CHAPTER -1

INTRODUCTION
Textile industry in India is one of the largest textile industry in the world. Today Indian economy is largely depended on its textile manufacturing and exports. India earns about 27% of the foreign exchange from export of the textiles. Further Indian textile industry contributes about 14% of the total industrial production of India. Further more its contribution to the Gross Domestic Product of India is around 3% and the numbers are steadily increasing. The main strength of our textile industry was the availability of large pool of skilled and cheap work force and flexible textile manufacturing system. Today the world uses more cotton than any other fiber ,and cotton is the leading cash crop in U.S. At the farm level alone the production of each year crop involves the purchase of more than 5.3 billion worth of supplies and services. This stimulates business activities for factories and enterprises through out the country. Processing and handling of cotton after it leaves the farm generates even more business activity. Kottayam textiles is a spinning mill which functions under Kerala State Textile Corporation Ltd. The product of this mill is yarn in cone form. Raw material used for production is cotton. This yarn is the raw material in the production of fabrics. Kottayam textile is a major mill in Kerala in textile industry. In Kottayam Textiles Ltd. We studied the organizational performance and activities of the mill and collected an idea about the functioning of an organization. This project report contains an overall study of Kottayam Textiles Ltd. at Vedagiri.
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Objectives The main objectives behind this project report are:y To familiarize with the organization. y To understand an idea about the functioning of the organization. y To know about the activities of employees of the organization. y To get more information about various departments of the organization. y To make an overview of activities of Kottayam Textiles. Scope of the study The project entitled An overall study on Kottayam Textiles, is conducted to get the detailed information about the day to day activities of the mill. To understand, the chief departments in Kottayam Textiles are Personal department, stores department, Production department and Accounts department. This organizational study is mainly concentrated in these departments, its functions and its personnels. Methodology Source of data The relevant data for the study here is collected from the following sources:Primary data:Collected from the respective department heads and workers in the organization.

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Secondary data:Obtained from memorandum of association of the company, company records, books and websites related to the textile industry. Tools and techniques In this project report study schedule method interviews and observation were the method used to collect dat. Period of study A significant period is necessary for analytical study for its clarity standardization of data. A period of 12 to 15 days are used to make a study of the firm. Data analysis SWOT analysis is used to analyze the data of the organization study. Significance of study This study is conducted to find out the various departmental functions, day to day activities, to get aware of various welfare activities and to get the all the prevailing factors in Kottayam textiles. Limitations of study The reliability of the data used in this study mainly depend upon the companys recorded information provided by the employees of the organization. Information about the procedure in the production department is not familiar to
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ordinary people. An in-depth study of all the employees of the organization cannot be carried out due to shortage of time. Chapter scheme The entire study is divided into different chapters. This project report mainly divided into six chapters. Each chapter contains a title and subtitles. The main chapters are introduction, industrial profile, company profile, organization profile, department profile and the SWOT analysis.

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CHAPTER 2
INDUSTRIAL PROFILE
HISTORY OF COTTON No one knows how old cotton is in exact. Scientists searching open cotton boll caves in Mexico found bags of cotton bolls and pieces of cotton cloth that proved to be at least 7000 years old. They also found that the cotton itself was much like that grown in America today. In the Indus river valley in Pakistan, cotton was being grown, spun and woven into cloth 3000 years BC. At about the same time natives of Egypts Nile valley were making and wearing cotton clothing. Arab merchants brought cotton cloth to Europe about 800 AD. When Columbus discovered America in 1492, he found cotton growing in the Bahamas islands. By 1500, cotton was known generally throughout the world. Cotton was first spun by machinery in England in 1730. The industrial revolution in England and the invention of the cotton gin in the US paved the way for the important place cotton holds in the world today. Eli Whitney Gin Eli Whitney, a native of Massachusetts, secured a patent on the cotton gin in 1793, though patent office records indicate that the first cotton gin may have being built by a machinist named Noah Holmes 2 years before Whitneys patent was filed. The gin, short for engine, could do the work 10 times faster than by hands.

