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The Marine Stewardship Council

Accreditation Manual (Requirements For Certification Bodies)

Version 5.1, 1 May 2010

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MSC Accreditation Manual

Marine Stewardship Council, 2010

Document: Accreditation Manual (Requirements for Certification Bodies) Date of issue: 1 May 2010 File: Accreditation_Manual_v5.1.pdf

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Contents

Purpose ...................................................................................................................................................... 4 Committee responsible for this Manual ...................................................................................................... 4 MSC Documentation Overview .................................................................................................................. 5 Introduction ................................................................................................................................................ 7 Part 1: 1.1 1.2 1.3 1.4 1.5 1.6 1.7 1.8 1.9 1.10 1.11 1.12 1.13 1.14 1.15 1.16 1.17 1.18 Part 2: 2.1 2.2 2.3 2.4 2.5 Part 3: 3.1 3.2 General Requirements ............................................................................................................. 9 Scope ....................................................................................................................................... 9 References ............................................................................................................................... 9 Definitions ................................................................................................................................ 9 Scope of Accreditation ............................................................................................................. 9 Policy, compliance with ISO Guide 65 and MSC requirements ............................................. 10 Compliance with legal requirements ...................................................................................... 10 Independence and impartiality ............................................................................................... 10 Certification decision-making entity ....................................................................................... 11 Information for applicants ....................................................................................................... 11 The assessment contract ................................................................................................... 12 Changes to certification requirements ................................................................................ 12 Maintenance, extension, reduction, suspension or withdrawal of certification .................. 12 Confidentiality ..................................................................................................................... 13 Personnel ........................................................................................................................... 13 Preparation for evaluation .................................................................................................. 13 Communication with MSC .................................................................................................. 14 Information on certificates .................................................................................................. 14 Control of claims and logos ................................................................................................ 14 Specific requirements for CBs offering Fishery Certification ................................................. 17 Methodology for fishery assessment ..................................................................................... 17 The certification decision ....................................................................................................... 17 Language requirements ......................................................................................................... 17 Contents of certificates and information about MSC Logo use by fishery certificate holders 17 Monitoring of certificate holders ............................................................................................. 18 Specific requirements for CBs offering Chain of Custody Certification ................................. 19 Additional Information on chain of custody certificates .......................................................... 19 Personnel ............................................................................................................................... 19

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Purpose This Accreditation Manual shall be used by the Marine Stewardship Council (MSC) for the accreditation of third party independent certification bodies that undertake the evaluation of fisheries and other organisations for compliance with MSC standards. The MSC standards are the MSC Principles and Criteria for Sustainable Fishing and the MSC Chain of Custody standard for the supply of fish and fish products originating from fisheries certified to the MSC Principles and Criteria for Sustainable Fishing. The application of this manual is mandatory and prescribes the MSC requirements to all certification bodies that wish to offer MSC accredited certification and allow certified organisations the use of the MSC logo.

Committee responsible for this Manual The MSC Technical Advisory Board (TAB) is the committee responsible for this Accreditation Manual. This manual is intended to be a living document and will be reviewed on an ongoing basis.

Amendments Issued Since Publication Amd. No Date Description Of Amendment

First public domain issue - February 1999. 2 3 4 5 August 2000 Jan 2001 Mar 2001 August 2005 General updates arising from Standards Council meeting June 2000. General updates as indicated by TEXT. Public release Updates to require compliance with ISO Guide 65 and rationalise contents following development of the certification methodologies. TAB approved for public release. 5.1 1 May 2010
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Change to file name, insertion of copyright and document management information

Document: Accreditation Manual (Requirements for Certification Bodies) Date of issue: 1 May 2010 File: Accreditation_Manual_v5.1.pdf

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MSC Documentation Overview This Manual should be read in conjunction with other relevant documents that provide more detail in the form of instruction; guidance and advice on how to implement the prescribed requirements and that identify the responsibilities of a certification body.

MSC Standards The MSC Principles and Criteria for Sustainable Fishing At the centre of the MSC programme is a set of Principles and Criteria for Sustainable Fishing which are used as the standard in a third party, independent and voluntary certification programme. On a voluntary basis, fisheries which demonstrate conformance to these Principles and Criteria will be eligible for certification by independent MSC-accredited certification bodies.

