4.3 Header and Footer ........................................................................... 23 4.4 Page Numbering .............................................................................. 25 4.5 Headings ........................................................................................ 26 4.5.1 Hierarchy of Headings:............................................................... 26 4.5.2 Font Size: ................................................................................. 26 4.5.3 Heading Fonts: .......................................................................... 26 4.5.4 Formatting text using Styles: ...................................................... 26 4.6 Table of Contents............................................................................. 28 4.7 Inserting a Table ............................................................................. 29 4.8 Inserting a Picture ........................................................................... 30 4.9 Numbering of Illustrations................................................................. 31 4.10 Formatting of Text ......................................................................... 32 4.11 Editing and Fine-tuning the Report ................................................... 32 4.11.1 Spelling................................................................................... 32 4.11.2 Grammar................................................................................. 33 4.11.3 The capital dilemma ................................................................. 33 5.0 Styles of Referencing........................................................................ 34 6.0 Dos and Donts of Report Writing ..................................................... 40 6.1 Acknowledgement............................................................................ 40 6.2 Illustrations .................................................................................... 40 6.3 Writing ........................................................................................... 41 6.4 Header & Footer ............................................................................. 41
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1.0 Introduction
A good report should be readable, interesting and well presented. Naturally the treatment will vary greatly according to the nature of the work done; nevertheless certain standards are generally applicable. Five Important Steps to Report Writing Define the problem Gather the necessary information Analyze the information Organize the information Write the report
The cover page and Acknowledgement are the starters of the report. Next in line come the Contents. For most people, the contents list is a summary of the chapter and section headings, together with a page index, and is normally written when the document is already complete. However, the contents list is the one place in the document where overall structure can be examined. The Executive Summary should be concisely written and should present the proposed project clearly. The main body of the report should be organized into logical parts or sections that follow along in an orderly manner. Care must be taken while choosing the illustrations (form, quality & size). Just as a good image can strengthen an issue or point a wrong comparison graph or a poor quality (resolution) image can reduce its impact. Each figure and table must be numbered and given a brief caption that adequately explains the information displayed without unnecessary duplication. Your conclusion is your chance to have the last word on the subject. The conclusion allows you to have the final word on the issues you have raised in your paper, to summarize your thoughts and to demonstrate the importance of your ideas. It is also your opportunity to make a good final impression and to end on a positive note. Your conclusion can go beyond the confines of the assignment. Synthesize, don't summarize: Include a brief summary of the paper's main points, but don't simply repeat things. Propose a course of action and a solution to the issue. Distribution of responsibilities and functions during the execution and later (for operation & maintenance) is very important for the project to be called actually successful. Thus calls for the importance of a proposed management structure.
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Appendices are useful for presenting raw data, questionnaire forms, theoretical background or any material that is necessary for the reader but does not fit appropriately in the main body of the report. It may help to decide very early on in your project about the major sections (main headings) to be used. Then systematically build up the contents of each section (using sub-sections) as your work progresses. Check that your presentation is in a logical sequence and the sections are coherent. With a technical document, it is often beneficial to write the technical chapters first i.e., the core material, leaving the introduction, discussion and conclusions & Proposals for the end. Critical assessment should be made of your results giving proper rationale to all the assumptions taken. As for format, reports range from a simpler format with headings to indicate topics, to more complex formats including charts, tables, figures, pictures, tables of contents, abstracts, summaries, appendices, footnotes and references. A report can contain information in a variety of forms. These include text, figures, tables and pictures. In cases where several options are available for representing a particular piece of information, the author can choose appropriately to make the document a less daunting prospect to the reader through visual balance. In most cases, however, the appropriate choice of medium is dictated by the type of information to be communicated. Text is the `filler' and provides the bridge between the figures, tables, pictures and references. Having completed the major chore of writing the document, you may consider that your work is complete. It is worth taking that extra small amount of time to ensure that your document is professional and is free from grammatical and spelling mistakes.