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The gin made it possible to supply large quantities of cotton fiber to the fast growing textile industry. Within 10 years the value of the US cotton crop rose from $150000 to more than $800000. Indias export of cotton textiles are showing tremendous growth in all categories of yarn, fabrics, and made-ups, reaching more than 3 billion dollar and covering over 185 countries around the world. Cotton textile export has become the main stay of Indian economy and the Cotton Textile Export Promotion Council (TEXPROCIL) has been playing an important role in continuing this growth. India has become one of the worlds largest exporters of yarn for every kind of application from hosiery to weaving. Fabrics accounts for a third of the countries cotton export. HOW COTTON IS GINNED AND MARKETED Today nearly all cotton is stored in modules, which look like giant loaves of bread. Modules allow the cotton to be stored without loosing yield or quality prior to ginning. Specially designed trucks, pick-up modules of seed cotton from the field and move them to gin. Modern gins place module, in front of machines called module feeders. Some module feeder, have stationary heads, in which case, giant conveyers move the module into the module feeder. Other module feeder, are self propelled and move down a track that along side the modules. The module feeder, literally break the module, apart& feed the seed cotton into the gin, other gin, sue powerful pipe, to suck the cotton into the gin building. Once in the cotton gin, the seed cotton moves through drivers through cleaning machine that remove the gin waste such as burs, dirt, stems and leaves material from the cotton. Then it
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goes to the gin stand where circular saws with small, sharp teeth pluck the fiber from the seed. From the gin, fiber and seed goes different ways. The ginned fiber, now called lint, is pressed together and made into dense bailes weighing about 500 pounds. To determine the value of the cotton, samples are taken from each baile and classed according to fiber length (staple), strength, micronaire, color and cleanses. Producer, usually sell their cotton to a local buyer or merchant also, in turn, sells it to a textile mill either in US or a foreign country. The seed usually is sold by the producer to the gin. The ginner either sells for feed or it to an oil mill where the linters (downy fuss) are removed in an operation very much likes ginning. Linter are bailed and sold to the paper batting and plastic industries, while the seed is processed into cotton seed oil, meal and hulls. YARN Yarn is a long continuous length of interlocked fibers suitable for use in the production of textiles, sewing, crocheting, knitting, weaving, embroidery and rope making. Thread is a type of yarn intended for sewing by hand or machine. Modern manufactured sewing threads may be finished with wax or other lubricants to with stand the stresses involved in sewing. Embroidery threads are yarns specifically designed for hand or machine embroidery. Spun yarn is made by twisting or otherwise bonding stable fiber, together to make a cohesive thread. Twisting fibers into yarn in the process called spinning can be dated back to the upper Paleolithic, and yarn spinning was one of the very first processes to be industrialized. Spun yarns may contain a single type of fiber or
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be a blend of various types. Combining synthetic fiber with natural fiber is very common. Most widely used blends are cotton polyester and wood acrylic fiber blends. Blends of different natural fibers are common too, especially with more expensive fibers such as angora and cashmere. Yarns are made up of number of plies, each ply being a single spun yarn. These single plies of yarn are twisted together in the opposite direction to make a thicker yarn. Depending on the direction of this final twist, the yarn will be known as S-twist or Z- twist. For a single ply, the direction of the final twist is the same as its original twist. Filament yarn consists of filament fibers (very long continuous fibers) either twisted together or grouped together. Thicker mono filaments are typically used for industrial purposes rather than fabric production or decoration. Silk is a natural filament and synthetic filament yarns are used to produce silk-like effects. Texturised yarns are made by a piece of air texturing, which combines multiple filament yarns into a yarn with some of the characteristics of spun yarn. TEXTILE INDUSTRIES IN INDIA Indian textile industry is one of the leading textile industries in the world though was predominantly an organized industry even a few years back. But the scenario started changing after the economic linearization of Indian economy in 1991. The opening up of economy gives the much needed thrust to the Indian textile industry. Indian textile industry can be divided into several segments, some of which can be listed as below.
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Cotton textile

y Silk textile y Woolen textile y Ready made garments y Hand crafted textiles y Jute & coir STRENGTH y Vast textile production capacity. y Large pool of skilled and cheap work force. y Entrepreneurial skill y Efficient multi fiber raw material manufacturing capacity. y Large domestic market. y Enormous export potential. y Very low import context. y Flexible textile manufacturing system. WEAKNESS y Increased global competition in the post 2005 trade reign under WTO. y Imports of cheap textiles from Asian neighbours.