The MSC Chain of Custody Standard Other organisations in the supply chain may wish to claim they supply fish originating from a certified fishery. To do so they shall first of all be assessed against this standard by independent MSC-accredited certification bodies. The standard is designed to provide a high level of confidence to all stakeholders that fish products carrying the MSC Logo originate from an MSC certified fishery.

MSC Certification Requirements The MSC Accreditation Manual This document sets out criteria for certification bodies which carryout assessments and certification against MSC standards. This document shall be read in conjunction with all relevant subsidiary documents that provide detail on how to implement the prescribed requirements and the responsibilities of a certification body. These supporting documents are:

The MSC Fisheries Certification Methodology This document is written for use by the MSC when accrediting certification bodies undertaking assessments of organisations against the MSC Principles and Criteria for sustainable fishing, and as the certification methodology to be used by those bodies.

The MSC Chain of Custody Certification Methodology This document is written for use by the MSC when accrediting certification bodies undertaking assessments of organisations against the MSC Chain of Custody (CoC) Standard, and as the certification methodology to be used by those bodies.

Technical Advisory Board (TAB) Directives Documents that provide additional mandatory certification requirements as specified from time to time by the MSC.

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Documents providing guidance and advice Guidance for application of Chain of Custody requirements in Foodservice (in preparation). Guidelines for Chain of Custody Certification Options (in preparation). Guidelines to Certification Bodies on stakeholder consultation. Using the AHP and Expert Choice to support the MSC Certification Process. Use of the MSC logo. Letters or other correspondence from the MSC that from time to time provides additional instruction and/or guidance to certification bodies.

The MSC has an obligation to advise certification bodies of any new requirements. Certification bodies have an obligation to inform themselves and implement relevant new procedures in accordance with MSC certification requirements. Certification bodies have an obligation to inform applicants for certification and certificate holders of MSC standards, certification requirements and guidance documents and any changes to those documents.

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Introduction The Marine Stewardship Council (MSC) is an independent, global, non-profit organisation. It works to enhance responsible management of seafood resources, to ensure the sustainability of global fish stocks and the health of the marine ecosystem. It is supported by a broad coalition of those with a stake in the future of the global seafood supply. The MSC harnesses consumer power by identifying sustainable seafood products through an eco-label. The MSC Standard, the MSC Principles and Criteria for Sustainable Fishing, developed through an international consultation process, sets out indicators against which a fishery must be assessed and certified to enable it to make a claim that fish sourced from it which are then sold on to processors, retailers, and consumers alike originate from a well-managed and sustainable source. Before a claim that fish come from a well-managed and sustainable source can be made, there must be an independent evaluation that the fishery complies with the MSCs Principles and Criteria standard. To allow use of the MSC eco-label in the market place organisations are assessed against the MSC Chain of Custody standard, which means that there is an independent verification that fish or fish products originate from the certified fishery and are correctly identified as such as they pass through the supply chain. To allow this to happen, the MSC accredits appropriately qualified independent third party certification bodies against a set of requirements which define how each certification body shall operate. The objectives of accreditation to provide a credible assurance to MSCs stakeholders that: Certification bodies are impartial when it comes to making decisions about whether to issue a certificate or not That they have appropriate management systems in place and control over their processes; Personnel that are employed by certification bodies have the required competencies to perform their duties; Each certification body follows a rigorous and consistent process to evaluate applicants for certification; and They can rely upon the certifications issued by accredited certification bodies to indicate that fish and fish product originated in well-managed and sustainable fisheries.

This manual defines the requirements against which applicant certification bodies are evaluated and accredited and certification bodies are monitored once accredited. These are set out in three parts: Part 1 defines requirements for organisational structure and systems that a certification body shall implement in order to comply with the requirements of MSC accreditation. Part 2 defines additional requirements for conducting fishery assessments that a certification body shall meet. These requirements shall be applied in conjunction with the Fisheries Certification Methodology and other mandatory documents. Part 3 defines additional requirements for chain of custody assessments that certification body shall meet. These requirements shall be applied in conjunction with the Chain of Custody Certification Methodology and other mandatory documents. In order to be accredited a certification body is evaluated against all the relevant requirements for the specific scope they are applying for. This is illustrated in figure 1.

