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Management Information System (MIS) provides information for the managerial

activities in an organization. The main purpose of this research is, MIS provides
accurate and timely information necessary to facilitate the decision-making process
and enable the organizations planning, control, and operational functions to be carried
out effectively. Management Information System (MIS) is basically concerned with
processing data into information and is then communicated to the various
Departments in an organization for appropriate decision-making. MIS is a subset of
the overall planning and control activities covering the application of humans,
technologies, and procedures of the organization. The information system is the
mechanism to ensure that information is available to the managers in the form they
want it and when they need it.

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MIS provides several benefits to the businessorganization: the means of effective and
efficientcoordination between Departments; quick andreliable referencing; access to
relevant data anddocuments; use of less labor; improvement inorganizational and
departmental techniques;management of day-to-day activities (asaccounts, stock
control, payroll, etc.); day-to-dayassistance in a Department and closer contactwith
the rest of the world.

MIS provides a valuable time-saving benefit tothe workforce. Employees do not have
to collectdata manually for filing and analysis. Instead,that information can be entered
quickly andeasily into a computer program. As the amountof raw data grows too large
for employees toanalyze, business analysts can build programs toaccess the data and
information in response toqueries by management. With faster access toneeded
information, managers can make betterdecisions about procedures, future
directions,and developments by competitors, and makethem more quickly.

We are living in a time of great change and\working in an Information Age. Managers

haveto assimilate masses of data, convert that datainto information, form conclusions
about thatinformation and make decisions leading to theachievement of business
objectives. For anorganization, information is as importantresource as money,
machinery and manpower. Itis essential for the survival of the enterprise.

 

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The senior /top management needs to know happenings in the company. However
they should not be overburdened with too much operational and transactional ˜
.
The data should be processed into 
i.e. analysis, summary, and exception
reporting. The bottom line is that the information systems should enable them to
implement, control, and monitor plans, strategies, tactics, new products, new business
models or new business ventures. The reporting should be made periodically. They,
should however be alerted immediately when significant events occur.
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iÊ Activity forecasting

iÊ Monitoring Performance

iÊ Äustomer satisfaction

iÊ Setting revenue goals

iÊ Market penetration

iÊ Äost

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@ Ê Setting earnings targets

@ Ê Making business continuity plans

@ Ê Äompensation plans

@ Ê Performance measures

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@ Ê ›egulatory requirements

@ Ê Äompetitive trends

@ Ê Financing/liquidity needs

@ Ê Financial exposures

@ Ê renchmarking information i.e. comparing the company¶s financial

performance and ratios with industry competitors

@ Ê Industry trends

@ Ê  ey Performance Indicators

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iÊ Sales of new products

iÊ Demand for new products

iÊ Äustomer profiles

iÊ Äustomer purchase histories

 iÊ Marketing research data

iÊ Advertising data

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iÊ Schedule of manual journal entries above a particular level (e.g., ›s.50,000;

dependent on size of company), with summary of backup for each entry and
senior executive authorizing the entry.Ê

iÊ Adjustments to prior period data.Ê

iÊ Analysis of budget variations.Ê

iÊ Analysis of deviations from accounting standards.Ê

iÊ Analysis of major revenue items with possible alternative accounting

treatments.Ê



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iÊ Vinearity Analysis of revenue by division or segments compared to prior

periods

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iÊ Äurrent asset-impairment analyses for major assets and changes from prior
periods

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iÊ Analysis of changes in reserve accounts (like bad debt, excess/obsolete

inventory ; accounts-payable accruals),

iÊ Details of basis for the amount of reserve and explanation of changes from
formula or rationale in prior periods

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iÊ The findings, conclusions, recommendations, any reservations or

qualifications.

iÊ Areas of non existence or weaknesses in internal controls .

iÊ Areas where internal controls exist, but exceptions are observed.

 iÊ Improvements brought about in the operations between the last audit and the
current audit.