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y Use of outdated manufacturing technology. y Poor supply chain management. y Huge un-organized and decentralized sector. y High production cost with respect to other Asian competent. CURRENT FACTS ON INDIAN TEXTILE INDUSTRY y India retained its position of worlds second highest cotton producer. y Acreage under cotton reduced about 1% during 2008-2009. y The productivity of cotton which was growing up over the year has reduced in 2008-2009. y Substantial increase of Minimum Support Prices (MSPs). y Cotton export couldnt pick up owing to disparity in domestic and international cotton prices. y Imports of cotton were limited to shortage in supply of extra long staple cottons. TEXPROCIL TEXPROCIL has become the international face of Indian cotton textiles, successfully facilitating exports. For the foreign buyer, it has opened the entire range of Indian cotton yarns, fabrics, and made ups and has become the one stop source for it. While for the discerning Indian seller it has brought with in reach the opportunities affordable by the global market. The ever increasing quantity of

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exports and diversity of markets tapped their testimony to the success of TEXPROCIL. The activities of TEXPROCIL extended to all areas related to the promotion of exports. Collation and dissemination of information, fielding of trade enquiry, administrating quotas, facilitating and interference between domestic manufacturer and the global market and settling of disputes are some of the activities of the council. One of the most important functions of the TEXPROCIL is the collection of vital market information and collation of the same. Information with regard to new products, new ranges, government policies, rules and regulations, changing trends, quality standards, products commanding greater demand in the global market and statistics about the exports of Indian cotton textile are disseminated regularly. This not only makes TEXPROCIL the premier prepository of relevant information, but also provides the key inputs for the Indian seller as well as the foreign buyer in their respective efforts. KERALA STATE TEXTILE CORPORATION (KSTC) Kerala State Textile Corporation Ltd. is a government of Kerala undertaking. The corporation was incorporated in the year 1972 with the main objective of setting up of or running textile mills in the state. The corporation has four mills and one research & testing centre. Two other units, Sitaram textiles and Trivandrum Spinning Mills ltd. are now vested under the administrative control of Kerala State Textile Corporation Ltd.

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MILLS UNDER KSTC y Prabhuram mill. y Kottayam Textile. y Edarikkode Textiles. y Malabar Spinning and weaving mill & y Centre for Applied Research and Development in Textile (CARDT). Prabhuram mills, Kottayam textiles and Malabar Spinning and Weaving mills were acquired by the corporation under Kerala Sick Textiles undertaking act 1985 freed from all liabilities and vested with the corporation with effect from 1/9/1983. The corporation on its own started Edarikkode textiles in the year 1987. In addition to the above corporation has under its fold a research and testing division (CARDT) which is rendering service to the testing of fibers, cotton and yarn to the textile units in Kerala.