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Scope of accreditation Fisheries and Chain of Custody certification Chain of Custody certification

ISO Guide 65, with interpretation provided by IAF Guidance to ISO Guide 65 Mandatory requirements that apply MSC Accreditation Manual, part 1 MSC Accreditation Manual part 2&3 Both certification methodologies MSC Accreditation Manual part 3 Chain of Custody Certification methodology Additional mandatory documents as specified from time to time, e.g. TAB directives Guidance documents as specified from time to time

Figure 1: standards applying for accreditation applicants with differing scopes

Methodology

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Part 1: General Requirements 1.1 Scope

This document sets out MSC requirements in order for a certification body to become accredited. It prescribes the systems that a certification body will follow in carrying out fishery or chain of custody assessments and for awarding certificates. Any variation from the requirements of this document by a certification body shall be an exception. Such variations will only be permitted by the MSC in writing on a case-by-case basis after the certification body has demonstrated to the MSC that the exception meets the intent of this document in some equivalent way and that the requirements of the relevant MSC requirements are not undermined in any way. Any approved variations shall be documented and retained by the certification body. The term shall is used throughout this document to indicate those provisions which are mandatory. The term should is used to indicate those provisions that a certification body is expected to adopt. Any variation to provisions using the term should shall only occur where the CB has justified, documented and retained their variation. 1.2 References

MSC Principles and Criteria for Sustainable Fishing MSC Chain of Custody Standard MSC Fisheries Certification Methodology MSC Chain of Custody Certification methodology ISO 9000:2000 Quality Management systems Fundamentals and Vocabulary. ISO/IEC Guide 2:2004 Standardization and related activities General vocabulary ISO/IEC 17000:2004 Conformity Assessment-Vocabulary and general principles. ISO/IEC Guide 60: 2004 Code of good practice for conformity assessment. ISO/IEC Guide 65: 1996 General requirements for assessment and accreditation of bodies operating product certification systems. IAF Guidance on the application of ISO/IEC Guide 65 General requirements for assessment and accreditation of bodies operating product certification systems. ISO 19011: 2003 Guidelines for quality and/or environmental management systems auditing

1.3

Definitions

The MSC uses definitions from ISO 9000, ISO 17000 and ISO Guide 2. Where additional terms are required please refer to the MSC methodologies CB Day(s) means Certification Body means working days

1.4

Scope of Accreditation

The following scopes of accreditation are available: 1.4.1 1.4.2 Accreditation for Fishery Management and Chain of Custody certification. Accreditation for Chain of Custody certification.
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1.5 1.5.1

Policy, compliance with ISO Guide 65 and MSC requirements Applicant and accredited certification bodies shall have a policy which indicates their support for the aims and objectives of the MSC, and shall ensure that their actions are in accordance with that policy. If the MSC considers that a CB undertakes work that is a direct conflict to the MSCs aims and objectives it could lead to accreditation being withheld, suspended or withdrawn. All applicant and accredited CBs shall comply with the requirements of ISO Guide 65: 1996, General requirements for assessment and accreditation of bodies operating product certification systems. Applicant and accredited CBs shall have a policy that recognises that fisheries and chain of custody operators which have been certified by other MSC accredited CBs conform to the relevant MSC requirements (see note 1). All applicant and accredited CBs shall comply with the relevant MSC standards and certification requirements. To assist in interpretation of ISO Guide 65, guidance provided by the International Accreditation Forum (IAF) will be used by the MSC. Note: 1 In the event that an accredited CB believes that recognition of another accredited CB's certification is not warranted, a written explanation shall be submitted to the MSC that details the case-specific circumstances.

1.5.2

1.5.3

1.5.4 1.5.5

1.6 1.6.1 1.6.2 1.6.3

Compliance with legal requirements Applicant and accredited CBs shall comply with all the legal requirements in the countries in which they operate. Key personnel shall have demonstrable understanding of such legislation and regulations. In the application for accreditation, an appropriate officer of the CB shall sign a statement declaring whether or not there exist current legal processes or allegations concerning the compliance of the CB with such legislation and regulations. Should the CB become aware at any time following accreditation being granted that legal proceedings have been instigated or other allegations concerning the legal compliance of the CB arise, they shall notify the MSC as soon as is practicable and within a maximum of seven Days, and shall advise the MSC of the outcome of any such proceedings or allegations. If the CB holds any other accreditations it shall immediately inform the MSC should part or all of that other accreditation be suspended or withdrawn.