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A typical format of the cover page is shown in figure 8.1. Figures 8.2 & 8.3 show sample cover pages.
Graphic
Submitted by:
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(* in case these are not provided on the cover page) The figure 8.4 shows the typical layout of the Title Page.
Submitted to:
Submitted by:
2.3 Acknowledgement
Acknowledgements are made to remember all the support obtained from other departments, organizations and individuals. It is a way of establishing a relationship with them. This section is used to thank and acknowledge the support and help provided by various departments, officials and independents. The name of the people is mentioned as per their seniority in department and position. Figure 8.5 shows a sample acknowledgement page.
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Example: We sincerely acknowledge the valuable inputs and support rendered by the following individuals during the course of this exercise: Name Mr. XXXX Designation General Manager Organisation XXX
ACKNOWLEDGEMENT
We sincerely acknowledge the valuable inputs and support rendered by the following individuals: Shri D. Rajagopalan, IAS, Principal Secretary, Industries & Mines, GoG
Ms. Gairi Kumar, IAS, Industries Commissioner, IC, GoG Shri. Arvind Aggarwal, IAS, Ex. Industries Commissioner, IC, GoG Shri P.K.Pujari, IAS, VC & MD, Gujarat Industrial Development Corporation (GIDC) Smt D. Thara , IAS District Collector, Ahmedabad. Shri R. J. Shah, Principal Chief Industrial advisor, Industries Commissionerate, Gandhinagar Smt Shobhna Ben Desai, D S, Industries & Mines department Shri G. I. Desai, Dy. Commissioner of Industries (Infra), Industries Commissionerate Shri C. B. Desadia, Joint Industries Commissioner, DIC, Ahmedabad
We would also like to thank the following individuals for extending their full support and co-operation: Shri Sunil Parikh, Chief Corporate Affairs , Zydus Cadila
Shri Kirit Jani, Secretary, CCCI Smt. Mamta Sojitra, Mamlatdar & Executive Magistrate, City Taluka, Ahmedabad Shri. S. K. Patel, Mamlatdar & Executive Magistrate, Dascroi Taluka, Ahmedabad Shri Rajubhai, Chitnish Branch, Collector Office, Ahmedabad Shri. C. V. Shah, Ass. Engineer, Naroda Sub Division Shri. B. K. Patel, Ass. Engineer, Kujad Sub Division Shri. Bharat P. Thakor, Talati, Kathawada Village
Last but not the least; we extend our deepest gratitude to all the village people for their support and enthusiasm during the field studies. CEPT Project Team
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For most people, the contents list is a summary of the chapter and section headings, together with a page index, and is normally written when the document is already complete. However, the contents list is the one place in the document where overall structure can be examined. Early organisation of the contents list is certainly not a trivial problem and may take up to a few days to draft. The level of detail should go down to (probably) sub-subsections, where the final level contains one key idea and takes up, at most, two to three paragraphs of text. It may even be useful to title each paragraph, though this may not appear in the final contents list as a formal heading. Again, it is important to stress that laying out the contents list is not easy. However, some hard work at this stage will save a lot of grief later on and is proactive in ensuring good structure. A badly structured document inherits its own inertia and will be very difficult (and laborious) to correct at a later stage. The table of Contents can be automatically generated in Microsoft word (explained later in section). However, if one finds it difficult the table of contents can be prepared manually also. Care should be taken while formulating the Contents page: 1. After the chapter name up to two levels of headings are sufficient (giving more sub-subsections in the contents page will make it loose 2. Page numbers should be written on the right side of each heading. However, this should be done at the end after the report is complete (as this may change during editing). 3. Alternatively, one can even write the range of page numbers against the chapter name e. g. 11-35 (Refer Figure 8.6 and Figure 8.7)
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8.8: &
List
of
Figures
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Executive summary of the report should be about 500 to 1000 words long including the purpose of the study; the methodology used; and a summary of the major findings, conclusions and recommendations. The summary should be concisely written and should present the proposed project clearly. Following outline can help one formulate a concise and good executive summary: Introduction to the project area Need of the Project Main objectives Brief of Methodology and various analysis done Existing Situation Issues of concern and identified problems Recommendations & Proposals Concluding Remarks (if any) and the road ahead
2.7.1 Introduction
Project Objective, Purpose and Scope/ Limitations, Assumptions, and Methods This chapter should describe the history of the proposed project and explain how it fits into the national sector strategy and the long-term development program. Plus municipal responsibilities and roles of stakeholders involved. This chapter briefly explains the reasons for the report and how it was prepared. Preferably, the introductory chapter will contain information about: - The Project Origin A description of how the proposed project idea was developed.