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CHAPTER 3
COMPANY PROFILE
It is established in the year 1962 in the private sector and started commercial production in 1968. The licensed spindle age was 25000. Company was inaugurated by the deputy prime minister Sri Moraji Desai on 12/06/1968 and started registered production on 01/11/1968. The installed spindleage was 12,472. Due to severe financial problems the mill was closed in 1976. The central government appointed Kerala Textiles Corporation Ltd. as authorized persons to take over the management of Kottayam Textiles in order to nurse back the sick mills to normal. The state government declared these units as a relief undertaking. The state government invested more than 1 crore to modernize the machines and increase the spindleage to 25,000 after the take over, in order to nurse back the sick mill to normal. Later the units were nationalized by the government of Kerala with effect from 01/09/1983. The mill and KSTC are very keen in the continuous moderation including the wide range of modernization with an outlay of Rs 250 lacs in 1988. The mill is manufacturing super fine variety yarn in counts ranging 100, 90, 70 wrap. The quality of the yarn produced in the mill is widely accepted in the market. The production, productivity and capacity utilization shows a steady and continuous growth from the past. The mill is able to utilize 95% of its capacity for past few years inorder to improve labor productivity, a productivity linked by agreement by rationalizing the work load is implemented recently by and this is first of its kind in all textile mills
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in Kerala. 150 plus persons were allowed to retire voluntarily following the implementation of agreement. Company got financial assistance from IDBI, ICFI, IRBI in 1989. LOCATION Vedagiri is located 5 km from Ettumanoor. Prominent place in epic and has a village atmosphere. Spread over 22.5 acres of land. Building of 1 acre. Rest is with plants and trees. Many employees are from near by villages. ORGANISATION STRUCTURE Employee Details Permanent workers-115 Casual workers-96 Badlies-1 Trainees-100 Clerical staff-5 Top level executive-1 Middle level executives-9 Product Profile The product of this mill is yarn in cone form, raw material used is cotton. This yarn is the raw material in the production of fabrics. Yarn produced in this mill count 70, 90, 100, multiple packing is used for dispatching this product. One

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load consist of 160 bags, each weights about 50 kgs. Net weight of each cone is 1.25kgs. Count wise weight of one cone (100% cotton) 80s caeded 90s premium 90s super deluxe 100s pure 100s premium plus 1.25kgs net 1.25kgs net 1.25kgs net 1.25kgs net 1.25kgs net

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ORGANISATION STRUCTURE
Managing Director

General Manager

Jr. Manager

Personal Manager Chief clerk Attender Line jobber (Spinning) Doffing jobber

Deputy Manager (Spinning)

Assistant Manager (Electrical) Electrician

Sr. Assistant (Sales) Sr. Assistant (Cotton)

Sr. Assistant (Production)

Assistant Manager

Jr. Manager

Humidification Assistant Sr. Assistant (Q.A) Fitter Assistant Fitter Switch Board Assistant

Sr. Assistant (Accounts)

Shift in charge

Chief clerk Reserve sider sider Doffing man Winder Blow room mixing and godown assistant Preparatory caeding attender Fitter jobber

Doffing man Cone packer

Badli

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CHAPTER 4
DEPARTMENT PROFILE
1.PRODUCTION DEPARTMENT Working Time Production department functions in 3 shifts 1st 2nd 3rd Layout Layout of manufacturing in this organization is product/line layout . Production process In Kottayam textiles production is carried in several process. Spinning is the main process in the manufacture of yarn where yarn is classified into different counts which show quality of yarn. Raw cotton has to pass through different process before spinning which are known as blow room, caeding, drawing, comber and sinplex. In the spinning ring frames yarn is made after giving twist and wound in cylindrical tubes known as spinning cops. The ring frame cops are fed to cone winding machine to convert this into cone form which is the finished product. 8am-4pm 4pm-12am 12am-8am 102 workers 50-60 workers 50-60 workers

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General Manager

Deputy Manager (Spinning)

Sr. Assistant

Assistant Manager

Jr. Manager (Maintenance)

Shift in Charge

Sr. Assistant (Q.C)

Fitter

Assistant Fitter Blow room, mixing and godown attender Preparatory caeding attender Cleaner Apprentice

Doffing man

Fitter jobber

Line job spinning

Winder

Doffing jobber

Cone packer

Reserve sider

Sider

Doffing men

Badli Mill apprentice

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Process manufacturing flow chart Raw cotton drawing winding mixing combing packing Blow room sinplex despatch spinning caeding cone

Godown and mixing This is the first stage in production process. Here raw cotton purchased mixes and sends to blow room. Godown has a storing capacity of 18,000 bails and waste of 1000 bails. It stores about 1000 bails for production. Number of workers working in this section is four. One man for 2400kg of furnished lap for 26 days of 8 hours, mixing department functions in day shift only. Charge man is responsible for waste bailing process and waste evacuation system. Machines used in mixing y Super bale opener y Axi-flow cleaner y Seperato mat asta y Cleaner R K Blow room Raw cotton bale, are opened and fed in the blow room machine. After passing through different stages of beaters/openers in the blow room liners the raw cotton is subjected to removal of seeds, trash foreign materials, short fiber and converted into lap form.