1.6.4

1.6.5

1.7 1.7.1

Independence and impartiality There shall be a nominated entity (i.e. specific person(s), group(s) or committee(s), independent of commercial, financial and other pressures, charged with reviewing, at least annually, the CB's performance in maintaining independence and impartiality. Records of this review shall be kept. All personnel involved in evaluations and contributing to certification decisions shall disclose in writing to the CB all possible and actual conflicts of interest with applicant and certified clients, at the time that the conflict or possibility or conflict becomes evident.

1.7.2 1.7.3

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1.7.4 The CB shall have documented procedures for determining timely and appropriate responses to such declarations of conflict of interest as they arise, to ensure that the declared interests neither influence, nor are perceived to influence, the actions and decisions of the CB.

1.8 1.8.1 1.8.2

Certification decision-making entity The certification decision-making entity shall include individuals with the technical capacity to assess the analytical adequacy of the certification reports. Possible outcomes of the decision making process shall be clearly defined. 1.8.2.1 If conditional certification is one such outcome: a. Conditional certification shall be accompanied by a written schedule detailing the conditions and time-scale for dealing with those conditions; and b. The applicant for certification shall agree in writing to conform to the specified conditions, and describe the specific actions to be taken within a defined time before a certificate is issued. 1.8.2.2 1.8.2.3 Any subsequent changes to the original conditions shall be authorised by certification decision-making entity. If pre-conditions have been identified and certification has not been awarded or deferred the applicant shall be advised action necessary to allow certification to be granted including requirement for full or partial reassessment.

1.9 1.9.1

Information for applicants The CB shall be responsible for ensuring the applicant or certified organisations are issued all current MSC standards and certification requirements. It shall maintain a list, or equivalent, of the documentation that is sent to applicants and certified organisations, identifying the document and its version. Documents sent to applicants shall include, amongst other things information about, or examples of, the CBs: 1.9.2.1 1.9.2.2 1.9.2.3 application form (or equivalent documents); policies and procedures for the resolution of complaints, appeals and disputes; description of the rights and duties of certificate holders, including requirements, restrictions or limitations on: a. The use of the CB's mark, label and/or trademark, and the MSC Logo; and b. Authorised claims that can be made if certification is obtained; 1.9.2.4 relationship with the MSC, and the relationship between the MSC, the CB and certificate holders. Attention should be drawn to the MSC objections process included in the Fisheries Certification Methodology.

1.9.2

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1.10 The assessment contract

1.10.1 The CB shall have a documented and signed contract with the applicant establishing the fee and time frame for assessment, together with the rights and responsibilities of the parties and the relevant rights of the MSC as set out in the contract between the CB and the MSC. Rights and responsibilities include: 1.10.1.1 The MSCs right to change MSC standards and certification requirements and that continued certification may be conditional on conforming with any new or revised standards or requirements; 1.10.1.2 Information about the relationship with the MSC and the relationship between the MSC, the CB and certificate holders. Attention should be drawn to the MSC objections process included in the Fisheries Certification Methodology: 1.10.1.3 Information about authorised claims that can be made about the certification and the use of the MSC logo. 1.10.2 The CB shall ensure that in its contract with the applicant that it reserves the right to conduct irregularly-timed short-notice inspections, and/or to request and examine documentation related to the processed product's CoC (e.g. bills of lading). 1.10.3 Prior to accepting the contract the CB shall review the application to ensure that has the capacity and resources to carry out the assessment of the applicant. This review shall be documented.

1.11

Changes to certification requirements

1.11.1 When an amendment to an MSC standard or other requirement is approved by the MSC Board of Trustees or Technical Advisory Board AFTER certificates have already been issued: 1.11.1.1 The amended MSC standard or certification requirement shall take precedence over any previous version; 1.11.1.2 The MSC has the final word in these matters. 1.11.2 From time to time the MSC may request that the CB trial proposed amendments to the MSC Principles and Criteria or other certification requirements. 1.11.3 Where necessary the CB shall be responsible for amending its certification procedures. 1.11.4 The MSC Technical Advisory Board shall determine the timescales for certificate holders to be assessed against and conform fully to the revised standard or certification requirement (CBs, in conjunction with the MSC Executive may be consulted); and 1.11.5 The CB shall be responsible for informing applicants for certification or certificate holders of these changed requirements and that the MSC will not be held liable for any costs or loss of certification arising out of changes to MSC standards or certification requirements.