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- The Organization and Management of the Study An explanation on the how the whole analysis (methodology/ framework etc) was carried out. - Scope and Status of this Report An explanation of how this report fits in the overall process of project implementation.
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2.7.5 Recommendations
Proposals, suggestions, recommendations What needs to be done? The final suggestions and recommendations are put together to form this chapter. This is the chapter what everyone (who looks at the report) is interested in. Introductions and conclusions can be the most difficult parts of report to write. While the body is often easier to write, it needs a frame around it. An introduction and conclusion frame your thoughts and bridge your ideas for the reader. Your conclusion is your chance to have the last word on the subject. The conclusion allows you to have the final word on the issues you have raised in your paper, to summarize your thoughts and to demonstrate the importance of your ideas. It is also your opportunity to make a good final impression and to end on a positive note. Your conclusion can go beyond the confines of the assignment. Synthesize, don't summarize: Include a brief summary of the paper's main points, but don't simply repeat things that were in your paper. Propose a course of action and a solution to the issue. Here the proposals given should also be phased out over time e.g. which roads should be widened and strengthened in the first 2 years, 5 years, 10 years so on and so forth.
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Photocopies of data sheets, or other easily-accessible material. Any material which is crucial to the continuity or flow of the `story' in the main technical sections.
As with the main document sections, the appendices should reference all material which is not the authors original work. All appendices should be numbered consecutively, for example Appendix 1, Appendix 2, etc., in order to allow crossreferencing from the text. Figure 8.9 and 8.10 portrays sample Appendices.
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technical expose, which should lead logically to the conclusions. Everything them. typical should support this has the when list. A the
Figure 8.9: Report structure
conclusions and naturally lead up to Remember your technical constructing contents report
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possibly difficult to obtain, it can be included as an appendix. More information on appendices is given in Section 8.1.8. The generic organization in terms of chapters of the report is as follows. (Note these are only guidelines)
3.3.1 Introduction
What is the problem you are trying to solve? What is the approach (your methodology) you are taking? What is important about this work? Basically you want to motivate what you are doing and why you are doing it.
