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DEPARTMENT OF EDUCATION

PHYSICAL INVENTORY FOR PROPERTY, PLANT AND EQUIPMENTS


( OFFICE )

3-3-4-4
(1st Sub-Account) Required
Code
(6)

e-NGAs Coding Scheme

SAMPLE INVENTORY
SL(Lowest Level) - PPE Item (All Colums are Required)
Name of Accountable Officer

(2nd SubAccount) Required


Code
(6)

Description
(16)

Description
(16)

Code
(6)

Description
(16)

Property #
(25)

Description - (include Serial No. if available)


(55)

Estimated Date Accountable Office Depreciable Life Yrs Acquired (RC Code) [1/0]
(8) (9) (15) (10)

Cost
(11) (30)

IT 223-001 Equipment IT 223-001 Equipment IT 223-001 Equipment IT 223-001 Equipment

0001 Computer Set 0001 Computer Set 0001 Computer Set 0001 Computer Set

0001 Desktop Desktop 0001 Desktop 0001 Desktop

I-07-1-1(1)-C I-07-1-1(2)-C AO1-I-01-01-01-E-1 ABC-1

Pentium 4, 3.0Ghz., 80GB Harddisk, 256MB DDr, Clone Pentium 4, 3.0Ghz., 80GB Harddisk, 256MB DDr, Clone HP Compaq Brand Acer Brand

5 5 5 5

1/7/2007 1/7/2007
6/10/2006 8/1/2003

### ALANO, ALBERT ### ABLAY, MARITESS ### PAGATPATAN, ALEX ### NIALDA, GONZALO

IT 223-001 Equipment

0001 Computer Set

0002 Notebook

I-07-1-2(1)-C

Pentium 3, 333mhz, 40GB Harddisk, 126MB, Toshiba Brand

Furniture 222-001 Furniture 222-001

0001 Table 0001 Table

0001 Clerical Table 0001 Clerical Table

AO1-F-01-01-01-E-1 AO1-F-01-01-01-E-2

3 drawers with top glass 4 drawers

Airconditioner 221-005

0001 Cabinet Type

0001 Cabinet Type

3 Toner, Carrier Brand

Officer

DEPARTM

PHYSICAL INVENTORY F

SA
(1st Sub-Account) Required
Code
(6)

(2nd SubAccount) Required


Code
(6)

(3rd SubAccount) Required


Code
(6)

Description
(16)

Description
(16)

Description
(16)

DEPARTMENT OF EDUCATION
( OFFICE )

YSICAL INVENTORY FOR PROPERTY, PLANT AND EQUIPM

SAMPLE INVENTORY
SL(Lowest Level) - PPE Item
Property #
(25)

(All C
Description - (include Serial No. if available)
(55)

Estimated Life Yrs


(8)

ATION

AND EQUIPMENTS

(All Colums are Required)


Date Accountable Office Depreciable Acquired (RC Code) [1/0]
(9) (15) (10)

Name of Accountable Officer

Cost
(11) (30)

Appendix 53

ACKNOWLEDGEMENT RECIEIPT FOR EQUIPMENT


Department of Education Agency Qty. Unit Description ( Serial No. if any ) . . Unit Cost Prop. No.

Received by :

Received from:

Signature Over Printed Name

Signature Over Printed Name

Position/Office

Position/Office

Date

Date

Appendix 39

PROPERTY CARD
Agency

Property, Plant and Equipment: D es c Date Reference Receipt Qty. Qty. Transfer/Disposal Office/Officer

Property No.:

Balance Qty.

jmf20

General Form No. 30 (A) (Revised March, 1938)

REPUBLIC OF THE PHILIPPINES

INVOICE-RECEIPT FOR PROPERTY


TRANSFER of property from authorized by
QTY. Unit/s NAME AND DESCRIPTION DATE of PURCHASED PROPERTY NUMBER

to

CLASI-FICATION NUMBER

UNIT VALUE

TOTAL VALUE

TOTAL AMOUNT =

INVOICE
I CERTIFY that I have this of , 19, day invoiced to invoiced to , of

RECEIPT
I CERTIFY that I have this day 20 03 received from , received from ,, (Name) (Designation)

Superintendent
(Designation)

the above listed articles, property of

the above listed articles, property of

(Name of bureau or office)

(Name of bureau or office)

(Signature of Invoicing Accountable Officer)

(Signature of Receiving Accountable Officer)

(Title)

(Title)

TOTAL VALUE

day day received from

(Designation)

Accountable Officer)

INVENTORY AND INSPECTION REPORT OF


As of

(Agency)

( Name of Accountable Officer ) I N V E N T O R Y

Articles

Quantity

Unit Cost

Total Cost

Property No.