1.12

Maintenance, extension, reduction, suspension or withdrawal of certification

1.12.1 The CB shall have procedures for and clearly state in its contract with certificate holders, the requirements/conditions under which a certificate shall be maintained, extended, reduced, suspended or withdrawn, and shall also state that the CB reserves the right to initiate legal action if the certificate holder does not comply with all of the requirements/conditions of the CB.
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1.12.2 Following suspension or withdrawal of a certificate the CB shall remove the certificate holders name from the CB's register of certificate holders. The CB shall notify the MSC as soon as practicable, and in any event within two Days of the change to, reduction, suspension or withdrawal of the organisations certificate.

1.13

Confidentiality

1.13.1 The CB shall have a documented a policy statement on confidentiality, and shall ensure that this policy is understood and implemented at all levels of the organisation. 1.13.2 The CB shall ensure that all applicants for certification are fully informed of MSCs right of access to confidential information. 1.13.3 The CB shall ensure that all applicants for certification are fully informed that specified information shall be made public as a requirement of certification.

1.14

Personnel

1.14.1 The CB shall select auditors and experts on the basis of their competence, training, qualifications, and experience. 1.14.2 All personnel involved in the assessment shall be provided with and briefed on up-todate MSC documentation for auditors). Documentation shall include, amongst other things: 1.14.2.1 contractual obligations on auditors/experts, including requirements to report actual and potential conflicts of interest and to maintain confidentiality; 1.14.2.2 specification of division of responsibilities between auditors and experts of the CB; 1.14.2.3 procedures to be undertaken by auditors/experts: Prior to field evaluation; a. During field evaluation (including consultations with stakeholders as appropriate); and b. After field evaluation, e.g. specification recommended schedules for report writing; of responsibilities and

1.14.2.4 information about the role of the auditor/expert in the decision making process. 1.14.3 All auditors/experts shall be knowledgeable about the aims and objectives of MSC fisheries certification. Auditors/experts shall meet the qualification criteria set out in the respective MSC Fisheries and Chain of Custody Certification Methodologies. 1.14.4 The CB shall conduct a review of each fishery assessment completed. The CB shall ensure that any lessons learnt are captured and are used to brief/train new auditors/experts in any subsequent assessments by that certification body, other assessments that may be in progress and to amend the CBs own systems as considered necessary. The CB shall, where stakeholders or other parties make submissions and / or comments on the CBs activities and processes, ensure that these are considered within the review. Records of each review shall be retained.

1.15

Preparation for evaluation

1.15.1 The CB shall ensure that the applicant to be evaluated has been informed, prior to the evaluation, of the expected scope of evaluation and a draft work schedule, the nature
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of any stakeholder consultation required and the names of the members of the assessment team. The applicant shall be provided with sufficient information to make proper preparation for the assessment team, for example to ensure that key personnel, translators, maps, plans or legal documents are available as required; 1.15.2 In the event that an applicant for certification has a concern about a member of the assessment team proposed the CB shall demonstrate that the concerns have been properly considered. 1.15.3 The CB shall have a documented policy for dealing with such concerns, and shall consider the merits of each concern before taking appropriate action. If the CB considers that the concern is not warranted, it may leave the proposed audit team unchanged. Records of dealing with concerns shall be maintained.

1.16

Communication with MSC

1.16.1 The CB shall ensure that the MSC is provided with the information required and specified in the fishery and chain of custody certification methodologies, and other mandatory MSC documents. 1.16.2 The CB shall inform MSC within fifteen (15) days of any: 1.16.2.1 significant change to its accredited certification system; 1.16.2.2 change of ownership or legal status of the CB; 1.16.2.3 key personnel changes within the CB.

1.17

Information on certificates

1.17.1 All certificates issued by the CB shall include: 1.17.1.1 the name and address of the CB and the certificate holder; 1.17.1.2 certificate registration code issued by the CB (see note 1); 1.17.1.3 the MSC Logo; 1.17.1.4 date of issue and expiry of the certificate; and 1.17.1.5 signature of the issuing officer. 1.17.2 Additional wording on certificates shall have received the prior, written consent of the MSC. 1.17.3 Certificates shall be available in the official language of the MSC. Notes: 1 The certificate registration code is issued by the CB and has three parts. The first part always is the letter 'F' for fishery management certificates, 'C' for chain of custody certificates. The final part is the unique registration number or code issued by the CB. Examples could be: C-XY-002, F-AB-001, (where XY and AB are the specific codes representing a unique CB).