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NAME KUDATHINI THIMMALAPURA BUVVANAHALLI DHARAMSAGAR GADIGANUR UPPARAHALLI KOTTIGINAHAL CHIKKANTAPUR KURREKUPPA NAGALAPUR DAROJI S.BASAPUR TALUR TORANGAL VADDU Y.HALLI KODALU BELLARY DISTRICT KARNATAKA
LITERACY
SEX RATIO
WPR
78.3 15.8 3.0 13.2 14.6 15.2 10.5 14.7 21.7 4.5 39.7 8.8 13.6 25.1 13.0 12.5 21.4 8450 1,91,487
12247 1958 1147 1554 4513 1776 425 1094 10817 1538 8851 1371 3371 6324 5652 488 1616 1320290 34889033
156 124 384 118 310 117 41 74 499 339 223 156 248 252 435 39 76 240 276
23.3 35.6 34.2 19.1 23.5 26.6 25.4 25.6 27.8 31.1 14.9 17.0 36.4 43.9 121.0 9.4 18.9 22.41 17.52
5.6 5.6 5.9 5.5 5.8 6.9 6.9 5.9 5.3 5.4 5.6 6.0 5.8 5.4 5.4 6.6 6.1 5.4
55.1 46 50.1 48.7 39.8 44.4 59.9 59.4 56.6 47.1 41.5 51.7 42.3 62 67.3 59.5 45.3 45.28 56.87
933.8 998.0 662.5 153.7 136.2 991.0 200.8 1033.5 911.8 912.9 991.2 1004.4 938.5 865.5 819.1 983.7 970.7 969 965
42.5 51.7 47.9 54.0 49.0 55.4 54.3 56.2 53.9 52.3 39.8 48.0 48.0 41.6 43.8 50.2 55.4 45.4 44.5
Table 8.10: Demographic Profile of Selected Villages of Vijaynagar Master Plan Area
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Map 8.1: Growth Rate (1991-2001) across villages of Vijaynagar Master Plan Area
Figure 8.11: Growth Rate (1991-2001) across villages of Vijaynagar Master Plan Area
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The example here shows the table, Map and a Bar Graph showing the Growth rate in various villages across Bellary district of Karnataka. While the table only gives figures and lists data with respect to the village name, the graph helps us compare the information across the villages. Looking at the graph one can easily tell that Vaddu has the highest growth rate, while Y.halli has the lowest. The map on the other hand not only helps us identify the village with the highest growth rate but also helps us put the information spatially. The map clearly shows that Vaddu with the highest growth rate is one of the villages falling under the impact of the industrial unit and thus its growth is justified. Thus we can compare values and parameters in the same representation. Thus attempt should be made to put maximum information in the form of maps and atleast graphs / charts, so as to make analysis and interpretation easier.
B. Tables
A table is a set of data elements (values) that is organized using a model of horizontal rows and vertical columns. The columns are identified by name, and the rows are identified by the values appearing in a particular column subset
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which has been identified as a candidate key. Tables are an excellent means of giving an overview of numerical results or providing information in a form which lends itself to comparison. Again, ensure that each table has a number and a title, so that it can be referenced from the text.
3.5 Referencing
Reference citations in the text should be in brackets giving the author(s) surname(s) and year of publication. If the name of the author occurs in the text, the year should be in brackets. Refer Section 5.0 for style of referencing.
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The steps below show how to set the Paper Orientation in Microsoft Word. To change Paper Orientation: 1. On the File menu, click Page Setup, and then click the Margins tab. 2. Under Orientation, click Portrait or Landscape.
4.2 Margins
Page margins are the blank space around the edges of the page. In general, you insert text and graphics in the printable area inside the margins. However, you can position some items in the margins for example, headers, footers, and page numbers. Microsoft Word offers several page margin
options. You can: Use the default page margins or specify your own. Add margins for binding. Use a gutter margin to add extra space to the side or
Figure 8.14: Setting up Margins
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top margin of a document you plan to bind. A gutter margin ensures that text isn't obscured by the binding. Figure 8.13 shows the type of margins in a document.
The steps below show how to change the Page Margins in Microsoft Word (Also Refer Figure 8.14). To Change Page margins follow these steps: On tab. Under Margins, select the options you want. the File menu, click Page Setup, and then click the Margins
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Header & Footer On the View menu, click Header and Footer to open the header or footer area on a page.
Note:
To create a header, enter text or graphics in the header area. To create a footer, click Switch Between Header and Footer on the Header and Footer toolbar to move to the footer area, and then enter text or graphics. If necessary, format text by using buttons on the Formatting toolbar. When you finish, click Close on the Header and Footer toolbar.
To change the paper size for part of a document, select the pages and then change the
paper size as usual. In the Apply to box, click Selected text. Microsoft Word automatically inserts section breaks before and after the pages with the new paper size. If your document is already divided into sections, you can click in a section or select multiple sections, and then change the paper size. based on that template automatically uses the new margin settings.
new default settings are saved in the template on which the document is based. Each new document based on that template automatically uses the new margin settings.