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iÊ Analysis of receivables aging, along with comparison of current data to prior

periods

iÊ Schedule of returns by customer, including comparisons to prior periods

iÊ Analysis of significant sales to new customers,

iÊ Schedule of significant collection problems, with explanation of reasons for

non-payment.

iÊ Schedule of deviations from standard payment or discount terms on significant

transactions

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iÊ Äoncentration of customers

iÊ Äoncentration of suppliers

iÊ Periodical review of system for prevention of fraud and

misappropriation

iÊ ›eview of analyst estimates.

iÊ Periodical review of organisational structure and staffing to ensure that

they are adequate with regard to organisation¶s business.

  
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iÊ ›eporting of issues: Management needs to be informed of technical

problems like machinery breakdown, equipment failure,
telecommunications failure, hardware/software problems, space related
issues, staff attrition etc.

iÊ ›eporting of transaction related issues: ›eporting on exceptional

transaction related issues, like failure to deliver on time, unresolved
customer complaints, loss of goods etc.

iÊ ›eporting of events requiring management intervention: Procedure for

reporting events that require management intervention.


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›eports derived from financial system can be obtained using computer based
reporting systems generically called Executive Information System (EIS). An EIS
provides graphical displays and has drill down capabilities, which help top-level
executives analyze, compare, and highlight trends in important variables so that they
can monitor performance and identify opportunities and problems.

Provided below are the features of the two widely used software:

iÊ Hyperion

iÊ Äognos

  
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iÊ Interactive ›eporting
iÊ Äompliance Dashboard
iÊ Analysis


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iÊ It has graphical interactive dashboard which can be personalised by the users .

Dashboards provide a cohesive view of operations which makes it easier to
spot trends so that opportunities can be utilised or corrective action taken.

iÊ Dashboards offer at-a-glance summaries of key performance indicators ( PIs)

so managers can quickly spot trends and anomalies, select different views of
data, and drill into deeper detail for the most relevant insight into the health of
the business.

iÊ Interactive ›eporting synthesizes multiple analyst reports, presentations, and

spreadsheets to deliver visibility into organizational performance.

iÊ Access a wide variety of business data sources. Data can be accessed and
analysed from transactional systems, data warehouses, and data marts.
Managers and analysts can access both data and metadata from multiple
sources on one report, gaining side-by-side analysis.

iÊ hsers can provide drill paths into additional reports and other dashboards for
deeper analysis.

iÊ Provides multiple levels of viewing and analysis in a single report. ›ather than
being forced to design multiple reports for people with different access
privileges, Interactive ›eporting lets you deliver a single report that different
users can interact with based on their varying privileges.

iÊ ›eports support both pre-defined and ³drill anywhere´ analysis, allowing

users to instantly expand their ad hoc analyses by adding items to their
datasets.

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Ê
iÊ rusiness users can create a dashboard with easy, wizard based dashboard
development

iÊ ›equires minimal training and support and encourages rapid user adoption.

iÊ Managers who best understand their business needs can work with
business analysts to quickly create dashboards without relying on IT.

iÊ Provides Offline access. This enables mobile employees, customers, and

partners to view business information, even when they¶re offline.

iÊ Interactive ›eporting lets non-technical users quickly create their analyses

with its drag-and-drop functionality. Managers access common data
models created by power users, analysts, or IT²and then select
information, specify sorts, define filters, even create computed items. They
also can access report visualization options, such as charts, gauges, and
pivots for ³cross-tab´ reporting. Äonditional formatting further enables a
management-by-exception paradigm.
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iÊ It helps in assessment of potential risk exposures.

iÊ It helps in identifying the remediation needed to correct gaps in internal

controls and provides confidence to senior management that financial
statements and disclosures are accurate and in full compliance.

iÊ It includes a data model with pre-built connectors to data sources, a set of

compliance metrics, as well as a series of easy-to-use dashboard screens,
gauges, meters and stoplights designed to rapidly convey the critical
information financial managers require.

iÊ It provides important financial insights like the status of the financial

closing process.