1.18

Control of claims and logos

1.18.1 The MSC Logo, the name 'Marine Stewardship Council' and the initials 'MSC' are trademarks and are owned by the Marine Stewardship Council. The MSC logo is a
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registered trademark in the EU and a number of other countries, including the USA, Canada, Australia and New Zealand. 1.18.2 All use of the MSC Logo, the name 'Marine Stewardship Council' and the initials 'MSC' shall be in compliance with the requirements specified in the Guidelines, issued by the MSC from time to time (including without limitation, Summary of Regulations and Guidelines (on-product use of the MSC logo); Summary of Regulations and Guidelines (off-product use of the MSC logo); Use of the MSC logo and Pro Forma Logo Licence Agreement). 1.18.3 Any use of the MSC logo, or claim regarding MSC certification, shall not be made unless the party making the claim has entered into a license agreement with the Marine Stewardship Council International Ltd (MSCI). 1.18.4 The CB shall have a written policy which provides that the name, trademark, logo and other identifiers of the CB are not used on or in association with fish and fish products (note 1) unless: 1.18.4.1 The fish and fish products have been certified by the CB as meeting the requirements for labelling with the MSC Logo; and 1.18.4.2 Explicit written permission for such use has been provided by the MSC. 1.18.5 The CB shall have procedures to verify that certificate holders are aware of, understand and comply with the Chain of Custody Standard. 1.18.6 The CB shall identify individuals within their organisation who are responsible for evaluating claims and logo use by certificate holders. Those individuals shall demonstrate a thorough working knowledge of the Guidelines. 1.18.7 The CB shall have documented procedures for verifying that the use of the MSC Logo complies with the Guidelines, and for the issue and use of any logo of the CB. The procedures shall be consistent with the requirements specified in the Guidelines, and shall include: 1.18.7.1 A contractual agreement with certificate holders that they conform to the requirements of the Guidelines as a condition for continuing certification; 1.18.7.2 Procedures for pre-publication review and authorisation by the CB of all uses of the CB's logo (Note 3); 1.18.7.3 Procedures for pre-publication review and authorisation by the CB of all public claims made by the certificate holder referring to their certification. 1.18.8 The CB shall have documented procedures for: 1.18.8.1 Monitoring the use of certificates, trademarks, labels and claims made by certificate holders; 1.18.8.2 Dealing with incorrect references or claims made by certificate holders or other parties; 1.18.8.3 Withdrawing certification from a certificate holder in the event that inadequate action is taken by the certificate holder to control unauthorised use of certificates, trademarks, labels and/or claims.

Notes 1 This requirement does not apply to the use of the CB's name logo and other identifiers on stationery or other materials for the use of the CB itself.
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Fish and fish products that are not covered by a chain of custody certificate or joint fishery/chain of custody certificate issued by an MSC accredited CB are NOT ELIGIBLE to carry the MSC Logo. The MSCI is responsible for pre-publication review and authorisation of all uses of the MSC Logo. A certificate holder is not permitted to use the label, logo, or certification mark of another accredited CB unless specific arrangements for joint evaluation and monitoring have been agreed by the certification bodies concerned and the MSC Executive. Standards of fairness and equity should guide decisions as to the placement of certification marks in situations where reciprocal recognition is employed. Unresolved issues between accredited certification bodies over the use and recognition of marks and labels shall be brought to the attention of the MSC Executive. The MSC Executive will initially try to resolve the issue to the satisfaction of all parties. If no acceptable solution is found, then the matter is to be submitted for a final and binding decision following current MSC complaints procedures.

The following ISO guidelines should be referred to by certification bodies: ISO/IEC Guide 23: Methods for indicating conformity with standards for third-party certification systems, and ISO/IEC Guide 27:1983, Guidelines for corrective action to be taken by a certification body in the event of misuse of its trademark of conformity.