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4.5 Headings
The following things should be kept in mind when forming headings of the document:
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The following steps explain the process of setting styles in Microsoft Word (also refer 8.19) 1. Modifying the styles and formatting 2. If the Styles and Formatting task pane is not open, click Styles and Formatting on the Formatting toolbar. 3. Right-click the style you want to modify, and then click Modify. 4. Select any options you want. 5. To see more options, click Format, and then click the attribute such as Font or Numbering you want to change. 6. Click OK after you've changed each attribute, and then repeat for any additional attributes you want to change.
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The easiest way to create a table of contents is to use the built-in outline-level formats or heading styles. If you are already using outline-level formats or built-in heading styles, follow these steps: (Refer Figure 8.20) Click where you want to insert the table of contents. On the Insert menu, point to Reference, and click Index and Tables. Click the Table of Contents tab. To use one of the available designs, click a design in the Formats box. Select any other table of contents options you want.
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To insert a picture from a file: 1. Click where you want to insert the picture. 2. On the Insert menu, point to Picture, and then click From File. 3. Locate the picture you want to insert. 4. Double-click the picture you want to insert.
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4.11.1 Spelling
This may seem a small an unimportant point for engineering text, but poor spelling makes a document seem sloppy and may convey an impression that the report content is as loose as the general appearance. There are spelling checkers in virtually every word processor now. (See Figure 8.23).
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4.11.2 Grammar
Same here as for spelling. Many word processors now have grammar checkers as well as spell checkers, but the usefulness of these is debatable, so don't rely on them. If in doubt, keep your sentences short and don't be afraid to ask somebody how to use punctuation correctly (Refer Figure 8.24).
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Author,(Date), Title of Artie, Title of Journal .volume of journal (number of issue) : date of issue, page reference. a) DATTA, J.P.(1988), Television Advertising, Communicare, 7(3): March 11, p(12-15). b) KOTHARI,R.& PATEL,S. (1993) The ADA and the Hiring Process in NGOs, Consulting Psychology Journal: practice and research,45(2),p(3437) Article: Periodical- Journal has a seasonal Date
Author (Date), Title of Journal, volume or number of issue: Season, ( page reference) Ghosh, S.T. (1986), The Semantics of Mind Reading, Psychology
Author (Date), title of article Title of journal, volume or number of issue : date, (page reference). Goswami, M.T. (1988), Should privatisation proposer ? SAA in the year 1990. The Argus : May 17, pp3 Article : Newspaper Anonymous (no name of reporter/ author)
Unknown, Title of article, (Date) Title of newspaper, Month and day,page reference. Unknown, New drug appers to sharply cut the risk of death from heart failure (1993). The Washington post : July 30, pp A12 Book : Corporate author
Author (Date), Title : subtitle. Publisher : Place a) SANLAM. (1998), Annual report : 1998. Sanlam : Bellville. b) Employee Benfit Research Institute. (1992, February). Source of health insurance and characteristics of the uninsured, (Issue Brief No. 123), Washington, DC. Note 1. When an organisation writes a book it is known as the corporate
author.
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Authors (Date), Title : subtitle, Publisher : Place a) Das, R.S., SMITH, P.G., ROSSITER, I. & KING, P.Q. (1987), The tenets of moral phylosophy, Van Nostrand : New York. Book : No Author
Unknown, Title. Date. Place : Publisher Unknown, Advertising in the Western Cape (1990), ABC Publishers : Cape Town. Note When no author is known, write unknown and start with the title.