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The materials are mixed with usable waste and impurities are removed. This mix is processed through blow room to make lap. The lap I further processed to make yarn. The production of lap consists of two phase, mixing and blow room. Only one plant in this section and number of workers in one shift is one. It functions in three shifts. Total number of workers in this section is three. One man shift efficiency irrespective of speed is 80%. Machine used in blow room Scutcher used for the formation of lap. Caeding Lap feed on the caeding machine is converted into silver form after removing the waste and short fiber contained in the lap. The caeding machine moves the foreign patterns and waste and other trashes in the lap. By caeding process 60-70% of waste can be removed. In caeding department the main process is the formation of silver and the silver is collected in plastic can as rope form. Number of workers in first shift is four. Number of machines are 16. Number of workers in second shift is two. Machines used y Turmac machine y Testole machine y MMC machine Caeding process Lap feed blend
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flat

web

silver

Drawing Drawing is an important section in the production. Eight set of silver in the plastic can be fed at the back frame and made into one silver inorder to make more uniform. No. of drawing machine No. of RSB machine No. of workers in 1 shift It functions in 3 shifts. Machines used y Breaker y Finisher Lap former/ super lap former After the drawing process the produced silver are made into another machine named as super lap former. This machine helps to maintain the formation of silver into small laps. Lap length is 160m. Combing In combing machine the short fiber of the drawing silver is removed to get clean and even yarn. Number of comber machine Number of lap comber -6 -2 -6 -1 -1

Two in one shift and functions in three shifts.

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Sinplex The silver in different set of cans are fed at the back side of the sinplex frames where the silvers are drawn , twisted and wound on plastic bodies. Number of machines - 6 Functions in three shifts and number of workers in one shift are three. Spinning This is the major department having 57 machines, works in 3 shifts and number of workers varies. Sinplex rovings fed on the creed of spinning frame, where again draft and twist is applied to produce yarn. Here the yarn is wound in cylindrical plastic tubes, which are known as spinning cops. Cone winding The yarn waste occurred during the course of windings are collected separately, weighed and accounted as hard waste. Number of cone winding machine is six. One cone weighs around 1.25kg. 50 bobbins are used to make one cone. 50 spindles is the work load of a worker in cone winding department. Packing Mills finished product yarn in cone form is packed count wise in different bags of 50kgs and 53kgs each net. These bags are cleared without payment of duty and dispatched to Bombay.

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These cones are consumed in weaving mills as raw materials, for the manufacture of fabrics. Packing department functions in day shift only. Number of workers is two. Quality control Quality control department functions to maintain the quality of raw cotton and out put. For quality of output industry accepted parameters are practicing in each process of production. Quality control inspector/supervisor is the in charge of this department. This department prepares cotton inspection report which is the criteria for acceptance and rejection of raw cotton.

2.ELECTRICAL AND HUMIDIFICATION

General Manager

Assistant Manager

Electrician

Humidification Assistant

Switch Board Assistant

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Electrical section functions in three shifts. Three workers in each shift . 11 KV is converted into 440 V for production. Two transformers are used for such purpose; three generators are in this department. In the production department it is necessary to maintain 98 F dryness and 83 f wet and Rtt factor should be 52 F. Three supply fans and four exhaust fans are used for such purpose. Waste management Waste in this mill is mainly from preparatory, spinning sections. Waste in this mill is doubled compared to other mills. Amount of usable waste produced in this mill is 1600kg/day. This costs about 6 lakh in one month. Waste in this mill can be classified into two. In the production process of cotton yarn it produce usable waste, which is further used for production and sealable waste which is sold by inviting quotations.