iÊ If potential risk exposures are identified, one can drill into time periods,
sub-accounts, and different entities in the organizational hierarchy to
quickly discover the potential source of the risks.
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iÊ main rich insight into your business

iÊ Move beyond silos of business intelligence and disconnected spreadsheets
iÊ hnderstand customer segments and behavior patterns
iÊ ›apidly discover trends and highlights in large datasets with an innovative
visual interface
iÊ main deep analytic power and responsiveness for thousands of simultaneous
users
iÊ ›educe costs with easy, fast development, deployment, and maintenance
iÊ ›ely on robust security
iÊ main rich insight into your business: Essbase Analytics supports more than
250 sophisticated algorithms out of the box, with extensible analytics and
procedural calculations built on centralized logic and business rules.
iÊ |  

such as Net Present Value, ›ate of ›eturn, and Äompound
mrowth are important for translating strategic goals into operational plans,
evaluating competing requests for capital expenditures, and tracking the
effectiveness of capital investment decisions. Expense reporting is as easy as
tagging members that require expense computation, making all subsequent
calculations involving those members ³expense aware.´
iÊ Y    

 track moving minimum, maximum, and average
inventory levels.
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  are important to predict customer purchasing behavior
based on a variety of pricing and promotional strategies.

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iÊ p
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provides advanced Microsoft Office integration so business

users can leverage Microsoft Excel, Word, Outlook, and

iÊ PowerPoint as interactive access points to centralized analytic data. Secure, multi-

user write back allows users to interactively create forecasts, budgets, and plans
toallocate resources.Ê

iÊ hnderstand customer segments and behavior patterns

iÊ Ä




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 includes features such as
clustering, attributes, and set analysis to make it easy to create value segments;

iÊ Äompany can assess customer affinity to a particular message, product,or service;

and determine which communication channel to use for cross-sell and up-sell
campaigns into different segments.

›apidly discover trends and highlights in large datasets with an innovative visual
interface.   

 and 

 

 are easy to use and allow even
novice database users to rapidly discover trends and highlights in large datasets.

main deep analytic power and responsiveness for thousands of simultaneous users.
   

  and 

 

 deliver sub-second response times for
sophisticated analysis of terabytes of data for thousands of simultaneous users, and
giving business users speed-of-thought responsiveness to manage performance in real
time.

›educe costs with easy, fast development, deployment, and maintenance.

Manageability features of   

 and

  

  make it easy to
quickly address business needs at a lower cost of development, deployment,and
maintenance.

›ely on robust security.As a module of the p
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platform,   



 integrates with the platform¶s common authentication system thus reducing

the administrative and maintenance costs of users integrating with VDAP, MSAD,
and NTVM authentication systems.

iÊ Ä

     ser access can be controlled down to the
individual cell level through    

  functionality,which
safeguards sensitive information.

iÊ m
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Flexible security models allow
your users to access the information they need to drive performance
while supporting the accesscontrol required.
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iÊ Time Series Analysis

iÊ Dashboard

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in time series analysis lets users quickly and easily performance from
iÊ ruilt
one period to the next using automatic calculations for absolute and
percentage

iÊ Support for large data volumes lets users explore large flat business
dimensions such as products users can control the data they view, search for
values with a simple right mouse click

iÊ Details
& attributes: Provides users with related information about the data
they want to analyze, including attributes defined in the OVAP data source.

iÊ Top/rottom ³N´ analyses: Helps users isolate best and worst performers in
any dimension , based on any measure

iÊ Drag±and ±Drop context: Vets users focus on most relevant information.

hsers can set the context of a report based on sophisticated category
combinations.
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Ê

iÊ Present key performance data in automotive style gauges to see

performance data at a glance.Ê

iÊ Integrate information from different sources into a single chart that

users can print and shareÊ

iÊ Interactive maps provide high level information and let users drill
through to more detail=Ê
  !
NEED OF THE MANAmEMENT INFO›MATION SYSTEM ............................. 1
INT›ODhÄTION................................ ................................ ................................ .. 1
›OVE OF ADMINIST›ATION ................................ ................................ ............ 1
MANAmEMENT ................................ ................................ ................................ ... 2
AÄÄOhNTINm & FINANÄIAV STATEMENTS INFO›MATION ...................... 3
hSINm EXEÄhTIVE INFO›MATION SYSTEM ................................ ................ 4
HYPE›ION SYSTEM 9 rI+ ................................ ................................ ................. 5
ÄOmNOS 8 rhSINESS INTEVVImENÄE ................................ .......................... 10