Authors, (Date) Title: subtitle of the chapter, (In Editors of book (eds.)), Title of book, Publisher : Place, (Page references.) a) Gupta, R.A. (1981), Retrieval inhibition as an adaptive mechanism in human memory, (In Roediger H.L. III & Craik, F.I.M. (eds.)), Variety of memory & consiousness, Erlbaum : Hillsdale, NJ., p (309-330). b) Banerjee, R.A. (1981), The place of values in a world of facts, (In Duff, A.& Smithon, W.O., (eds)), The nature of the physical universe, PrenticeHall : Englewood Cliffs, N.J., p (124-139). Book : Editors (or compilers)
Authors (eds) (Date), Title : subtitle, Publisher : Place. Joshi, B.P. & Patel, G.(eds.) (1984), Child psychology :an introductory guide for parents and teachers, Penguin : Harmondsworth. Book : Edited
Author (Date), Book Section Title, name of the editors (eds.), Book Title (city : Publisher). Eg : Joshi, J.O. (1989), Development Alternatives for Tropical Rain Forests, In : Leonard, H.J. (ed), Environment and Poor : Development Strategy for common Agenda, New Jersey, USA. Book : Particular Edition
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Anonymous (Date), Title of the book being reviewed, By Author of the book, Reviewed in : Title of journal review is published in, Issue : Date of issue, Page references. Anonymous (1997), The beach, by Alex Garland, Reviewed in : Publishers weekly, 243 : December 2, pp 39. Book : Review Author of review indicated
Author of the review (Date), Title of the book being reviewed, Author of book, Reviewed in : Title of journal review is published in, Issue : Date of issue, Page reference. Patel, M. (1997), The beach, by Alex Garland, Reviewed in : Village voice, 42 : March 11, pp 56. Book : Two items by same author in the same year
Authors (Date a), Title, Place : Publisher, (qualification). Desai, Gillian S. (1982a). The allegorical novels of J.M. Coetzee, Rhodes University : Grahams town, (PhD thesis). Amrutya, Gillian S. (1982b). Aspects of style in the novels of J.M. Coetzee, College English, 35(6) : September, (p 34-41) Book : Unpublished
Author (Date), Title, Institute Name (Unpublished) Durani, S. (1993), Chemical and Pollution Studies of Some Springs an lakes of Jammu and Kashmir States, Unpublished Ph.D. Thesis, Jammu University : Jammu, (pp 122). Book : Trnslation
Author (Date), Title, Institute Name, Translated by, Publisher : Place. Desai, A.I. (1957), Mathematical Foundations of Information Theory, Translated by Silverman, R.A. and Friedman, M.D., Dover : New York. Book : Pseudonymous Publication
Patel, N. [Ogrady J.] (1957). They are a Weird Mob, Ure Smith : Sydney.
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Eg. Mahabharata. Gita. The Bhagawad Gita, with an introductory essay, Sanskrit Text, English Translation and notes by S. Radhakrishnan. Working Paper :
Author (Date), Title, Working paper No., University name, City. Essay : (City :
Name of organisation that produced that produced the brochure (Date), Title of brochure, edition. [Brochure], Author. Research and Training Centre on independent Living (1993), Guidelines for reporting and writing about people with disabilities. 4th ed. [Brochure], Lawrence, KS : Author. Conference Proceedings
Author (Date), Title paper of paper, Title of published document Place and date of conference, page reference(s), publisher : place (of publication).
Sreenivas, Mavis.(1994), The role of the court interpreter in the new South Africa, Proceedings of the 1994 Conference of the South African Institute of Translators, Bolemfontein, 18-23 June 1994, (pp. 46-59), The institute : Johannesburg. Correspondence
Author of the letter (Date), Description of the type of the correspondence, Date of correspondence. [Note of location of the origional document] banerjee, C. (1997), Letter to the town Clerk of Stellenbosch, 5 May 2002, [original copy in records of the town council of Stellenbosch.] Course Notes Author (Date), Title : sub-title, Name of Institute : Place, [indicate that these are course notes] Dey, E.S.(2002), English Literature : from Beowulf to Virginia Woolf, The Cape Technnikon : Cape Town, [Course notes.]