3.PERSONAL DEPARTMENT

General Manager

Manager (Personal)

Chief clerk

Attender

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Functional area y Attendance savior management. y Salary administration. y Management of employee welfare activities. y Personal policy implementation. y Manage apprenticeship. y Selection of casual workers. y Maintain healthy industrial relation. y Maintain personal records. y Grievance redusal. In personal management, total number of employees are five; chief clerk-1, senior assistant personnel- 1, junior clerk-1, attender-1. They are functioning under the supervision of Deputy Manager (Personal). Employee details Total number of permanent employee in the mill is 209. 3 6 month apprentice. 178 Scheme learners Staff selection functions in day shift only. Production department functions in three shifts.

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Working hours Office time is from 9am- 5pm. Interval from 1pm 1.30pm. stores, wrapping which directly connected to production department which functions between 8am to 4 pm with half an hour interval. Recruitment Staff: - recruitment of staff is through employment exchange or PSC or as per the directives from government. All recruitment of staff category will be made from graduates, commerce graduates alone to accounts department. Computer literacy would be an additional qualification required. Workers: - recruitment of workers will be in the category of mill apprentices from employment exchange and as per the direction of government. Selection and placement Selection and placement and distribution of personal are the responsibility of the management subject to h aggrieve workers right of appeal. Training Apprentice will have to undergo the prescribed period of training and have to serve as badlies. Minimum training period for apprentices including dependents of died employees will be two years. After completion of two years mill apprentices may be enrolled as badlies worker as on the basis of attendance of not less than 90% and efficiency.

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Stipend payable to mill apprentice shall be as follows:1st month 2nd month 3rd month 4th month 25 Rs/day 30 Rs/day 35 Rs/day 45 Rs/day

The badli complement will be 10% of the required strength of permanent worker per day including off relievers. Other shall continue as trainees, till vacancies arise. All badlie should learn the work of all departments and should be capable of doing all the works and duties of a permanent worker. No badlie will be made permanent unless he has to not complete 20 actual working days in a calendar year, including the day of no work and also paid holidays. Permanency of badlies is subjected to availability of vacancies in permanent categories. Leave Staff: - those who have completed one year continous service is eligible for total 36 days leave in a calendar year. For staff 13 SL, 12 CL and 20 EL is granted in a calendar year. Workers: - granted annual leave with wages as per the provisions of the factory act 1948. A worker will get 1 day leave in 20 days. No partial leave is provided to avoid production loss. Holidays: - holidays as per the Kerala Industrial establishment holidays act 1958.

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Promotion Staff: - promotion to higher grade is based on availability of vacancy, efficiency, suitability and seniority of the person. Workers: - the promotion of spinning department is from spinning sider reserve sider jobber. doffing man

In maintenance category of workers vacancies will be filled up according to the choice of management. If prospective personnel are not available in the mill are qualified or experienced personnel will be recruited. If there are vacancies in the production sides, cleaning and maintenance side at a time management decide to fill up the vacancies from inside the production side. The promotion side will be filled up 1st and the cleaning and maintenance then. Transfer Staff: - transfer of only management staff provided. Workers: - only internal transfer is permitted. If a worker found efficient in a particular department or management need the service of any employee, he may be transferred to other department without affecting his present emoluments and status. In case emergency and heavy absenteeism occur. Work man should work in alternate jobs where ever required. Mutual shift change Mutual shift change only for some designated workers is allowed.

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Retirement Staff: - must retire on super annulations on attaining the age of 58 years. If the DOB of the employee falls on any day before the last date of month, his date of retirement will be from the afternoon of the last working day of that month. Death Dependents of the dead employee will be considered for employment subject to qualification, suitability and availability of vacancies and as per government norms. Discipline Its the responsibility of the management to maintain discipline inside the organization. Code of discipline is abided by the code of conduct or discipline evolved at the 15th sections of the Indian labor conference and adopted at the 16th section of the standing labour committee. Grievance red versal According to the settlement of 2001, unions will not support violation of discipline inside the organization. For grievance red versal procedure through normal channel, will be followed. Demo inside the mill premise, violence, use of abusive language, willful damage to mill property, slow down of works, etc will not be encouraged by unions. General body meeting Maximum one hour is granted to attend the general body meeting of Kottayam textile cooperative society and the employee family welfare fund.

