
a Compiled /edited of bi-weekly Status Reports
a Set up conference calls, interviews, new hire offices
a Set up Travel Arrangements (domestic & international)
a Responsible for obtaining all visa/passports
a Coordinated an admin team of 5
a Coordinated 3 major road tours scheduled in 34+ International sites and 15+ US
sites
a Coordinated and implemented office moves for 32 employees
a Backfilled for Human Resource Dept. (5 Directors & VP)
MANAGERIAL/SUPERVISORY SKILLS:
a Published Author a" 2010
a Leader for Group of 35 a" The Encouragers
a Vendor Management as Small Business Owner (23 vendors)
Interviewed and selected vendors
Handled advertisements, vendor accounting and accounting for state and local tax
es
a Ability to supervise and manage special projects.
a Ability to conduct meetings as needed.
PERSONAL SKILLS:
a Ability to Multi-Task
a Detail Oriented
a Fast learner
a Excellent written and oral communication
a Ability to prioritize work load
a Able to work with little supervision
a Ability to take a project through to completion
a Capable of organizing and maintaining all office files
a Cover heavy phone responsibilities with ease
a Excellent working relationship with individuals and companies
a Ability to listen
a Reliable, Supportive, Loyal
ADMINISTRATIVE CERTIFICATIONa
a Market Essentials
a Safeguarding Company Values, Information and Reputation
a Company vision and Technology
a Keep It Safe Security Awareness
a Export Compliance
a Facilitation of Virtual Meetings
a Managing Your Professional Growth
a Standards of Business Conduct
a Time Management and Personal Leadership
a Exercising Influence a" Build Relationships and Getting Results
a Selling business Value
EDUCATION
High School a" 4 yr. /Graduating Diploma
Audubon High School, Audubon, NJ
LinkedIn Recommendations
RECOMMENDATIONS POSTED ON LINKEDIN for KAY THOMSON
"Kay is a superlative Executive Assistant. She treats every person she encounter
s (from CEO to janitor and everything in between) with courtesy, honesty and kin
dness. When I worked with her she managed a Vice President and his team of over
100 high-IQ product managers and marketing managers. Lots of ego, lots of demand
s. She managed our budgeting/finance process, our HR/performance review processe
s, team meetings, and the VP's very complex calendar. I would recommend her most
highly!"
"Kay is a jewel among exec admins. Stuff just happens. Unfussy, perpetually chee
rful and efficient, Kay anticipated and managed the demands of her VP and his te
am (myself included) with a smile and with great results."
"Savvy leaders know that their success is highly dependent on one critical role.
The EA. This one individual is the "glue" between CxO/execs, senior staffers, I
C's and team, the company and organization's vision and to the market at large.
In all that this role entails and combined with the many other hats that are als
o frequently worn by an EA, Kay Thomson represents the soul and spirit of a succ
essful organization. Kay holds my deepest respect and sincerest adoration - sh
e tolerated me well and wisely through the course of many years, organizations a
nd programs for which I have to thank and give credit to her for those many succ
esses we shared. There are very few individuals within a company that, like Kay,
know more or do more (or asked to do more) to facilitate, guide and support a t
eam's success. What sets Kay apart is her approach. She has an exceptional way a
bout her, dynamic, natural and collaborative while maintaining the highest degre
e of professionalism required for this level of a role. EA's are always first fa
ce - One to many; customers, CxO/Exec peers, senior staff, their teams and xLoB
constituencies - in addition to balancing high demands, workloads and heavy sche
dules as executive offices and cross functional deliverable's dictate. Kay is an
individual whom easily delivers well above and far beyond the scope of a role,
more importantly she is someone you can "entrust" with your business, your team
and toward your long term success."
"Kay is a consummate professional. She is a great team player. As executive assi
stant for our team VP. Kay knew how to work with each and everyone on the staff
and was the backbone for the success of our team collaboration."
"Kay has an exceptional work ethic. She is a hard worker who is very creative, d
ependable, and loyal team player. Her positive energy is infectious to work with
; always willing to use her resources to contribute to the company goals / objec
tive. She is a true asset to any organization."
"Kay is an exceptionally detailed and thorough administrator who knows how to su
pport senior levels of management and juggle multiple responsibilities and teams
. In the face of difficult issues and workloads she remains positive, supportive
and clear-headed. Kay knows how to make an organization run well!"
"I'm honored to know and recommend Kay Thomson as a talented, dedicated Executiv
e Admin ...
We worked together several years in supporting Executive Administrator roles at
Sun Microsystems in the Processor and Network Products Group. Focused considera
tion for detail has allowed Kay's executives to relax in her coverage of their a
ppointments and travel plans. Kay has ever been an active participant of her te
am's issues. She has excellent writing and editing skills, and a sense of respo
nsibility and reliability which has placed her in the position of leadership wit
h her various groups. Kay knows how to organize, prioritize, and make the goal
happen - all with ease and a sense of humor! If you are looking for a person of
trust and dependability with your schedule and communication, you'll find solid
support with Kay and her enthusiastic attitude."
"Kay graciously supported me and my Operations Staff while managing the full-tim
e demands of a Senior Vice President. Kay always approached every challenge with
a decisive and determined, yet "easy going" approach. Regardless of the deliver
able volume, Kay was the corner stone of calm and consistency. She always made h
erself available to assist with "impossible situations or deadlines". A great co
lleague and team member is Kay."
"Kay was a tremendous asset to the group. Not only could we count on Kay getting
her work done on time, and top quality, her presence in the group pulled us tog
ether as a team. Her positive attitude made working with her a joy. She has a ca
n-do attitude, and not only was she great at her responsibilities, she is readil
y willing to expand her skills to take on whatever needed to get done."
"Kay and I were peers for a time at Sun and I found her to be terrific to work w
ith. She has a vast resource of knowledge and is willing to share this knowledge
with others. She is a woman of high integrity and takes her responsibilities se
riously. She handles all situations with tact and dignity. I enjoyed working wit
h Kay during our time at Sun and respect her immensely."
"I have worked with Kay on multiple highly visible programs over the past 10 yea
rs. I have always found Kay to exemplify professionalism and attention to detail
in everything she has done. I would highly recommend Kay to anyone looking for
a dynamic team player who works hard and delivers results that translates into r
eal revenue."
"I have known Kay for a number years and had a chance to interact with her for q
uite a few years while at Sun. In all my interactions with her, I found Kay to b
e responsive and diligent with a keen eye for perfection. She would be a great a
ddition to any team."
"Kay is a dedicated worker and accomplishes all projects/tasks in a timely and p
rofessional manner. When Kay was the senior administrator for the organization I
worked in, she made sure the administrators within the organization had work di
stributed equally. Kay periodically would set up admin mtgs to ensure we were in
snyc w/ the workload and any other topics deemed necessary to talk about. I rea
lly appreciated this. I also appreciated her knowledge and if I had questions, s
he was always there to answer them."
"I would highly recommend Kay as an Executive Administrator. She was always chee
rful and willing to assist with any task. In addition, Kay was motivated and int
erested in learning."
"I had the pleasure of working with Kay at Sun. Kay was always available to help
with anything and made sure to see requests through to completion. No matter wh
at else Kay had going on, she found a way to get everything done in a timely man
ner."
"Kay is a detailed oriented executive administrator with stoic abilities to hand
le adversity in any given situation never losing sight of the objective and goal
s."