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Database Abstract (Date) Title of Journal, volume (number of issue) ; page reference
Author
[name of data base and reference number of abstract] UNDERWOOD, M.(1998), The role of anti-oxidants in cancer of the colon, The lancet, 135(3) : pp 34-45, [Abstract in the MEDLINE database, ref. no 98453765.] Dictionary
Title, subtitle, Edition, (Date), Publisher : Place a) b) Merriam-Websters collegiate dictionary, 10th ed, (1993) MarriemWebster : Springfield, MA. Shorter Oxford dictionary, 9th ed. (1993), OUP : Oxford Encyclopedia Author indicated volume of encyclopedia,
Gupta, B.P.(1985), Nuclear energy, McGraw-Hill encyclopedia of science and technology, 12 : pp 127-129 Encyclopedia Author indicated
Anon. (Date), Title article. Title of encyclopedia volume of encyclopedia, page reference. Hirway. (1983), Medieval manuscripts, Encyclopedia Americana, 14 : pp 346347
GOVERNMENT PUBLICATIONS :
Departments
Correct name of country, Name of department, (Date), Title, Publisher : Place. India, Department of Home Affairs, (1980), Guidelines for chairmen of
Name of the country (jurisdiction) (Date), Title of act, Place : Publisher. [Laws] India (1982). Atomic Energy Act, No 92 of 1982, Government Printer : New Delhi, [Laws.]
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Author
address), [Date you accessed the site]. Roy, G. (1996), Project Aristotle(sm) : automated caterogization of Web resources, [Online]. Available : http://www.public.iastate.edu/~CYBERSTAKS/Aristotle.htm [4 September 1996]. Interview
Name of person interviewed (Date), Description of interview with day, month and year. [format] a) Patel, Dene. (1987), Interview with the author on 4 August 1987. Cape Town [Cassette recording in possession of author] b) Basu, K.W. (1993) April 18 [Personal communication]. Publisher : Society
Author (Date), Title : sub-title, Publisher : Place Datta, K., (ed.)(1985), The libertines guide to the use of AACR2, Library Association : London. Secondry Source (one source cited in another source)
Author (Date), Title : Sub-title, Journal Title, Volume : Page references. Bandyopadhyay, B., ATKINS, P., & HALLER, M. (1993), Models of reading aloud : Dual-route and parallel-distributed-processing approaches, Psycological Review, 100 : pp 589-608 Telephonic Conversation
Telivision Broadcast
Name of the producer, (Title of the producer). (Date), Title of the programme. Broadcast service : Place, Month and day. The Yashraj, Gharana, (1993), Public Broadcasting Service : New Delhi, India, Oct 11. Thesis and dissertations (Date), Title of article. Title : subtitle, Place : Academic
Author
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Patel, P, (1990), Fathers participation of family work : consequences for fathers stress and father-child relations, University of Victoria : British Columbia, Canada (MA-thesis.) Video
Title : Subtitle (Date), Publisher : Place. [format] a) The interview game (1985), BBC : London. [Video recording] b) Silent hunter (1986), Producer, John Varty ; director, Duncan McLachlan. S.l. Londolozi Productions. 1 videocassette (VHS) (49 mins). [Viseo recording] Motion Pictures / Films
E.g. The earth (motion pictures) Bombay, Min. of information, Government of India (1998), 40 min.sd.color 16mm. Maps E.g. Indian Summer, Rainfall and winds, Delhi, Suresh and co. (1965), Col map 75 x 15 cm.
6.1 Acknowledgement
While writing the acknowledgement, name the people in hierarchy of position and department i.e. General Manager, Deputy General Manager, Project In-charge, so on and so forth, and Central Government Department, State Government Departments, District level Departments, so on and so forth.
6.2 Illustrations
Tables and figures are good additions to any report. A useful writing methodology is to determine the set of tables and figures you plan to use first then ``talk around'' them in your text. Each table and figure you use should have a caption. Captions for tables always go above the table and captions for figures always go below the figure. A simple rule to remember is table at top, figure at foot.''
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6.3 Writing
Re-check any sentence in which you repeat the same word more than once. This situation is often an indication that one of the repeated words can be dropped or the sentence should be rewritten.
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