Date Acquired

No. of years in service (7)

(1)

(2)

(3)

(4)

(5)

(6)

I HEREBY request inspection, and disposition pursuant to Section 79 of PD 1445, of the Property enumerated above.

Requested by :

Request for Inspection Approved by :

( Signature of Accountable Officer )

( Name and Signature )

( Designation of Accountable Officer )

( Designation )

CTION REPORT OF UNSERVICEABLE PROPERTY

( Designation ) I N S P E C T I O N DISPOSITION Accumulated Depreciation (8) (9) (10) (11) (12) (13) (14) R E P O R T Appraisal Official Receipt Number (15)

I CERTIFY that I have inspected each and every article enumerated in this report and that the I CERTIFY that I have witnessed the diposition of the article enumerated on this report this ______ day of ______________________.

disposition made thereof was, in my judgement, the best for the public interest.

( Name and Signature of Inspector )

( Name and Signature of Witness )

Amount

(16)

e witnessed the diposition

ed on this report this

______________.

ture of Witness )

INVENTORY CUSTODIAN SLIP DEPARTMENT OF EDUCATION


ICS No:______________

Quantity

Unit

Description

Inventory Item No.

Unit cost

Received by: ___________________________ Signature Over Printed Name ___________________________ Position/Office __________________________ Date

Receive from: __________________________ Signature Over Printed Name __________________________ Position/Office _________________________ Date

REPORT ON THE PHYSICAL COUNT OF


Type of Inventory Item As of For which
(Name of Accountability Officer)

(Offficial Designation)

(Agency/ Office)

ARTICLE

DESCRIPTION

STOCK NUMBER

UNIT OF UNIT VALUE MEASURE

SICAL COUNT OF INVENTORIES


is accountable, having assumed such accountability on
(Agency/ Office) (Date of Assumption)

ype of Inventory Item

UNIT VALUE

BALANCE PER CARD


(Quantity)

ON HAND PER COUNT


(Quantity)

SHORTAGE/OVERAGE Quantity Value

REMARKS

REQUISITION AND ISSUE SLIP


Department of Education

Division : Office Stock No.

Responsibility Center Code REQUISITION Unit Description

RIS No. SAI No.

Date Date ISSUANCE Quantity Quality Remarks

Purpose : Requested By:


Signature Name Designation Date

Approved By:
Signature Name Designation Date

Issued By
Signature Name Designation Date

Received By:
Signature Name Designation Date

REPORT OF SUPPLIES AND MATERIALS ISSUED


Department of Education Date : RIS No. Responsibility Center Code Stock No. Item Unit Qty Issued No. ________________ Unit Cost Amount

Recapitulation Stock No.

Quantity

Unit Cost

Recapitulation Total Cost Account Code

I Hereby certify to the correctness of the above information

Posted by / date :

Supply Officer

Accounting Clerk

Name of the Procuring Entity

Standard Form Number; SF-GOOD-02 Revised on: May 21, 2004

PROJECT PROCUREMENT MANAGEMENT


Contract Ref. Package
( Description )

Procurement Sched
Procurement Method PreEligibilty

ABC2

ProcurementAdvertisement Screening Conference

Total Budget Amount

Prepared :

Recommended :

1 Ref = Reference 2 ABC - Approved Budget for the Contract

The BAC Secretariat shall consolidate all the Project Procurement Management Plans ( PPMP ) prepared by the Project Management Offices ( PMOs ) into a of the procuring entity.

The APP shall bear the approval of the head of the procuring entity. Updating of the PPMP and the consolidated APP shall be undertaken every six ( 6 ) mon

Project Reference Number : Name of the Project : Location of the Project :

MANAGEMENT PLAN
Procurement Schedule
Submission and Receipts of Bids Bid Evaluation Post Qualification Award of Contract

Approved :

e Project Management Offices ( PMOs ) into an Annual Procurement Plan ( APP ).

d APP shall be undertaken every six ( 6 ) months or as often as required by the head

STOCK CARD
Department of Education Agency Item : Receipt Date Reference Qty. Qty. Description : Issuance Office

Appendix 38

Stock No.: Re-order Point: Balance No. of Days to Qty. Consume

Appendix 60

WASTE MATERIALS REPORT Department of Education


Agency Place of Storage Date

ITEMS FOR DISPOSAL ITEMS QTY UNIT DESCRIPTION RECORD OF SALES O.R. No. 1 2 3 4 5 6 7 8 9 10 TOTAL Certified Correct: Disposal Approved :

MARITESS L. ABLAY Chief, Proper;ty Division Property Officer CERTIFICATE OF INSPECTION I hereby certify that the property enumerated above was disposed of as follows :

Item Item Item

Destroyed Sold at private sale Sold at public auction

Item

Transferred without cost to

Property Inspector : (Name & Signature)

Witness to dispositon :

Appendix 60

RECORD OF SALES Amount