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Part 2: Specific requirements for CBs offering Fishery Certification 2.1 2.1.1 Methodology for fishery assessment The CB shall comply with the requirements of the fisheries certification methodology and TAB Directives. The CB shall, as appropriate, develop its own procedures for the evaluation of the fishery in compliance with the MSC Fisheries Certification Methodology, directives and other guidance documents.

2.2 2.2.1

The certification decision The decision-making entity shall take into account: 2.2.1.1 2.2.1.2 2.2.1.3 2.2.1.4 the report prepared by the assessment team; the peer review reports; any comments made by stakeholders and the applicant for certification, the responses of the assessment team; and responses by the assessment team to the peer review report and stakeholder comments, and changes made to the report.

2.2.2

Records kept in support of certification decisions shall include an explanation of the main reasons for awarding or withholding certification, in the light of the comments expressed above. In the case of a negative decision, the CB shall identify, and communicate to the applicant, those elements of the fishery management in which remedial actions are needed in order to comply with certification requirements. In the case of a positive determination a Final report which conforms to MSC requirements shall be prepared

2.2.3

2.2.4

2.3 2.3.1

Language requirements Certification bodies shall allow for translation of all information and documents into the official language of the MSC which is English.

2.4 2.4.1

Contents of certificates and information about MSC Logo use by fishery certificate holders The CB shall have procedures to ensure that certificate holders are aware of and understand the requirements regarding the use of the MSC Logo and Fishery Management Certificate Registration Codes. In addition to the requirement of section 1.17 of this manual all fishery certificates shall contain the following information: a. The unit of certification. b. A statement that confirms that the fishery meets the MSC Principles and Criteria for Sustainable Fishing and that the fishery is well managed and sustainable. Note: The CB may wish to provide further information on an attached schedule to the certificate if it wishes to clarify further information related to the unit of certification. E.g. The CB may wish to list specific organisations or vessels that are entitled to use the MSC logo.

2.4.2

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2.4.3 Certificates shall include a statement to the effect that the named applicant for assessment meets the MSC standard. Where the applicant is made up of many parties, the CB shall clearly identify those parties or categories of parties who have the right to apply for chain of custody certification on the fishery certificate or a schedule to the certificate. Chain of custody certificates shall include information as specified by the MSC Chain of Custody Certification Methodology.

2.4.4

2.5 2.5.1 2.5.2

Monitoring of certificate holders The CB shall implement procedures that ensure monitoring (surveillance) of certificate holders for compliance with MSC standards and certification requirements. Monitoring shall take place at least annually, or more frequently depending on: 2.5.2.1 2.5.2.2 2.5.2.3 2.5.2.4 the scale of the certified operation; the scope and intensity of resource management (e.g., the frequency and level of fishing, the range of management systems employed); the ecological sensitivity of the resource base to management intervention; and the experience and reputation of the operators involved (managers and fishers).

2.5.3

Monitoring procedures shall include review of: 2.5.3.1 25.3.2 progress to address any amendments to the MSC Principles and Criteria or other certification requirements relevant to the certificate holder; any changes to normative documents, including national or local legislation, on which certification depends.

2.5.4

The CB shall maintain complete and up-to-date records of the monitoring of all certificate holders. The records shall demonstrate that: 2.5.4.1 2.5.4.2 2.5.4.3 all complaints received by the CB against the certified operation have been fully investigated; all conditions on which a certification decision was made contingent have been implemented according to the agreed schedule; all changes in management circumstances and/or resource conditions that could materially impact the continued validity of the certification have been evaluated by the CB.

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MSC Accreditation Manual


Part 3: Specific requirements for CBs offering Chain of Custody Certification 3.1 3.1.1 Additional Information on chain of custody certificates Chain of custody certificates shall include a statement to the effect that the named supplier of fish and fish products has been authorised to provide fish and fish products that are eligible to carry the MSC Logo, as certified by the CB.

3.2 Personnel 3.2.1 In addition to assessment and audits techniques, chain of custody auditors shall be knowledgeable about the aims and objectives of MSC fisheries certification, have sufficient knowledge of the operation they are about to audit and shall have a general understanding of fish and fish products, the fisheries certification process, and specifically understand the point at which chain of custody commences in the fishery.

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Document: Accreditation Manual (Requirements for Certification Bodies) Date of issue: 1 May 2010 File: Accreditation_Manual_v5.1.pdf

page 19 of 19 Marine Stewardship Council, 2010

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