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Annual increment of employee and workers Salary Upto 884 885-909 910-934 935-959 For masons/jobbers/fitters Upto 984 985-1009 1010-1034 1035-1059 1060 and above Welfare activities Company will contribute 3.67 and 8.33% of gross salary will go to family pension fund. ESI Employee and family avail this facility 1.75% of salary must be contributed by employee and company will constribute 4.75%. Club Rs 2/- per month is contributed for this.
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Increment Rs 8/Rs 9/Rs 10/Rs 10/-

Rs 10/Rs 17/Rs 18/Rs 19/Rs 20/-

Labour welfare fund It is for all employees. If death occurs, Rs 500 will be given for funeral. 50% of the salary of all members on that day will be given to the dependents. LIC Company directly collect this amount from the salary of those who joined in LIC and hand over to LIC. Co-operative society Co-operative society and consumer stores functions in this company. Loan upto Rs 75,000/- will be grant from society and this amount will be recovered from the salary. Canteen Company provides food at reduced rates for all employees and collect Rs 38/- per month. Over time For staff (pay) For workers TRADE UNIONS Six registered unions, among them four workers union and two staff union. Union with more than 15% employee as member will get recognition. Workers Union in Kottayam Textile Mill Kottayam textile employees congress KTUM
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-- 2Basic +DA/26 -- 2Basic + variables/26

Kottayam textile workers union Kottayam staff and workers union

INTUC -- CITU

Kottayam technical and general workers congress. Staff union in Kottayam Textiles Kottayam textiles staff union - INTUC Kottayam textiles staff association. Other unions, functioning in the organization without recognition are unions of BMS and AITUC. Major trade unions are INTUC and CITU. Oters are KTUC and INL. Fund Membership fee is the main income of trade unions. It varies among trade unions.

4. ACCOUNTS DEPARTMENT

Junior Manager (Accounts)

Senior Assistant (Sales)

Senior Assistant (Cotton)

Senior Assistant (Accounts)

Chief Clerk

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Functions y Keeps proper accounts data. y Raw material collection and issue. y Sell the finished goods. y Physical verification of fixed assets. y Physical verification of raw materials. y Prepare and maintain record of sales goods. y Prepare and maintain cost records. y Administer internal audit system. y Manage overall finance section of company. Valuation of inventories

Particular 1. Raw material

Method At cost based on monthly weighted average method. At weighted average cost. At the rates actually realized for the stock. At cost of net usable value which ever is lower the later being actual value subsequently realized for the stock.

2. Stores and spares 3. Waste 4. Work in progress

Loan and advance Company has not granted any loan to companies from or other parties listed in the register to be maintained under section 301 of companies act 1956. Company has not taken any loan from firm, companies or other parties.
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Internal control of internal audit Internal control system functions with regard to purchase of inventory , fixed assets, sale of good, no service is provided by the company. Fixed deposit Mill has not accepted any public deposit, within the meaning of section 58A, 58 AA or any other relevant provision of act. Accumulated loss The accumulated loss of the mill is about 50% of its paid up capital of free reserves. The mill has incurred cash loss during the financial year. Excise duty Excise duty remits 2 times a month on an average basis. Fund Mill has not obtained any term loan during the year. No fund is raised on short term basis, have been used to finance, short term asset except the core/permanent working capital company has not raised any money from the public issues during the year. Share & security Mill is not dealing in shares, securities, debentures, and other investment. Mill has not granted any loan or advance on th basis of pledge of debentures, shares and securities.

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5. MARKETING No separate marketing department function in Kottayam textiles. Marketing function is under the accounts department. Product Product of Kottayam textiles is cotton yarn in cone shape which counts 80s, 90s, and 100s which is used in fabric manufacturing. Sale Cotton yarn is being sold through two consigned agencies, Natvaralal Mangaldas Company, Mumbai and Vikas textiles, Mumbai. It functions as a department of Kottayam textiles. Chief clerk in accounts department administer the consignment sale of yarn. No service

(guarantee/warranty) is provided by the company as damage occurs rarely. Company despatches 6 load per month, each load weighs about 8000kgs. Price Each load price of yarn is determined based on daily market price. Competition Count of high quality yarn is 160s, even though private mills produce high quality yarn, company has to face less competition in sales. Purchase of raw materials From Karnataka, Madhya Pradesh, Tamil nadu under regulation of KSTC. Raw materials are issued and receipt procedures are handled by the cotton clerk.

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Procedure Company can demand for purchase of cotton at the meeting held at the head office of KSTC once in a month. According to this head office places purchase order to suppliers. Raw cotton is supplied directly to the mill. Accounts department record the detail in cotton contract file and cotton is transferred to the godown. It is issued to mixing unit according to requirement and recorded in cotton issue register. Stock taking It is on monthly basis recorded in cotton stock register.

6.STORES DEPARTMENT

General Manager

Store Keeper

Store boy

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Process Material requirement from various departments are catering in this department. Purchase committee includes GM, Technical officer, electrical engineers, and accounts officer. Purchase requisition with the approval of GMs placed here. Some purchases may be local for other purchase, quality and rate of the concerned companies are considered. With the approval of the purchase committee, purchase order is placed. After receiving the materials are placed store room and each set comprise bin card. It distributes according to the requirement of various departments. Store department stock material worth 30 lakh. The account department value, the inventory through periodical audits. Number of spare part, handling in this department is about 6000. It includes inventories for 3 month in advance. Functions of stores department y File purchasing requisition. y Send enquiry form y Place purchase order y Receive material y Issue, receive note/approval slip y Maintain record y Categorize spare parts

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7.SECURITY DEPARTMENT Security department is vital part in an organization. It is essential to maintain the order of the organization. Security department in Kottayam textiles function on contract basis. Contract period is one year. Now the agency providing security is .

Number of security in this department is five including chief. 24 hours service. Two shifts of 12 hours. Duties y Maintain record of temporary/ contract employees y Files the details of visitors y Check vehicle from outside y Accompany visitors inside the production department. y To maintain security of the organization.

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CHAPTER 5
SWOT ANALYSIS
Strength y Good employee-employer relationship y Modernization plan y Comparatively less harm to environment y Village atmosphere y Hard working employees y Quality of product y Provide employment in village sector y Self generated funds Weakness y Noisy atmosphere y Dusty and hot working conditions y Absence of website y Absenteisem y No optimize use if IT y Absence of own security department

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Opportunities y Positive approach to globalization y Export of yarn y Maximum utilization of government policy support an financial support. y Adaptation of new technology y Product diversification y Tie up with small scale production units Threats y Imports of yarn y Private units producing high quality yarn y Change of farmers to other profitable crops y Seasonal changes which affect the cultivation of cotton y Change in the preference of people to fabrics other than cotton Findings y Kottayam textile is a spinning mill which function under the governanvce of KSTC y Good individual relationship is one of the major features of the organization. y This organization provides employment in villages and less pollutes the environment. y Product is cotton yarn which count 80s, 90s and 100s
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y Doesnt have a separate marketing department y Mainly four workers union and two staff union function in this organization. y The organization is suffering from continuous loss Suggestions y Should try to produce high quality yarn y Should take preventive measures to reduce absenteeism y Provide transportation facilities y Should try for diversification of product

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CHAPTER 6
CONCLUSION
Kottayam textiles is a spinning mill which functions under KSTC Ltd. here I found good industrial relationship and committed employees, even though the production department is noisy and hot; production in this mill is less harm to environment and it provides employment in village sector. Mill compound is full of trees and plants. Product of this company is fine cotton yarn which counts 80s, 90s, & 100s. It is being sold through a consigned agency in Mumbai. A modernization plan of Rs 6 crore is waiting for the approval of government. If this occurs this mill could comply with globalization and make challenge to other private sector high quality yarn producers.

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